March 17 2014 Complete Agenda

MAYOR AND CITY COUNCIL

REGULAR SESSION Monday, March 17, 2014 – 6:00 P.M.

AGENDA

1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. APPROVAL OF MINUTES A. Regular Session #3 dated February 18, 2014 B. Work Session dated February 25, 2014 C. Work Session dated March 11, 2014

4. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL A. Presentation of Ocean City University Diplomas B. Standing Committee Reports

5. CONSENT AGENDA A. Private Event Approval Request for Addendum to Komen Race on April 13, 2014 B. Private Event Approval Request for Play It Safe – Various dates in June C. 3‐Year Private Event Approval Request for Cruisin’ OC – May 19‐22, 2016 D. 3‐Year Private Event Approval Request for Endless Summer Cruisin’ – October 6‐9, 2016 E. Bid Award Recommendation for Surveillance System Video Monitors F. Bid Award Recommendation for Surveillance System Workstations G. Bid Award Recommendation for VMware Software H. Caine Woods Community Association Request for Permission to Serve Beer and Wine at Fiesta

Park Events

6. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Private Event Approval Requests for Delaware Volleyball Academy: 1. Sand Storm Classic – June 15, 2014 2. Beach Bash ‐ July 5, 2014 3. Summer Sizzle – August 2, 2014 B. Atlantic General Hospital Annual Report presented by Michael Franklin, President/CEO

7. PUBLIC HEARINGS

8. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF A. Discussion of “No Profanity Please” Signage presented by City Manager

9. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. Second Reading – Ordinance 2014‐03 Authorizing the Mayor and Council to Acquire, for No

Monetary Consideration, Sunset Island Community Sewage Facilities B. Second Reading – Ordinance 2014‐04 Declaring Certain Property to be Surplus and No Longer

Needed for Public Use and Authorizing the Conveyance of Same to Adjacent Property Owners C. Second Reading – Ordinance 2014‐05 to Adopt FY14 Budget Amendment #1

Mayor and City Council – Regular Session Agenda March 17, 2014

D. First Reading – Ordinance to Amend Chapter 39 Entitled Franchises (requires franchisees to sign affidavit declaring all federal, state, county and municipal taxes are paid)

E. First Reading – Ordinance to Amend Chapter 106 Entitled Waterways (incorporates stand‐up paddle board guidelines into beach regulation code)

F. First Reading – Ordinance Authorizing the Mayor and Council to Enter into a Memorandum of Understanding and to Exchange Certain Properties with the Ocean City Development Corporation

G. First Reading – Ordinance Authorizing the Purchase of Real Property Known as 312 Baltimore Avenue and 106 Somerset Street

H. Resolution Authorizing the Disposition of Personal Property I. Ratification of Traffic regulation 2014‐01 – Grants permission for the White Marlin Open to use 30

feet of parking along Jacqueline Avenue and to use 30 feet of parking along 14th Street from Friday, August 1, 2014 through Saturday, August 9, 2014

10. COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may be heard during

Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject

on which he or she wishes to speak.

11. COMMENTS FROM THE CITY MANAGER A. Review of tentative work session agenda for April 1, 2014

12. COMMENTS FROM THE MAYOR AND CITY COUNCIL

13. ADJOURN

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 17, 2014

3 – APPROVAL OF MINUTES

A. Regular Session #3 dated February 18, 2014 B. Work Session dated February 25, 2014 C. Work Session dated March 11, 2014


4 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

A. Presentation of Ocean City University Diplomas

MEMORANDUM TO: Mayor and City Council FROM: Diana Chavis Executive Office Associate to the City Manager DATE: February 26, 2014 RE: Ocean City University Program Graduates Tonight we have the pleasure of honoring Ocean City University students who have distinguished themselves by pursuing advanced degrees. Seven students are eligible to receive a Master’s degree in Municipal Citizenship for completing Ocean City University and the Citizens Police Academy. Six students will receive a Doctorate Degree for completing Ocean City University, the Citizens Police Academy and the Community Emergency Response Team (CERT) program. Ocean City University began in September 2004 with a graduating class of 17. Including this evening’s graduates, a total of 236 degrees have been awarded for completing this brilliant public education program created by Kathy Mathias.

2014 Graduates

Master Degree Ocean City University and Citizens Police Academy

Lori Ciminelli

Mary Ann Manganello Gary R. Masten Richard Nagel Philip Reid

Harry W. Yeich June R. Yeich

Doctorate Degree Ocean City University, Citizens Police Academy and CERT

Lori Ciminelli Brian Gamm

Gary R. Masten Richard Nagel Harry W. Yeich June R. Yeich


4 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

B. Standing Committee Reports

POLICE COMMISSION MEETING MINUTES

OPEN SESSION March 10, 2014

PRESENT: Mayor Richard Meehan, Council President Lloyd Martin, Commission Chairperson Doug Cymek, Council Member Dennis Dare, City Manager David Recor, City Solicitor Guy Ayres, Chief Ross Buzzuro, Captain Greg Guiton, Captain Kevin Kirstein, Captain Michael Colbert, Lt. Scott Harner ABSENT: Director of Emergency Services Joseph Theobald 1. Call to Order at 9:04 a.m.

2. The minutes of the February 10, 2014 meeting were unanimously approved as written.

3. Sasha Motsko requested the Police Commission’s approval of a traffic regulation requesting 2 parking spaces on Jacqueline Avenue and 2 parking spaces on 14th Street, facing east, directly after the exit to Harbour Island. Traffic Regulation No. 2014-01 was unanimously approved and sent to City Council for ratification during March 17, 2014 Regular Meeting.

4. Mr. Randy Davis gave a presentation on nightly carriages rides during summer evenings, Sunday through Thursday from 5:00 p.m. to 10:00 p.m. Mr. Davis’ proposal would be to provide approximately three carriages, starting at 2nd Street and the Boardwalk, then travel west through stop lights at Philadelphia and Baltimore Avenues and then crossing St. Louis Avenue to Chicago Avenue. The carriages would then proceed to the end of Chicago Avenue, make a right onto St. Louis and travel back to 2nd Street. The ride would take approximately 15 minutes.

Mr. Davis has spoken to two of the neighbors, Plim Plaza and the Ocean Gallery and they are all for it.

Mr. Davis already provides carriage rides in Berlin, MD. He believes this can be done safely in Ocean City.

Mr. Davis has looked at three alternate routes, and the one he is proposing is the safest because of the traffic lights needed to cross intersections safely.

Police Commission members voiced concern over the safety of the animals and residents/visitors in such a highly congested area of town during the summer months.

Mayor Meehan supports this request. He was on the boardwalk and experienced first-hand how busy Mr. Davis is with the carriage rides now. We should discuss to see how we could make this work.

Mr. Davis will shut it down if it is not working and becomes a safety hazard.

Lt. Harner confirmed that Mr. Davis meets the regulations of Traffic Article 22-216.

Councilman Dare believes that the carriage rides can be a great asset to the town and if this proves to be the case, a formalized RFP may need to be done in the future.

2

Police Commission Chairman Cymek requested the Police Department for statistical data on accidents at the above-mentioned intersections and the Commission will re-visit this next month at the April 14, 2014 meeting. The Mayor also suggested that the Police Department work with Mr. Davis and do a trial run.

A motion was made by Mayor Meehan and seconded by Councilman Dare, to have the Police Department research the statistical data on accidents at the listed intersections, to have the Police Department do a trial run and to come back to the April 14, 2014 Police Commission meeting with the results.

5. John Donahue of Nite Club Taxi returned to the Police Commission’s to ask for their recommendation to increase the per mile rate from $2.20 per mile to $3.71 per mile. The current rate has been in existence since 2010.

The rate per mile is split 50/50 between company and taxi driver.

The taxi driver must pay for his or her own gas out of this rate.

Gas prices about the same as in 2010; however, cost of living has risen since 2010.

Owners supply vehicles and advertising.

Present cost is $9.80 for the first 3 miles – includes loading charge ($3.20) + $2.20 per mile.

Mr. Donahue supplied documentation, which he believes supports his position that a cost of living increase is justified.

Mr. Donahue believes there is a need to educate the public on the taxi situation.

The Police Commission believes that an incremental price increase may be justified. Motion was made by Mayor Meehan and seconded by Councilman Dare to send this subject to the full City Council.

6. Chief Buzzuro gave an update on crime statistics for the Month of February which shows that all Officer Initiated Calls for Service are had a 3.3% increase; Citizen Initiated Calls for Service had a 15.2% decrease with the total Calls of Service having an overall 0.2% decrease over 2013. The top 25 Calls for Service remain consistent with the previous year. Total Part 1 crimes are 21.6% below 2013. There has been an increase in burglaries this year. There are two separate cases, one seems to be vagrants looking for a place to sleep; the other is the targeting of large screen televisions. Through coordinated efforts with CID and patrol officers, we are seeing progress toward solving these incidents.

7. Chief Buzzuro advised the Commission that there were no CEW/Taser incidents during the month of February.

Meeting Adjourned at 10:05 a.m.

The next meeting of the Police Commission will be held on Monday, April 14, 2014 at 9:00 AM at the Public Safety Building, 6501 Coastal Highway, Ocean City, MD 21842

Recreation and Parks Commission March 11, 2014

1. Call to Order: The meeting was called to order at 4:08 P.M. at Northside Park. Present were Joe Mitrecic, Lloyd Martin, Dennis Dare, David Recor, Ward Kovacs, Dave Messick, Susan Petito, Terry McGean and Tom Shuster. Guests included Jack Mumford, Bill Sieg, Zach Hoopes and Joanne Shriner.

2. Approval of Minutes: The minutes of February 11, 2014 were approved as presented. 3. Beach Patrol Headquarters Design Review: Terry McGean and Jack Mumford of Becker

Morgan presented the most recent design for the new Beach Patrol Headquarters on Talbot Street. Terry and Jack highlighted the items that have been addressed since the special meeting on December 16. Terry reported that under the new base flood maps, the base flood elevation for this location would be 5.8 feet.

Terry McGean recommended that a Construction Manager be hired for the building using a combination of qualifications and price instead of a strictly low bid contract. The construction manager should be brought on board soon to assist with keeping the project on budget. The Commission supported this approach.

The Commission moved to recommend the Beach Patrol Headquarters design to the

Council for approval. 4. Skate Park Update: Susan Petito presented a written update report on the Skate Park. The

report includes data thru February 28, 2014. The Commission requested a follow up report at the April meeting. Interested parties will be invited to attend.

5. Eagle’s Landing Golf Rates for 2015: Bob Croll presented a recommendation to increase

the golf rack rates for Spring and Fall weekends effective 2015. Bob presented background information on rates charged by other area golf courses that showed Eagle’s Landing position in reference to the other courses. The Commission recommended the rate increase to the Council for action.

6. Other Business: Tom Shuster reported that there were no new private events pending.

Tom also reported that he has forwarded information to Bill Gibbs regarding options for beach toys on the beach.

7. Closed Session: Commission moved to go into Closed Session to discuss personnel

matters.

Present for the closed session were Joe Mitrecic, Lloyd Martin, Dennis Dare, David Recor, Tom Shuster and Susan Petito. The Commission returned to open session.

8. The meeting adjourned at 5:01 P.M. P:Tom/Tom/Rec & Parks Commission Meeting 3-11-2014

To: Tom Shuster From: Bob Croll Subject: Proposed Weekend Rate Changes for 2015 Date: 3/6/14 I suggest we increase our weekend golf rates in 2015. Weekend rates are in effect spring and fall during the peak golf package seasons. Our current weekend rack rate is $95.00. I propose that we increase by $4.00 to $99.00. I suggest we also adjust our participating hotel and twilight rates by $4.00 for weekends. The weekend rate has not changed for 6 years. In 2009 the weekend rate increased by $3.00 from $92.00 to $95.00. We could expect an additional $13,800 in greens fee revenue in 2015 from this small increase. $8,000 of this revenue will be realized in FY2015. This should not change our customers perception that Eagle’s Landing is a great value. Eagle’s Landing will maintain its position as one of the more affordable golf courses in the Ocean City area. Attached are the rate change proposal and a rate comparison chart for the golf courses in the Ocean City area. Please let me know if you have any questions. Thank you.

Eagle’s Landing Golf Course 12367 Eagle’s Nest Road

Berlin, MD 21811 Phone 410-213-7277 Fax 410-213-7220

Memorandum

Type of Play Weekend Changes

Green Fee w/Cart 99.00$ increase $4 Green Fee Walking 79.00$ increase $4 Participating Hotel 94.00$ increase $4 Twilight w/Cart 74.00$ increase $4 Twilight Walking 54.00$ increase $4

Eagle's Landing Golf CourseProposed 2015 Peak Weekend Rate Changes

The weekend rates for 2015 are in effect for the Spring and Fall season.

Draft 3/6/14

Spring/Fall RackWeekend

Lighthouse Sound 179.00$ War Admiral 169.00$ Rum Pointe 159.00$ Bayside Resort 145.00$ Baywood Greens 129.00$ Man O' War 129.00$ Bear Trap Dunes 110.00$ OCGC Newport Bay 99.00$ Eagle's Landing 99.00$ ProposedOcean Pines 90.00$ OCGC Seaside 79.00$ Bay Club 85.00$

Ocean City, Maryland2014 Golf Course Rate Comparisons

Revised 3/6/14

OCEAN CITY BEACH PATROLSurfing Beach Schedule 2014

South North Inlet

Day Date Surfing Beach Surfing Beach Surfing Beach

Saturday May 24, 2014 29th Street Century I(99) Conditionally OPEN

Sunday May 25, 2014 27th Street Flying Cloud (95) Conditionally OPEN

Monday May 26, 2014 25th Street 93rd Street Conditionally OPEN

Tuesday May 27, 2014 23rd Street 91st Street OPEN

Wednesday May 28, 2014 21st Street 89th Street OPEN

Thursday May 29, 2014 19th Street 87th Street OPEN

Friday May 30, 2014 17th Street 85th Street OPEN

Saturday May 31, 2014 15th Street 83rd Street Conditionally OPEN

Sunday June 1, 2014 13th Street 81st Street Conditionally OPEN

Monday June 2, 2014 11th Street 79th Street OPEN

Tuesday June 3, 2014 9th Street 77th Street OPEN

Wednesday June 4, 2014 7th Street 75th Street OPEN

Thursday June 5, 2014 5th Street 73rd Street OPEN

Friday June 6, 2014 3rd Street 71st Street OPEN

Saturday June 7, 2014 1st Street 69th Street Conditionally OPEN

Sunday June 8, 2014 Caroline Street 67th Street Conditionally OPEN

Monday June 9, 2014 66th Street 146th Street OPEN


Wednesday June 11, 2014 62nd Street 142nd Street OPEN

Thursday June 12, 2014 60th Street 140th Street OPEN

Friday June 13, 2014 58th Street 138th Street OPEN

Saturday June 14, 2014 56th Street 136th Street Conditionally OPEN

Sunday June 15, 2014 54th Street 134th Street Conditionally OPEN

Monday June 16, 2014 52nd Street 132nd Street OPEN


Wednesday June 18, 2014 48th Street 128th Street OPEN

Thursday June 19, 2014 46th Street 126th Street OPEN

Friday June 20, 2014 44th Street 124th Street OPEN

1/31/2014 surfing beach rotation 2014 V1.xls - 2014


South North Inlet


Saturday June 21, 2014 42nd Street 122nd Street Conditionally OPEN

Sunday June 22, 2014 40th Street 120th Street Conditionally OPEN

Monday June 23, 2014 38th Street Carousel (118) OPEN

Tuesday June 24, 2014 36th Street Sea Watch (116) OPEN

Wednesday June 25, 2014 34th Street Rainbow (112) OPEN

Thursday June 26, 2014 32nd Street Quay (108) OPEN

Friday June 27, 2014 30th Street Marigot Beach(101) OPEN

Saturday June 28, 2014 28th Street Mid Plaza(97) CLOSED

Sunday June 29, 2014 26th Street 94th Street CLOSED

Monday June 30, 2014 24th Street 92nd Street OPEN

Tuesday July 1, 2014 22nd Street 90th Street OPEN

Wednesday July 2, 2014 20th Street 88th Street OPEN

Thursday July 3, 2014 18th Street 86th Street OPEN

Friday July 4, 2014 16th Street 84th Street CLOSED

Saturday July 5, 2014 14th Street 82nd Street CLOSED

Sunday July 6, 2014 12th Street 80th Street CLOSED

Monday July 7, 2014 10th Street 78th Street OPEN

Tuesday July 8, 2014 8th Street 76th Street OPEN


Thursday July 10, 2014 4th Street 72nd Street OPEN

Friday July 11, 2014 2nd Street 70th Street OPEN

Saturday July 12, 2014 North Division St 68th Street CLOSED

Sunday July 13, 2014 65th Street 145th Street CLOSED

Monday July 14, 2014 63rd Street 143rd Street OPEN

Tuesday July 15, 2014 61st Street 141st Street OPEN


Thursday July 17, 2014 57th Street 137th Street OPEN

Friday July 18, 2014 55th Street 135th Street OPEN



South North Inlet


Saturday July 19, 2014 53rd Street 133rd Street CLOSED

Sunday July 20, 2014 51st Street 131st Street CLOSED

Monday July 21, 2014 49th Street 129th Street OPEN

Tuesday July 22, 2014 47th Street 127th Street OPEN


Thursday July 24, 2014 43rd Street 123rd Street OPEN

Friday July 25, 2014 41st Street 121st Street OPEN

Saturday July 26, 2014 39th Street 119th Street CLOSED

Sunday July 27, 2014 37th Street Fountain Head (117) CLOSED

Monday July 28, 2014 35th Street High Point - North (114) OPEN

Tuesday July 29, 2014 33rd Street Capri (111) OPEN

Wednesday July 30, 2014 31st Street Mid Atlantis(102) OPEN

Thursday July 31, 2014 29th Street Century I(99) OPEN

Friday August 1, 2014 27th Street Flying Cloud (95) OPEN

Saturday August 2, 2014 25th Street 93rd Street CLOSED

Sunday August 3, 2014 23rd Street 91st Street CLOSED

Monday August 4, 2014 21st Street 89th Street OPEN

Tuesday August 5, 2014 19th Street 87th Street OPEN

Wednesday August 6, 2014 17th Street 85th Street OPEN

Thursday August 7, 2014 15th Street 83rd Street OPEN

Friday August 8, 2014 13th Street 81st Street OPEN

Saturday August 9, 2014 11th Street 79th Street CLOSED

Sunday August 10, 2014 9th Street 77th Street CLOSED

Monday August 11, 2014 7th Street 75th Street OPEN

Tuesday August 12, 2014 5th Street 73rd Street OPEN

Wednesday August 13, 2014 3rd Street 71st Street OPEN

Thursday August 14, 2014 1st Street 69th Street OPEN

Friday August 15, 2014 Caroline Street 67th Street OPEN



South North Inlet


Saturday August 16, 2014 66th Street 146th Street CLOSED

Sunday August 17, 2014 64th Street 144th Street CLOSED

Monday August 18, 2014 62nd Street 142nd Street OPEN



Thursday August 21, 2014 56th Street 136th Street OPEN

Friday August 22, 2014 54th Street 134th Street OPEN

Saturday August 23, 2014 52nd Street 132nd Street Conditionally OPEN

Sunday August 24, 2014 50th Street 130th Street Conditionally OPEN

Monday August 25, 2014 48th Street 128th Street OPEN



Thursday August 28, 2014 42nd Street 122nd Street OPEN

Friday August 29, 2014 40th Street 120th Street OPEN

Saturday August 30, 2014 38th Street Carousel (118) Conditionally OPEN

Sunday August 31, 2014 36th Street Sea Watch (116) Conditionally OPEN

Monday September 1, 2014 34th Street Rainbow (112) Conditionally OPEN

Tuesday September 2, 2014 32nd Street Quay (108) OPEN

Wednesday September 3, 2014 30th Street Marigot Beach(101) OPEN

Thursday September 4, 2014 28th Street Mid Plaza(97) OPEN

Friday September 5, 2014 26th Street 94th Street OPEN

Saturday September 6, 2014 24th Street 92nd Street Conditionally OPEN

Sunday September 7, 2014 22nd Street 90th Street Conditionally OPEN

Monday September 8, 2014 20th Street 88th Street OPEN

Tuesday September 9, 2014 18th Street 86th Street OPEN

Wednesday September 10, 2014 16th Street 84th Street OPEN

Thursday September 11, 2014 14th Street 82nd Street OPEN




South North Inlet


Saturday September 13, 2014 10th Street 78th Street Conditionally OPEN

Sunday September 14, 2014 8th Street 76th Street Conditionally OPEN


Tuesday September 16, 2014 4th Street 72nd Street OPEN

Wednesday September 17, 2014 2nd Street 70th Street OPEN

Thursday September 18, 2014 North Division St 68th Street OPEN


Saturday September 20, 2014 63rd Street 143rd Street Conditionally OPEN

Sunday September 21, 2014 61st Street 141st Street Conditionally OPEN


Tuesday September 23, 2014 57th Street 137th Street OPEN

Wednesday September 24, 2014 55th Street 135th Street OPEN

Thursday September 25, 2014 53rd Street 133rd Street OPEN

Friday September 26, 2014 51st Street 131st Street OPEN

Saturday September 27, 2014 49th Street 129th Street Conditionally OPEN

Sunday September 28, 2014 47th Street 127th Street Conditionally OPEN


Tuesday September 30, 2014 43rd Street 123rd Street OPEN

Wednesday October 1, 2014 Surfing ordinance goes out of effect until 2015

The rotating surfing beach will be established on a daily basis and marked at both the north and south boundary by a combination of Surf Beach Facilitator stands, flags and signs. The north boundary will be established approximately 50 yards north of the approved surfing beach street designation and will extend south to approximately 50 yards south of the street one block south of the approved designated surfing beach street.



