Monthly Accomplishment Report - · PDF fileprocess for the finalization of the barangay...

MONTHLY

ACCOMPLISHMENT

REPORT Dapa, Surigao del Norte

Dapa ACT KC-NCDDP [email protected]

August 1 – 20, 2014

Accomplishment Report for the Month of August 1 - 20, 2014 ⌠Dapa Team⌡ Dapa, Surigao del Norte Page 1 of 14

Field Accomplishments for the Month of August 2014

Narrative Report on Field (August 1-20, 2014)

Based on the August 2014 monthly work plan for field activities, the team has come up with the following accomplishments: 1. Continue for the Social Investigation

(SI) to area

Conduct key informants interview

to area

The 10 Community Development

Facilitators (CEF) conducted the key

informants’ interview (KII) as part of the social

investigation (SI) to their assigned barangays.

The CEFs able to generate their August 2014

SI report with updated barangay profiles,

additional information and identified issues,

concern, action taken and possible

recommendation. The team utilized also for

the KII during the Kinhason festival celebration where close coordination was made with the

BLGU officials who participated during the activity starting August 8-12, 2014.

Conduct emersion/ ocular visits

As part of the final SI to the area, the

CEF and the Municipal Finance Analyst

(MFA)/ Community Finance Facilitators

conducted emersion/ ocular visits to both

the island and main barangays of the

municipality from August 5-7 and August

13-15, 2014. The team’s community

emersion was regularly monitored by the

AC and the DAC through the Field Activity

Notice Information Request (FANIR) and

Field Activity Report of Accomplishment

(FARA) forms.

Process/consolidate new

gathered data

Output of the team’s during the KII, ocular visits/emersion in the community were

process for the finalization of the barangay profile and the SI report for August 2014. Although

lack of computer equipment for the processing and consolidating of the new gathered

information, the CEFs able to gradually process the data from August 8-12, 2014 while the

Key Informant Interview by CEF Michael Jade Delarmente (right) with Kag. Rolito M. Noguerra (middle) & Kag. Elesio M. Nohara (left)

Ready for island visit. Some members of the team come in group for the island community emersion. From right: Rohaida Hassan, Nelmar Gomez, Harold Apat, Jayvee Lao, Keevin Vercide, and Peactche Cepeda


MLGU and BLGU are busy on the Adlaw nan Dapa and Kinhason Festival and on August 15-

18, 2014. The CEFs have submitted their SI report on August 18, 2014 as the output of their

community emersion and social investigation.

2. Technical Investigation (TI)

and Financial Investigation

(FI)

Both the Deputy Area

Coordinator (DAC)/ Technical

Facilitators and the Municipal

Finance Analyst (MFA)/ Community

Finance Facilitator (CFF) conducted

the technical and financial

investigation to the municipality. The

DAC/TF Engr. Guil Lou dela Peña

and Engr. Angelie Morgado

submitted their Technical Investigation Report to the ACT and RPMO on August 15, 2014

while the MFA/CFF Keevin Jann Vercide and Janice Maghanoy submitted their Financial

Investigation Report on August 18, 2014 to the ACT.

3. Training Needs Analysis (TNA)

Fifteen (15) team members accomplished the TNA forms on August 6, 2014 and submitted

it via e-mail to [email protected] on the same day.

4. Tracking of the municipal consolidated status of local counterpart contribution

(LCC)

The MFA/CFF Janice Maghanoy and Keevin Jann Vercide closely coordinated with the

municipal finance committee for the submission of the local counterpart contribution (LCC).

They conducted consultation on August 18, 2014 with MSWDO, Municipal Accounting Office

Engr. Guil Lou dela Peña and Engr. Angelie Morgado meet with Siargao National Science High School Principal I Elnora Ordedor during the technical investigation

District Supervisor Maria C. Nuñez (right) fill-up the school profile during the technical investigation conducted by the Technical Facilitators

mailto:[email protected]


(MAO), and Municipal Treasurer’s Office (MTO) with regard to Annex 7 & 8, VLCC and the

Certification for the Delivered LCC.

5. Other Area meetings/ activities

Attend to Flag Ceremonies

The team attended the flag ceremonies every Monday on August 4, 11 and 18

respectively. The team was updated with the municipal activities which were announced

during the flag ceremonies.

