March 3 2014 Complete Agenda

8/12/2019 March 3 2014 Complete Agenda

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MAYOR AND CITY COUNCIL

REGULAR SESSION Monday, March 3, 2014 6:00 P.M.

AGENDA

1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. APPROVAL OF MINUTES A. Regular Session #3 dated February 18, 2014 B. Work Session dated February 25, 2014

4. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL A. Presentation of Ocean City University Diplomas B. Standing Committee Draft Agendas

5. CONSENT AGENDA A. 3Year Private Event Approval Request for St. Patricks Day Parade March 12, 2016 B. Request Approval of Taxi Medallion Transfer C. Request Permission to Solicit Bids for Bus Storage Facility Roof Repairs D. Bid Award Recommendation for Boardwalk Network Camera Equipment

6. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Private Event Approval Request for Wine in the Park June 13 15, 2014

B. Private Event Approval Request for Dew Tour June 26 29, 2014 C. Atlantic General Hospital Annual Report presented by Michael Franklin, President/CEO

7. PUBLIC HEARINGS

8. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF

9. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. Second Reading Ordinance 2014 03 Authorizing the Mayor and Council to Acquire, for No

Monetary Consideration, Sunset Island Community Sewage Facilities B. Second Reading Ordinance 2014 04 Declaring Certain Property to be Surplus and No Longer

Needed for Public Use and Authorizing the Conveyance of Same to Adjacent Property Owners C. Second Reading Ordinance 2014 05 to Adopt FY14 Budget Amendment #1 D. First Reading Ordinance to Amend Chapter 39 Entitled Franchises (requires franchisees to

sign affidavit declaring all federal, state, county and municipal taxes are paid) E. First Reading Ordinance to Amend Chapter 106 Entitled Waterways (incorporates stand up

paddle board guidelines into beach regulation code) F. Resolution Authorizing the Disposition of Personal Property


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Mayor and City Council Regular Session Agenda March 3, 2014

10. COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may be heard during Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak .

11. COMMENTS FROM THE CITY MANAGER A. Review of tentative work session agenda for March 11, 2014

12. COMMENTS FROM THE MAYOR AND CITY COUNCIL

13. ADJOURN


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REGULAR SESSION -MAYOR AND CITY COUNCILMONDAY, MARCH 3, 2014

3 APPROVAL OF MINUTES

A. Regular Session #3 dated February 18, 2014B. Work Session dated February 25, 2014


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4 ITEMS PRESENTED BY THE MAYOR AND CITYCOUNCIL

A. Presentation of Ocean City University Diplomas


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MEMORANDUM

TO: Mayor and City Council

FROM: Diana ChavisExecutive Office Associate to the City Manager

DATE: February 26, 2014

RE: Ocean City University Program Graduates

Tonight we have the pleasure of honoring Ocean City University students who havedistinguished themselves by pursuing advanced degrees. Seven students are eligible toreceive a Masters degree in Municipal Citizenship for completing Ocean City Universityand the Citizens Police Academy. Six students will receive a Doctorate Degree forcompleting Ocean City University, the Citizens Police Academy and the CommunityEmergency Response Team (CERT) program.

Ocean City University began in September 2004 with a graduating class of 17. Includingthis evenings graduates, a total of 236 degrees have been awarded for completing this

brilliant public education program created by Kathy Mathias.


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2014 Graduates

Master Degree Ocean City University and Citizens Police Academy

Lori Ciminelli Mary Ann Manganello

Gary R. Masten Richard Nagel

Philip Reid

Harry W. Yeich June R. Yeich

Doctorate Degree Ocean City University, Citizens Police Academy and CERT

Lori Ciminelli Brian Gamm

Gary R. Masten Richard Nagel Harry W. Yeich June R. Yeich


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4 ITEMS PRESENTED BY THE MAYOR AND CITYCOUNCIL

B. Standing Committee Draft Agendas


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10, 2014 9:00 , 6501

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5. , 10, 2014

6. 13, 2014

7.

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9.

10.


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Tourism Commission Meeting Tentative Agenda 3 p.m.

Thursday, March 13, 2014 Room 214, Convention Center

1) Approval of minutes: February 10, 2014

2) Report on the Washington Travel & Adventure Show

3) Tourism Strategic Plan update

4) Organizational reports

Chamber of Commerce Economic Development Committee HMRA OCDC

MD Tourism Development Board Dept. of Tourism Convention Center Special Events


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OCEAN CITY, MARYLANDRECREATION & PARKS COMMISSION

Tuesday, March 11, 20144:00 P.M.

Northside Park Community Room

DRAFT AGENDA

1. Call to Order and Attendance

2. Approval of Minutes of February 11, 2014

3. Beach Patrol Headquarters Design Review

4. Skate Park Update

5. 2014 Surfing Beach Schedule

6. GPS Smart Phone Application for Eagles Landing

7. New Private Event Requests

8. Other Business

9. Adjournment

P: Tom/Rec & Parks Commission Meet ing Agenda 3-11-2014


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5. CONSENT AGENDA

A. 3-Year Private Event Approval Request for St. PatricksDay Parade March 12, 2016


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TOWN OF

T h e W h i t e M a r l i n Ca p i t a l o f t h e

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: St. Patricks Day ParadeDATE: Feb. 25, 2014

ISSUE(S): St. Patricks Day Parade

SUMMARY: Buck Mann, for the Delmarva Irish American Club, has requestedthe 3-year event approval be extended to include approval of the

March 12, 2016, St. Patricks Day Parade.This is an annual parade featuring floats, bands, and marchinggroups from area businesses and organizations.

FISCAL IMPACT: Potential positive economic impact from lodging, food andbeverage, recreation and other incidental expenditures related tothis event.

RECOMMENDATION: Approve 2016 event.

ALTERNATIVES: No staff alternatives suggested.

RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator.

COORDINATED WITH: All appropriate departmental staff has reviewed, and the eventhas been coordinated with Transportation, Public Works, and theOCPD.

ATTACHMENT(S): 1) March 2016 Calendar2) Cover Sheet3) 2013 Application4) Parade Layout

Agenda Item # 5A

Council Meeting March 3, 2014


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Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5

6 7 8 9 10 11 12

PE - St. Patrick s DayParade - TENTATI VE

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31

2016

March


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Ocean City Private Events 3-year Approval

Name of Event: St. Patricks Day Parade

Date of Event: Requesting event approval for March 12, 2016

Total Cost to Town: $31,354.17

Total Revenue to Town: $125.00

Things to Note:

Beginning in 2011, Buck Mann, for the Delmarva Irish American Club, has been granted a 3-year event approval forthe St. Patrick s Day Parade.

Buck Mann, for the Delmarva Irish America Club, would like to continue this provision, and requests Council approvethe event for the date of March 12, 2016.

All appropriate documents have been supplied and fees have been invoiced.

Comments from Department Representatives: Tourism: This event is an important spring season kick -off and brings thousands to town. Transportation: Public transit will be providing normal service during the parade. Busses will be traveling in lane 2

of the southbound lanes during the parade. Boarding and alighting will occur in the intersections staffed with policeofficers between 61 st and 44 th Streets. Small bus loops may be established in one or both directions if vehicular traffic

becomes congested. One tram will be provided for use by Mayor and City Council in the parade and a bus will be provided for parade personnel for transport back to 61 st Street. Estimated cost for transportation services is $457.

Fire Marshal: Last year tents were installed at the end of the parade route, in the parking lot of the 45 th Street Village.They did not indicate the use of tents this year, but if they do want to utilize tents, a permit must be obtained from theOffice of the Fire Marshal.