5. CONSENT AGENDA A. Private Event Approval Request for Addendum to Komen

Race on April 13, 2014

TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Addendum to Komen Maryland Ocean City Race for the Cure DATE: March 11, 2014

ISSUE(S): Request to approve addendum for Komen Race for the Cure SUMMARY: Komen Maryland is making additional requests to their already

approved event that is taking place in Ocean City on Sunday, April 13, 2014. They request the east side of 17th Street, between the Boardwalk and Baltimore Avenue, be partially closed to parking and vehicular traffic. They also request permission to use the arch from Springfest within their festival village. The Town of Ocean City and Komen representatives have been in extensive discussions about this event, including the impact to the Town and the expectations of both the Town of Ocean City and Komen Maryland. Town staff has no concerns with the addendum requests. This event aims to increase awareness and support in the fight against breast cancer. A race village will be located in the Inlet Lot where there will be a festival-like atmosphere full of celebration, music and emotion. A 5K race will take place on Baltimore Avenue, the Boardwalk, the concrete pad east of the Boardwalk and the Inlet Lot. A one-mile fun run will take place on the concrete pad east of the Boardwalk and the Inlet Lot.

FISCAL IMPACT: Potential positive economic impact from lodging, food, beverage,

recreation and other incidental expenditures related to this event.

RECOMMENDATION: Approve additional requests. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF:

Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: All appropriate staff has reviewed and the event has been coordinated with Public Works.

ATTACHMENT(S): Private Event Application Addendum

Agenda Item # 5A

Council Meeting 03/17/14

Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5

PE – St. Jude’s Walk

6 7 8 9 10 11 12

PE – Fehr Knott

Wedding -

TENTATIVE

13

PE – Komen Race for

the Cure

14 15 16 17 18

PE - Good Friday

Crosswalk

19

20

PE - Easter Sunrise

Service

21 22 23 24 25

PE - MD Int’l Kite

Festival

26

PE - Boardwalkin’ for

Pets

PE - OC ½ Marathon


Festival

27


Festival

28 29 30

2014

April


5. CONSENT AGENDA

B. Private Event Approval Request for Play It Safe – Various dates in June

TOWN OF

The White Marlin Capital of the

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Play It Safe Events 2014 DATE: March 11, 2014

ISSUE(S): Request approval of the following Play It Safe Events: Karaoke, Karaoke and Beach Volleyball, Dodge Ball, Tennis and Basketball.

SUMMARY: Donna Greenwood for the Ocean City Drug and Alcohol

Awareness Prevention Committee would like to hold the following free events for the high school seniors who come to celebrate their graduation in Ocean City: Karaoke on the Beach – Sundays, June 1, 8 & 15 on the beach at Dorchester St. from 6-8 pm Karaoke & Volleyball on the Beach – Tuesdays, June 3, 10 & 17on the beach at the volleyball nets at 3rd St. beginning at 5 pm 3 on 3 Basketball – Wednesdays, June 4 & 11 in the east and west gyms at Northside Park beginning at 7 pm. Dodge Ball – Thursdays, June 5 & 12 in the east and west gyms at Northside Park from 7-10 pm. Tennis – Fridays, June 6 & 13 at the 61st Street Tennis Complex from 1-3 pm.

FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures related to this event.

RECOMMENDATION: Approve events as presented. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed the applications, and the events have been coordinated accordingly.

ATTACHMENT(S): 1) June 2014 Calendar

2) Cover Sheet 3) Private Event Applications for each event

Agenda Item # 5B

Council Meeting March 17, 2014


1

PE – Ravens’ Beach Bash

PE – PIS Karaoke - TENTATIVE

2 3

PE – PIS Karaoke &

Volleyball - TENTATIVE

4

PE – PIS Basketball -

TENTATIVE

5

PE – PIS Dodge Ball -

TENTATIVE

6

PE - Longboard Challenge

– TENTATIVE PE-PIS Tennis -

TENTATIVE

7


- TENTATIVE

8

PE - Longboard Challenge – TENTATIVE

PE – OC Cruzers –

TENTATIVE PE – PIS Karaoke -

TENTATIVE

9 10

PE – PIS Karaoke & Volleyball - TENTATIVE

11

PE – PIS Basketball - TENTATIVE

12

PE – PIS Dodge Ball - TENTATIVE

13

PE – Sun Run – TENTATIVE

PE – Wine in the Park –

TENTATIVE PE-PIS Tennis -

TENTATIVE

14

PE – Wine in the Park – TENTATIVE

Arts Alive

PE - Air Show – TENTATIVE

PE – Sand Duels Beach

Soccer – TENTATIVE PE – DE Volleyball Beach

Bash - TENTATIVE

15


Arts Alive


PE – Beach 5 Sand Soccer

PE – OC Cruzers – TENTATIVE

PE – DE Volleyball Beach

Bash Rain Date – TENTATIVE

PE – PIS Karaoke -

TENTATIVE

16 17

PE – Firemen’s Pipe & Drum



18

PE - Firemen’s Parade 19 20 21


22


- TENTATIVE

23 24 25 26

PE – Dew Tour -

TENTATIVE

27

PE – Dew Tour -

TENTATIVE

28

PE – Dew Tour -

TENTATIVE

29

PE – Dew Tour - TENTATIVE

30

2014

June

Ocean City Special Events – Private Events Name of Event: Play It Safe Events New Event: No

Date of Event: Multiple Dates in June (see below)

Date Application Received: January 30, 2014 Application Fee Paid: Exempt

Date Returned from All Departments: February 24, 2014 Total Cost to Town:

All Events: $4,771.90

Karaoke: $ 636.36

Karaoke & Volleyball: $1,154.76

Basketball: $2,011.12

Dodge Ball: $ 628.92

Tennis: $ 340.74

Transportation Value: $89,940.00

PLAY IT SAFE KARAOKE ON THE BEACH – SUNDAYS JUNE 1, 8 AND 15

Things to Note:

This event would consist of singers/groups singing Karaoke and competing for prizes.

The event would take place on the beach just east of the Boardwalk at Dorchester St.

Set up for this event would be on the day of the event at 5:00 p.m.

The event would take place from 6:00 p.m. until 8:00 p.m.

Clean up of the event site would take place directly after the event finishes.

The event organizers request permission to set up a sound system for the DJ, to erect a small 10’x10’ pop-

up tent and Inlet Parking Lot passes for the event volunteers.

Event organizers request the following from the Town of Ocean City: use of electric, 4 tables and 12

chairs, police presence, trash receptacles, and free bus passes for Play It Safe participants. Also, the event

coordinators would welcome OCBP to this event for them to distribute beach safety information.

Expected number of participants weekly for this event is 50 with 500 spectators.

Event Organizer requests the ability to give the graduate wristbands to ride the busses for free.

Event organizer requests that the Insurance requirement be waived, and the event be included in the Town’s

insurance.

Comments from Department Representatives:

PUBLIC WORKS – Will provide tables, chairs and Inlet Parking lot passes. Will confirm how many

passes needed closer to the event date. Estimated cost to the department is $256.56.

RISK MANAGEMENT –Have waived the insurance requirement and covered this program under our

insurance in the past. Suggest the event organizers obtain waivers from participants.

OCPD – Will assign auxiliary officers to the event and notify the appropriate shifts of the event.

REC. & PARKS –Will assist with set-up, break down, registration and supervision of event. Total cost to

the department is estimated at $379.80.

FIRE MARSHAL – Must obtain permits from the Office of the Fire Marshal for any tents the applicant

wishes to setup.

TRANSPORTATION – Waive bus fare for those wearing Play It Safe wristbands. The value of PIS ride-

all-day wristbands distributed in 2013 was $89,940.00.

TOURISM, EMERGENCY SERVICES, OCBP, and CONVENTION CENTER – No comments,

concerns or costs.

KARAOKE & VOLLEYBALL ON THE BEACH – TUESDAYS JUNE 3, 10 AND 17

Things to Note:

This event would consist of volleyball teams of 4/6 members competing against one another. Karaoke

would be set up beside the volleyball courts where singers/groups would compete for prizes.

Set up for this event would be on the day of the event at 3:00 p.m.

This event would be held on the beach at the volleyball nets at 3rd

Street.

The event would begin at 4:30 p.m.

Clean up of the event site would take place directly after the event finishes.

The event organizers request permission to set up a sound system for the DJ, to erect a small 10’x10’ pop-

up tent and Inlet Parking Lot passes for the event volunteers.

Event organizers request the following from the Town of Ocean City: use of electric, 10 tables and 15

chairs, 10 beach volleyball nets, police presence, trash receptacles, and free bus passes for Play It Safe

participants. Also, the event coordinators would welcome OCBP to this event for them to distribute beach

safety information.

Expected number of participants weekly for this event is 50 with 300-400 spectators.



insurance.


PUBLIC WORKS – Will provide volunteer parking passes, extra trashcans, ten tables and 15 chairs on

event nights. Total cost to the department is estimated at $256.56.

RISK MANAGEMENT – Have waived the insurance requirement and covered this program under our



REC. & PARKS – Completely responsible for set-up, event organization and breakdown. Staff will also

assist with registration. Parks staff will set-up additional volleyball courts specifically for this event.

Program staff will take down temporary courts at the event’s completion. Estimated cost to the department

is $898.20.

FIRE MARSHAL – Must obtain permits from the Office of the Fire Marshal for the set-up of any tents.



TOURISM, OCBP, CONVENTION CENTER, and EMERGENCY SERVICES – No comments,

concerns or costs.

3 ON 3 BASKETBALL – WEDNESDAYS JUNE 4 AND 11

Things to Note:

This event would consist of teams of 3 playing basketball through an elimination process to determine a

winner at Northside Park in both the East and West gyms.

Sign-up for this event would begin at 7:00 p.m., the games would start at 8:00 p.m. and continue until a

winner is determined.

Water, soda and pizza would be served to the participants.

Prizes would be awarded, such as Play It Safe t-shirts, gift certificates, and the like.

Expected number of participants weekly for this event is 300.

Event organizers request the following from the Town of Ocean City: tables, chairs, basketballs, OC Rec.

staff as desired by Director and free bus passes for Play It Safe participants. Also, the event coordinators

would welcome OCBP to this event to distribute beach safety information.



insurance.





REC. & PARKS – Responsible for all set-up, tournament organization, facility monitoring and assisting

with registration. Also responsible for reserving and providing the facility for the event. Total cost is

$2,011.12; $731.12 for staff and $1,280.00 for facility rental.



TOURISM, OCBP, PUBLIC WORKS, EMERGENCY SERVICES, CONVENTION CENTER,

AND FIRE MARSHAL – No comments, concerns or costs.

DODGE BALL – THURSDAYS JUNE 5 AND 12

Things to Note:

This event would consist of teams competing against each other for fun at Northside Park in both the East

and West gyms.

Sign-up for this event would begin at 7:00 p.m., the games would start at 8:00 p.m. and continue until

10:00 p.m.

Play It Safe t-shirts would be awarded as prizes.

Expected number of participants weekly for this event is 100 with approximately 50 spectators.

Event organizers request the following from the Town of Ocean City: Use of gyms, tables, chairs, dodge

balls, OC Rec. staff as desired by Director and free bus passes for Play It Safe participants. Also, the event

coordinators would welcome OCBP to this event to distribute beach safety information.


Event organizer requests that the Insurance requirement be waived, and the event is included in the Town’s

insurance.





REC. & PARKS – Reserve and provide use of Northside Park facility – balls, tables, chairs and staff to

run event and supervise the facility. Total cost to the department is $628.92 - $308.92 for staff and $480.00

in facility use.



FIRE MARSHAL – If available, an on-duty EMS crew may standby.

TOURISM, OCBP, PUBLIC WORKS, EMERGENCY SERVICES, CONVENTION CENTER, AND– No

comments, concerns or costs.

TENNIS – FRIDAYS, JUNE 6 AND 13

Things to Note:

This event would consist of individuals or teams challenging one another on the tennis courts at the 61st

Street Tennis Complex.

This event would take place from 1:00 p.m. until 3:00 p.m.

Set up would take place on the day of the event, at 12:00 noon, and the site would be cleaned directly

following the event.

The event coordinators request use of one (1) table, three (3) chairs as well as multiple tennis rackets and

tennis balls.

Prizes would be awarded, such as Play It Safe t-shirts, gift certificates, and the like.

Expected number of participants weekly for this event is 40 with approximately 25 spectators.



insurance.





REC. & PARKS – Will run this event and provide tennis racquets, balls, tables and chairs along with the

facility. Total cost to the department is $340.74 - $160.74 for staff, $180 in donated court time.



TOURISM, EMERGENCY SERVICES, PUBLIC WORKS, BEACH PATROL, CONVENTION

CENTER, and FIRE MARSHAL – No comments, concerns or costs.

Date on Council Agenda: March 17, 2014

Event Approved or Denied:

Other:


5. CONSENT AGENDA C. 3-Year Private Event Approval Request for Cruisin’ OC

May 19-22, 2016

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Cruisin’ OC 3-year event approval continuation DATE: March 10, 2014 ISSUE(S): Cruisin’ OC SUMMARY: The applicant requests continuation of the Cruisin’ OC event to

include May 19-22, 2016. Last year, the request was approved for May 14-17, 2015. This is a longstanding event in Ocean City that consists of multiple car shows featuring 50s, 60s and 70s music, automotive vendors and exhibits at the Inlet Parking Lot, and Boardwalk parades.

FISCAL IMPACT: Potential positive economic impact from lodging, food beverage,


RECOMMENDATION: Approve the request. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator COORDINATED WITH: All appropriate departmental staff has reviewed, and the event

has been coordinated with OCPD, Fire Marshal, Transportation, Emergency Services and Public Works.

ATTACHMENT(S): 1) May 2016 Calendar

2) 2014 Application 3) Site Layout 4) Cover Sheet

Agenda Item # 5C



1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19

PE – Cruisin OC -

TENTATIVE

20

PE – Cruisin OC -

TENTATIVE

21

PE – Cruisin OC -

TENTATIVE

22

PE – Cruisin OC -

TENTATIVE

23 24 25 26 27 28

29 30 31

2016

May

Ocean City Private Events 3-Year Approval

Name of Event: Cruisin’ OC

Date of Event: Requesting event approval for May 19-22, 2016

Cost to the Town of Ocean City to support this event: $35,901.40+

Things to Note:

Bob Rothermel for Special Event Productions, Inc. is requesting a continuation of the 3-year event approval for

Cruisin’ OC, May 19-22, 2016.

All appropriate documents have been supplied and fees paid.


OCPD – Detail officers to various traffic posts and to enforcement detail. This is a long standing event, but causes a

significant impact on our resources as well as traffic safety. Estimated cost to the department is more than $10,000.00

Public Works – No issues with granting approval of this ongoing event. Will encase the Inlet Lot with special event

fencing, place the stage and picnic tables, remove some signage from the Inlet Lot and deliver cones to Convention

Center and Inlet Lot, along with trash cans. Will install signs at Park ‘n’ Ride, place cones on Coastal Highway and

Baltimore Avenue and post streets needed for event. Estimated cost to the department is $25,901.40.

Risk –Insurance Certificate to be submitted prior to the event.

Fire Marshal – The applicant must maintain access to the pier and all the fire hydrants that are located within the

Inlet Lot. The applicant is also responsible for obtaining the necessary permits from the Office of the Fire Marshal for

the installation of tent(s).

Tourism – This event continues to deliver significant economic impact on the Town of Ocean City.

Transportation – Permit overnight parking of oversized vehicles and trailers at West OC Park n Ride from 3 am

Thursday, May 15, 2014 thru 3 am Monday, May 19, 2014. Park n Ride bus service will be in operation from 6 am to

12 am Thursday, May 15 thru Saturday, May 17 and from 6 am until 10 pm on Sunday, May 18. Frequency of service

will be approximately every 20 minutes.

Rec. & Parks – Use of picnic tables has become a norm for events, but the moving of these tables really takes a toll

on the structural integrity. Not saying we shouldn’t provide them, but if we are struggling with this, perhaps we

should earmark some of the revenue for replacement and repair of tables.

OCBP, Emergency Services, OCCC – No comments.

Date on Council Agenda: March 17, 2014

Council Ruling: ________________________________________________

Applicant Notified of Meeting Results: _____________________________

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PRIVATE EVENT APPLICATION Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE: $100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events Coordinator

Town of Ocean City

Recreation and Parks

200 125th

Street

Ocean City, MD 21842

[email protected]

This is an application for use and is not a permit of use. No guarantee of availability or

use is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submitted

less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be

assessed for both Non-Profit organizations and For-Profit promoters. A new application

must be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon route

and/or method of operation described herein may result in the immediate revocation of

the permit. Applicant’s attention is directed to the accompanying information packet,

entitled “Private Event Application Guidelines.”

All questions on the application must be fully answered. “Same as last year” or similar

comments are not acceptable responses. If a question does not apply, please write “N/A”

in that space. The application will be returned if the information is incomplete. Please

type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.