Participate to Clean-up Drive activity

As part of the environmental management initiative of the LGU, the team closely

coordinated with the MSWDO Nancybelle Trazares and MDRRMO for the attendance and

participation the clean-up drive to the coastal area on August 5, 2014. The team was guided

by Ms. Melissa Bou from the office of the Mayor.

Join the opening parade and program

for the Adlaw nan Dapa and opening for

3rd Kinhason Festival

Meantime, the team took part on the m

municipal opening for the Adlaw nan Dapa on

August 8, 2013 by participating on the parade in

response to the MLGU invitation. The MLGU also

provided the team with 15 pieces of printed t-shirts

souvenir during the said occasion.

Clean-up drive. The team actively participated the clean-up drive to the coastal area of barangay Poblacion 6. The activity spearheaded by the MLGU in times with the celebration of Disaster Awareness month, Adlaw nan Dapa and 3rd Feast.


Attend the State of the Municipality Address (SOMA)

On August 11, 2014, the team appeared during the State of the Municipality Address

(SOMA) of Mayor Yulie Y. Ruaya held at about 6:00 in the evening at the municipal open

stage. The mayor highlighted it support to the KC-NCDDP in her SOMA.

Join the 3rd Kinhason Festival

The team participated the celebration of the 3rd Kinhason Festival on August 12, 2014.

The festival was also the avenue for the team to meet with other stakeholders in the

municipality. The team utilized the festival for KII and scheduling of the ocular visits/

community emersion to the barangays.

Festival souvenir t-shirt. The team pose at the Dapa ACT temporary office at Alliance Building wearing the souvenir shirts

given by MLGU in celebration of the foundation day of Dapa (Adlaw nan Dapa) and 3rd Kinhason Festival

Opening parade. ACT Dapa joins the parade on August 8, 2014 with MSWDO Nancybelle Trazares (6th from left). The parade marks the opening salvo of the Adlaw nan Dapa and 3rd Kinhason Festival.


6. Team meetings (weekly/ monthly)

Weekly meeting/ coaching session

The 4th ACT regular meeting on August 4, 2014 was a whole day meeting activity held

at the temporary office at the Alliance Building, Municipal Compound, Dapa, Surigao del Norte.

CEF Jerry Jay Galan served as the morning session minutes documenter while CEF

Jayvee Lao on the afternoon session with the following activity and agenda:

“Don’t worry!” learning-reflection session - a biblical reflection discussion with the

team taken from Mateo 6:25-34. It aims to identify the worrying condition/situation of

each team during the half month of stay in Dapa and how they learned to cope up

with the anxieties and to inspire the team to be more courageous and faithful amidst

difficulties in life.

Main agenda: 1) Presentation of AC, DAC, & FA updates on RMPO; 2) presentation

of August work plan; 3) review of the IPCRs; 4) tasking and agreements: submission

of needed reports on August 18 for SI and profiles, narrative reports on August 20,

minutes of the meeting on August 6 and 8, 2014.

Special agenda was the presentation about the Convergence by Mr. Kenneth John

B. Andohoyan. He also presented the office performance contract review (OPCR)

and the municipal transition plan (MTP).

On August 11, 2014, the team gathered at the Model Senor Citizen Building for the 5th

ACT regular meeting with MFA/CFF Keevin Jann Vercide as the minute’s documenter. The

following are the activity and agenda of the meeting:

Team updates

Review of the CEAC process

Review of the monthly plan

Tasking

Minutes of the meeting coaching

4th ACT Meeting. The team during the meeting with Mr. Andohoyan’s convergence orientation held at the temporary office, Alliance Building, Municipal Compound, Dapa, SDN.


Other matters

The team failed to have its weekly meeting on August 18, 2014 due to the urgent travel

of the AC and DAC for the RPMO meeting on the Accelerated CEAC on August 19-20, 2014

held at LJ Mega Convention Center, Butuan City.

Monthly planning and updates

For the month of August 2014, the team prepared their individual monthly work plan

for August 1 – 31 during its ACT brief meeting on August 1, 2014 at Butuan City. The

consolidated final work plan of the team was discussed and presented on August 4, 2014

during its 4th ACT regular meeting.