Public Works: This event has been going on for over 30 years. Maintenance provides bleachers, tables, chairs, trashcontainers and sound system at the parade grounds. Maintenance also works in conjunction with the OCPD withtraffic set- up on Coastal Highway. This years application is a snapshot of previous years requests. Estimated cost tothe department is $23,146.17.

Risk Management: Insurance coverage to be obtained and certificate submitted prior to event. Police: Create and publish a special order detailing approximately 35 officers to the event. Expected cost to

department if $7,751.86. OCCC, Recreation & Parks, Beach Patrol, Emergency Services: No comments, concerns or costs.

Date on Council Agenda: March 3, 2014

Event Approved of Denied:

Other:


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5. CONSENT AGENDA

B. Request Approval of Taxi Medallion Transfer


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TOWN OF

T h e W h i t e M a r l i n Ca p i t a l o f t h e W o r l d

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Kelly Allmond, City ClerkRE: Taxi Medallion #173DATE: February 25, 2014

ISSUE(S): Transfer of taxi medallion #173

SUMMARY: On February 24, 2014, Samuel Zewdie of Luxury Cab sold TaxiMedallion #173 to Esayas Minwalkulet for the amount of $6500.The 25% Transfer Fee ($1625) was paid, and the medallion is inmy possession.

This is an independent to independent transfer.

FISCAL IMPACT: $1,625

RECOMMENDATION: Approve the transfer of medallion #173

ALTERNATIVES: Exercise your right of first refusal as provisioned in Chapter 102-32(b)(7)d (see attached) of the Town Code.

RESPONSIBLE STAFF: Kelly Allmond, City Clerk

COORDINATED WITH: Michelle Monico, Police Records Management SupervisorSue Adkins, Revenue SupervisorMichael Sherman, Business License Inspector

ATTACHMENT(S): Notarized Bill of Sale for Medallions 173

Agenda Item # 5B

Council Meeting 03/03/14


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Taxi Medallion Bill of Sale

BE IT KNOWN, that for the sum of $ & S'00- 00 ~ , he full receipt of which is

acknowledged, the undersigned Scx:- -u e Seller)

h e r e b ysel lsa n dt r a n s f e r sa llrig h ts a n do b l i g a t i o n so fs a i dm e d a l l i o nto C5 & J kyM 4 'A& & a Jr - ( Buyer);providedhowever,that a fleet holdermay transfer to either a

f leet holder or independentholder a nd an independent holdermay onlytransfer to another

independent holder to maintain at least a 15 percent holder ratio to independent holders.

A ny transfer ofa taxicab medallionis subject to the approval of the Mayorand CityCouncilan d is subject to the following provisions:

a. Both the transferorand the transferee shall provide theMayorand City Counc il witha sworn affidavit an d billof sale attesting to the transfer price or consideration.

b. Pay onto th e M a yo ra nd C ity C o un cila transfer feeequal to the greater of $500.00or 25 percent of the transfer price or consideration.

c. A righ tof firstrefusal by the Mayor and CityCouncilof Ocean Cityto reacquiretheusage rights of the medallion from the transferor for the proposed purchase priceless the transfer fee.

I /we hereby affirm or attest under the penal tyof perjury, that th e statements made below ar etrue and correct to the best of my /our knowledge, information an d belief.

I hereby affirm or attest that on this. day of - i0&/-- 20N did sell Medallion No

for the sum of $ i < 0 from th e seller named above

Seller' s Signature:

Seller's Printed Name: -5c2 Zed &J-

C o m p a ny N a m e : tax- J -- V a h ( Independent /Fleet)

Phone l 6171

I hereby affirmor attest that on this _ d a yofZV- -- , 204( did purchase MedallionNo. for the sum of $ Cry From the seller named above.

Buyer' s Signature:

Buyer's Printed Name: C ," ", n Ja gale l

Company Name: ( Independent / Fleet)

Phone # 6- 4- ) 2,07- -- 34t zg

r-------------------- - - - - -- - -- --- - - - - -

NOTARY _' ,--- i

D E B O R A HL A R AB E T H ' . C i S T L E RNotaryP.ublie ,-

I W o rc e s te r C o u n t yi MarylandL t iJ C f l m m is i o r rE a c P l r o sd u { y ; iip} a

1

Administrative Use Only

Buyer: OWNER

Seller: OWNER

As a result of this sale, the Fleet

to Independent Ratio wll be

DG(' PIPT

To w nof O c e a nCity M DREPRINT

C U S T O M E RR E C E I P T * * *OFe : F O S Type: O C DraweDate: 2 / 24 / 1 4 00 Receipt no: 83

Description guantity AmT M T A XM E D A L L I O NR E S A L E

S A M U E LZ E W I D ET O1 . 00 81625

E S A Y A SN E B I Y E L E U L EM I N W A L K U L8 6 5 0 0 .0 0 S A L EO F M E D A L L I O Nt; 173

Tender detail03 O V E RC O U N T E R 8 16 2 5.Total tendered 8 16 25 .Total payment 81625.

Trans- date: 2 / 24 / 14 Time: 10: 00:

T H A N KY O U N DH AV EA N I C ED A Y .

T O W NO F O C E A NC I T Y4 1 0 - 2 8 9 -8 8 3 3


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5. CONSENT AGENDA

C. Request Permission to Solicit Bids for Bus Storage FacilityRoof Repairs


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TOWN OF

T h e W h i t e M a r l in C a p i t a l o f t h e W o r l d

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Dean Dashiell Senior Project ManagerRE: Request Permission to Receive Sealed Bids for the MTA Funded Transportation Bus Storage

Facility Roofing Repairs.DATE: February 25, 2014

ISSUE(S): Receive Sealed Bids for the MTA Funded Transportation Bus StorageFacility Roofing Repairs.

SUMMARY: Request permission, from the Mayor & City Council, to receive sealedbids at the March 11 th , 2014 Work Session for the MTA FundedTransportation Bus Storage Facility Roofing Repairs.

FISCAL IMPACT: Funding for this project is being provided by the Maryland TransitAdministration, and the Town of Ocean City fund match budgeted in FY2014.

RECOMMENDATION: Proceed with the proposed Bid Opening on March 11, 2014.

ALTERNATIVES: None

RESPONSIBLE STAFF: Dean Dashiell Senior Project Manager

COORDINATED WITH: Hal Adkins Director of Public WorksGeorge Thornes Superintendent of TransportationBrian Connor Assist. Superintendent of Transportation

ATTACHMENT(S): Not applicable

Agenda Item # 5C

Council Meeting 3-3-14

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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGeanRE: Bid Award Recommendation Boardwalk Camera EquipmentDATE: February 26, 2014

ISSUE(S): Bid award recommendation for Boardwalk Camera Equipment

SUMMARY: Fourteen (14) bids for boardwalk network camera equipmentwere received via eMaryland Marketplace on February 14, 2014.

FISCAL IMPACT: $150,000 appropriated for this project from Boardwalk Bondproject cost savings. The installation contract was previouslyawarded in the amount of $91,990. Estimated cost for equipmentwas $35,000

RECOMMENDATION: Award the equipment contract to the low bidder, Evigilant.com,Inc. in the amount of $29,263.68

ALTERNATIVES: None

RESPONSIBLE STAFF: Terence McGean, City Engineer

COORDINATED WITH: Rob Morand, Network Manager

ATTACHMENT(S): eMaryland bid results

Agenda Item # 5D



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6. MISCELLEANEOUS REPORTS AND PRESENTATIONS

A. Private Event Approval Request for Wine in the ParkJune 13-15, 2014


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: Wine in the Park 2014DATE: Feb. 25, 2014

ISSUE(S): Request to approve Wine in the Park for June 13-15, 2014.