$100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and

$25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean

block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up

and breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ________________________________________________

2. IS THIS A NEW EVENT? ____No_____________________________________

23rd Annual Cruisin OC

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3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR

3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES

FOR THE NEXT 3-YEARS: _5/15-18/14, 5/14-17/15, 5/19-22/16

4. STARTING & ENDING TIMES OF EVENT: _ ___________________

5. PROJECTED SET-UP DATE (S) & TIMES: 5/12 10am-5pm, 5/13-14 7am-6pm

6. PROJECTED CLEAN-UP DATE (S) & TIMES:5/18 5pm-8pm, 5/20 7am-1pm

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): _____________________________________________

_____________________________________________________________________

_____________________________________________________________________

8. APPLICANT’S NAME: ____Meredith Herbert_____________________________

9. ORGANIZATION REPRESENTING: Special Event Productions, Inc.

_______________________________________________________________

10. MAILING ADDRESS: _________________________________________________

_____________________________________________________________________

11. WORK PHONE: __410-798-6305______ HOME PHONE: ____443-871-0306____

FAX: _____410-798-6305________ EMAIL: [email protected]__

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF

PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH

DOCUMENTATION? __________n/a____________________ IF NOT, WHY?

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:

____Meredith Herbert/Bob Rothermel________________________________

14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:

_____________________________________________________________________

15. COORDINATOR’S CONTACT INFORMATION IF DIFFERENT THAN

QUESTION 11: HOME: ____________________WORK: ____________________

FAX: ___410-798-6305______________ CELL: ______443-871-0306________

E-MAIL ADDRESS: [email protected]_________________________

OTHER: _____________________________________________________________

7am-5pm

PO Box 616, Mayo, MD 21106

3 Dorchester St., Ocean City, MD 21842

410-798-6304 443-871-0306

Inlet Parking Lot with the exception of the vendor rows, the parking lot will reopen to

the public at 5pm daily

of 8

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

*If more space is needed, please attach additional pages to the back of this application

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________

_____________________________________________________________________

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE

SUCH ACCESS? __________________ IF SO, WHERE? ____________________

_________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,

EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,

etc.): ________________________________________________________________

Most event supplies will be delivered to the Convention Center, some supplies and

equipment will be delivered to the inlet parking lot and unloaded by hand.

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,

SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED

DIAGRAM AND DESCRIBE HERE: _____________________________________

___Entertainment stage, office trailer, storage trailer, speaker mounted PA system,

approx. ten 10’x10’ tents, four 20’x20’ tents and one 20’x40’ tent. Please refer to

attached diagram. ____________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO

EMPLOY: ___________________________________________________________

_____________________________________________________________________

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS (Be aware that additional charges may be assessed.): ____

____Special participant, spectator and public lanes created at South 1st St. One way

traffic flow entering, traveling and exiting the inlet. The office entertainment and

vendor rows remain closed throughout the event. Note diagram. Also, the use of the

Route 50 park n ride for trailers and oversized vehicles.

Multiple car shows featuring 50s, 60s, 70s and 80s music, automotive vendors and

exhibits at the Inlet Parking Lot all 4-days along with Boardwalk vendors. Parades May

15, 16, and 17 from 7 am until 10 am

OC Convention Center

No

Security fencing surrounding the parking lot along with security patrols.

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23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?

__________ IF SO, WHAT TYPE? __________________________________

____First aid kit, fire extinguisher, cell phones and emergency numbers on hand at

the event site. Will call city emergency numbers for assistance if necessary.

24. WHAT IS YOUR RAIN POLICY? ____________________________________

_____________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING

OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT “COMFORT”

(TOILETS, HAND WASHING, ETC.)? ________________________________

City public restrooms adjacent to the Inlet Lot along with approximately 15 comfort

stations placed in the Inlet Lot out of traffic flow that will be serviced each day by

provider.

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________

_____________________________________________________________________

__Automotive and event related vendors._______________________

_____________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &

QUANTITIES): _______________________________________________________

_______None requested at this time______________________________

_____________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _______Yes____

IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________

_Special Event Productions, participants and various non-profits.

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________

_____________________________________________________________________

Yes

Event will continue in the rain as best as it can. Some activities may need to be modified or adjusted.

City will empty parking lot trash and containers each morning.

N/A

N/A

Trophies, plaques, souvenirs, event merchandise and door prizes.

N/A

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31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? __________________

Please forward a copy of the approved “One Day Raffle Permit” to the Private Events Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved “Tent Permit” from the Office of the Fire Marshal to the Private

Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?

___None at this time Please forward a copy of the approved “Air Support/Air-Inflated Structures

Permit” to the Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved “Bonfire Permit” to the Private Events Coordinator.

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved “State of Maryland Fire Marshal Fireworks Permit” to the Private

Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES

AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include

beverage type, quantities, drink sizes, location, etc.): __________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Please forward a copy of the approved “One Day Alcohol Permit” to the Private Events Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ___3,200 cars and 15,000 participants

38. EXPECTED NUMBER OF SPECTATORS: ________________________________

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE

APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.

HAVE YOU DONE SO? _N/A_________WHO DID YOU CONTACT?

_____________________________________________________________________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM

THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is

required for each major end-item borrowed from the Town of Ocean City):

_____________________________________________________________________

__Fencing inlet parking lot, stage, road cones, trash cans, picnic tables.

No

20,000 spectators

No

yes

No

No

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41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY

OBTAINED TIS PERMIT? ___N/A_____IF SO, PLEASE ATTACHED A COPY

TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved “MDOT

Highway Permit” to the Private Events Coordinator.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING

THE PARADE ROUTE: ____N/A_______ DESCRIBE: ______________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE

(5) YEARS: __________________________________________________________

Crusisin OC – 23 years, Endless Summer – 16 years, Hot Rod & Custom Car Show –

33 years, Collector Car Auctions, - 5 years

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and

comply with the Town of Ocean City’s sponsorship policy. The application will not

be approved without sponsors. If no sponsors, please state “No Sponsors” in area

provided below.): _____none at this time______

____________________________________________________________________

____________________________________________________________________

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS

APPLICATION: ______________________________________________________

_____________________________________________________________________

_____________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE

SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,

STAGE, CONCESSIONS, COURTS, BANDS, ETC.

IS DIAGRAM INCLUDED WITH APPLICATION? YES___XX___NO_______

An event diagram MUST be included for an event to be considered.

Disbursements of funds. Special Events Productions Inc. will pay 10% of Inlet ticket sales to the Town

of Ocean City for services and proerty usage. Esitmated disbursement to the Town of Ocean City is in

addition to a separate contract with the OCCC estimated at $12000. The Town of Ocean City receives

additional revenue from taxes and fees associated with accommodations, restaurants and amusements.

of 8

INSURANCE REQUIREMENT:

For the protection of the public and the Mayor and City Council, the applicant shall

obtain, at the applicant’s own expense, general liability insurance coverage, which shall

include coverage for personal injury in the amount of one million dollars ($1,000,000)

single limit. Said insurance coverage shall name the Mayor and City Council as

additional insured, with the address on the certificate listed as 301 Baltimore Avenue,

Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the

addition of the Mayor and City Council as additional insured, is also to be provided. The

certificate of insurance and the addendum shall be furnished to the Private Events

Coordinator, no later than 30-days before the private event.

INSURANCE CERTIFICATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION

___XX_______TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY

(30) DAYS PRIOR TO THE EVENT

COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:

The applicant must comply with all provisions of the Town’s agreement with Coca-Cola

Refreshments as it pertains to the distribution or sales of beverages by the applicant on

Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages

on Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, said

beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled

waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello

Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,

Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies,

Dasani and other products that Coca-Cola may provide in accordance with its agreement

with the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANT’S SIGNATURE____________________________DATE______________

MANDATED CHANGES/CANCELLATION

Applicant understands that any event or event date can be changed or canceled at the

direction of the Mayor and City Council if the approved event interferes with Public

Works project(s) or any other necessary governmental function. Such action may be

directed at any time.

APPLICANT’S SIGNATURE___________________________DATE_______________

Signature on file 10/30/13


of 8

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE

The applicant agrees to comply with the provisions of all applicable ordinances of the

Town of Ocean City. Specifically all permitted uses on or within 75 feet of the

Boardwalk are required to comply with the provisions of chapter 62 of the Code which

expressly prohibits the public sale, rental or exchange for a donation of any goods, wares,

merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with all provisions of the local ordinances

including Chapter 62 of the Town Code.


HOLD HARMLESS CLAUSE:

Permitee (organization/applicant) shall assume all risks incident to or in connection with

the permitee activity and shall be solely responsible for damage or injury, of whatever

kind or nature, to person or property, directly or indirectly arising out of or in connection

with the permitee activity or the conduct of Permitee’s operation. Permitee hereby

expressly agrees to defend and save the Town of Ocean City, its officers, agents,

employees and representatives harmless from any penalties for violation of any law,

ordinance, or regulation affecting its activity and from any and all claims, suits, losses,

damages, or injuries directly or indirectly arising out of or in connection with the

permitee activity or conduct of its operation or resulting from the negligence or

intentional acts or omissions of Permitee or its officers, agent and employees.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT

The applicant for the private event described in this application agrees to follow

guidelines provided and submit a complete application including all required submission

of materials.

The applicant agrees to take full responsibility for all city-owned property, whether

borrowed, leased or rented, and understands that necessary replacement and/or repair fees

may be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by the

Town and agrees to pay all fees and costs assigned to the permit. The applicant further

agrees to comply with all conditions of the use permit, which may be required by the

Mayor and City Council of the Town.

I have read and will copy with all special event application requirements.






5. CONSENT AGENDA

D. 3-Year Private Event Approval Request for Endless Summer Cruisin’ –October 6-9, 2016

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Endless Summer Cruisin’ 3-year event approval continuation DATE: March 11, 2014 ISSUE(S): Endless Summer Cruisin’ SUMMARY: Applicant is requesting continuation of the Endless Summer

Cruisin’ event to include October 6-9, 2016. The event was approved last year for October 8-11, 2015. This is a longstanding event in Ocean City that consists of multiple car shows featuring 50s, 60s and 70s music, automotive vendors and exhibits at the Inlet Parking Lot, and Boardwalk parades.

FISCAL IMPACT: Potential positive economic impact from lodging, food beverage,


RECOMMENDATION: Approve the request. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator COORDINATED WITH: All appropriate departmental staff has reviewed, and the event

has been coordinated with OCPD, Fire Marshal, Transportation, Emergency Services and Public Works.

ATTACHMENT(S): 1) October 2016 Calendar

2) 2014 Application 3) Site Layout 4) Cover Sheet

Agenda Item # 5D



1

2 3 4 5 6

PE – Endless Summer

Cruisin’ -

TENTATIVE

7


Cruisin’ -

TENTATIVE

8


Cruisin’ -

TENTATIVE

9


Cruisin’ -

TENTATIVE

10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31

2016

October

Ocean City Private Events 3-Year Approval

Name of Event: Endless Summer Cruisin’

Date of Event: Requesting event approval for October 6-9, 2016

Cost to the Town of Ocean City to support this event: $28,251.16+

Things to Note:

Bob Rothermel for Special Event Productions, Inc. is requesting a continuation of the 3-year event approval for

Endless Summer Cruisin’, October 6-9, 2016.

All appropriate documents have been supplied and fees paid.


OCPD – This is a longstanding event, but causes a significant impact on our resources as well as traffic safety.

Complete special order detailing officers to parade details, South 1st Street traffic details and special enforcement

traffic details. Estimated cost to department is over $10,000.00.

Public Works – No issues with granting approval of this event. Will encase the Inlet Lot with special event fencing.

Staff will place the stage and picnic tables, remove some signage from the Inlet Lot and deliver cones to Convention

Center and Inlet Lot as well as trashcans. Will install signs at Park n’ Ride, place cones on Coastal Highway,

Baltimore Avenue and post streets regarding event. Estimated cost to department is $18,251.16.

Risk – Insurance Certificate is to be submitted prior to the event.

Fire Marshal – Tent permits must be obtained from the office of the Fire Marshal. The applicant must maintain

access to the pier and all the fire hydrants that are located within the Inlet Lot.

Transportation – Overnight parking of participant trailers and oversized vehicles will be permitted at the West OC

Park & Ride this year from 3 am Thursday, October 9, 2014 thru 3 am Monday, October 12, 2014. Park & Ride bus

service will be in operation from 6 am until 12 am Thursday thru Saturday and 6 am to 10 pm on Sunday. Frequency

of service will be approximately every 20 minutes.

Rec. & Parks – Use of picnic tables has become a norm for events, but moving the tables really takes a toll on the

structural integrity. Not saying we shouldn’t provide them, but if we are struggling with this, perhaps we should

earmark some of the revenue for replacement and repair of tables.

Tourism, OCBP, Emergency Services, and OCCC – No comments.

Date on Council Agenda: October 1, 2012

Council Ruling: ________________________________________________

Applicant Notified of Meeting Results: _____________________________

of 8

PRIVATE EVENT APPLICATION Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE: $100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events Coordinator

Town of Ocean City

Recreation and Parks

200 125th

Street

Ocean City, MD 21842

[email protected]

This is an application for use and is not a permit of use. No guarantee of availability or

use is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submitted

less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be

assessed for both Non-Profit organizations and For-Profit promoters. A new application

must be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon route

and/or method of operation described herein may result in the immediate revocation of

the permit. Applicant’s attention is directed to the accompanying information packet,

entitled “Private Event Application Guidelines.”


comments are not acceptable responses. If a question does not apply, please write “N/A”

in that space. The application will be returned if the information is incomplete. Please

type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.

$100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and

$25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean

block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up

and breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ________________________________________________

2. IS THIS A NEW EVENT? ____No_____________________________________

16th Annual Endless Summer Cruisin’

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3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR

3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES

FOR THE NEXT 3-YEARS: _10/9-12/14, 10/8-11/15, 10/6-9/16

4. STARTING & ENDING TIMES OF EVENT: _ ___________________

5. PROJECTED SET-UP DATE (S) & TIMES: 10am-5pm 10/6 and 7 am-6pm 10/7-8

6. PROJECTED CLEAN-UP DATE (S) & TIMES:10/12/14 5pm-8pm, 10//13/14 7am-

1pm

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): _____________________________________________

_____________________________________________________________________

_____________________________________________________________________

8. APPLICANT’S NAME: ____Meredith Herbert_____________________________

9. ORGANIZATION REPRESENTING: Special Event Productions, Inc.

_______________________________________________________________

10. MAILING ADDRESS: _________________________________________________

_____________________________________________________________________

11. WORK PHONE: __410-798-6305______ HOME PHONE: ____443-871-0306____

FAX: _____410-798-6305________ EMAIL: [email protected]__

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF

PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH

DOCUMENTATION? __________n/a____________________ IF NOT, WHY?

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:

____Meredith Herbert/Bob Rothermel________________________________

14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:

_____________________________________________________________________

15. COORDINATOR’S CONTACT INFORMATION IF DIFFERENT THAN

QUESTION 11: HOME: ____________________WORK: ____________________

FAX: ___410-798-6305______________ CELL: ______443-871-0306________

E-MAIL ADDRESS: [email protected]_________________________

OTHER: _____________________________________________________________

7am-5pm

PO Box 616, Mayo, MD 21106

3 Dorchester St., Ocean City, MD 21842

410-798-6304 443-871-0306

Inlet Parking Lot with the exception of the vendor rows, the parking lot will reopen to

the public at 5pm daily

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

*If more space is needed, please attach additional pages to the back of this application

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________

_____________________________________________________________________

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE

SUCH ACCESS? __________________ IF SO, WHERE? ____________________

_________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,

EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,

etc.): ________________________________________________________________

Most event supplies will be delivered to the Inlet Parking Lot and unloaded by hand.

Some supplies will be delivered to the Convention Center.

____________________________________________________________________

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,

SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED

DIAGRAM AND DESCRIBE HERE: _____________________________________

___Entertainment stage, office trailer, storage trailer, speaker mounted PA system,

approx. ten 10’x10’ tents, four 20’x20’ tents and one 20’x40’ tent. Please refer to

attached diagram. ____________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO

EMPLOY: ___________________________________________________________

_____________________________________________________________________

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS (Be aware that additional charges may be assessed.): ____

____Special lanes created at South 1st St. during show hours. One way traffic in the

Inlet. Use of the Route 50 park n ride for trailers and oversized

vehicles._____________________________________________________________

Multiple car shows featuring 50s, 60s, 70s and 80s music, automotive vendors and

exhibits at the Inlet Parking Lot all 4-days along with Boardwalk vendors. Parades Oct. 9,

10, 11 from 7 am until 10 am

OC Convention Center

No

Security fencing surrounding the parking lot along with security patrols.

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23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?

__________ IF SO, WHAT TYPE? __________________________________

____First aid kit, fire extinguisher, cell phones and emergency numbers on hand at

the event site. Will call city emergency numbers for assistance if necessary.

24. WHAT IS YOUR RAIN POLICY? ____________________________________

_____________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING

OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT “COMFORT”

(TOILETS, HAND WASHING, ETC.)? ________________________________

City public restrooms adjacent to the Inlet Lot along with approximately 15 comfort

stations placed in the Inlet Lot out of traffic flow that will be serviced each day by

provider.

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________

_____________________________________________________________________

__Automotive and event related vendors._______________________

_____________________________________________________________________


QUANTITIES): _______________________________________________________

_______None requested at this time______________________________

_____________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _______Yes____

IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________

_Special Event Productions, participants and various non-profits.

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________

_____________________________________________________________________

Yes

Event will continue in the rain as best as it can. Some activities may need to be modified or adjusted.

City will empty parking lot trash and containers each morning.

N/A

N/A

Trophies, plaques, souvenirs, event merchandise and door prizes.

N/A

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31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? __________________

Please forward a copy of the approved “One Day Raffle Permit” to the Private Events Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved “Tent Permit” from the Office of the Fire Marshal to the Private

Events Coordinator.


___None at this time Please forward a copy of the approved “Air Support/Air-Inflated Structures

Permit” to the Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved “Bonfire Permit” to the Private Events Coordinator.

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved “State of Maryland Fire Marshal Fireworks Permit” to the Private

Events Coordinator.


AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include

beverage type, quantities, drink sizes, location, etc.): __________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Please forward a copy of the approved “One Day Alcohol Permit” to the Private Events Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ___2,500 cars 10,000 participants__

38. EXPECTED NUMBER OF SPECTATORS: ________________________________


APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.

HAVE YOU DONE SO? _N/A_________WHO DID YOU CONTACT?

_____________________________________________________________________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM

THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is


_____________________________________________________________________

__Fencing inlet parking lot with bike fence, 24’x40’ stage, road cones, trash cans and

picnic tables. ___

No

20,000 spectators

No

yes

No

No

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41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY

OBTAINED TIS PERMIT? ___N/A_____IF SO, PLEASE ATTACHED A COPY

TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved “MDOT

Highway Permit” to the Private Events Coordinator.


(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING

THE PARADE ROUTE: ____N/A_______ DESCRIBE: ______________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE

(5) YEARS: __________________________________________________________

Crusisin OC – 23 years, Endless Summer – 16 years, Hot Rod & Custom Car Show –

33 years, Car Auctions, - 5 years

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and

comply with the Town of Ocean City’s sponsorship policy. The application will not

be approved without sponsors. If no sponsors, please state “No Sponsors” in area

provided below.): _____ ______

____________________________________________________________________

____________________________________________________________________

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS

APPLICATION: ______________________________________________________

_____________________________________________________________________

_____________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE

SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,

STAGE, CONCESSIONS, COURTS, BANDS, ETC.

IS DIAGRAM INCLUDED WITH APPLICATION? YES___XX___NO_______


.