Submission of monthly work plan

The team finally presented the work plan for the month

of August 2014 during the 4th ACT regular meeting held on

August 4, 2014 at its temporary ACT field office in the Alliance

Building, Dapa, Surigao del Norte. The August 2014 was sent

via e-mail to RPMO on August 6, 2014 and copy furnished to

convergence, SLP and Pantawid.

7. Follow up enrollment form (SB Resolution)

On August 5, 2014, the AC talked with MSWDO

Nancybelle Trazares and SB Secretary Julius Navarro for

submission of lacking document for enrollment which is the

SB resolution for Capacity Building Implementation Support

(CBIS) local counterpart contribution (LCC). The SB

Team meets on its 5th ACT meeting on August 11, 2014 at the Model Senior Citizen Center, Dapa, Surigao del Norte. The team meet here since the Alliance Building was occupied accommodating visitors attending the festival activities.


Resolution No. 121 series of 2014 dated August 5, 2014 entitled “Resolution Expressing

Commitment and Support for the Local Counterpart Contribution for the KC-NCDDP Capability

Building and Implementation Support (CBIS) was approved by the municipal mayor Yulie

Ruaya on August 8, 2014 and e-mail copy to RMPO on the same day.

8. Report preparation (weekly & monthly accomplishment report)

Every members of the team submitted the weekly

accomplishment report (WAR) or the initial

DTR/Accomplishment report form every Friday of the month.

This WAR will be presented on every Monday ACT

meetings.

9. Report submission

SI report and TI report (narrative report)

The partial Social Investigation (SI) consolidated report for

July 2014 was submitted to RMPO on August 6, 2014. The

partial SI composed of the municipal background and the

context of barangay profile with some issues/concern and

possible solution identified.

Municipal Profile

Draft Municipal Profile (CDD form/template #1) was submitted via e-mail together with

the August 2014 draft SI report on August 21, 2014.

Barangay Profile

The CEFs have already submitted the Barangay

Profile of their assigned barangays on August 18, 2014 to

the ACT subject to the review of the AC and DAC prior to

submission to the RPMO.

Monthly accomplishment report (narrative

report)

The July 1-31, 2014 Dapa Team Consolidated

Monthly Accomplishment Report was submitted via e-mail to

RPMO on August 6, 2014 and copy furnished to

convergence, SLP and 4Ps of Dapa. An electronic file of the

said report was furnished to MSWDO Nancybelle Trazares

on August 5, 2014. The report contains the Narrative Report

on Field (July 14 - 28, 2014), the Cumulative Accomplishment Report Matrix for July 1-31,

2014, and the Identified Issues, Concern, Actions & Recommendations. The electronic copy

of the report was also shared to each member of the team to be informed of the consolidated

report and to inspire them of their significant contribution to the monthly team’s report.


This August 1-20, 2014 team monthly report will be submitted on August 25, 2014 via

e-mail also.

DTR/Accomplishment Report

On August 16, the team’s DTR/Accomplishment Report for August 1-15 was submitted

to RPMO. All electronic copies of reports were saved at the computer for future references.

Minutes of the meetings

The draft minutes of the August 4, 2014 ACT meeting were submitted to RPMO via e-

mail on August 6, 2014. Other previous minutes of the meeting with attendance sheets

were e-mailed also on August 8, 2014. Hard copies of all minutes of the meetings and

attendance sheets were keep at the office. The minutes of the 5th ACT regular meeting

was already submitted by Keevin Vercide to the ACT which will be forwarded soon to

RPMO via e-mail with the August 1-20, 2014 monthly report.

Series of Activity Accomplishments for the Month of August 1 - 20, 2014

Activity Date (Day) Output

1. ACs meeting at KC-NCDDP office, DSWD FO-13, Butuan City

August 1 (Friday)

Presentation of issues and concern from ACTs; agreements for SI report submission based on the municipal/barangay profile on or before August 20; presentations of NCDDP process documents.

2. DAC meeting August 1 (Friday)

Attended Coaching / Technical session, Workshop / Hands-on for Program of Works(POW) and Bill of Quantities(BOQ) with respect to the Given Detailed Estimates to DAC's at DSWD FO Caraga Region.

3. FA meeting August 1 (Friday)

Attended Community Finance Facilitator’s Tactic Session (RFR, VLCC and LCC preparation is the main topic) at Beatriz Hall in Butuan City.