SUMMARY: This wine festival will be held on the west lagoon field atNorthside park and consist of one (1) ounce wine tasting

samples, arts and crafts, food sales, wine by the glass and bottlesales, micro-brew beer sales and live entertainment.

FISCAL IMPACT: Potential positive economic impact from lodging, food andbeverage, recreation and other incidental expenditures.

RECOMMENDATION: Approve as presented.


RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the eventhas been coordinated with Public Works and Rec & Parks..

ATTACHMENT(S): 1) June 2014 Calendar2) Cover Sheet3) Application4) Application Attachment5) Site Layout

Agenda Item # 6A



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Ocean City Private Events

Name of Event: Wine in the Park New Event: YES Date of Event: June 13-15, 2014

Date Application Received: September 24, 2013 Application Fee Paid: Yes

Date Returned from All Departments: October 24, 2013 Total Cost to Town: $6,236.39Revenue to Town: $8,383.39

Things to Note:

This event will take place on the west lagoon field at Northside Park and will consist of wine tasting, wine and beersales, live entertainment, arts & crafts and food sales.

Set-up will take place on Thursday, June 12. Event will take place Friday thru Sunday, 12 noon-8:00 pm. Coordinators will provide security. Breakdown will take place on Sunday, June 15. Coordinators request the following items from the town: stage dumpster and roll-off, fencing, picnic tables, electric

and water. Coordinators will reimburse the town for all items and support. Expected number of participants is 6,500.

Comments from Department Representatives:

Public Works Will set-up the special event fencing, pro vide trash barrels and trash bags. Will provide the 4x8stage platforms that will be erected by the Rec & Parks Department. Will post the streets and set-up the flags.Estimated cost to the department is $6,236.39.

Fire Marshal Tent permit must be obtained from the office of the Fire Marshal. Risk Insurance certificate must be submitted prior to the event. OCPD The event organizer hires off-duty police officers (secondary employment) and, therefore, there are no costs

or tasks attributed to the department. Tourism Great addition to the June events calendar and a great addition to the north end of town. Rec & Parks Had a planning meeting with representatives of Wine in the Park on January 28, 2014 and worked

through all potential issues/conflicts. Feel confident both events can talk place simultaneously. Last year we chargedthe applicant $1,522 for field rental.

Beach Patrol, Emergency Services, Transportation, OCCC No comments or concerns.



Other:


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Page 1 of 8

PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125 th StreetOcean City, MD [email protected]

This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.

Al l questions on the application must be ful ly answered . Same as last year or similar

comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-r efundable application f ee must accompany this document.$100.00 For-Profi t Promoters and $25 Non-Prof it Or ganizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean

block, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ________________________________________________

2. IS THIS A NEW EVENT? __yes______________________________________

Wine in the Park


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Page 2 of 8

3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR

3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES

FOR THE NEXT 3-YEARS: June 13-15, 2014___________

4. STARTING & ENDING TIMES OF EVENT: _12 noon until 8 pm

5. PROJECTED SET-UP DATE (S) & TIMES: __Wed. set up tents

6. PROJECTED CLEAN-UP DATE (S) & TIMES:_Monday remove tents____

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): _soccer field, west lagoon, Northside Park

_____________________________________________________________________

8. APPLICANTS NAME: _Chris Nokes____________________________________

9. ORGANIZATION REPRESENTING: _Mid Atlantic Wine Festival_______

_____________________________________________________________________10. MAILING ADDRESS: _2 Market Space, Annapolis, MD 21401_____________

_____________________________________________________________________

11. WORK PHONE: 4102803306______ HOME PHONE: 4102633323_________

FAX: 4102633807_____________ EMAIL: [email protected]_____________

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF

PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH

DOCUMENTATION? _N/A_______________________________ IF NOT, WHY?

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:

_____________________________________________________________________

14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:

_____________________________________________________________________

15. COORDINATORS CONTACT INFORMATION IF DIFFERENT THAN

QUESTION 11: HOME: ____________________WORK: _________________

FAX: ____________________________ CELL: __________________________

E-MAIL ADDRESS: ____________________________________________

OTHER: _____________________________________________________________


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Page 3 of 8

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____

Sample Wine Tasting, Arts and Crafts, Food and Beer Sales, Live

Entertainment_________________________________________________________

P lease attach additional pages to the back of this application

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? _on site______

_____________________________________________________________________

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE

SUCH ACCESS? _no_________________ IF SO, WHERE? __________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,

EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,

etc.): _load and unload on site_____________________________________

_____________________________________________________________________20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,

SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED

DIAGRAM AND DESCRIBE HERE: tents and stage

_____________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO

EMPLOY: _OC Police____________________________________

____________________________________________________________________

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS (Be aware that additional charges may be assessed.): ____

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

____________________________________________________________________

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?

__yes__________ IF SO, WHAT TYPE? __city paramedics

_____________________________________________________________________

24. WHAT IS YOUR RAIN POLICY? ____________________________________

_____________________________________________________________________

Rain or shine


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Page 4 of 8

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING

OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES? City

dumpsters and an extra roll off

26. WHAT PROVISIONS WILL B E MADE FOR PARTICIPANT COMFORT

(TOILETS, HAND WASHING, ETC.)? portalets and handwashing station

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _one food vendor

_____________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &

QUANTITIES): _1 ounce wine samples

_____________________________________________________________________

_____________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? yes___________

IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________

_Mid Atlantic Wine Festival

_____________________________________________________________________

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________

_N/A________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _No______________Please forward a copy of the approved One Day Raffle Permit to the Private Events Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the Private

Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?

No______________ Please forward a copy of the appr oved Air Support/Air -Inflated Structures

Permit to the Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________Please forward a copy of the approved Bonfire Permit to the Private Events Coordinator.

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit to the Private

Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES

AT YOUR EVENT? _yes_______ IF SO, PLEASE DESCRIBE INTENT (include

Yes

No

No


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Page 5 of 8

beverage type, quantities, drink sizes, location, etc.): __________________________

Wine samples, wine by the glass/bottle, beer by the 12 ounce

glass_________________________________________________________________

_____________________________________________________________________

Please forward a copy of the approved One Day Alcohol Permit to the Private Events Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: 100 ___________________________

38. EXPECTED NUMBER OF SPECTATORS: _6500__________________________

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE

APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.

HAVE YOU DONE SO? _____________WHO DID YOU CONTACT?

_N/A________________________________________________________________

_____________________________________________________________________40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM

THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is

required for each major end-item borrowed from the Town of Ocean City):

_Will attach list

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

______________________________________________________________

_____________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY

OBTAINED TIS PERMIT? _N/A_______________IF SO, PLEASE ATTACHED A

COPY TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved

MDOT Highway Permit to the Private Events Coordinator.

42. F or parade organi zers only: EXPECTED NUMBER OF OVERSIZED VEHICLES(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING

THE PARADE ROUTE: ______________ DESCRIBE: ______________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

N/A


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Page 6 of 8

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE

(5) YEARS: __________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and

com ply with the Town of Ocean Citys sponsorship policy. The application will not

be approved without sponsors. If no sponsors, please state No Sponsors in area

provided below.): _No sponsors

_____________________________________________________________________

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS

APPLICATION: ______________________________________________________

_No_________________________________________________________________ _____________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE

SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,

STAGE, CONCESSIONS, COURTS, BANDS, ETC.