None at this time

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INSURANCE REQUIREMENT:

For the protection of the public and the Mayor and City Council, the applicant shall

obtain, at the applicant’s own expense, general liability insurance coverage, which shall

include coverage for personal injury in the amount of one million dollars ($1,000,000)

single limit. Said insurance coverage shall name the Mayor and City Council as

additional insured, with the address on the certificate listed as 301 Baltimore Avenue,

Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the

addition of the Mayor and City Council as additional insured, is also to be provided. The

certificate of insurance and the addendum shall be furnished to the Private Events

Coordinator, no later than 30-days before the private event.


____________INCLUDED WITH APPLICATION

___XX_______TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY

(30) DAYS PRIOR TO THE EVENT



Refreshments as it pertains to the distribution or sales of beverages by the applicant on

Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages

on Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, said

beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled

waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello

Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,

Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies,

Dasani and other products that Coca-Cola may provide in accordance with its agreement

with the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANT’S SIGNATURE____________________________DATE______________


Applicant understands that any event or event date can be changed or canceled at the

direction of the Mayor and City Council if the approved event interferes with Public

Works project(s) or any other necessary governmental function. Such action may be

directed at any time.




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LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE

The applicant agrees to comply with the provisions of all applicable ordinances of the

Town of Ocean City. Specifically all permitted uses on or within 75 feet of the

Boardwalk are required to comply with the provisions of chapter 62 of the Code which

expressly prohibits the public sale, rental or exchange for a donation of any goods, wares,

merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with all provisions of the local ordinances

including Chapter 62 of the Town Code.



Permitee (organization/applicant) shall assume all risks incident to or in connection with

the permitee activity and shall be solely responsible for damage or injury, of whatever

kind or nature, to person or property, directly or indirectly arising out of or in connection

with the permitee activity or the conduct of Permitee’s operation. Permitee hereby

expressly agrees to defend and save the Town of Ocean City, its officers, agents,

employees and representatives harmless from any penalties for violation of any law,

ordinance, or regulation affecting its activity and from any and all claims, suits, losses,

damages, or injuries directly or indirectly arising out of or in connection with the

permitee activity or conduct of its operation or resulting from the negligence or

intentional acts or omissions of Permitee or its officers, agent and employees.



The applicant for the private event described in this application agrees to follow

guidelines provided and submit a complete application including all required submission

of materials.

The applicant agrees to take full responsibility for all city-owned property, whether

borrowed, leased or rented, and understands that necessary replacement and/or repair fees

may be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by the

Town and agrees to pay all fees and costs assigned to the permit. The applicant further

agrees to comply with all conditions of the use permit, which may be required by the

Mayor and City Council of the Town.

I have read and will copy with all special event application requirements.






5. CONSENT AGENDA

E. Bid Award Recommendation for Surveillance System Video Monitors

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Terence J. McGean, PE, City Engineer RE: Bid Award for Video Monitors DATE: March 13, 2014 ISSUE(S): The new surveillance system requires a central video viewing

wall. The wall consists of three 55” video monitors. Bids were received through eMaryland Marketplace.

SUMMARY: 11 bids were received for 3 each 55” Panasonic LED backlit LCD

video monitors. Unlike, conventional residential flat screen monitors, these are designed to be on 24 hours per day.

FISCAL IMPACT: $19,257.00 to be paid through savings from the boardwalk

project. RECOMMENDATION: Award to the apparent low bidder, Brekford Corp/Pelican Mobile

in the amount of $19,257.00 ALTERNATIVES: None RESPONSIBLE STAFF:

Robert Morand, Network Manager

COORDINATED WITH: Terence McGean, City Engineer Nancy Bloxom, IT Director

ATTACHMENT(S): Bid results

Agenda Item # 5E



5. CONSENT AGENDA

F. Bid Award Recommendation for Surveillance System Workstations

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Terence J. McGean, P.E., City Engineer RE: Bid Award for Video Workstations DATE: March 10, 2014 ISSUE(S): Video workstations SUMMARY: The new surveillance system requires viewing stations at the

communications center. These work stations will power two video work stations and a central viewing wall. Bids were received through eMaryland Marketplace. Thirty (30) bids were received for 3 HP Z620 workstations and components.

FISCAL IMPACT: $13,741.75 to be paid for through savings from the boardwalk

project. RECOMMENDATION: The apparent low bidder did not include the workstations. They

only bid the add-on components. Therefore, staff recommends award to the low responsive bidder, Staples Technology Solutions, in the amount of $13,741.75.

ALTERNATIVES: None RESPONSIBLE STAFF:

Robert Morand, Network Manager

COORDINATED WITH: Nancy Bloxom, IT Director Terence McGean, City Engineer


Agenda Item # 5F



5. CONSENT AGENDA

G. Bid Award Recommendation for VMware Software

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Terence J. McGean, PE, City Engineer RE: Bid Award Recommendation vSphere Software DATE: March 13, 2014 ISSUE(S): Request approval for purchase of load balancing software for the

network. SUMMARY: VMware VSphere is basically the application environment where

all of our virtual servers reside. Right now we have it installed on three physical servers and we’re about to add another (already purchased). Our current license will only support three servers. The upgrade that we’re asking for will allow us to add the fourth server (and two more in the future) to the physical environment. In addition, the upgrade will give us a feature called Vmotion. This allows us to move virtual servers around to different physical servers for load balancing and maintenance reasons

FISCAL IMPACT: $16,950.00, funds coming from savings due to a position

vacancy. RECOMMENDATION: Award the vSphere software purchase to the apparent low

bidder, ePlus Technology in the amount of $16,950.00 ALTERNATIVES: None RESPONSIBLE STAFF:

Robert Morand, Network manager

COORDINATED WITH: Nancy Bloxom, IT Director Terence McGean, City Engineer


Agenda Item # 5G



5. CONSENT AGENDA

H. Caine Woods Community Association Request for Permission to Serve Beer and Wine at Fiesta Park Events

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: Request to serve beer and wine in Fiesta Park DATE: March 5, 2014

ISSUE(S): Request to serve beer and wine in Fiesta Park SUMMARY: The Caine Woods Community Association is requesting approval

to serve beer and wine at four (4) community functions held in Fiesta Park on 141st Street. Per Sec. 58-73 of Town Code, the Mayor and City Council may permit public possession and consumption of alcoholic beverages for municipal permitted events on public property.

FISCAL IMPACT: None RECOMMENDATION: Approve request ALTERNATIVES: Do not approve. RESPONSIBLE STAFF: Not applicable COORDINATED WITH: Not applicable ATTACHMENT(S): 1) Letter from Caine Woods Community Association

2) Town Code Section 58-73

Agenda Item # 5H


Sec. 58-73. - Public possession and consumption at municipal sponsored events.

Notwithstanding the provisions of section 58-71 and 58-72 of this division, upon allocation, the Mayor and City Council of Ocean City may permit the public possession and consumption of alcoholic beverages at municipal sponsored events and municipal permitted special events on the public property and municipal parking lots subject to such restrictions and conditions which the mayor and city council may impose.

(Code 1972, § 71-6.1; Ord. No. 2010-19, 6-21-2010; Ord. No. 2010-20, 7-6-2010)

Page 1 of 1Municode

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6. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Private Event Approval Requests for Delaware Volleyball

Academy:

1. Sand Storm Classic – June 15, 2014 2. Beach Bash – July 5, 2014 3. Summer Sizzle – August 2, 2014

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchel, Private Event Coordinator RE: Delaware Volleyball Sand Storm Classic DATE: March 11, 2014

ISSUE(S): Request approval of the 2014 Delaware Volleyball Sand Storm Classic for June 14 and 15.

SUMMARY: This is a girls’ junior one (1) day beach volleyball clinic and one

(1) day beach volleyball tournament. It will take place at the Beach Volleyball Park, between 3rd and 4th Streets on the beach. The event will use the four (4) existing volleyball courts, and erect eight (8) additional courts, for a total of 12 courts. City staff has no concerns with this event, so long as the event remains self-sufficient, maintains beach cleanliness, and follows Beach Patrol’s guidance.



RECOMMENDATION: Approve the event as presented. ALTERNATIVES: No staff alternative suggested. RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator COORDINATED WITH: All appropriate departmental staff has reviewed, and the event

has been coordinated, specifically with Public Works and Beach Patrol

ATTACHMENT(S): 1) June 2014 Calendar

2) Application 3) Site Layout 4) Cover Sheet

Agenda Item # 6A(1)



1

PE – Ravens’ Beach Bash

PE – PIS Karaoke - TENTATIVE

2 3



4

PE – PIS Basketball -

TENTATIVE

5

PE – PIS Dodge Ball -

TENTATIVE

6


– TENTATIVE PE-PIS Tennis -

TENTATIVE

7


- TENTATIVE

8

PE - Longboard Challenge – TENTATIVE


TENTATIVE PE – PIS Karaoke -

TENTATIVE

9 10

PE – PIS Karaoke & Volleyball - TENTATIVE

11

PE – PIS Basketball - TENTATIVE

12

PE – PIS Dodge Ball - TENTATIVE

13

PE – Sun Run – TENTATIVE

PE – Wine in the Park –

TENTATIVE PE-PIS Tennis -

TENTATIVE

14


Arts Alive


PE – Sand Duels Beach

Soccer – TENTATIVE PE – DE Volleyball Beach

Bash - TENTATIVE

15


Arts Alive



PE – OC Cruzers – TENTATIVE

PE – DE Volleyball Beach

Bash Rain Date – TENTATIVE

PE – PIS Karaoke -

TENTATIVE

16 17

PE – Firemen’s Pipe & Drum



18

PE - Firemen’s Parade 19 20 21


22


- TENTATIVE

23 24 25 26

PE – Dew Tour -

TENTATIVE

27

PE – Dew Tour -

TENTATIVE

28

PE – Dew Tour -

TENTATIVE

29

PE – Dew Tour - TENTATIVE

30

2014

June

Ocean City Private Events

Name of Event: SAND Storm Classic New Event: Yes

Date of Event: June 14 and 15, 2014

Date Application Received: January 30, 2014 Application Fee Paid:

Date Returned from All Departments: February 24, 2014 Total Cost to Town: No foreseeable costs

Things to Note:

This girls’ junior beach volleyball event would be a one (1) day beach volleyball clinic and a one (1) day beach

volleyball tournament.

The event would take place at the Volleyball Park on the beach from 3rd

to 4th

Streets.

The applicant would like to use the four (4) courts at the Volleyball Park, and add an additional eight (8) courts in the

same vicinity, for a total of 12 courts. May possibly need to set-up an additional 1-6 courts, if needed.

Set-up would take place on Saturday, June 14 beginning at 6:30 am. Set-up would consist of nets, tables, canopies,

chairs, PA system, and championship desk.

Breakdown would take place after the event ends, beginning at 7 pm.

The applicant requests the ability to park one (1) car and trailer at the end of the road on 3rd

Street, next to the

Boardwalk.

The applicant requests to sell event t-shirts and equipment.

The applicant requests use of a gas powered generator on the beach.

Medals will be given to the winners of the tournament.

Monies collected from the tournament will benefit the Delaware Volleyball Academy.

Expected number of participants is 100. Expected number of spectators is 150-200.


RISK MANAGEMENT – Insurance certificate must be submitted prior to the event.

OCBP – It is imperative the event not interfere with the normal patrolling of the beach for safety. The event must set-

up at least 30 feet off the easternmost edge of the Boardwalk/Concrete Pad to allow BP vehicles to traverse the beach.

The event must also establish east to west lanes so BP may move from the back of the beach to the waters edge. The

easternmost courts must allow for a buffer zone between the game play and the beach patrons. The event must take

responsibility to keep the buffer zone and BP vehicle areas open and that spectators do not set-up in those areas. Their

set-up should not interfere with OCBP’s emergency access at 3rd

Street. If OCBP clears the beach due to dangerous

weather conditions, the event must also clear the event venue until the OCBP determines that it is safe to return to the

beach.

PUBLIC WORKS – Cannot approve parking at 3rd

Street and the beach due to the Tram running. Will provide three

(3) parking spaces at the Town’s 4th

Street and Baltimore Avenue Lot.

REC & PARKS – Upon approval, Volleyball Park shall be booked through Rec. & Parks. Will leave volleyball nets

set-up as is. With regard to concessions, we’ve relaxed our requirements over the years. It used to be only event-

specific merchandise could be sold. The intent was items imprinted with the event name, bot basic sporting

equipment. I don’t have an issue with this, just wanted to share that perspective.

OCPD, FIRE MARSHAL, EMERGENCY SERVICES, TOURISM, TRANSPORTATION, and OCCC – No

comments, concerns or costs.

Date on Council Agenda: March 17, 2014 Date Applicant Notified of Meeting:

Event Approved of Denied:

Other:

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchel, Private Event Coordinator RE: Delaware Volleyball Beach Bash DATE: March 11, 2014

ISSUE(S): Request approval of the 2014 Delaware Volleyball Beach Bash for July 5 with a rain date of July 6.

SUMMARY: This is a girls’ junior one (1) day beach volleyball tournament. It

will take place at the Beach Volleyball Park, between 3rd and 4th Streets on the beach. The event will use the four (4) existing volleyball courts, and erect eight (8) additional courts, for a total of 12 courts. City staff has no concerns with this event, as long as the event remains self-sufficient, maintains beach cleanliness, and follows Beach Patrol’s guidance.





ATTACHMENT(S): 1) July 2014 Calendar


Agenda Item # 6A(2)



1 2 3 4 5

PE – DE Volleyball

Beach Bash -

TENTATIVE

6


Beach Bash Rain

Date - TENTATIVE

7 8 9 10 11 12

13 14 15 16 17 18 19

PE – Swim OC

20 21 22 23 24 25 26

27 28

Jesus at the Beach 29



2014

July


Name of Event: Delaware Volleyball Beach Bash New Event: No

Date of Event: August 2, 2014 with a rain date of August 3, 2014

Date Application Received: October 21, 2013 Application Fee Paid:

Date Returned from All Departments: January 7, 2014 Total Cost to Town: No foreseeable costs

Things to Note:

This is a girls’ junior beach volleyball tournament.


to 4th

Streets.



Set-up would take place on Saturday, August 2 beginning at 6:30 am. Set-up would consist of nets, tables, canopies,




Street, next to the

Boardwalk.
















beach.




Street and Baltimore Avenue Lot. Event coordinators must maintain the

cleanliness of the beach and place all trash into barrels. Event coordinators must maintain enough access for beach

cleaning equipment within event footprint from set-up to teardown.



specific merchandise could be sold. The intent was items imprinted with the event name, not basic sporting


FIRE MARSHAL – Permits for the use of tents must be obtained from the Office of the Fire Marshal.

OCPD, EMERGENCY SERVICES, TOURISM, TRANSPORTATION, and OCCC – No comments, concerns or

costs.



Other:

Application Guidelines.”


comments are not acceptable responses. If a question does not apply, please write “N/A” in that

space. The application will be returned if the information is incomplete. Please type or print the

information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-

Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00

per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day.

Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are

also subject to this fee assessment.

1. TITLE OF EVENT: Delaware Volleyball Beach Bash 2014

2. IS THIS A NEW EVENT? No

3. DATE(S) OF EVENT: July 5th with a Rain date of July 6th

4. STARTING & ENDING TIMES OF EVENT: 8:30-7:00

5. PROJECTED SET-UP DATE (S) & TIMES: Friday July 5th, 5:00 pm onward

6. PROJECTED CLEAN-UP DATE (S) & TIMES: Saturday July 6th after 6:00 pm

7. LOCATION (Describe area in which event shall be contained; be specific as to how much

area will be used, etc.):

Dorchester Street/Dorchester Park

8. APPLICANT’S NAME: David Madans

9. ORGANIZATION REPRESENTING: Delaware Volleyball Academy

10. MAILING ADDRESS: 711 West Bridge Street, Apt A-38, Phoenixville, PA 19460

11. WORK PHONE #: 215-208-4709 HOME PHONE #____NA______________

FAX:_____________NA_______________EMAIL: [email protected]

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF PROOF OF

NON-PROFIT STATUS: ____Non-Proft (See Attached)

13. ON-SITE EVENT COORDINATOR: Dave Madans

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: 1803 Philadelphia, Ocean City,

MD

15. COORDINATOR’S CONTACT NUMBERS: HOME:

___________________NA________WORK: ___________NA_____________

FAX:______________________NA_______CELL: 215-208-4709

E-MAIL ADDRESS: [email protected] OTHER:

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES:

1 Day Beach Volleyball Tournament. All activities will be on the beach in a centralized

location.

*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED?

Dorchester Street/Dorchester

Park

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH

ACCESS? ___NO___IF SO, WHERE? ______NA__________________

18. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT,

ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, etc.): _

Unloading and Setting up of Nets, a couple chairs and canopies. Supplies will be delivered

and set up on the Friday before the tournament and taken down late Saturday afternoon.

19. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS, SCAFFOLDING,

ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE

HERE:

NO

20. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY:

None

21. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be

aware that additional charges may be assessed.): None

22. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO,

WHAT TYPE? Onsite Athletic Trainer

23. WHAT IS YOUR RAIN POLICY? Play unless there is thunder and lighting. Sunday the

following day will be our make up day.

24. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF

SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? Trash bags

at each net. We will also have various trash bins at a various locations of the venue.

25. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT “COMFORT” (TOILETS,

HAND WASHING, ETC.)? Rely on O.C. Beach Facilities and provide local map of

restrooms etc.

26. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED:

T-shirt sales and volleyball accessories, possible food. May need a generator for electric.


QUANTITIES): None

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS,

SPONSORSHIPS OR ANY OTHER SOURCE? _____Yes________ IF SO, WHO WILL THE

PROCEEDS BENEFIT? Delaware Volleyball Academy

28. DESCRIBE EVENT PRIZES/AWARDS: T-shirts, volleyballs, volleyball accessories

29. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? No

Please forward a copy of the approved “One Day Raffle Permit,” to the Private Events Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? No

Please forward a copy of the approved “Tent Permit,” from the Office of the Fire Marshal to the Private

Events Coordinator.


_________NO________ Please forward a copy of the approved “Air Support/Air-Inflated Structures

Permit,” to the

Private Events Coordinator.

30. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? No

Please forward a copy of the approved “Bonfire Permit,” to the Private Events Coordinator.

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? ___NO______________

Please forward a copy of the approved “State of Maryland Fire Marshal Fireworks Permit,” to the Private

Events Coordinator.


AT YOUR EVENT? ____ NO____ IF SO, PLEASE DESCRIBE INTENT (include

beverage type, quantities, drink sizes, location, etc.):__________________________

Please forward a copy of the approved “One Day Alcohol Permit,” if required, to the Private Events

Coordinator.

31. EXPECTED NUMBER OF PARTICIPANTS: 100

32. EXPECTED NUMBER OF SPECTATORS: 150


APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE

YOU DONE SO? _____________WHO DID YOU CONTACT? _________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM THE

TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is


NA

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE

PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY OBTAINED THIS

PERMIT? ____NA_______IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS

APPLICATION.

Please forward a copy of the approved “MDOT Highway Permit” to the Private Events Coordinator once

you

receive it.


(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE

PARADE ROUTE: _____NA__________DESCRIBE: __________

________________________NA____________________________________________

34. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5)

YEARS:

-North Side Park, Second Weekend of May for last 3 years

-Grand Hotel: Outdoor Volleyball Event 2012

35. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and comply

with the Town of Ocean City’s sponsorship policy. The application will not be approved

without sponsors. If no sponsors, please state “No Sponsors” in area provided below.):

None

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN

THIS APPLICATION: _______________Would like to use a P/A system powered by

generator. We used this last year.________________________________

____________________________________________________________________

____________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU

INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS,

COURTS, BANDS, ETC. IS DIAGRAM INCLUDED WITH APPLICATION?