4. Submission of team DTRs/Accomplishment Reports (July 16-31)

August 1 (Friday)

Submit it to Ms. Jonavie Bolanes at KC-NCDDP office in Butuan City the 14 staff DTRs/Accomplishment Reports with transmittal.

5. The 4th ACT regular meeting

August 4 Don’t Worry learning-reflection session. Main agenda: Presentation of AC, DAC, & FA updates on RMPO; presentation of August work plan; review of the IPCRs; tasking: submission of needed reports on August 18 for SI and profiles, narrative reports on August 20, minutes of the meeting on August 6 and 8, 2014. Special agenda was the presentation on Convergence by Mr. Kenneth John B. Andohoyan.



6. Monitoring of staff on field

August 5

Reviewed & approved the FANIR of Guil Lou Dela Peña with Angilie S. Morgado to DepEd Division Office (East & West District); TH Jabine & Enterprise; Michael Jade Delarmente to Poblacion 2;

7. Participated municipal activity for the clean-up drive

August 5 Team participate the MLGU spearheaded clean up drive.

8. Follow-up SB Resolution for Capability Building Implementation Support (CBIS)

August 5 Talked with MSWDO Nancybelle Trazares and SB Secretary Julius Navarro for the SB resolution for the LCC on CBIS

9. Submission of TNA forms; minutes, SI partial reports

August 6

Accomplishing of TNA forms; Jayvee and Jerry submitted ACT August 4, 2014 minutes of the meeting; submitted to RMPO via e-mail the team’s TNA accomplished forms, minutes of the Aug. 4, 2014 ACT meeting, and SI partial report


August 6 Review and approved the FANIR of Michael Jade Delarmente to Poblacion 2; Violeta Namoc to Pob. 12; Jayvee Lao and Neriza Alalan to DAR and Assessors Office; Guil Lou Dela Peña with Angilie S. Morgado to Poblacio barangays; Harold Apat to Pob. 10

11. DAC & FA meeting August 7 DAC & FA meeting re: completion of the municipal profile; SB resolution for LCC on CBMIS;


August 7 Review and approved the FANIR of Charlie de Jesus to Osmeña; Harold Apat to Pob. 11; Michael Jade Delarmente to Pob. 2;

13. Submission of the office supplies/equipment proposal to RPMO

August 7 Letter with proposal Request for the office supplies/materials for Dapa ACT office submitted via e-mail with the proposal title “Provision of Office Materials/Supplies for KC-NCDDP in Dapa Office”

14. Participated municipal activity for the opening of Adlaw nan Dapa

August 8 Attended the parade for the opening of Adlaw nan Dapa and 3rd Kinhason Festival CEFs are coordinating with the BLGU for the schedule visit to their assigned barangays.

15. Follow up the lacking enrollment requirement

August 8 Got signed SB Resolution No. 121 series of 2014 dated August 5, 2014 “Resolution Expressing Commitment and Support for the Local Counterpart Contribution for the KC-NCDDP Capability Building and Implementation Support (CBIS) and e-mail copy to RMPO



Requested the profile of the MCAC/LPRAT and MCT.

16. Submission of the minutes of the meetings

August 8 E-mailed the minutes of the meetings (July 15 – August 4, 2014) with attendance sheets to RPMO.

17. The 5th ACT regular meeting

August 11 Reflection session (biblical reflection) “Bear One Another's Burdens” Galatian 6:1-10. Learning/reflection session (activity of the week: participate to MLGU activities) Coaching on Minutes making Main agenda: a) Review of the CEAC process (based on the presentation of RPMO); b) Team weekly updates based on the plan; c) Announcement and reminders for the submission of reports, SOMA attendance; d) Tasking: profile of profile of the MCAC/LPRAT and MCT c/o Rohaida, ABC communication letter c/o Charlie, submission of the minutes of the meeting.

18. Participated LGU activity: attendance to SOMA

August 11 Attendance to the State of the Municipality Address (SOMA) of Mayor Yulie Y. Ruaya.

19. Attended LGU activity: Kinhason Festival

August 12 Closely coordinating with the BLGU officials who attended during the festival for the visit schedule to their assigned barangays for continuing social investigation/ updates.

20. ABC communication letter

August 12 Sent communication letter to ABC President Hon. Josephine Ruaya for the ABC meeting presentation of KC-NCDDP.