IS DIAGRAM INCLUDED WITH APPLICATION ? YES____ NO__XX_____An event diagram MUST be included for an event to be considered.

INSURANCE REQUIREMENT :

For the protection of the public and the Mayor and City Council, the applicant shallobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insured, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.

I NSURANCE CERTIF I CATE AND ADDENDUM :

___XX_________INCLUDED WITH APPLICATION

____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT

June 2013 Northside Park , September and/or October Wine on the Beach,Inlet lot for many years

.


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Page 7 of 8

COCA-COLA EXCLUSIVE PRODUCT AGREEME NT D I SCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca -ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottledwaters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, MelloYello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies,Dasani and other products that Coca-Cola may provide in accordance with its agreementwith the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________ M ANDATED CH ANGES/CANCELLATI ONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may bedirected at any time.

APPLICANTS SIGNATURE_____________ ______________DATE_______________

LOCAL ORDIN ANCE DISCLOSURE AND COMPL I ANCEThe applicant agrees to comply with the provisions of all applicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with all provisions of the local ordinancesincluding Chapter 62 of the Town Code.

APPLICANTS SIGNATURE___________________________DATE_______________

Si nature on file 8/29/2013




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Page 8 of 8

H OLD H ARML ESS CLAUSE:Permitee (organization/applicant) shall assume all risks incident to or in connection withthe permitee activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitee activity or the conduct of Permitees operation. Permitee hereby

expressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with the

permitee activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitee or its officers, agent and employees.

APPLICANTS SIGNATURE___________________________DATE_______________

PRI VATE EVENT APPLI CATION COM PLIA NCE REQUIREMEN T

The applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.

The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.

I have read and will copy with all special event application requirements.

APPLICANTS SIGNATURE________________________ ___DATE_______________




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B. Private Event Approval Request for Dew TourJune 2629, 2014


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: Dew TourDATE: February 25, 2014

ISSUE(S): Chris Prybylo for Alli Sports, a division of NBC Sports Group, isrequesting approval of the 2014 Dew Tour.

SUMMARY: This event is part of a professional action sports tour involvingBMX, skateboarding and surfing. There is also an interactivefestival village open to the public, featuring sponsor displays andproduct sampling, and concerts, which will take place on thebeach north of the pier to about North Division Street. They willalso have a boneyard located in the northeast section of theInlet Lot.

The Town of Ocean City and Alli staff will start event planning inearly April, including the impact to the Town and theexpectations of both the Town and Alli Sports. A draftMemorandum of Understanding (MOU) will then be created. Itwill distinguish responsibilities of both parties.

FISCAL IMPACT: Potential positive economic impact from lodging, food beverage,recreation and other incidental expenditures related to thisevent.

RECOMMENDATION: This event requires substantial support and coordination fromcity staff. Request Council approve only with MOU requirement.


RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the event

will be coordinated with Beach Patrol, Fire Marshal, Public Worksand OCPD.

ATTACHMENT(S): 1) June 2014 Calendar2) Cover Sheet3) Private Event Application4) Site layout

Agenda Item # 6B



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Sun Mon Tue Wed Thu Fri Sat1

PE Ravens BeachBash

2 3 4 5 6

PE - LongboardChallenge -TENTATIVE

7

PE - LongboardChallenge -TENTATIVE

8

PE - LongboardChallenge TENTATIVE

PE OC Cruzers -TENTATIVE

9 10 11 12 13

PE Sun Run TENTATIVE

PE Wine in the Park- TENTATIVE

14

PE Wine in the Park TENTATIVEArts Alive

PE - Air Show TENTATIVE

PE Sand Duels Beach Soccer -TENTATIVE

15

PE Wine in the Park TENTATIVEArts Alive

PE - Air Show TENTATIVEPE Beach 5 SandSoccer

PE OC Cruzers -TENTATIVE

16 17

PE Firemens Pipe& Drum

18

PE - FiremensParade

19 20 21

PE Beach 5 SandSoccer

22

PE Beach 5 SandSoccer - TENTATIVE

23 24 25 26 PE Dew Tour -TENTATIVE

27

PE Dew Tour -TENTATIVE

28


29


30

2014

June


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Ocean City Private Events

Name of Event: Dew Tour New Event: No

Date of Event: June 26-29, 2014

Date Application Received: January 21, 2014 Application Fee Paid: Yes/$100

Date Returned from All Departments: February 24, 2014 Total Cost to Town: $45,465.22 Revenue to Town: $1,975.00

Things to Note:

This event is a professional action sports tour, which will encompass BMX, skateboarding and surfing events. 100 ofthe worlds best athletes will compete for prize money, trophies and points on the overall Dew Cup title. Aninteractive Festival Village would be open to the public featuring sponsor displays, and sampling. A concert willalso take place. Musical acts are TBD and will be coordinated with the Town. This event will be broadcast live on

NBC domestically and internationally. It will also air on NBC Sports Network. This event will take place on the beach, north of the pier up to North Division Street. The event will also use the

Northeast corner of the Inlet Parking Lot for a TV compound and logistics yard, and the West OC Park n Ride fortruck parking.

Set-up will begin at 12:01 am on June 12, 2014. The site will be completely broken down by 12:01 am on July 3, 2014. The event will require vehicular access to the beach in the following locations: Dorchester Street Crossover

Boardwalk; North Division Street Crossover Boardwalk; Inlet Lot Under the Pier. Offloading and loading will happen utilizing semi-trailers and all-terrain forklifts at Dorchester Street, North Division

Street, and the Inlet Lot. Will coordinate with OCPD for police presence. The event will utilize judging areas, P.A. System, tents and scaffolding. The event coordinators will contract with local security to supplement the OCPD. They will coordinate with both the

OCPD and security company. This event travels with a security manager. The event coordinators state the potential use of the parking lot at 65 th Street and Cropper Concrete Plant lot for Truck

Parking. The event will provide their own medical Director and have an athlete and spectator medical plan, which will be

backed up by the Towns EMS. The event will take place rain or shine. However, depending on the weather, the competition schedule may be

adjusted. The coordinators will provide day labor for trash collection, but request the Town dump the trash each night. The coordinators will provide port-o-lets. The coordinators will sell event-related merchandise. Sampling will consist of Pepsi products in 3-ounce cups. Other tour sponsors may give away small premium items

such as beads, shoelaces, etc The event will be funded by sponsorship revenue and possible ticket revenue. The event sponsors may offer a raffle. The event will erect tents.

While the event will not sell or serve alcohol to the general public, it may be served in a controlled/restricted VIP area.It will be staffed accordingly, and not sold. The coordinators will contact and work with the beach stand vendors, implementing a similar plan to last year. The coordinators may ask for assistance with beach cleaning and the relocation of beach stand vendors, as agreed to

with each vendor. The coordinators may request to rent the Dorchester Street Parking Lot. If rented they will pay a fee. Expected number of spectators is estimated at 18,000 per day. The event coordinators have asked for access to city power.


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Comments from Department Representatives:

FIRE MARSHAL Tent permits must be obtained from the Office of the Fire Marshal. It is understood that thesponsor is responsible for all medical treatment/care within the footprint of the event. This includes the medicaltreatment of volunteers, spectators, competitors and staff. The sponsor is responsible for all medical transports tomedical facilities for medical emergencies that occur from within the footprint of the event. It is expected that acoordinator meeting will be held with the Fire Department to discuss all life safety, fire protection and medicalconcerns in the future, which will be held well in advance of the event. The coordinator is responsible for notifyingAGH and PRMC, and for keeping AGH and PRMC in the loop as it pertains to the medical plan.