YES_____x___NO_______


INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City

Council, the applicant must obtain, at the applicant’s own expense, general liability insurance

coverage, which shall include coverage for personal injury in the amount of one million dollars

($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as

additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean

City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the

Mayor and City Council as additional insured, is also to be provided. The certificate of insurance

and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days

before the private event.


__________INCLUDED WITH APPLICATION

________x____TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30)

DAYS PRIOR TO THE EVENT

Page 7 of 9



Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town

property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town

premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, said beverages

to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The

permitted beverages include Coca-Cola, Diet Coca-Cola, Sprite, Pibb Xtra, Mello Yello, Nestea,

Arizona Tea, Barqs Root Beer, Fanta, Minute Maid, PowerAde, Fuze Juice, Monster, Tum E

Yummies, Dasani and other products that Coca-Cola may provide in accordance with its

agreement with the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions. APPLICANT’S

SIGNATURE____________________________DATE______________

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply

with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all

permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions

of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a

donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or

services.

I have read this disclosure and will comply with all provisions of the local ordinances including

Chapter 62 of the Town Code.


10/15/201310/15/2013


Permitted (organization/applicant) shall assume all risks incident to or in connection with the

permitted activity and shall be solely responsible for damage or injury, of whatever kind or

nature, to person or property, directly or indirectly arising out of or in connection with the

permitted activity or the conduct of Permitted’s operation. Permitted hereby expressly agrees to

defend and save the Town of Ocean City, its officers, agents, employees and representatives

harmless from any penalties for violation of any law, ordinance, or regulation affecting its

activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly

arising out of or in connection with the permitted activity or conduct of its operation or resulting

from the negligence or intentional acts or omissions of Permitted or its officers, agent and

employees.


Page 8 of 9


Applicant understands that any event or event date can be changed or canceled at the direction of

the Mayor and City Council if the approved event interferes with Public Works project(s) or any

other necessary governmental function. Such action may be directed at any time.



The applicant for the private event described in this application agrees to follow guidelines

provided and submit a complete application including all required submission of materials.

The applicant agrees to take full responsibility for all city-owned property, whether borrowed,

leased or rented, and understands that necessary replacement and/or repair fees may be assessed

should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by the Town

and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to

comply with all conditions of the use permit, which may be required by the Mayor and City

Council of the Town.

I have read and will copy with all special event application requirements. APPLICANT’S

SIGNATURE___________________________DATE_______________

10/15/201310/15/201310/15/2013

(Digital signature by CoSign® (Valid signature)) Signed by DocuSign, Inc. <[email protected]>

Time: 2013.10.15 20:03:57 -07'00' Reason: Digitally verifiable PDF exported from www.docusign.com

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchel, Private Event Coordinator RE: Delaware Volleyball Summer Sizzle DATE: March 11, 2014

ISSUE(S): Request approval of the 2014 Delaware Volleyball Summer Sizzle for August 2, with a rain date of August 3.

SUMMARY: This is a girls’ junior one (1) day beach volleyball tournament. It

will take place at the Beach Volleyball Park, between 3rd and 4th Streets on the beach. The event will use the four (4) existing volleyball courts, and erect eight (8) additional courts, for a total of 12 courts. City staff has no concerns with this event, so long as the event remains self-sufficient, maintains beach cleanliness, and follows Beach Patrol’s guidance.





ATTACHMENT(S): 1) August 2014 Calendar


Agenda Item # 6A(3)



1 2


Summer Heat -

TENTATIVE

3

SIP


Summer Heat Rain

Date - TENTATIVE

4 5 6

COB 7 8 9

PE – OC Beach

Classic

10

SIP


TENTATIVE

PE – OC Beach

Classic

11 12 13

COB 14 15 16

17

SIP 18 19 20

COB 21 22

PE – OC Jeep Parade

- TENTATIVE

23

PE – OC Beach Blitz

Soccer

24

SIP

PE – OC Beach Blitz

Soccer

PE – OC Cruzers -

TENTATIVE

25 26 27

COB 28 29 30

31

2014

August


Name of Event: Delaware Volleyball Summer Sizzle New Event: Yes

Date of Event: August 2, 2014 with a rain date of August 3, 2014

Date Application Received: October 21, 2013 Application Fee Paid:

Date Returned from All Departments: January 7, 2014 Total Cost to Town: No foreseeable costs

Things to Note:

This girls’ junior beach volleyball tournament.


to 4th

Streets.



Set-up would take place on Saturday, August 2 beginning at 6:30 am. Set-up would consist of nets, tables, canopies,




Street, next to the

Boardwalk.
















beach.




Street and Baltimore Avenue Lot. Event coordinators must maintain the

cleanliness of the beach and place all trash into barrels. Event coordinators must maintain enough access for beach

cleaning equipment within event footprint from set-up to teardown.



specific merchandise could be sold. The intent was items imprinted with the event name, bot basic sporting


FIRE MARSHAL – Permits for the use of tents must be obtained from the Office of the Fire Marshal.

OCPD, EMERGENCY SERVICES, TOURISM, TRANSPORTATION, and OCCC – No comments, concerns or

costs.



Other:

PRIVATE EVENT APPLICATION

Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE: $100.00 For Profit Applicants,

$25.00 Non-Profit Applicants

RETURN APPLICATION TO:

Private Events Coordinator Town of OceanCityRecreation and Parks200 125th Street

Ocean City, MD 21842 [email protected]

This is an application for use and is not a permit of use. No guarantee of availability or use is

made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events Department

at least 90 days prior to the requested event. If an application is submitted less than 90-days prior

to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit

organizations and For-Profit promoters. A new application must be submitted annually for

recurring events.

Any misrepresentation in this application or deviation from the final agreed upon route and/or

method of operation described herein may result in the immediate revocation of the permit.

Applicant’s attention is directed to the accompanying information packet, entitled “Private Event

Application Guidelines.”


comments are not acceptable responses. If a question does not apply, please write “N/A” in that

space. The application will be returned if the information is incomplete. Please type or print the

information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-

Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00

per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day.

Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are

also subject to this fee assessment.

1. TITLE OF EVENT: Delaware Volleyball Academy Summer Sizzle

2. IS THIS A NEW EVENT? No

3. DATE(S) OF EVENT: August 2nd with a Rain date of August 3rd

4. STARTING & ENDING TIMES OF EVENT: 8:30-7:00

5. PROJECTED SET-UP DATE (S) & TIMES: Friday July 5th, 5:00 pm onward

6. PROJECTED CLEAN-UP DATE (S) & TIMES: Saturday August 2nd after 6:00 pm

7. LOCATION (Describe area in which event shall be contained; be specific as to how much

area will be used, etc.):

Dorchester Street/Dorchester Park

8. APPLICANT’S NAME: David Madans

9. ORGANIZATION REPRESENTING: Delaware Volleyball Academy

10. MAILING ADDRESS: 711 West Bridge Street, Apt A-38, Phoenixville, PA 19460

11. WORK PHONE #: 215-208-4709 HOME PHONE #____NA______________

FAX:_____________NA_______________EMAIL: [email protected]

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF PROOF OF

NON-PROFIT STATUS: ____Non-Proft (See Attached)

13. ON-SITE EVENT COORDINATOR: Dave Madans

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: 1803 Philadelphia, Ocean City,

MD

15. COORDINATOR’S CONTACT NUMBERS: HOME:

___________________NA________WORK: ___________NA_____________

FAX:______________________NA_______CELL: 215-208-4709

E-MAIL ADDRESS: [email protected] OTHER:

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES:

1 Day Beach Volleyball Tournament. All activities will be on the beach in a centralized

location.

*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED?

Dorchester Street/Dorchester

Park

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH

ACCESS? ___NO___IF SO, WHERE? ______NA__________________

18. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT,

ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, etc.): _

Unloading and Setting up of Nets, a couple chairs and canopies. Supplies will be delivered

and set up on the Friday before the tournament and taken down late Saturday afternoon.

19. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS, SCAFFOLDING,

ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE

HERE:

NO

20. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY:

None

21. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be

aware that additional charges may be assessed.): None

22. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO,

WHAT TYPE? Onsite Athletic Trainer

23. WHAT IS YOUR RAIN POLICY? Play unless there is thunder and lighting. Sunday the

following day will be our make up day.

24. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF

SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? Trash bags

at each net. We will also have various trash bins at a various locations of the venue.

25. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT “COMFORT” (TOILETS,

HAND WASHING, ETC.)? Rely on O.C. Beach Facilities and provide local map of

restrooms etc.

26. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED:

T-shirt sales and volleyball accessories, possible food. May need a generator for electric.


QUANTITIES): None

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS,

SPONSORSHIPS OR ANY OTHER SOURCE? _____Yes________ IF SO, WHO WILL THE

PROCEEDS BENEFIT? Delaware Volleyball Academy

28. DESCRIBE EVENT PRIZES/AWARDS: T-shirts, volleyballs, volleyball accessories

29. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? No

Please forward a copy of the approved “One Day Raffle Permit,” to the Private Events Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? No

Please forward a copy of the approved “Tent Permit,” from the Office of the Fire Marshal to the Private

Events Coordinator.


_________NO________ Please forward a copy of the approved “Air Support/Air-Inflated Structures

Permit,” to the

Private Events Coordinator.

30. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? No

Please forward a copy of the approved “Bonfire Permit,” to the Private Events Coordinator.

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? ___NO______________

Please forward a copy of the approved “State of Maryland Fire Marshal Fireworks Permit,” to the Private

Events Coordinator.


AT YOUR EVENT? ____ NO____ IF SO, PLEASE DESCRIBE INTENT (include

beverage type, quantities, drink sizes, location, etc.):__________________________

Please forward a copy of the approved “One Day Alcohol Permit,” if required, to the Private Events

Coordinator.

31. EXPECTED NUMBER OF PARTICIPANTS: 100

32. EXPECTED NUMBER OF SPECTATORS: 150


APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE

YOU DONE SO? _____________WHO DID YOU CONTACT? _________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM THE

TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is


NA

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE

PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY OBTAINED THIS

PERMIT? ____NA_______IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS

APPLICATION.

Please forward a copy of the approved “MDOT Highway Permit” to the Private Events Coordinator once

you

receive it.


(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE

PARADE ROUTE: _____NA__________DESCRIBE: __________

________________________NA____________________________________________

34. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5)

YEARS:

-North Side Park, Second Weekend of May for last 3 years

-Grand Hotel: Outdoor Volleyball Event 2012

35. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and comply

with the Town of Ocean City’s sponsorship policy. The application will not be approved

without sponsors. If no sponsors, please state “No Sponsors” in area provided below.):

None

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN

THIS APPLICATION: _______________Would like to use a P/A system powered by

generator. We used this last year.________________________________

____________________________________________________________________

____________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU

INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS,

COURTS, BANDS, ETC. IS DIAGRAM INCLUDED WITH APPLICATION?

YES_____x___NO_______


INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City

Council, the applicant must obtain, at the applicant’s own expense, general liability insurance

coverage, which shall include coverage for personal injury in the amount of one million dollars

($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as

additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean

City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the

Mayor and City Council as additional insured, is also to be provided. The certificate of insurance

and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days

before the private event.


__________INCLUDED WITH APPLICATION

________x____TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30)

DAYS PRIOR TO THE EVENT

Page 7 of 9



Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town

property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town

premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, said beverages

to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The

permitted beverages include Coca-Cola, Diet Coca-Cola, Sprite, Pibb Xtra, Mello Yello, Nestea,

Arizona Tea, Barqs Root Beer, Fanta, Minute Maid, PowerAde, Fuze Juice, Monster, Tum E

Yummies, Dasani and other products that Coca-Cola may provide in accordance with its

agreement with the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions. APPLICANT’S

SIGNATURE____________________________DATE______________

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply

with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all

permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions

of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a

donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or

services.

I have read this disclosure and will comply with all provisions of the local ordinances including

Chapter 62 of the Town Code.


10/15/201310/15/2013


Permitted (organization/applicant) shall assume all risks incident to or in connection with the

permitted activity and shall be solely responsible for damage or injury, of whatever kind or

nature, to person or property, directly or indirectly arising out of or in connection with the

permitted activity or the conduct of Permitted’s operation. Permitted hereby expressly agrees to

defend and save the Town of Ocean City, its officers, agents, employees and representatives

harmless from any penalties for violation of any law, ordinance, or regulation affecting its

activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly

arising out of or in connection with the permitted activity or conduct of its operation or resulting

from the negligence or intentional acts or omissions of Permitted or its officers, agent and

employees.


Page 8 of 9


Applicant understands that any event or event date can be changed or canceled at the direction of

the Mayor and City Council if the approved event interferes with Public Works project(s) or any

other necessary governmental function. Such action may be directed at any time.



The applicant for the private event described in this application agrees to follow guidelines

provided and submit a complete application including all required submission of materials.

The applicant agrees to take full responsibility for all city-owned property, whether borrowed,

leased or rented, and understands that necessary replacement and/or repair fees may be assessed

should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by the Town

and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to

comply with all conditions of the use permit, which may be required by the Mayor and City

Council of the Town.

I have read and will copy with all special event application requirements. APPLICANT’S

SIGNATURE___________________________DATE_______________

10/15/201310/15/201310/15/2013

(Digital signature by CoSign® (Valid signature)) Signed by DocuSign, Inc. <[email protected]>

Time: 2013.10.15 20:07:09 -07'00' Reason: Digitally verifiable PDF exported from www.docusign.com


6. MISCELLEANEOUS REPORTS AND PRESENTATIONS B. Atlantic General Hospital Annual Report presented by

Michael Franklin, President/CEO

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: Atlantic General Hospital Annual Update DATE: February 26, 2014

ISSUE(S): Atlantic General Hospital annual update SUMMARY: Michael Franklin, President and CEO of Atlantic General Hospital,

will provide an update on Fiscal Year 2013 finances and strategic initiatives.

FISCAL IMPACT: None RECOMMENDATION: Not applicable ALTERNATIVES: Not applicable RESPONSIBLE STAFF:

Not applicable

COORDINATED WITH: Not applicable ATTACHMENT(S): PowerPoint presentation

Agenda Item # 6B


Atlantic General Hospital & Health System

To create a coordinated care delivery system that will provide access to quality care, personalized service and education to improve individual and community health.

Our Mission:

Year over Year ComparisonFY12

We Billed: $111,639,530We Received: $86,680,899

Cost of Care: $87,083,904

Operating Margin: $410,024

Community Support: $1,046,095

Total Margin: $1,456,119

(State Assessment: $4,179,000)

FY13

We Billed: $119,611,769We Received: $95,207,833

Cost of Care: $94,139,531

Operating Margin: $1,068,302

CommunitySupport: $1,657,710

Total Margin: $2,726,012

(State Assessment: $4,432,310)

State AssessmentsFY 12 FY13

• MHIP $764,926 $760,828

Maryland Health Insurance Plan

• HCCF $828,174 $1,068,142

Healthcare Coverage Fund

• BPW (HSCRC) $2,142,700 $2,150,804

Board of Public Works (HSCRC)

• BPW $357,300 $364,388

Board of Public Works

• NSP II $85,900 $88,148

Nurse Support Program II

Medicare Waiver & the HSCRC• Existing waiver 36 years oldRate regulation of inpatient hospital care

• New Waiver Proposedo Global payment system, rather than fee‐for‐serviceo Shift away from payment per admission and toward model based on payment per Medicare beneficiaryo Increased focus on quality

New Waiver + State Assessments + Increasing Costs = need to be more efficient and innovative in care delivery

Efficiency & Innovation

Invited Associates to be our partners in increasing efficiency so we can continue with strategic initiatives and ensure our mission to the community

• Partnered with Premier to realize cost savings for supplies and contracted services

o Will save an estimated $1 million in FY14

• Contracted with McLeod & Associates to analyze staffing

Our Focus on Quality

MHAC Scaling for FY14

HSCRC increased rates for AGH due to low incidence of potentially preventable conditions (PPCs) among inpatients during FY12 and FY 13

o resulted in $438,422 in additional revenue in FY 12

o will result in $168,549 in additional revenue in FY 13

• AGH had lowest percentage of PPCs of all hospitals in state of Maryland

Community Impact

AGH/HS

Community Impact

Patient Centered Medical Home

Recipient of the Maryland Rural Health Association’s 2013 Outstanding Rural Health Program

• PCMH has provided services to over 400 patients since program launch in January 2013.• Readmission rates for program patients is <10% (nat. average is ~19%)

UrologyJames P. Cherry, MDBerlin, MD

New AGHS Service Lines Dermatology

Curtis D. Asbury, MDSelbyville, DE

BariatricsAlae Zarif, MDBerlin, MD

Additional Primary Care Physicians & Nurse Practitioners being recruited for• Selbyville• Ocean City• West Fenwick

Hospital Go‐Live occurred February 2012

Achieved CMS Stage 1A Meaningful Use – October 2012• Resulted in $2 million in incentives to re‐invest in IT initiatives • External communications earned Silver Award from Aster

Achieved CMS Stage 1B Meaningful Use – October, 2013• Will result in over $1 million in additional incentives (Nov. 2013)

Next Phase of CMS Stage 2 Meaningful Use – 2014• Includes Patient Portal allowing patients a single access point for inpatient & outpatient health information

Meaningful Use Milestones

E‐Strategy 2011 ‐ 2015

Orth

opedics

Women’s H

ealth

Can

cer C

are

Card

iac/Vascu

lar

Pulm

onary M

edicin

e

Diab

etes

Inpatient Care Delivery

Emergency Care Delivery

Outpatient Care Delivery

Physician /Practitioner Network

Wound Care

PATIENTFamily/Care Giver

Efficiency

EMR In

tegration

Excellence

Economic Stability

Error Free

Ethical

2013 Strategic Initiatives• Improving Access for Southern Delaware

o Strategic Marketing /Communications to Southeastern Sussex County ‐ To inform/educate

• earned A Gold Award from Astero Joined Delaware Health Information Network (DHIN) ‐ First hospital in the country to join another state’s health information exchange (HIE)o 20 percent increase in patient volume from this region over FY12.

AGHS moving forward with opening another physician office in west Fenwick for both specialty and primary care in FY14

2013 Strategic Initiatives• Vascular Access

o Trained members of nursing team to specialize in the insertion of IV catheters at bedside to expedite initiation of care o Purchased a VeinViewer Vision to aid in IV/needle insertion for hard‐to‐find veins

o Improved the equipment in OR to facilitate IV access for dialysis patients and cancer patients

2013 Strategic Initiatives• Maryland BroadbandInvested in ultra‐fast, digital connectivity to improve access to care

o Benefited eCare, ICU telemedicine program through University of Maryland

o Innovative developmental health telemedicine care partnership with Kennedy Krieger Institute

o Will allow for primary care access in remote areas of our region through telemedicine

2014 Strategic Initiatives

• Health Literacy ProgramGoal: to introduce health literacy concepts into school curriculum

o Working w/WCPS and University of Maryland School of Public Health to draft & implement the first health literacy standards for public schools in the nation

• Provider Relationship ManagementGoal: To understand physician preferences and patterns, so we can identify where we need to invest time and resources to meet the needs of our community.

2014 Strategic Initiatives• West Ocean City ExpansionGoal: to provide additional specialty and primary care services where the community needs them.

