Microsoft PowerPoint and Presentations Part II

Kin 260

Jackie Kiwata

Overview Adding slide features

GraphicsVideoTablesAnimation

Refining presentationsSupporting StatementsConclusionTips

From speech to PowerPoint

Graphics From last time, know

of 2 waysWe will practice using

Insert Insert > Picture

Clip ArtFrom FileAutoShapesEtc.

Insert Picture from File

Most control Allows you to browse to any directory and

choose image file Picture filename extensions? Save picture from web to hard drive

(legally) Insert picture on slide

Example 1: Inserting graphics

Save the Cal State LA banner (graphic in upper left corner of Kin 260 site) to hard drive

Insert graphic on slide

Using video files in PowerPoint

PowerPoint will play Windows Media, Quicktime and MPG video files .avi, .mov, .qt, .mpeg, .mpg

Use Insert menu to add video file, but the file is linked, not embedded Linked:

location of inserted file is referenced, but not saved as part of PPT

Embedded: inserted file saved as part of PPT e.g. Photos

Implications of Linked Files

PPT references the location of file Not saved inside the .ppt file Therefore …

If move the video clip to a different directory, must re-insert clip in PowerPoint

If using a different PC, must also copy the video file

Inserting Video Files1. Test movie by playing in Windows Media Player

2. Insert > Movies and Sounds > Movie from File

Automatically When you land on the slide during slideshow, will play automatically

When Clicked Double click the box to start playing

Example 2: Adding video

1. Save ex.wmv to hard drive

2. Insert on a slide

3. Check if video plays

4. Now move the video file to another folder. Does the video still play?

Inserting Tables 2 options:

Create table in PPT Copy table from Word and insert into PPT

Creating a table in PPT is much like creating a table in Word

Insert > Table Review: Easier to specify number of columns

of rows?

Copying Table from Word

Easy to do, but not seamless Issues include resizing table, losing columns, text size

too small Cost vs. Benefit

1. Select Table in Microsoft Word2. Ctrl+C3. Return to slide in PPT4. Ctrl+V

Bells and Whistles Slide Transitions

Effects for moving from one slide to another Slide Show > Slide Transition

Animation Schemes Text effects Slide Show > Animation Schemes

Can apply selectively to individual slides, or to entire presentation

Same guidelines as slide design Don’t go overboard!

Sample Speech OutlineI. Introduction

1. Credentials2. Attention Grabber3. Thesis and Supporting Statements

II. Body1. Supporting Statement 1

a.b.

2. Supporting Statement 2a.b.

3. Supporting Statement 3a.b.

III. Conclusion1. Thesis Restatement2. Closing

Refining Supporting Statements Remember - want supporting statements

that are: Parallel in structureEqually importantConcise

Why?

Example 3: Sample Speech

You want to teach the class how to perform squats

Attention Grabber? Thesis? 3 supporting statements?

Supporting Statements - Detail Points reinforcing statements should also be

parallel May include examples

1. You must have a neutral spine.a. Eyes must look forwardb. Core must be engagedc. Ex. – Demonstrate position

2. You must have adequate stimulus.a. ?b. ?c. ?

Conclusion Thesis and summary of supporting statements

Not just a simple restatement or paraphrase of thesis Include insight or observation that refines thesis Do not bring up new information not discussed in

body! Closing thoughts

Similar to attention-grabber in Introduction, but should provide closure

i.e. conclusion to anecdote from introduction, quotation related to additional insights

How to organize speech in PowerPoint? Remember from last lecture:

Should be used as a visual aid and NOT as a teleprompter

Include main/high-level ideas Include concepts you want the audience to

remember Include visual aids, examples

Introduction Slides

1. Name and credentials

2. Attention-grabber

3. Thesis and supporting statements

Body Slides

1. Topic Sentence or Supporting Statement

2. Supporting Substatements

3. Examples

Conclusion

1. Thesis restatement

2. Closing thoughts

Delivery Tips

1. Be enthusiastic about your topic!2. Consider your appearance. You are in

the spotlight.3. Diction. Use words you can pronounce

and avoid slang.4. Eye contact. Don’t look down or focus on

just one person.5. Practice beforehand!