REC AND PARKS No identifiable tasks requested by Dew Tour. This event has a special exclusion from theBeverage Franchise agreement; however, all sampling must still be approved by the Mayor and Council. We wouldvery much like if the Dew Tour could find a way to incorporate promotion of the Ocean Bowl Skate Park and itshistorical significance while the event is in town.

RISK MANAGEMENT This has been an annual event the past few years and each year it gets better. Insurancecertificate to be obtained naming the Town of Ocean City as additional insured and certificate holder.

OCPD Officers will be assigned to the live event (24-hours/day). Additionally, a contingent of officers will bedeployed for the concerts separate from those assigned to the live event. Estimated cost to the department is $28,500.

BEACH PATROL During load-in the Dorchester Street ramp must not be blocked. Also the emergency access(Dura Deck) on site cannot be blocked. Coordinator should provide assistance in moving crowds and helpingemergency vehicles get through event site. This is a great event for Ocean City, and hope the concert performerchosen for this years event would be geared more towards Ocean Citys family values. We recommend this, or placea stipulation in the performers contract th at if they perform something not acceptable, there will be a substantialfinancial penalty. The sponsors did a great job in clearing the event site when we detected lightning in the area duringa previous years event .

PUBLIC WORKS Major special event approved and supported by the Town and Public Works Maintenance. Thisyears event has extended dates for set -up starting June 12 and final tear-down date of July 3. Anytime there is anevent of this size over such an extended period of time greatly affects Public Works. Though this group is mostly self-contained, we still will have many additional responsibilities and duties in support of this major event. The entireevent will need to be removed from both the beach and Inlet Parking Lot by July 3, 2014, which only leaves the eventfour (4) days for total removal. This is a real concern due to the fact the 2013 event had almost two (2) weeks to tear-down. Estimated cost to the department is $16,965.22.

TRANSPORTATION Boardwalk Trams will be in operation from 10 am until 12 midnight. Boardwalk Tram lanesmust be made clear and safe during those times of operation. As will other special events the $6 11am-4pm unlimitedride tram passes and resident senior bus passes will NOT be available or honored.

TOURISM Fully supports this event returning to Ocean City.

OCCC, EMERGENCY SERVICES No comments or concerns.



Other:


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2 . 3 . .

, , .) / , , . .

( / )

( )( )( )( )


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C. Atlantic General Hospital Annual Report presented byMichael Franklin, President/CEO


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City ManagerRE: Atlantic General Hospital Annual UpdateDATE: February 26, 2014

ISSUE(S): Atlantic General Hospital annual update

SUMMARY: Michael Franklin, President and CEO of Atlantic General Hospital,will provide an update on Fiscal Year 2013 finances and strategicinitiatives.

FISCAL IMPACT: None

RECOMMENDATION: Not applicable

ALTERNATIVES: Not applicable

RESPONSIBLE STAFF: Not applicable

COORDINATED WITH: Not applicable

ATTACHMENT(S): PowerPoint presentation

Agenda Item # 6C



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Atlantic General

Hospital

&

Health System

To create a coordinated care delivery system that will provide access to quality care, personalized service and education to improve individual and

community health.

Our Mission:


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Year over Year ComparisonFY12

We Billed: $111,639,530We Received: $86,680,899

Cost of Care: $87,083,904

Operating Margin: $410,024

Community

Support: $1,046,095

Total Margin: $1,456,119

(State Assessment: $4,179,000)

FY13

We Billed: $119,611,769We Received: $95,207,833

Cost of Care: $94,139,531

Operating Margin: $1,068,302

Community

Support: $1,657,710

Total Margin: $2,726,012

(State Assessment: $4,432,310)


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State AssessmentsFY 12 FY13

MHIP $764,926 $ 760,828Maryland Health Insurance Plan

HCCF $828,174 $1,068,142Healthcare Coverage Fund

BPW (HSCRC) $2,142,700 $ 2,150,804Board of Public Works (HSCRC)

BPW $357,300 $ 364,388Board of Public Works

NSP II $85,900 $ 88,148Nurse Support Program II


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Medicare Waiver & the HSC Existing waiver 36 years oldRate regulation of inpatient hospital care

New Waiver Proposedo Global payment system, rather than fee forserviceo Shift away from payment per admission and toward model based on payment per Medicare beneficiaryo Increased focus on quality

New Waiver + State Assessments + Increasing Costs = need to be more efficient and innovative in care delivery


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Our Focus on Quality

MHAC Scaling for FY14

HSCRC increased rates for AGH due to low incidence of potentially preventable conditions (PPCs) among inpatients during FY12 and FY 13

o resulted in $438,422 in additional revenue in FY 12o will result in $168,549 in additional revenue in FY 1

AGH had lowest percentage of PPCs of all hospitals in state of Maryland


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Community ImpactAGH/HS


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Community Impact


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Patient Centered Medical Hom

Recipient of the Maryland Health Associations 2013 Outstanding Rural Health P

PCMH has provided servicesover 400 patients since progralaunch in January 2013. Readmission rates for prograpatients is


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UrologyJames P. Cherry, MDBerlin, MDNew

AGHS Service Lines Dermatology

Curtis D. Asbury, MDSelbyville, DE

BariatricsAlae Zarif, MDBerlin, MD

Additional Primary Care Physicians & Nurse Practitioners being recruited

for Selbyville Ocean City West Fenwick


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Hospital GoLive occurred February 2012

Achieved CMS Stage 1A Meaningful Use October 2012 Resulted in $2 million in incentives to re invest in IT initiatives External communications earned Silver Award from Aster

Achieved CMS Stage 1B Meaningful Use October, 2013 Will result in over $1 million in additional incentives (Nov. 2013)

Next Phase of CMS Stage 2 Meaningful Use 2014 Includes Patient Portal allowing patients a single access point for inpatient & outpatient health information

Meaningful Use Milestones


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EStrategy 2011 2015

O r t h o p e d i c s

W o m e n s H e a l t h

C a n c e r C a r e

C a r d i a c / V a s c u l a r

P u l m

o n a r y M e d i c i n e

D i a b e t e s

Inpatient Care Delivery

Emergency Care Delivery

Outpatient Care DeliveryPhysician /Practitioner Network

W

o u n d C a r e

PATIENTFamily/Care Giver

E f f i c i e n c y

E M R I n t e g r a t i o n

E x c e l l e n c e

E c o n o m i c S t a b i l i t y

E r r o r F r e e

E t h i c a l


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2013 Strategic Initiatives Vascular Access

o Trained members of nursing team to specialize in the insertion of IV catheters at bedside to expedite initiation of care o Purchased a VeinViewer Vision to aid in IV/needle insertion for hard to find veins

o Improved the equipment in OR to facilitate IV access for dialysis patients and cancer patients


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2013 Strategic Initiatives Maryland BroadbandInvested in ultra fast, digital connectivity to improve access to care

o Benefited eCare, ICU telemedicine program through University of Maryland

o Innovative developmental health telemedicine care partnership with Kennedy Krieger Institute

o Will allow for primary care access in remote areas of our region through telemedicine


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2014 Strategic Initiatives Health Literacy ProgramGoal: to introduce health literacy concepts into school curriculum

o Working w/WCPS and University of Maryland School Public Health to draft & implement the first health literacy standards for public schools in the nation

Provider Relationship ManagementGoal: To understand physician preferences and patterns, so we can identify where we need to invest time and resourcesto meet the needs of our community.