• Ancillary PharmacyGoal: To improve patient compliance with medication orders by providing convenient prescription fills upon discharge

o Will help to decrease hospital readmissions• Added convenience & prescription assistance services for indigent

o Will reduce prescription drug costs for associates

2014 Strategic Initiatives

• Clinical Affiliations & Vertical Integration

Goal: to identify how the organization can align with appropriate healthcare partners to improve the healthcare delivery system in our community

o telemedicineo partnership with rehabilitation centers, home health agencies, long‐term nursing facilities

Creating Healthy Communities(Community Health Needs Assessment)

1. Collecting data regarding health needs of the community• Conducting community surveys• Analyzing census and demographic data• Collaborating with community partners

2. Sharing this data with community partners and residents: www.atlanticgeneral.org/creatinghealthycommunities

3. Developing plans to address these needs and implementing them

Conducted a perception survey this fall – awaiting results

Community Needs Assessment

• This assessment incorporates components of primary data collection and secondary data analysis that focus on the health and social needs of our service area.

• The Community Benefit Plan outlines how the hospital will give back to the community in the form of health care and other community services.

CHNA Needs Identified

• Obesity

• Access to Care

• Heart Disease

• Cancer

• Diabetes

• High Blood Pressure

• Dental Health

• Communicable Disease

• Mental Health

Prioritized NeedsThe identified needs were prioritized based on the following criteria:

• size and severity of the problem• health system’s ability to impact• availability of resources that exist

Several areas were chosen to be the most important for the hospital to focus on:

• Obesity• Diabetes• Access to Care• Cancer• Cardiovascular• Mental Health

Planning Committee MeasuresHow do we measure progress in our community in Population Health Management ?

• Decline in Type II Diabetes• Obesity Rate• Acute Care Hospital Admission Rate• Tobacco Use Rate• Incidence of Heart Disease• Self‐Reported “Well‐Being”• Suicide Rate• Screening Rate for Key Conditions

(Mammography, Colonoscopy, etc…)• Patient Portal Use

Building upon our previous Strategic Plans, we will focus on:

• Continued collaboration with local, state and community partners;

• Prioritizing capital investment in areas of IT that will overall improve coordination of care, quality of care, and efficiency for the patient;

• Creating a collaborative care model for the delivery of care within the hospital and with pre‐ and post‐acute care providers, in an electronic environment;

• Measuring patient care outcomes throughout the system by establishing optimal health and wellness goals for patients;

• Reducing unnecessary steps throughout our system to optimize the patient experience, reduce opportunity for errors, and enhance economic stability.

Future

The Population Health Management Challenge

The Challenge

$44$38 $37

$34 $33$27 $26

$23 $20 $18

$47

$34

$23

$33

$23$18 $21 $22

$14$21

HeartDisease

Cancer MentalDisorders

Trauma‐relatedDisorders

Osteo‐arthritis

COPD,Asthma

Hyper‐tension

Diabetes BackProblems

Hyper‐lipidemia

Billions

Female

Male

Top 10 Most Costly Conditions ‐ Adults

$0

$1,000

$2,000

$3,000

$4,000

$5,000

80 90 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22

Billions

National Health Expenditures

Patient Centered Medical Home

Achievement of this collaborative care delivery model for those in our community with chronic illnesses will:

• increase the capacity of our primary care network,

• reduce unnecessary visits to our ED and unnecessary admissions,

• provide a continuous virtual connection between AGH/HS and individuals

Atlantic General Hospital & Health System

To be the leader in caring for people and advancing health for the residents of and visitors to our community.

Our Vision:


8 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF

A. Discussion of “No Profanity Please” Signage presented

by City Manager

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: “No Profanity Please” signage DATE: March 10, 2014 ISSUE(S): Boardwalk “no profanity” signage SUMMARY: On March 10, the Police Commission unanimously voted to send a

favorable recommendation to the Council for placement of “No Profanity Please” signs on the Boardwalk at street ends with a maximum of one (1) per block. The graphic will be made available to the public on the town’s website to allow businesses an opportunity to use the graphic as well.

FISCAL IMPACT: Approximate cost for each sign includes labor, material and

installation: 12” x 18” = $45.48 24” x 18” = $67.28

RECOMMENDATION: One (1) sign per block as recommended by the Police Commission. ALTERNATIVES: Defer to Mayor and Council RESPONSIBLE STAFF: Lt. Scott Harner COORDINATED WITH: Department of Public Works ATTACHMENT(S): Proposed sign (sample signs will be presented at the meeting)

Agenda Item # 8A


NOPROFANITYPLEASE

NOPROFANITYPLEASE

BE COURTEOUS


9 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR

A. Second Reading – Ordinance 2014-03 Authorizing the

Mayor and Council to Acquire, for No Monetary Consideration, Sunset Island Community Sewage Facilities

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: Second reading of ordinance acquiring sewage transmission facilities DATE: February 25, 2014 ISSUE(S): Acquisition of Sunset Island’s sewage transmission facilities SUMMARY: This ordinance authorizes acquisition of Sunset Island’s (SI)

sewage pumping station and associated force main from the pumping station to 67th Street. The Town assumes ownership and maintenance obligations of

the pumping station. SI is providing payment for two (2) new pumps. The Town allows a lease back to Sunset Island Community

Association to maintain a Maintenance office and storage area within the land unit/building unless provided a 30-day notice that premises must be vacated.

Conveys by deed of easement a “wet well” and force main transmission pipes to the Town of Ocean City.

FISCAL IMPACT: No impact concerning acquisition and lease back. As with all

wastewater system infrastructure, the Town assumes operating costs of the sewage pumping station.

RECOMMENDATION: Ratify ordinance. ALTERNATIVES: Do not pass ordinance. RESPONSIBLE STAFF: Hal Adkins, Public Works Director

Jim Parsons, Public Works Chief Deputy Director COORDINATED WITH: Guy Ayres, City Solicitor ATTACHMENT(S): 1) Ordinance

2) Map of Land Unit LU-CA 38; 4’ Utility Easement; and 10’ Main Easement

Agenda Item # 9A




B. Second Reading - Ordinance 2014-04 Declaring Certain

Property to be Surplus and No Longer Needed for Public Use and Authorizing the Conveyance of Same to Adjacent Property Owners

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: Second reading of ordinance conveying surplus real property DATE: February 25, 2014 ISSUE(S): Conveyance of surplus real property SUMMARY: A 15’ x 40’ lot distinguished on the Plat of Caine Woods, Section

2A, legended to be a pumping station, was conveyed to the Mayor and Council by a deed dated November 5, 2012, with no monetary compensation. Additionally, due to the need to expand the pumping station, the Mayor and Council also purchased the adjoining Lot 11 on said Plat of Caine Woods, Section 2A. The northerly one-half of the 15’ x 40’ lot is no longer needed for public use. This ordinance conveys the northerly 15’ x 20’ portion (see Survey for exact dimensions) of the legended pumping station lot, to the property owners of Lot 10 to adjust the boundary line. This northerly portion is of no further public use and is being conveyed with no consideration.

FISCAL IMPACT: Not applicable RECOMMENDATION: Ratify ordinance. ALTERNATIVES: Do not pass ordinance. RESPONSIBLE STAFF: Hal Adkins, Public Works Director COORDINATED WITH: Guy Ayres, City Solicitor ATTACHMENT(S): 1) Ordinance 2014-04

2) Plat of Lot 10 & 11

Agenda Item # 9B




C. Second Reading – Ordinance 2014-05 to Adopt FY14

Budget Amendment #1

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City Manager

FROM: Jennie Knapp, Budget Manager RE: Second reading of ordinance for FY 14 Budget Amendment # 1

DATE: 2/25/14

ISSUE(S): Second reading of ordinance for FY 14 Budget Amendment # 1

SUMMARY: The budget amendment appropriates an additional $1.6 million

from fund balance to cover Council approved expenditures for

canal dredging, street paving, maintenance items, and the

purchase of an ambulance and a boardwalk sweeper. An

additional $530,000 of appropriated fund balance is included to

cover items included in the FY 13 budget, but not purchased.

Items included are the Town’s local match for the Self-Contained

Breathing Apparatus for the Fire Company, TAB funds and prior

year purchase orders. Recognition of grants including the State

Tourism grant and County grants exceeding the budgeted

amount are included in the amendment as well. Parking revenue

estimates are reduced to account for meters that have been

removed.

FISCAL IMPACT: The amount taken from prior year reserves (fund balance)

increases $2,138,351 from $247,066 in the FY 14 Adopted

budget to $2,385,417. Fund balance remains at or above the

15% of annual expenditures policy target. Appropriations of

$1.6 million to cover capital projects, maintenance items and

vehicles were approved by the Council on October 1, 2013.

RECOMMENDATION: Ratify ordinance.

ALTERNATIVES: None

RESPONSIBLE STAFF:

Jennie Knapp, Budget Manager

COORDINATED WITH: Not applicable

ATTACHMENT(S): 1) Ordinance 2) Detail of changes

Agenda Item # 9C


ORDINANCE 2013-

TOWN OF OCEAN CITY OPERATING BUDGET FISCAL YEAR 2014

ADOPTED AMENDMENT # 1SOURCE FY-2014 FIRST READING CHANGES

Section I, General Fund:A. Anticipated Revenue:

Property Taxes $ 42,112,140 $ 42,112,140 $ 0Other Taxes 15,659,800 15,893,153 233,353Licenses and Permits 3,933,750 3,986,656 52,906Revenue From Other Agencies 4,483,944 5,761,876 1,277,932Charges For Services 9,459,955 9,217,805 (242,150)Fines and Forfeitures 735,000 752,238 17,238Other Revenue 414,676 431,285 16,609Prior Year Reserves 247,066 2,385,417 2,138,351

Total Revenue $ 77,046,331 $ 80,540,570 $ 3,494,239

B. Anticipated Expenditures:General Government $ 3,927,693 $ 3,879,285 $ (48,408)Public Safety 33,223,791 34,089,043 865,252Public Works/Beach Maintenance 4,950,449 5,137,758 187,309Sanitation and Waste Removal 5,622,596 5,645,750 23,154Highways and Streets 4,935,383 5,175,780 240,397Economic Development -Tourism 6,895,684 7,735,561 839,877Culture and Recreation 7,459,174 7,534,069 74,895Debt Service 5,314,444 5,314,444 0

Sub Total $ 72,329,214 $ 74,511,690 $ 2,182,476To Transportation Fund 1,722,688 1,722,688 0To Airport Fund 235,932 235,932 0To Convention Center Fund 1,355,260 1,355,260 0To Vehicle Trust Fund 0 315,000 315,000To Capital Projects 1,403,237 2,400,000 996,763

Total Expenditures $ 77,046,331 $ 80,540,570 $ 3,494,239


Section II, Water Fund:

A. Anticipated Revenue:

Water Sales $ 3,551,295 $ 3,551,295 $ 0Water Fixture Charge 3,494,483 3,494,483 0Service Charges 188,558 188,558 0Capacity/Impact Fees 75,600 75,600 0Prior Year Reserves 122,995 139,546 16,551

Total Revenue $ 7,432,931 $ 7,449,482 $ 16,551

B. Anticipated Expenditures:

Personal Services $ 2,006,663 $ 2,006,663 $ 0Non-Personal Services 2,994,052 3,010,603 16,551Debt Service 1,067,216 1,067,216 0Capital Outlay 1,365,000 1,365,000 0

Total Expenditures $ 7,432,931 $ 7,449,482 $ 16,551

Section III, Transportation Fund:


Bus Revenue $ 2,943,661 $ 2,843,661 $ (100,000)Train Revenue 1,106,000 1,060,300 (45,700)Federal and State Grants 3,929,882 4,015,315 85,433Transfer-In From General Fund 1,722,688 1,722,688 0Prior Year Reserves 0 168,815 168,815

Total Revenue $ 9,702,231 $ 9,810,779 $ 108,548


Personal Services $ 3,630,632 $ 3,630,632 $ 0Non-Personal Services 3,347,599 3,405,823 58,224Capital Outlay 2,724,000 2,774,324 50,324



Section IV, Wastewater Fund:


Wastewater Treatment Charges $ 11,404,390 $ 11,404,390 $ 0Service Charges 981,933 981,933 0Capacity/Impact Fees 132,000 132,000 0Build America Bond Subsidy 119,966 119,966 0Prior Year Reserves 0 104,106 104,106

Total Revenue $ 12,638,289 $ 12,742,395 $ 104,106


Personal Services $ 4,098,768 $ 4,098,768 $ 0Non-Personal Services 3,758,958 3,863,064 104,106Debt Service 3,487,527 3,487,527 0Capital Outlay 1,293,036 1,293,036 0


Section V, Airport Fund:


Fuel Sales $ 790,282 $ 790,282 $ 0Rents and Other Revenue 344,667 329,667 (15,000)Service Charges 117,992 117,992 0Transfer-In From General Fund 235,932 235,932 0Prior Year Reserves 0 23,774 23,774

Total Revenue $ 1,488,873 $ 1,497,647 $ 8,774


Personal Services $ 310,767 $ 300,897 $ (9,870)Non-Personal Services 1,035,132 1,053,776 18,644Debt Service 142,974 142,974 0Capital Outlay 0 0 0



Section VI, Municipal Golf Course Fund:

A. Anticipated Revenue:Service Charges $ 1,660,008 $ 1,660,008 $ 0Sales and Concessions 422,240 422,240 0Other Revenue 63,600 63,600 0Prior Year Reserves 0 11,275 11,275

Total Revenue $ 2,145,848 $ 2,157,123 $ 11,275

B. Anticipated Expenditures:Personal Services $ 1,063,727 $ 1,060,269 $ (3,458)Non-Personal Services 1,072,647 1,086,065 13,418Transfer to General Fund 9,474 9,474 0Capital Outlay 0 1,315 1,315


Section VII, Convention Center Fund:

A. Anticipated Revenue:Service Charges $ 1,999,400 $ 1,925,900 $ (73,500)State and County Grants 1,419,280 1,424,280 5,000Food & Beverage Tax 1,130,000 1,130,000 0Transfer-In From General Fund 1,355,260 1,355,260 0Prior Year Reserves 1,058,493 1,071,314 12,821Contributed Equity 0 0 0

Total Revenue $ 6,962,433 $ 6,906,754 $ (55,679)

B. Anticipated Expenditures:Personal Services $ 2,887,287 $ 2,896,622 $ 9,335Non-Personal Services 1,655,819 1,590,805 (65,014)Debt Service 2,319,327 2,319,327 0Transfer to Capital Reserves 100,000 100,000 0Capital Outlay 0 0 0

Total Expenditures $ 6,962,433 $ 6,906,754 $ (55,679)


Section VIII, Information Technology Fund:


Service Charges To Other Funds $ 1,857,726 $ 1,857,726 $ 0Prior Year Reserves 0 12,009 12,009

Total Revenue $ 1,857,726 $ 1,869,735 $ 12,009


Personal Services $ 958,627 $ 958,627 $ 0Non-Personal Services 899,099 911,108 12,009Capital Outlay 0 0 0


Section IX, Service Center Fund:


Service Charges To Other Funds $ 5,266,033 $ 5,266,033 $ 0Prior Year Reserves 0 10,456 10,456

Total Revenue $ 5,266,033 $ 5,276,489 $ 10,456


Personal Services $ 1,866,269 $ 1,860,429 $ (5,840)Non-Personal Services 3,399,764 3,416,060 16,296Debt Service 0 0 0Capital Outlay 0 0 0



Section X, Vehicle & Equipment Trust Fund:


Service Charges To Other Funds $ 2,099,590 $ 2,099,590 $ 0Federal and State Grants 0 3,401,239 3,401,239General Fund Contribution 0 315,000 315,000Sale of Assets 130,000 130,000 0Prior Year Reserves 0 407,350 407,350

Total Revenue $ 2,229,590 $ 6,353,179 $ 4,123,589


Non-Personal Services $ 728,082 $ 762,471 $ 34,389Debt Service 0 0 0Transfers Out 0 0 0Capital Outlay 1,501,508 5,590,708 4,089,200


Section XI, Risk Management Fund:


Service Charges To Other Funds $ 2,232,519 $ 2,232,519 $ 0Interest Earned 52,422 52,422 0Prior Year Reserves 0 0 0

Total Revenue $ 2,284,941 $ 2,284,941 $ 0


Personal Services $ 248,506 $ 248,506 $ 0Non-Personal Services/Claims 2,036,435 2,036,435 0Capital Outlay 0 0 0

Total Expenditures $ 2,284,941 $ 2,284,941 $ 0


Section XII, Pension Trust Funds:

A. Anticipated Revenue:Employer Contributions $ 5,697,130 $ 5,697,130 $ 0Employee Contributions 1,580,000 1,580,000 0Investment Earnings 4,680,000 4,680,000 0

Total Revenue $ 11,957,130 $ 11,957,130 $ 0

B. Anticipated Expenditures:Benefit Payments $ 4,650,000 $ 4,650,000 $ 0Non-Personal Services 160,000 160,000 0Reserve for Employee's Retirement 7,147,130 7,147,130 0


Section XIII, OPEB Trust Funds:

A. Anticipated Revenue:Employer Contributions $ 3,617,002 $ 3,617,002 $ 0Employee Contributions 200,000 200,000 0Investment Earnings 315,000 315,000 0

Total Revenue $ 4,132,002 $ 4,132,002 $ 0

B. Anticipated Expenditures:Benefit Payments $ 950,000 $ 950,000 $ 0Non-Personal Services 90,000 90,000 0Reserve for Retiree Health 3,092,002 3,092,002 0



Section XIV, General Capital Projects Fund:


General Fund Contribution 1,403,237 2,400,000 996,763Bond Proceeds 871,000 871,000 0Inlet Lot Parking Revenue 270,000 270,000 0

Total Revenue $ 2,544,237 $ 3,541,000 $ 996,763


Street Paving 1,403,237 1,900,000 496,763Canal Dredging 0 500,000 500,000Roof Replacement 871,000 871,000 0Reserve for Future Capital Projects 270,000 270,000 0


Section XIV, All Funds Expenditure Summary:

General Fund $ 77,046,331 $ 80,540,570 $ 3,494,239Water Fund 7,432,931 7,449,482 16,551Transportation Fund 9,702,231 9,810,779 108,548Wastewater Fund 12,638,289 12,742,395 104,106Airport Fund 1,488,873 1,497,647 8,774Municipal Golf Course Fund 2,145,848 2,157,123 11,275Convention Center Fund 6,962,433 6,906,754 (55,679)Information Technology Fund 1,857,726 1,869,735 12,009Service Center Fund 5,266,033 5,276,489 10,456Vehicle & Equipment Trust Fund 2,229,590 6,353,179 4,123,589Risk Management Fund 2,284,941 2,284,941 0Pension Trust Funds 11,957,130 11,957,130 0OPEB Trust Fund 4,132,002 4,132,002 0

Sub Total $ 145,144,358 $ 152,978,226 $ 7,833,868

LESS: Interfund Transfers (19,985,152) (21,005,689) (1,020,537)


Capital Projects Fund - General 2,544,237 3,541,000 996,763

Grand Total $ 127,703,443 $ 135,513,537 $ 7,810,094

Section XV, Special Authorization - Budget Manager:

The Budget Manager shall be authorized to reallocate departmental appropriations among the variousobjects of expenditures as she deems necessary. Such changes shall be approved by the Finance Administrator & City Manager.

Section XVI, Restrictions - City Manager:

A. The utilization of any contingency appropriation shall be accomplished only with priorauthorization from the Mayor and Council.

B. Utilization of appropriations established in the Capital Improvement Fund may beaccomplished only with the express approval of the Mayor and Council.

Section XVII, Tax Rate:

An Ad Valorem Tax Rate of $0.472 per $100 of assessed valuation of real property and a rate of $1.29 per $100 of assessed valuation of corporate and personal property tax is required to fund this budget.

INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on February 18, 2014.