21. Review and monitor the field staff

August 13

Reviewed and monitor the staff FANIR: Harold Apat visit Barangay Poblacion 10 & 11 for other lacking data of barangay profile; Charlie de Jesus visit at Barangay 7, Poblacion; Jayvee Lao SI & ocular survey at Brgy. Union; Jerry Galan SI at Barangay Sta. Fe; Keevin Vercide submitted the Minutes for ACT Meeting held last Monday, August 11, 2014 and visited MTO and MAO for additional Financial Documents; Nelmar Gomez visited Barangay Poblacion 13 for the lacking data for barangay profiling; Neriza Alalan continue SI barangay 1 Poblacion; Rohaida Hassan continued of SI, transect walk and Key Informant Interview (KII) at Brgy Don Paulino and Poblacion 5; Violita Namoc surveyed and investigate skilled/man power of barangay 9 Poblacion.




August 14

Check and monitor field staff: Harold Apat for continuation of Social Investigation and immersion at Barangay San Carlos. Visited the Daycare center & Elementary School at Brgy. San Carlos; Charlie: Continuation of Social Investigation and Social Immersion at Barangay Cabawa: visited the Daycare Center and puroks, observed the settlement of conflict or disputes headed by Punong barangay; Michael Jade Delarmente conducted Key Informant Interview, Informal Talk, & Ocular Observation in Barangay Dagohoy constituents for the continuation of Social Investigation; Jayvee Lao conducted continuation of social investigation at Brgy. San Miguel; Jerry Galan continued Social Investigation and barangay profiling for the finalization of report at Barangay Jubang; Keevin Vercide visited Brgy. Sta Felomina and Brgy. Consolacion with Peactche T. Cepeda for Social Investigation; Nelmar Gomez visited Barangay Corregidor to get the lacking data for barangay profiling at the same time having the immersion; Peactche Cepeda continued social investigation and gathered lacking data on Barangay Profile of Barangay Consolacion; Rohaida Hasaan continued of Social Investigation, Transect walk and Key Informant Interview (KII) at Brgy Bagakay; Violeta Namoc conducted 2nd Social Investigation at Barangay Buenavista and visited their Daycare center for validation.

23. Facilitate completion of enrollment requirement

August 14 Communicate the Mayor’s office and copy furnish the MSWDO on August 14 citing request for Certification or TOR of the hired Municipal Encoder who ensure that the data base in the LGU is in-placed and functional/operational. The Municipal Encoder should be ready for the upcoming training to be conducted soon; Certification of the utilization of trust fund account of supplemental feeding of the MLGU as temporary municipal account with separate book pending the opening of the municipal trust fund account for the KC-NCDDP; Lists and profiles of the MCT, MCAC/LPRAT based on the issued municipal Executive Order/s. The names of the MCT will be the basis for the invitation of the training that will be conducted soon.


August 15

Monitor field staff and review FANIR of Jade who conducted Key Informant Interview, Informal Talk, & Ocular Observation in Barangay Montserrat: Keevin Vercide visited Brgy. Corregidor - CEF with Nelmar C. Gomez for Social Investigation; Neriza Alalan conducted additional social investigation on barangay 6 Poblacion and barangay Cambas-ac; Peactche Cepeda continued social investation and



gathered lacking data on Barangay Profile of Barangay Sta. Felomina;

25. Submission of Accomplishment Report, SB resolution 121 s. 2014, and TEVs

August 15 Submitted to the RMPO reportorial requirements (e.g. accomplishment report, TEVs) and other enrollment requirements (hard copy of SB Resolution No. 121 series of 2014 dated August 5, 2014 entitled “Resolution Expressing Commitment and Support for the Local Counterpart Contribution for the KC-NCDDP Capability Building and Implementation Support (CBIS) and the profile of MCT and MIAC of Dapa

26. Submission of SI Reports at ACT level

August 18

10 CEFs submitted their SI reports and 2 MFA for the financial investigation via e-mail.

27. Consultation with MSWDO, MAO, MTO with regard to Annex 7 & 8, VLCC and the Certification for the Delivered LCC.

August 18 Presented and formulated the Annexes, VLCC and the certification of Delivered LCC to MLGU in which the latter should be the one doing these.