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2014 Strategic Initiatives

West Ocean

City

ExpansionGoal: to provide additional specialty and primary

care services where the community needs them.

Ancillary PharmacyGoal: To improve patient compliance with medication orders by providing convenient prescription fills upon discharge

o Will help to decrease hospital readmissions Added convenience & prescription assistance services for indigent

o Will reduce prescription drug costs for associates


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2014 Strategic Initiatives

Clinical Affiliations & Vertical Integration

Goal: to identify how the organization can align with appropriate healthcare partners to improve the healthcare delivery system in our community

o telemedicineo partnership with rehabilitation centers, home health agencies, long term nursing facilities


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Creating Healthy Communitie(Community Health Needs Assessment)

1. Collecting data regarding health needs of the community Conducting community surveys Analyzing census and demographic data Collaborating with community partners

2. Sharing this data with community partners and residents: www.atlanticgeneral.org/creatinghealthycommunities

3. Developing plans to address these needs and implementing them

Conducted a perception survey this fall awaiting results


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Community Needs Assessme This assessment incorporates components

of primary data collection and secondary data analysis that focus on the health andsocial needs of our service area.

The Community Benefit Plan outlines howthe hospital will give back to the community in the form of health care andother community services.


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CHNA Needs Identified Obesity Access to Care Heart Disease Cancer Diabetes High Blood Pressure Dental Health Communicable Disease Mental Health


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Prioritized NeedsThe

identified

needs

were

prioritized

based

on

the

following

criteria: size and severity of the problem

health systems ability to impact availability of resources that exist

Several areas were chosen to be the most important for the hospital focus on:

Obesity Diabetes Access to Care Cancer Cardiovascular Mental Health


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Planning Committee MeasurHow do we measure progress in our communityin Population Health Management ?

Decline in Type II Diabetes Obesity Rate Acute Care Hospital Admission Rate Tobacco Use Rate Incidence of Heart Disease Self Reported Well Being Suicide Rate Screening Rate for Key Conditions

(Mammography, Colonoscopy, etc) Patient Portal Use


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Building upon our previous Strategic Plans,

we will focus on: Continued collaboration with local, state and community

partners; Prioritizing capital investment in areas of IT that will overall

improve coordination of care, quality of care, and efficiency for the patient;

Creating a collaborative care model for the delivery of care within the hospital and with pre and post acute care providers, in an electronic environment;

Measuring patient care outcomes throughout the system byestablishing optimal health and wellness goals for patients;

Reducing unnecessary steps throughout our system to

optimize the

patient

experience,

reduce

opportunity

for errors, and enhance economic stability.

Future


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The Population HealthManagement Challenge


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$44$38 $37 $34 $33

$27 $26 $23 $20 $18

$47

$34

$23

$33

$23$18 $21

$22$14

HeartDisease

Cancer MentalDisorders

Trauma related

Disorders

Osteo arthritis

COPD,Asthma

Hyper tension

Diabetes BackProblems

Hyplipide

B i l l i o n s

FemMa

Top 10 Most Costly Conditions Adults

$0

$1,000$2,000

$3,000

$4,000

$5,000

80 90 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21

B i l l i o n s

National Health Expenditures


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Patient Centered Medical HomAchievement of this collaborative care delivery mothose in our community with chronic illnesses will:

increase the capacity of ourprimary care network,

reduce unnecessary visits tED and unnecessary admiss

provide a continuous virtuaconnection between AGH/Hand individuals


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Atlantic General

Hospital

&

Health System

To be the leader in caring for people and advancing health for the residents of and visitors to our community.

Our Vision:


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9 ITEMS REFERRED TO AND PRESENTATIONS FROMTHE CITY SOLICITOR

A. Second Reading Ordinance 2014-03 Authorizing theMayor and Council to Acquire, for No MonetaryConsideration, Sunset Island Community SewageFacilities


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B. Second Reading - Ordinance 2014-04 Declaring CertainProperty to be Surplus and No Longer Needed for PublicUse and Authorizing the Conveyance of Same to AdjacentProperty Owners


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City ManagerRE: Second reading of ordinance conveying surplus real propertyDATE: February 25, 2014

ISSUE(S): Conveyance of surplus real property

SUMMARY: A 15 x 40 lot distinguished on the Plat of Caine Woods, Section2A, legended to be a pumping station, was conveyed to theMayor and Council by a deed dated November 5, 2012, with no

monetary compensation. Additionally, due to the need to expandthe pumping station, the Mayor and Council also purchased theadjoining Lot 11 on said Plat of Caine Woods, Section 2A. Thenortherly one-half of the 15 x 40 lot is no longer needed forpublic use.

This ordinance conveys the northerly 15 x 20 portion (seeSurvey for exact dimensions) of the legended pumping stationlot, to the property owners of Lot 10 to adjust the boundary line.This northerly portion is of no further public use and is beingconveyed with no consideration.

FISCAL IMPACT: Not applicable

RECOMMENDATION: Ratify ordinance.

ALTERNATIVES: Do not pass ordinance.

RESPONSIBLE STAFF: Hal Adkins, Public Works Director

COORDINATED WITH: Guy Ayres, City Solicitor

ATTACHMENT(S): 1) Ordinance 2014-042) Plat of Lot 10 & 11

Agenda Item # 9B



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C. Second Reading Ordinance 2014-05 to Adopt FY14Budget Amendment #1


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TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Jennie Knapp , Budget Manager RE: Second reading of ordinance for FY 14 Budget Amendment # 1DATE: 2/ 25 /14

ISSUE(S): Second r eading of ordinance for FY 14 Budget Amendment # 1

SUMMARY: The budget amendment appropriates an additional $1.6 million

from fund balance to cover Council approved expenditures forcanal dredging, street paving, maintenance items, and thepurchase of an ambulance and a boardwalk sweeper. Anadditional $530,000 of appropriated fund balance is included tocover items included in the FY 13 budget, but not purchased.Items included are the T owns local match for the Self -ContainedBreathing Apparatus for the Fire Company, TAB funds and prioryear purchase orders. Recognition of grants including the StateTourism grant and County grants exceeding the budgetedamount are included in the amendment as well. Parking revenueestimates are reduced to account for meters that have beenremoved.

FISCAL IMPACT: The amount taken from prior year reserves (fund balance)increases $2,138,351 from $247,066 in the FY 14 Adoptedbudget to $2,385,417. Fund balance remains at or above the15% of annual expenditures policy target. Appropriations of$1.6 million to cover capital projects, maintenance items andvehicles were approved by the Council on October 1, 2013.

RECOMMENDATION: Ratify ordinance.