ADOPTED AND PASSED, as amended, by the required vote of the elected membership of the City Counciland approved by the Mayor at its meeting held on March 17, 2014.

DAVID L. RECOR, CITY MANAGER RICHARD W. MEEHAN, MAYOR

KELLY L. ALLMOND, CITY CLERK LLOYD MARTIN, PRESIDENT

MARY P. KNIGHT, SECRETARY

ADOPTED: Date

MOTION TO ADOPT BY:

MOTION SECONDED BY:

VOTE: FOR: AGAINST:

Changes from Adopted Budget:

General Fund Revenue:

Other Taxes 233,353 113,353 Highway User Funds; 120,000 Room Tax

Licenses and Permits 52,906 27,588 Critical Areas Funds; 25,318 Stormwater Mitigation

Balances brought forward

Revenue From Other Agencies 1,277,932 383,325 SCBA grant; 450,000 State Tourism grant

290,000 Additional County grants; 88,785 prior year grant

balances; 3,998 Customs reimbursement; 16,900 FY 14

Hazardous Materials training grant; 44,924 FY 13 Homeland

Securities grant

Charges for Services (242,150) (155,000) parking meter revenue; (95,000) Inlet Lot revenue;

7,850 Coke donation for Winterfest display

Fines and Forfeitures 17,238 Recognition of forfeiture funds. 9,946 purchase of 7 tasers;

6,950 computer software; 342 training

Other Revenue 16,609 Insurance recovery for CID vehicle

Appropriated Fund Balance 2,138,351 Council Approved expenditures: 500,000 Dredging

project; 410,092 Maintenance items; 383,410 Street

paving project; 315,000 Funding of ambulance and

boardwalk sweeper; Prior year balances brought

forward: 200,000 SCBA Town contribution; 164,986 TAB

funds; 10,141 Mounted Unit expenses; Prior year purchase

orders, 154,722

3,494,239

General Fund Expenses:

General Government (48,408) (58,408) retirement allocation; 10,000 OCDC County grant

Public Safety 865,252 583,325 SCBA funding; 88,785 prior year grant balances;

66,253 prior year purchase orders; 61,824 FY 14 grant funds;

61,671 retirement funding; 17,238 forfeiture funds; 16,609

vehicle insurance recovery; 16,192 Public Safety building

transfer switch; 10,141 Mounted Unit expenses; 3,998

Customs reimbursement; (60,784) salary and benefits for

position transferred from Construction Inspection to

Engineering.

Public Works/Beach Maintenance 187,309 211,070 maintenance items funded from fund balance;

29,332 prior year purchase orders; 27,588 prior year

Critical Area funds; (28,431) Sunfest labor; (31,600)

transfers from one Public Works division to another;

(15,550) retirement funding; (5,100) transfers to Stormwater

projects.

Sanitation & Waste Removal 23,154 40,000 repaint 2 Solid Waste vehicles; (11,150) transfer to

Public Works Street division; (5,696) retirement funding

Highways & Streets 240,397 87,830 funding of Council approved maintenance items;

60,784 salary and benefits for position transferred from

Construction Inspection to Engineering; 31,600 funds

transferred from PW Beach division; 25,318 Stormwater

mitigation project balances from prior year; 22,677 prior

year purchase orders; 11,150 transfer from Solid Waste

division; 10,484 retirement funding; 5,100 transfer from

Critical Area projects to Stormwater projects; (14,546)

Sunfest labor.

Economic Development - Tourism 839,877 450,000 State Tourism grant; 120,000 additional advertising

from Room Tax; 164,986 TAB balance from prior year;

50,861 Sunfest labor; 30,000 Additional County grant;

12,632 retirement; 7,850 Coke donation for Winterfest

display; 3,458 prior year purchase orders

Culture and Recreation 74,895 55,00 Council approved maintenance; 32,912 prior year

purchase orders; (7,884) Sunfest labor; (5,5,133) retirement

funding

Transfer to Vehicle Trust 315,000 Purchase of ambulance and PW maintenance vehicles

Transfer to Capital Projects 996,763 500,000 Dredging; 496,763 Street paving

3,494,239

Water Fund Revenue:

Prior Year Reserves 16,551 Prior Year purchase orders

Water Fund Expenses:

Non-Personal Services 16,551 Prior Year purchase orders

Transportation Fund Revenue:

Bus Revenue (100,000) Reduction of estimate for bus passenger revenue

Train Revenue (45,700) Reduction of estimate for boardwalk train estimate

Federal and State Grants 85,433 (1,311,300) items not funded by MTA

1,396,733 prior year grant balances brought forward

Prior Year Reserves 168,815 155,193 local match for prior year grant balances;

13,622 prior year purchase orders

108,548

Transportation Fund Expenses:

Non-Personal Services 58,224 13,622 prior year purchase orders; (95,000) items not

funded by MTA; 139,602 prior year grant balances brought

forward.

Capital Outlay 50,324 (1,362,000) 3 of 6 transit buses not funded by MTA;

1,412,324 prior year grant balances brought forward

108,548

Wastewater Fund Revenue:


Wastewater Fund Expenses:

Non-Personal Services 104,106 Prior year purchase orders

Airport Fund Revenue:

Rents and Other Revenue (15,000) (1,000) Office rental; (2,000) Tie-down revenue;

(12,000) T-hangar rental

Prior Year Reserves 23,774 Prior Year Encumbrances

8,774

Airport Fund Expenses:

Personal Services (9,870) (11,870) Full-time salaries ; (2,000) Interdepartmental

labor; (1,000) premium overtime; 5,000 part-time salaries

Non-Personal Services 18,644 23,774 Prior Year encumbrances; (5,130) operational

expenses

8,774

Golf Course Fund Revenue:


Golf Course Fund Expenses:

Personal Services (3,458) Part-Time salaries

Non-Personal Services 13,418 9,960 prior year encumbrances; 3,458 contracted

cleaning service/

Capital Outlay 1,315 Prior Year purchase order

11,275

Convention Center Fund Revenue:

Service Charges (95,500) (50,000) City Sponsored Events; (21,000) Hall Rental;

(15,000) Service Charges; (12,000) Lease Revenue;

2,500 Miscellaneous Revenue

State and County Grants 5,000 County Grant over estimate

Insurance Claim Payments 22,000 Insurance refund for chiller repair

Prior Year Reserves 12,821

(55,679)

Convention Center Fund Expenses:

Personal Services 9,335 28,217 Unemployment; 10,500 Part-Time Salaries;

(23,000) Overtime; (5,000) Interdepartmental Labor;

(1,382) Retirement funding

Non-Personal Services (65,014) (30,000) reduction in advertising for cultural arts

auditorium; (24,750) operating costs; (21,179) Energy

reductions; (14,906) Energy rebates; 13,000 repair

electronic sign; 12,821 prior year purchase orders

(55,679)

Information Technology Fund Revenue:


Information Technology Fund Expenses:

Non-Personal Services 12,009 Prior Year purchase orders

Service Center Fund Revenue:


Service Center Fund Expenses:

Personal Services (5,840) Savings in Full-time salaries used to fund onsite H.T.E

training

Non-Personal Services 16,296 10,456 Prior Year purchase orders; 5,840 H.T.E. onsite

training

10,456

Vehicle & Equipment Trust Fund Revenue:

Federal and State Grants 3,401,239 3,342,975 Prior Year bus purchase grant balance;

58,264 Radio equipment grant

General Fund Contribution 315,000 Funding for ambulance and boardwalk sweeper

Prior Year Reserves 407,350 35,908 prior year purchase orders; 371,442 local match

for prior year bus purchase grants

4,123,589

Vehicle & Equipment Trust Fund Expenses:

Non-Personal Services 34,389 Prior year purchase orders

Capital Outlay 4,089,200 3,714,417 Prior year grants for bus purchase;

315,000 Funding of ambulance and boardwalk sweeper

1,519 Prior year purchase order; 58,264 radio equipment

4,123,589

General Capital Projects Fund Revenue:

General Fund Contribution 996,763 500,000 Dredging; 496,763 Street Paving

General Capital Projects Fund Expenses:

Street Paving 496,763

Canal Dredging 500,000

996,763



D. First Reading – Ordinance to Amend Chapter 39 Entitled

Franchises (requires franchisees to sign affidavit declaring all federal, state, county and municipal taxes are paid)

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Kelly L. Allmond RE: First reading of ordinance to amend Chapter 39, entitled Franchises DATE: February 24, 2014

ISSUE(S): Ordinance adding tax payment verification language to Franchise Code

SUMMARY: At the January 28, 2014, Work Session, the Council asked City Solicitor Ayres to draft an ordinance amending Chapter 39 of the Town Code. This amendment requires that beach equipment, beach photographer and vehicle vending franchisees sign an affidavit declaring that all federal, state, county and municipal taxes have been paid for years prior to and through the current tax reporting period or due date.

FISCAL IMPACT: None RECOMMENDATION: Pass for second reading. ALTERNATIVES: Modify or do not pass. RESPONSIBLE STAFF: Kelly L. Allmond, City Clerk COORDINATED WITH: Guy Ayres, City Solicitor ATTACHMENT(S): Ordinance

Agenda Item # 9D

Council Meeting 03/17/2014



E. First Reading – Ordinance to Amend Chapter 106 Entitled

Waterways (incorporates stand-up paddle board guidelines into beach regulation code)

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: First reading of ordinance regarding stand-up paddle boards DATE: February 25, 2014 ISSUE(S): Stand-up paddle boards SUMMARY: Ward Kovacs presented a draft stand-up paddle board pilot

program to the Recreation and Parks Committee. The Committee members and the members of the Surfing Beach Sub-Committee supported the pilot program recommendations. Council unanimously approved the pilot program at the February 18, 2014, Regular Session. This ordinance incorporates stand-up paddle board guidelines into Chapter 106, Article II, Division 2 entitled Beach Activities.

FISCAL IMPACT: Not applicable RECOMMENDATION: Pass for second reading. ALTERNATIVES: Do not change code. RESPONSIBLE STAFF: Thomas Shuster, Recreation & Parks Director

Ward Kovacs, Beach Patrol 2nd Lt./SRT COORDINATED WITH: Recreation and Parks Committee

Surfing Beach Sub-Committee ATTACHMENT(S): Ordinance

Agenda Item # 9E




F. First Reading – Ordinance Authorizing the Mayor and

Council to Enter into a Memorandum of Understanding and to Exchange Certain Properties with the Ocean City Development Corporation

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: Ordinance authorizing a memorandum of understanding and property exchange DATE: March 11, 2014 ISSUE(S): Memorandum of understanding and property exchange SUMMARY: This ordinance authorizes the Mayor and City Council to enter

into a memorandum of understanding with the Ocean City Development Corporation (OCDC) and to exchange certain properties with the OCDC. OCDC lots in the Dorchester Street/Talbot Street block will be exchanged for Town owned lots in the Dorchester Street/Somerset Street block. This exchange supports the need for a new Ocean City Beach Patrol building in the downtown area and assists in the revitalization efforts of downtown Ocean City.

FISCAL IMPACT: Potential positive economic impact when properties are

redeveloped. RECOMMENDATION: Pass for second reading. ALTERNATIVES: Do not pass ordinance. RESPONSIBLE STAFF: Terence McGean, City Engineer COORDINATED WITH: Ocean City Development Corporation ATTACHMENT(S): 1) Ordinance

2) Parcel map

Agenda Item # 9F




G. First Reading – Ordinance Authorizing the Purchase of

Real Property Known as 312 Baltimore Avenue and 106 Somerset Street

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: First reading of ordinance authorizing purchase of real property DATE: March 13, 2014 ISSUE(S): Real property purchase SUMMARY: As authorized by Town Code §C-414(49), Powers of Council

enumerated, this ordinance allows the Mayor and Council to purchase real property located at 312 Baltimore Avenue and 106 Somerset Street.

FISCAL IMPACT: Funding source for purchase is from revenues generated by the

Inlet Lot facility. Selling price is $816,000. RECOMMENDATION: Pass ordinance for second reading. ALTERNATIVES: Do not pass. RESPONSIBLE STAFF: Terence McGean, City Engineer COORDINATED WITH: Guy Ayres, City Solicitor

Ocean City Development Corporation ATTACHMENT(S): 1) Ordinance

2) Parcel map 3) Town Code §C-414

Agenda Item # 9G


312

100

107

102106311

300109111

109

104

110

220

212

306

103

108107

101201

106

105 B

210

304105 A

SOMERSET ST

SOMERSET ST

DORCHESTER STDORCHESTER ST

S BAL

TIMOR

E AVE

S BAL

TIMOR

E AVE

S BAL

TIMOR

E AVE

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)(11)

(12)

§ C-414. Powers of Council enumerated. (181)

The Council shall have the power to pass all such ordinances not contrary to the Constitution and laws of the State of Maryland or this charter as it may deem necessary for the good government of the town; for the protection and preservation of the town's property, rights and privileges; for the preservation of peace and good order; for securing persons and property from violence, danger or destruction; and for the protection and promotion of the health, safety, comfort, convenience, welfare and happiness of the residents of the town and visitors thereto and sojourners therein.

The Council shall have, in addition, the power to pass ordinances not contrary to the laws and Constitution of this State, for the following specific purposes:

Advertising—To provide for advertising for the purposes of the town, for printing and publishing statements as to the business of the town. Agreement or contracts—To enter into agreements with the United States Corps of Engineers of [or] any other governmental body or agency or any other body politic or political subdivisions for the maintenance of dune lines or any other purpose. Aisles—To regulate and prevent the obstruction of aisles in public halls, churches and places of amusements, and to regulate the construction and operation of the doors and means of egress therefrom. Amusements—To provide in the interest of the public welfare for licensing, regulating or restraining theatrical or other public amusements. Appropriations—To appropriate municipal monies for any purpose within the powers of the Council. Auctioneers—To regulate the sale of all kinds of property at auction within the town and to license auctioneers. Band—To establish a municipal band, symphony orchestra or other musical organization, and to regulate by ordinance the conduct and policies thereof. Beaches—To license, tax and regulate all activities whatsoever on, or from, the public beaches, and, at its discretion, to permit buildings of public accommodation to be erected thereon, including the right to build rest rooms thereon. Billboards—To license, tax and regulate, restrain or prohibit the erection or maintenance of billboards within the City, the placing of signs, bills and posters of every kind and description on any building, fence, post, billboard, pole, or other place within the town, and to phase out, within a reasonable time, nonconforming signs. Bridges—To erect and maintain bridges. Buildings—To make reasonable regulations in regard to buildings and signs to be erected, constructed or reconstructed in the town, and to grant building permits for the same; to formulate a building code, a plumbing code and an electrical code and to appoint a building inspector, a plumbing inspector and an electrical inspector, and to require reasonable charges for permits and inspections; to authorize and require the inspection of all buildings and structures and to authorize the condemnation thereof in whole or in part when dangerous or insecure, and to require that such buildings and structures be made safe or be taken down.

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(13)

(14)

(15)

(16)

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(20)

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(22)

(23)

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(25)

Cemeteries—To regulate or prohibit the interment of bodies within the municipality and to regulate cemeteries. Codification—To provide for the codification of all ordinances which have been or may hereafter be passed. Community services—To provide, maintain and operate community and social services for the preservation and promotion of the health, recreation, welfare and enlightenment of the inhabitants of the town. Cooperative activities—To make agreements with other municipalities, counties, districts, bureaus, commissions and governmental authorities for the joint performance of or for cooperation in the performance of any governmental functions. Curfew—To prohibit the youth of the town from being in the streets, lanes, alleys or public places at unreasonable hours of the night. Dangerous conditions—To compel persons about to undertake dangerous improvements to execute bonds with sufficient sureties conditioned that the owner or contractor will pay all damages resulting from such work which may be sustained by any persons or property. Departments—To create, change and abolish offices, departments or agencies, other than the offices, departments and agencies established by this charter; to assign additional functions or duties to offices, departments or agencies established by this charter, but not including the power to discontinue or assign to any other office, department or agency any function or duty assigned by this charter to a particular office, department or agency. Disorderly houses—To suppress bawdy houses, disorderly houses and houses of ill fame. Dogs—To regulate the keeping of dogs in the town and to provide, wherever the county does not license or tax dogs, for the licensing and taxing of the same; to provide for the disposition of homeless dogs and dogs on which no license fee or taxes are paid. Elevators—To require the inspection and licensing of elevators and to prohibit their use when unsafe or dangerous or without a license. Explosives—To regulate or prevent the storage of gunpowder, oil or any other explosive or combustible matter; to regulate or prevent the use of firearms, fireworks, bonfires, explosives, or any other similar things which may endanger persons or property. Filth—To compel the occupant of any premises, building or outhouse situated in the town, when the same has become filthy or unwholesome, to abate or cleanse the condition; and after reasonable notice to the owners or occupants thereof, to authorize such work to be done by the proper officers and to assess the expense thereof against such property, making it collectible by taxes or against the occupant or occupants. Finances—To levy, assess and collect ad valorem property taxes, and general fund, real and personal property taxes and metered flow and/or front footage water and/or sewage benefit charges, or per fixture charges for water and/or sewage; to expend municipal funds for any public purpose; to have general management and control of the finances of the town. Fire—To suppress fires and prevent the dangers thereof and to establish and maintain a fire department; to contribute funds to volunteer fire companies serving the town; to inspect buildings for the purpose of reducing fire hazards; to issue regulations

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(26)

(27)

(28)(29)

(30)

(31)

(32)

(33)

(34)

(35)

concerning fire hazards, and to forbid and prohibit the use of fire-hazardous buildings and structures permanently or until the conditions of the town fire-hazard regulations are met; to install and maintain fire plugs where and as necessary, and to regulate their use; and to take all other measures necessary to control and prevent fires in the town. Food—To inspect and to require the condemnation of, if unwholesome, and to regulate the sale of, any food products. Franchises—To grant and regulate franchises to water companies, electric light companies, gas companies, telegraph and telephone companies, transit companies, taxicab companies, public or privately owned convention halls, and any others which may be deemed advantageous and beneficial to the town, subject, however, to the limitations and provisions of Ann. Code of Md. art. 23. No franchise shall be granted for a longer period than fifty (50) years. Gambling—To restrain and prohibit gambling. Garbage—To prevent the deposit of any unwholesome substance either on private or public property, and to compel its removal to designated points; to require slops, garbage, ashes and other waste or other unwholesome materials to be removed to designated points, or to require the occupants of the premises to place them conveniently for removal. Grants-in-aid—To accept gifts and grants of federal or of State funds from the Federal or State governments or any agency thereof, and to expend the same for any lawful public purpose, agreeable to the conditions under which the gifts or grants were made. Hawkers—To license, tax, regulate, suppress and prohibit hawkers and itinerant dealers, peddlers, pawnbrokers and all other persons selling any articles on the streets of the town, and to revoke such licenses for cause. Health—To protect and preserve the health of the town and its inhabitants; to appoint a public health officer and to define and regulate his powers and duties; to prevent the introduction of contagious diseases into the town; to establish quarantine regulations, and to authorize the removal and confinement of persons having contagious or infectious diseases; to prevent and remove all nuisances; to inspect, regulate, and abate any buildings, structures, or places which cause or may cause unsanitary conditions or conditions detrimental to health provided, that nothing herein shall be construed to affect in any manner any of the powers and duties of the State Board of Health, the County Board of Health, or any public general or local law relating to the subject of health. House numbers—To regulate the numbering of houses and lots and to compel owners to renumber the same or in default thereof to authorize and require the same to be done by the town at the owner's expense, such expense to constitute a lien upon the property collectible as tax monies. Jail—To establish and regulate a station house or lock-up for temporary confinement of violators of the laws and ordinances of the town or to use the county jail for such purpose. Licenses—Subject to any restrictions imposed by the public general laws of the State, to license and regulate all persons beginning or conducting transient or permanent business in the town or on property owned by the town for the sale of any goods, wares, merchandise or services; to license and regulate any business, occupations, trade, calling or place of amusement or business; to establish and collect fees and