28. AC-DAC meeting for the Accelerated CEAC

August 19-20

Presentation of the Accelerated CEAC; M&E forms and initial drafting of CEAC work planning each ACT

29. Submission of draft SI Report for August 2014 and Municipal Profile to RPMO

August 20

Submitted the draft Social Investigation (SI) Report and Municipal Profile of Dapa via e-mail.

30. Discussion/presentation of the OPCR

August 20 Team representative CEF Violeta Namoc and Neriza and MFA/CFF Janice Maghanoy joined the brief and urgent meeting-presentation of the OPCR by Mr. Kenneth Andohoyan around 5:00 pm at the 4Ps office.

31. Team’s social media monitoring

August 1-20 Regularly check the facebook page of the KC-NCDDP Dapa and check e-mail for updates.

Identified Issues, Concern, Actions & Recommendations From August 1- 20, 2014, the team come across the following issues and concern with action taken and recommendations for considerations:

Activities undertaken Issues and Concerns

Actions Taken Recommendations

ACT meeting

Miscommunication due to poor behavioral attitude of some ACT members

Conducted open forum with the ACT during the regular ACT meeting as part of the agenda

Regularly conduct open forum/ rebuking session with the team during the meeting




Financial problem as raised by most the team

Communicate with the finance team of the RPMO for the updates of the salary Some members of the team engage in loan service

Provide a feedback mechanism acceptable by the team Always communicate the RMPO for the provision of salary

Reportorial processing

Lack of office supplies for the production of reports Lack of computer needed for the reporting generation Low internet connection of the MLGU

Communicate the RPMO of the needed office supplies as per request proposal Utilized the personal computer of team including the desktop PC of AC for the team Utilized DAC Angilie Morgado’s pocket wifi with pooling of cash contribution from the members of the team for internet connection

Constant reminder to the RMPO of the needed office supplies Provide staff with PC from the RMPO Requested the MLGU to purchase the counterpart PC for the project. RPMO to provide even pocket plan wifi for the ACT

Social Investigation to island barangays

Lack of life vest/ jacket for island community emersion

Borrowed life vest with 4Ps staff of Dapa Inclusion of the request to the office/supplies request proposal

Request the RPMO for the provision of the life vest

Discussion/presentation of OPCR by Mr. Kenneth Andohoyan

Only representative of ACT attended the OPCR discussion with Mr. Andohoyan who visited the office around 5:00 o’clock in the afternoon and the team was not informed of his visit.

Team representative suggested Mr. Andohoyan to conduct a brief orientation on the OPCR with KC-NCDDP Area Coordinating Team.

Inform the team prior to the visit for the team’s discussion on OPCR. Request if possible for another session with Mr. Andohoyan for the thorough discussion with the Area




Coordinating Team relating to the OPCR.

Attendance to MLGU activities

No proper assigned area for the clean-up drive and schedule time was changing

Closely coordinate with the MDRRMO and assigned person for the clean-up drive Wait for the further coordination/instruction Melissa Bou of the Mayor’s Office guided the team for the activity

MLGU should inform the team ahead of time if there were changes to make on the schedule. There should be a proper directives on the activity and the time should be followed.

Completion of enrollment form

Delay submission of the SB resolution for CBIS counterpart Some MIAC members profiles are lacking MLGU not yet hire for the Municipal Encoder

Closely coordinate with SB Secretary Julius T. Navarro for the fast tracking of SB resolution Deployed staff for the filling up of the MIAC and MLGU profiles matrix (sex, age, education, other data) Communicate with the Municipal Mayor via letter dated August 14, 2014 and talked with MSWDO as the MAC of the needed requirements Informed the RMPO of the willingness of the MLGU to provide their LCC which might be complied only after the formal signing of MOA

Always provide good rapport and communication with the SB office Maintain the database of the MIAC,MLGU profile at the HRMDO Remind the MLGU of their signed enrollment agreement including the committed counterpart Formally signed the MOA between the KC-NCDDP and the MLGU

Prepared by: Reviewed by: Approved by: JOHNY S. NATAD ELSA D. MONTEMOR MITA G. LIM Area Coordinator RCDS ARD/Program Manager KC-NCDDP-Dapa, SDN KC-NCDDP-Caraga KC-NCDDP-Caraga

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