ALTERNATIVES: None

RESPONSIBLE STAFF: Jennie Knapp, Budget Manager

COORDINATED WITH: Not applicable

ATTACHMENT(S): 1) Ordinance2) Detail of changes

Agenda Item # 9C

Council Meeting 3 / 3 /14


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ORDINANCE 2013-

TOWN OF OCEAN CITY OPERATING BUDGET FISCAL YEAR 2014

ADOPTED AMENDMENT # 1SOURCE FY-2014 FIRST READING CHANGES

Section I, General Fund:A. Anticipated Revenue:

Property Taxes $ 42,112,140 $ 42,112,140 $ 0Other Taxes 15,659,800 15,893,153 233,353Licenses and Permits 3,933,750 3,986,656 52,906Revenue From Other Agencies 4,483,944 5,761,876 1,277,932Charges For Services 9,459,955 9,217,805 (242,150)Fines and Forfeitures 735,000 752,238 17,238Other Revenue 414,676 431,285 16,609Prior Year Reserves 247,066 2,385,417 2,138,351

Total Revenue $ 77,046,331 $ 80,540,570 $ 3,494,239

B. Anticipated Expenditures:General Government $ 3,927,693 $ 3,879,285 $ (48,408)Public Safety 33,223,791 34,089,043 865,252Public Works/Beach Maintenance 4,950,449 5,137,758 187,309Sanitation and Waste Removal 5,622,596 5,645,750 23,154Highways and Streets 4,935,383 5,175,780 240,397Economic Development -Tourism 6,895,684 7,735,561 839,877Culture and Recreation 7,459,174 7,534,069 74,895Debt Service 5,314,444 5,314,444 0

Sub Total $ 72,329,214 $ 74,511,690 $ 2,182,476To Transportation Fund 1,722,688 1,722,688 0To Airport Fund 235,932 235,932 0To Convention Center Fund 1,355,260 1,355,260 0To Vehicle Trust Fund 0 315,000 315,000To Capital Projects 1,403,237 2,400,000 996,763

Total Expenditures $ 77,046,331 $ 80,540,570 $ 3,494,239


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Section II, Water Fund:

A. Anticipated Revenue:

Water Sales $ 3,551,295 $ 3,551,295 $ 0Water Fixture Charge 3,494,483 3,494,483 0Service Charges 188,558 188,558 0Capacity/Impact Fees 75,600 75,600 0Prior Year Reserves 122,995 139,546 16,551

Total Revenue $ 7,432,931 $ 7,449,482 $ 16,551

B. Anticipated Expenditures:

Personal Services $ 2,006,663 $ 2,006,663 $ 0 Non-Personal Services 2,994,052 3,010,603 16,551Debt Service 1,067,216 1,067,216 0Capital Outlay 1,365,000 1,365,000 0

Total Expenditures $ 7,432,931 $ 7,449,482 $ 16,551

Section III, Transportation Fund:


Bus Revenue $ 2,943,661 $ 2,843,661 $ (100,000)Train Revenue 1,106,000 1,060,300 (45,700)Federal and State Grants 3,929,882 4,015,315 85,433Transfer-In From General Fund 1,722,688 1,722,688 0Prior Year Reserves 0 168,815 168,815

Total Revenue $ 9,702,231 $ 9,810,779 $ 108,548


Personal Services $ 3,630,632 $ 3,630,632 $ 0 Non-Personal Services 3,347,599 3,405,823 58,224Capital Outlay 2,724,000 2,774,324 50,324



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Section IV, Wastewater Fund:


Wastewater Treatment Charges $ 11,404,390 $ 11,404,390 $ 0Service Charges 981,933 981,933 0Capacity/Impact Fees 132,000 132,000 0Build America Bond Subsidy 119,966 119,966 0Prior Year Reserves 0 104,106 104,106

Total Revenue $ 12,638,289 $ 12,742,395 $ 104,106


Personal Services $ 4,098,768 $ 4,098,768 $ 0 Non-Personal Services 3,758,958 3,863,064 104,106Debt Service 3,487,527 3,487,527 0Capital Outlay 1,293,036 1,293,036 0


Section V, Airport Fund:


Fuel Sales $ 790,282 $ 790,282 $ 0

Rents and Other Revenue 344,667 329,667 (15,000)Service Charges 117,992 117,992 0Transfer-In From General Fund 235,932 235,932 0Prior Year Reserves 0 23,774 23,774

Total Revenue $ 1,488,873 $ 1,497,647 $ 8,774


Personal Services $ 310,767 $ 300,897 $ (9,870) Non-Personal Services 1,035,132 1,053,776 18,644Debt Service 142,974 142,974 0Capital Outlay 0 0 0



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Section VI, Municipal Golf Course Fund:

A. Anticipated Revenue:Service Charges $ 1,660,008 $ 1,660,008 $ 0Sales and Concessions 422,240 422,240 0Other Revenue 63,600 63,600 0Prior Year Reserves 0 11,275 11,275

Total Revenue $ 2,145,848 $ 2,157,123 $ 11,275

B. Anticipated Expenditures:Personal Services $ 1,063,727 $ 1,060,269 $ (3,458)

Non-Personal Services 1,072,647 1,086,065 13,418Transfer to General Fund 9,474 9,474 0Capital Outlay 0 1,315 1,315


Section VII, Convention Center Fund:

A. Anticipated Revenue:Service Charges $ 1,999,400 $ 1,925,900 $ (73,500)State and County Grants 1,419,280 1,424,280 5,000Food & Beverage Tax 1,130,000 1,130,000 0Transfer-In From General Fund 1,355,260 1,355,260 0Prior Year Reserves 1,058,493 1,071,314 12,821

Contributed Equity 0 0 0

Total Revenue $ 6,962,433 $ 6,906,754 $ (55,679)

B. Anticipated Expenditures:Personal Services $ 2,887,287 $ 2,896,622 $ 9,335

Non-Personal Services 1,655,819 1,590,805 (65,014)Debt Service 2,319,327 2,319,327 0Transfer to Capital Reserves 100,000 100,000 0Capital Outlay 0 0 0

Total Expenditures $ 6,962,433 $ 6,906,754 $ (55,679)


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Section VIII, Information Technology Fund:


Service Charges To Other Funds $ 1,857,726 $ 1,857,726 $ 0Prior Year Reserves 0 12,009 12,009

Total Revenue $ 1,857,726 $ 1,869,735 $ 12,009


Personal Services $ 958,627 $ 958,627 $ 0 Non-Personal Services 899,099 911,108 12,009Capital Outlay 0 0 0


Section IX, Service Center Fund:


Service Charges To Other Funds $ 5,266,033 $ 5,266,033 $ 0Prior Year Reserves 0 10,456 10,456

Total Revenue $ 5,266,033 $ 5,276,489 $ 10,456


Personal Services $ 1,866,269 $ 1,860,429 $ (5,840) Non-Personal Services 3,399,764 3,416,060 16,296Debt Service 0 0 0Capital Outlay 0 0 0



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Section X, Vehicle & Equipment Trust Fund:


Service Charges To Other Funds $ 2,099,590 $ 2,099,590 $ 0Federal and State Grants 0 3,401,239 3,401,239General Fund Contribution 0 315,000 315,000Sale of Assets 130,000 130,000 0Prior Year Reserves 0 407,350 407,350

Total Revenue $ 2,229,590 $ 6,353,179 $ 4,123,589


Non-Personal Services $ 728,082 $ 762,471 $ 34,389Debt Service 0 0 0Transfers Out 0 0 0Capital Outlay 1,501,508 5,590,708 4,089,200


Section XI, Risk Management Fund:


Service Charges To Other Funds $ 2,232,519 $ 2,232,519 $ 0Interest Earned 52,422 52,422 0Prior Year Reserves 0 0 0

Total Revenue $ 2,284,941 $ 2,284,941 $ 0


Personal Services $ 248,506 $ 248,506 $ 0 Non-Personal Services/Claims 2,036,435 2,036,435 0Capital Outlay 0 0 0

Total Expenditures $ 2,284,941 $ 2,284,941 $ 0


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Section XII, Pension Trust Funds:

A. Anticipated Revenue:Employer Contributions $ 5,697,130 $ 5,697,130 $ 0Employee Contributions 1,580,000 1,580,000 0Investment Earnings 4,680,000 4,680,000 0