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(36)

(37)(38)

(39)

(40)

(41)

(42)

(43)

(44)

(45)

(46)

(47)

(48)

charges for all licenses and permits issued under the authority of this chapter, and, in the discretion of said Council, to refuse to grant any such licenses and to revoke any such licenses when granted. Liens—To provide that any valid charges, taxes or assessments made against any real property within the town shall be liens upon such property, to be collected as municipal taxes are collected. Lights—To provide for the lighting of the town. Livestock—To regulate and prohibit the running at large of cattle, horses, swine, fowl, sheep, goats, dogs or other animals; to authorize the impounding, keeping, sale and redemption of such animals when found in violation of the ordinance in such cases provided. Markets—To obtain by lease or rent, own, construct, purchase, operate and maintain public markets within the town. Minor privileges—To regulate or prevent the use of public ways, sidewalks and public places for signs, awnings, posts, steps, railings, entrances, racks, posting handbills and advertisements, and display of goods, wares and merchandise. Noise—To regulate or prohibit unreasonable ringing of bells, crying of goods or sounding of whistles and horns and noises of any sort which constitute a public nuisance or disturb the public peace. Nuisances—To prevent or abate by appropriate ordinance all nuisances in the town which are so defined at common law, by this charter, or by the laws of the State of Maryland, whether the same be herein specifically named or not; to regulate, to prohibit, to control the location of, or to require the removal from the town of all trading in, handling of or manufacture of any commodity which is or may become offensive, obnoxious or injurious to the public comfort or health. In this connection the town may regulate, prohibit, control the location of, or require the removal from the town of such things as, stockyards, slaughterhouses, cattle or hog pens, tanneries and renderies. This listing is by way of enumeration, not limitation. Obstructions—To remove all nuisances and obstructions from the streets, lanes and alleys and from any lots adjoining thereto, or any other places within the limits of the town. Parking facilities—To license and regulate and to establish, obtain by purchase, by lease or by rent, own, construct, operate, and maintain parking lots and other facilities for off-street parking. Parking meters—To install parking meters on the streets and public places of the town in such places as they shall by ordinance determine, and by ordinance to prescribe rates and provisions for the use thereof, except that the installation of parking meters on any street or road maintained by the State must first be approved by the State. Parks and recreation—To establish and maintain public parks, gardens, playgrounds and other recreational facilities, including park structures in streets dead ending at public parks or beaches, and programs to promote the health, welfare and enjoyment of the inhabitants of the town. Police force—To establish, operate and maintain a police force. All town policemen shall, within the municipality, have the powers and authority of constables in this State. Police powers—To prohibit, suppress and punish within the town all vice, gambling and games of chance, prostitution and solicitation therefor and the keeping of bawdy

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(48A)

(49)

(50)

(51)

(52)

(53)

(54)

(55)

(56)

houses and houses of ill fame; all tramps and vagrants; all disorder, disturbances, annoyances, disorderly conduct, obscenity, public profanity and drunkenness. Port Wardens—To establish a Board of Port Wardens to regulate the dredging or maintenance and the placement, erection construction of structures or other barriers within or on the waters of the municipality, including but not limited to the issuing of licenses to create or build wharves or piers and the issuing of permits for dredging or maintenance, bulkheads, docks, mooring piles, floating wharves, buoys or anchors, taking into account the present and proposed uses and the effect of present and proposed uses on marine life, wildlife, conservation, water pollution, erosion, navigational hazards, the effect on other riparian property owners and the present and projected needs for any proposed commercial or industrial use. The Port Wardens shall have the power to regulate the materials and construction for the aforesaid improvements and to make certain that any improvements in the waters within the municipality do not render the navigation too close and confined and to provide for enforcement of said regulations and to provide for penalties for violation of said regulations established hereunder. Property—To acquire by conveyances, purchase or gift, real or leasable property for any public purposes; to erect buildings and structures thereon for the benefit of the town and its inhabitants; and to convey any real or leasehold property when no longer needed for the public use, after having given at least twenty (20) days' public notice of the proposed conveyance; to control, protect and maintain public buildings, grounds and property of the town. Surf—To regulate all activities in the surf and in the ocean, bays and other waterways within the town, including but not necessarily limited to swimming, surfing, boating, fishing, crabbing, clamming, etc. Regulations—To adopt by ordinance and enforce within the corporate limits police, health, sanitary, fire, building, plumbing, electrical, traffic, speed, parking and other similar regulations not in conflict with the laws of the State of Maryland or with this charter. Sidewalks—To require sidewalks and to regulate the use of sidewalks and all structures in, under or above the same, to require the owner or occupant of the premises to keep the sidewalks in front thereof free from snow or other obstructions and to prescribe hours for cleaning sidewalks. Streets—To regulate the use of streets, boardwalks and alleys by vehicles and to designate the kind of conveyances and vehicles which may not use designated streets, boardwalks and alleys which have been improved, together with hours for the use of such streets by certain specified types of vehicles; and to cause the streets, lanes and alleys to be sidewalked, paved, graded, repaired, repaved, regraded, drained or sewered, or to close streets, or parts of streets, lanes or alleys and to permit the construction of public structures at the point where said streets dead end at parks, at the beach or at natural bodies of water. Sweepings—To regulate or prevent the throwing or depositing of sweepings, dust, ashes, offal, garbage, paper, handbills, dirty liquids or other unwholesome materials into any public way or onto any public or private property in the town. Taxicabs—To license, tax and regulate public hackmen, taxicab men, draymen, drivers, cabmen, porters and expressmen, and all other persons pursuing like occupations.

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DChavis

Highlight

DChavis

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(57)

(58)

(59)

Vehicles—To regulate and license wagons and other vehicles not subject to the licensing powers of the State of Maryland. Voting machines—To purchase, lease, borrow, install and maintain voting machines for use in town elections. Zoning—To exercise the powers as to planning and zoning conferred upon municipal corporations generally in Ann. Code of Md. art. 66B, subject, however, to the limitations and provisions of said article. Saving clause—The enumeration of powers in this section is not to be construed as limiting the powers of the town to the several subjects mentioned.

(Res. No. 1976-16, 1-5-1976; Res. No. 1976-17, 1-5-1976; Res. No. 1976-18, 1-5-1976; Res. No. 1976-19, 1-5-1976; Res. No. 1976-20, 1-5-1976; Res. No. 1976-21, 1-5-1976; Res. No. 1976-22, 1-5-1976; Res. No. 1976-28, 1-5-1976; Res. No. 1983-5, 6-6-1983; Res. No. 1984-1, 3-19-1984; Res. No. 1986-2, 9-1-1986) State law reference— General powers of municipalities, Ann. Code of Md. art. 23A, § 2.

Page 6 of 6Municode




H. Resolution Authorizing the Disposition of Personal

Property

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager THRU: Catrice Parsons, Procurement Manager RE: Resolution to authorize the sale of surplus property DATE: February 25, 2014 ISSUE(S): Request permission to sell surplus personal property. SUMMARY: Resolution authorizes the sale of miscellaneous equipment and

vehicles as coordinated with various Town departments. FISCAL IMPACT: To be determined RECOMMENDATION: Sell surplus property on GovDeals.com. ALTERNATIVES: Do not approve sale. RESPONSIBLE STAFF: Catrice Parsons, Procurement Manager COORDINATED WITH: Various departments ATTACHMENT(S): Resolution and list of items

Agenda Item # 9H


Reference # Equipment # Year Make Model Serial/VIN Number Department Employee

135 1577 1997 Eclipse Solar Arrow Board 9708B411 PW-Construction Roger Steger

165 2661 2007 Echo Blower P09212005438 PW-Maintenance Dustin Gilbert




203 1833 2000 Chevy Lumina 2G1WL5252Y1302953 Transportation George Thornes

207 1519 1997 Thomas Bus 1T7CU2B28V1147893 Transportation George Thornes

209 1521 1997 Thomas Bus 1T7CU2B21V1147895 Transportation George Thornes

211 1643 1998 Thomas Bus 1T7CU2B26W1156822 Transportation George Thornes

215 1647 1998 Thomas Bus 1T7CU2B23W1156826 Transportation George Thornes

228 1754 2000 Thomas Bus 1T7CU2B22Y1079661 Transportation George Thornes

234 1853 2001 Thomas Bus 1T7CU2B2011093581 Transportation George Thornes

235 1854 2002 Thomas Bus 1T7CU2B2X11093586 Transportation George Thornes

239 2034 2002 Thomas Bus 1T7CU2B2521116544 Transportation George Thornes

702 276 1985 Pierce Fire Truck 1HTDA2272CGB15186 Fire Department Chris Shaffer

711 255 1983 Pierce Snorkle Truck 1D91D83F1C1008160 Fire Department Chris Shaffer

720 265 1982 International Fire Truck Tanker 1HTDA2272CGB15186 Fire Department Chris Shaffer

723 2167 1982 International Panel Truck 1HTAA1954CHA10337 Fire Department Chris Shaffer

963 1878 2000 Tennant Scrubber 74005222 PW-Maintenance Tom Dy

983 2780 2008 Tennant Sweeper 800-7320 PW-Maintenance Tom Dy

1105 2980 2007 Segway X2 062081019482 Water John Burke

1110 2981 2006 Segway X2 062241021795 Water John Burke

12055 1990 2001 Red Max Reciprocator 000153 Eagle's Landing Gary Derrickson

Marathon RamJet 250-HT 101846 Convention Center Steve Brown

Manufacturer Quantity Other Department Employee

Hamilton Industries 1 Planning M.Margotta

Brother 1 Transportation George Thornes

Waterous 1 Fire Department Chris Shaffer

Pitman 85 1 Fire Department Chris Shaffer

237245 1 Model VR5-12 Solid Waste Steve Brown

N/A 12 Golf Course Joe Perry

B&B Battery 216 Electronic Services Bob Dimaio

1 IT Nancy Bloxom

1 pc 150' kernmantle Fire Dept A. Schweitzer

Hobart 1 Model 45-1000 Purchasing P. McMillan

Constellation 1 Size 20.5-25, tubeless, used 1 day Purchasing P. McMillan

Computer Storage Tower

Scale, range 0-100 lbs.

Super-Traction directional bias tire

Equipment List January 2014

Miscellaneous:

Description

Drafting Table, Wood Top, Sheet Metal Base

Fax Machine

Pump

Aerial

Champion Air Compressor

Stackable Chairs

UPS Battery # BP7.5-12-T2

Orange 1/2" rope










Cel Instruments 1 SER 4/07920879 Poilce M. Paddack

Cel Instruments 1 SER 089641 Poilce M. Paddack

GE 4 Electronic Services B Dimaio



Cel Instruments 1 SER 4/07920879 Poilce M. Paddack

Cel Instruments 1 SER 089641 Poilce M. Paddack

Federal 2 with mounts Poilce R. Richards

Streamlight 18 with power cords Poilce R. Richards

Unity 1 Poilce R. Richards

Grace 1 Poilce R. Richards

Streamlight 17 w/11 orange wands Poilce R. Richards



Streamlight 64 Poilce R. Richards



2007-Specialized 1 P6JE32051 Poilce R. Wawrzeniak



2008-Raleigh 1 U78K10553 Poilce R. Wawrzeniak

2007-Specialized 1 P6KE30067 Poilce R. Wawrzeniak




Brine/Bacharach 36 Rec/Programs Ron Strickler

Brine 17 Rec/Programs Ron Strickler

STX 33 Rec/Programs Ron Strickler

Macgregor 5 DZ Rec/Programs Ron Strickler

Mylec/Franklin Various Rec/Programs Ron Strickler

Lacrosse Gloves Lot (various Sizes)

Lacrosse Elbow Pads (youth)

Terps Lacrosse Pennie (XL)

Baseballs Level 1

Roller Hockey Equiment Shin, Goalie

Rockhopper (XL)

M80 (M)

Mojave 8.0 (XL)

Mojave 8.0 (L)

Holster for Stinger Flashlight

Rockhopper (L)

Rockhopper (XL)

Rockhopper (XL)

Mojave 8.0 (L)

Traffic Master Glow Baton

Orange- 20XP Flashlight

Flashlight Charger-Stinger 75100

Flashlight-Stinger XT-75011

Orange Safety Wand Tip-Stinger

Blue/orange 1/2" rope

Flashlight Battery Bank Charger

Red/blue 1/2" rope

Orange/yellow/black 1/2" rope

Red/blue 1/2" rope

Red 1/2" rope

CEL - 284/2 Calibrator

CEL - 440 Sound Level Meter with Case

Desktop Station 800MHz Radio

Desktop Station Low Band Radio

Rangr 16+ EDACS Radio Chassis

CEL - 284/2 Calibrator

CEL - 440 Sound Level Meter with Case

Lightbar-Vector Model

Flashlight Charger-20XP

Post Mount Spotlight

Red 1/2" rope

Blue 1/2" rope

Orange/yellow 1/2" rope

Yellow/orange 1/2" rope

Thames & Kosmos 19 Rec/Programs Ron Strickler

Thames & Kosmos 8 Rec/Programs Ron Strickler

Datapack 1 671036273 PW-Maintenance T. Steimer












Datapack 1 00-100835 PW-Maintenance T. Steimer

















Acer 1 ETL7108048815113A104210 PW-Maintenance T. Steimer

Phillips 1 AV4A0703000092 PW-Maintenance T. Steimer

Viewsonic 1 A1K032100751 PW-Maintenance T. Steimer

unknown 1 ASL150Q99L00343 PW-Maintenance T. Steimer

unknown 1 ADV-118743 PW-Maintenance T. Steimer




Cash Drawer

Cash Drawer

Printer

Printer

Key board

Key board

Key board

Tower

Tower

Tower

Printer

Printer

Validator

Cash Drawer

Cash Drawer

Key board

Monitor

Monitor

Monitor

15" Monitor

Validator

Validator

Validator

Tower

Gates

Gates

Gates

Gates

Credit Card Lane Machine

Gates

Gates

Gates

Gates

Gates

Dispenser

Gates

Dinosaur Fossil Excavation Kits

Dinosaur and Fossil Kit

Dispenser



I. Ratification of Traffic Regulation 2014-01 – Grants

permission for the White Marlin Open to use 30 feet of parking along Jacqueline Avenue and to use 30 feet of parking along 14th Street from Friday, August 1, 2014 through Saturday, August 9, 2014

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: Traffic Regulation DATE: March 10, 2014 ISSUE(S): Ratification of Traffic Regulation 2014-01 SUMMARY: Annual request from representatives of the White Marlin Open

asking for permission: to use 30 feet of parking along Jacqueline Avenue, between

14th and 15th Street, from the fire hydrant south to the corner, Friday, August 1, 2014 through Saturday, August 9, 2014.

to use 30 feet of parking along 14th Street, facing east, immediately after the exit to Harbour Island, August 1 through August 9.

The Traffic Commission, the same body as the Police Commission, reviewed this request on Monday, March 10, and recommends approval. Ratification requires a majority approval by the Council and agreement of the Mayor.

FISCAL IMPACT: None RECOMMENDATION: Ratify traffic regulation. ALTERNATIVES: Do not ratify. RESPONSIBLE STAFF: Traffic Commission/Police Commission COORDINATED WITH: Ocean City Police Department ATTACHMENT(S): 1) Traffic Commission Regulation 2014-01

2) Town Code §90-51 to 53

Agenda Item # 9I


TRAFFIC COMMISSION REGULATION 2014-01 Pursuant to the power and authority vested in the Commission by Section 90-52 and 90-53 of Chapter 90 of the Code of the Town of Ocean City, the following regulation is hereby promulgated this 10th day of March, 2014. Permission has been granted for the White Marlin Open to use 30 feet of parking along Jacqueline Avenue, between 14th and 15th Street, from the fire hydrant south to the corner from Friday, August 1, 2014 through Saturday, August 9, 2014. Permission has also been granted for the White Marlin Open to use 30 feet (2 parking spaces) of parking along 14th Street, facing east, immediately after the exit to Harbour Island. Proper clearance from the corner shall be maintained and all traffic safety regulations shall be observed. The streets shall be maintained in a clean and orderly condition at all times. The permittee shall assume all risks incident to or in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of permittee’s operation.

For the protection of the public and the Mayor and City Council, the contractor must provide insurance coverage in the amount of one million dollars (1,000,000) single limit. Said insurance shall name the Mayor and City Council as additional insureds. ____________________________________ Mayor Richard W. Meehan ____________________________________ Council President Lloyd Martin ____________________________________ Police Commission President Doug Cymek ____________________________________ Councilman Dennis Dare Ratified at the Regular Meeting of the Mayor and City Council held on ______, 2014. Attest: ____________________________________ Mayor Richard W. Meehan ____________________________________ Council President Lloyd Martin ____________________________________ Council Secretary Mary Knight

(1)(2)

(3)(4)(5)

(6)

Sec. 90-51. Creation.

There is hereby established a traffic commission which shall be the same body as is the Ocean City police commission, pursuant to section C-413 of the Charter of the Town of Ocean City.

(Code 1972, § 99-84)

Sec. 90-52. Powers.

The traffic commission shall have the power to:

Establish speed limit regulations and changes thereof as necessary from time to time.Prescribe by regulation the use of specific streets by specific vehicles, or prohibit the use of specific streets by specific vehicles or prohibit certain pedestrian activities on said streets. Establish by resolution the direction and flow of traffic.Establish by regulation one-way streets.Establish by regulation no parking zones, time limitations on parking in other zones, parking meter zones, times and prices, and loading and unloading zones. Establish and authorize by regulation as necessary any temporary deviation from the commission's regulations.

(Code 1972, § 99-85)

Sec. 90-53. Procedure for establishment of traffic regulations.

The traffic commission shall exercise its powers only as specified in this section. Whenever any member of the commission deems it necessary to regulate traffic in any manner prescribed insection 90-52 hereof, he shall immediately notify and call a meeting of the other members of the commission. The commission shall meet and by majority vote determine the necessary regulation. Said regulation shall be made in writing in the regulation form prescribed in section 90-54 hereof. The commission shall then cause an appropriate sign or signs to be erected and prominently posted in the area affected by said regulation, which said sign or signs shall properly notify the public of the regulation. The commission shall then cause a copy of said regulation to be furnished the Police Department and the Mayor. The said regulation shall become effective upon the signs being posted and the aforesaid copies being delivered. Each member of the City Council and the City Solicitor shall be mailed a copy of said regulation. Regulations so established shall remain in effect until the next regular meeting of the Mayor and City Council and thereafter if ratified by a majority of the Council and agreed upon by the Mayor. In the event, however, that the Mayor and City Council fails to so ratify any such regulation, said regulation becomes immediately null and void and of no force and effect whatever. In the event that the Mayor and Council ratifies said regulation, the Chief of Police shall cause a copy of said regulation to be signed by the Mayor and president of the Council and attested by the Council's secretary, with the date of ratification affixed thereto. Temporary regulations created by the commission shall include a termination date. Said temporary regulations shall automatically become null and void after said termination date.

(Code 1972, § 99-86)

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10 – COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may

be heard during Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.


11 – COMMENTS FROM THE CITY MANAGER

A. Review of tentative work session agenda for April 1, 2014


12 – COMMENTS FROM MAYOR AND CITY COUNCIL

March 17 2014 Complete Agenda

Documents

Transcript of March 17 2014 Complete Agenda