Total Revenue $ 11,957,130 $ 11,957,130 $ 0

B. Anticipated Expenditures:Benefit Payments $ 4,650,000 $ 4,650,000 $ 0

Non-Personal Services 160,000 160,000 0Reserve for Employee's Retirement 7,147,130 7,147,130 0


Section XIII, OPEB Trust Funds:

A. Anticipated Revenue:Employer Contributions $ 3,617,002 $ 3,617,002 $ 0Employee Contributions 200,000 200,000 0Investment Earnings 315,000 315,000 0

Total Revenue $ 4,132,002 $ 4,132,002 $ 0

B. Anticipated Expenditures:Benefit Payments $ 950,000 $ 950,000 $ 0

Non-Personal Services 90,000 90,000 0

Reserve for Retiree Health 3,092,002 3,092,002 0



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Section XIV, General Capital Projects Fund:


General Fund Contribution 1,403,237 2,400,000 996,763Bond Proceeds 871,000 871,000 0Inlet Lot Parking Revenue 270,000 270,000 0

Total Revenue $ 2,544,237 $ 3,541,000 $ 996,763


Street Paving 1,403,237 1,900,000 496,763Canal Dredging 0 500,000 500,000Roof Replacement 871,000 871,000 0Reserve for Future Capital Projects 270,000 270,000 0


Section XIV, All Funds Expenditure Summary:

General Fund $ 77,046,331 $ 80,540,570 $ 3,494,239Water Fund 7,432,931 7,449,482 16,551Transportation Fund 9,702,231 9,810,779 108,548Wastewater Fund 12,638,289 12,742,395 104,106Airport Fund 1,488,873 1,497,647 8,774

Municipal Golf Course Fund 2,145,848 2,157,123 11,275Convention Center Fund 6,962,433 6,906,754 (55,679)Information Technology Fund 1,857,726 1,869,735 12,009Service Center Fund 5,266,033 5,276,489 10,456Vehicle & Equipment Trust Fund 2,229,590 6,353,179 4,123,589Risk Management Fund 2,284,941 2,284,941 0Pension Trust Funds 11,957,130 11,957,130 0OPEB Trust Fund 4,132,002 4,132,002 0

Sub Total $ 145,144,358 $ 152,978,226 $ 7,833,868

LESS: Interfund Transfers (19,985,152) (21,005,689) (1,020,537)


Capital Projects Fund - General 2,544,237 3,541,000 996,763

Grand Total $ 127,703,443 $ 135,513,537 $ 7,810,094


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D. First Reading Ordinance to Amend Chapter 39 EntitledFranchises (requires franchisees to sign affidavit declaringall federal, state, county and municipal taxes are paid)


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Kelly L. AllmondRE: First reading of o rdinance amending Chapter 39, entitled FranchisesDATE: February 24, 2014

ISSUE(S): Ordinance adding tax payment verification language to FranchiseCode

SUMMARY: At the January 28, 2014, Work Session, the Council asked City

Solicitor Ayres to draft an ordinance amending Chapter 39 of theTown Code.

This amendment requires that beach equipment, beachphotographer and vehicle vending franchisees sign an affidavitdeclaring that all federal, state, county and municipal taxes havebeen paid for years prior to and through the current taxreporting period or due date.

FISCAL IMPACT: None

RECOMMENDATION: Pass for second reading.

ALTERNATIVES: Modify or do not pass.

RESPONSIBLE STAFF: Kelly L. Allmond, City Clerk

COORDINATED WITH: Guy Ayres, City Solicitor

ATTACHMENT(S): Ordinance

Agenda Item # 9D

Council Meeting 03/03/2014


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E. First Reading Ordinance to Amend Chapter 106 EntitledWaterways (incorporates stand-up paddle board guidelinesinto beach regulations code)


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City ManagerRE: Ordinance regarding stand-up paddle boardsDATE: February 25, 2014

ISSUE(S): Stand-up paddle boards

SUMMARY: Ward Kovacs presented a draft stand-up paddle board pilotprogram to the Recreation and Parks Committee. The Committeemembers and the members of the Surfing Beach Sub-Committee

supported the pilot program recommendations.

Council unanimously approved the pilot program at the February18, 2014, Regular Session. This ordinance incorporates stand-uppaddle board guidelines into Chapter 106, Article II, Division 2entitled Beach Activities.

FISCAL IMPACT: Not applicable

RECOMMENDATION: Pass ordinance for second reading.

ALTERNATIVES: Do not change code.

RESPONSIBLE STAFF: Thomas Shuster, Recreation & Parks DirectorWard Kovacs, Beach Patrol 2 nd Lt./SRT

COORDINATED WITH: Recreation and Parks CommitteeSurfing Beach Sub-Committee

ATTACHMENT(S): Ordinance

Agenda Item # 9E



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F. Resolution Authorizing the Disposition of PersonalProperty


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City ManagerTHRU: Catrice Parsons, Procurement ManagerRE: Resolution to authorize the sale of surplus propertyDATE: February 25, 2014

ISSUE(S): Request permission to sell surplus personal property.

SUMMARY: Resolution authorizes the sale of miscellaneous equipment andvehicles as coordinated with various Town departments.

FISCAL IMPACT: To be determined

RECOMMENDATION: Sell surplus property on GovDeals.com.

ALTERNATIVES: Do not approve sale.

RESPONSIBLE STAFF: Catrice Parsons, Procurement Manager

COORDINATED WITH: Various departments

ATTACHMENT(S): Resolution and list of items

Agenda Item # 9F



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Reference # Equipment # Year Make Model Serial/VIN Number Department Employee135 1577 1997 Eclipse Solar Arrow Board 9708B411 PW-Construction Roger Steger165 2661 2007 Echo Blower P09212005438 PW-Maintenance Dustin Gilbert168 2660 2007 Echo Blower P09212005431 PW-Maintenance Dustin Gilbert175 2658 2007 Echo Blower P09212005422 PW-Maintenance Dustin Gilbert191 2654 2007 Echo Blower P09212005393 PW-Maintenance Dustin Gilbert203 1833 2000 Chevy Lumina 2G1WL5252Y1302953 Transportation George Thornes207 1519 1997 Thomas Bus 1T7CU2B28V1147893 Transportation George Thornes209 1521 1997 Thomas Bus 1T7CU2B21V1147895 Transportation George Thornes

211 1643 1998 Thomas Bus 1T7CU2B26W1156822 Transportation George Thornes215 1647 1998 Thomas Bus 1T7CU2B23W1156826 Transportation George Thornes228 1754 2000 Thomas Bus 1T7CU2B22Y1079661 Transportation George Thornes234 1853 2001 Thomas Bus 1T7CU2B2011093581 Transportation George Thornes235 1854 2002 Thomas Bus 1T7CU2B2X11093586 Transportation George Thornes239 2034 2002 Thomas Bus 1T7CU2B2521116544 Transportation George Thornes702 276 1985 Pierce Fire Truck 1HTDA2272CGB15186 Fire Department Chris Shaffer711 255 1983 Pierce Snorkle Truck 1D91D83F1C1008160 Fire Department Chris Shaffer720 265 1982 International Fire Truck Tanker 1HTDA2272CGB15186 Fire Department Chris Shaffer723 2167 1982 International Panel Truck 1HTAA1954CHA10337 Fire Department Chris Shaffer963 1878 2000 Tennant Scrubber 74005222 PW-Maintenance Tom Dy983 2780 2008 Tennant Sweeper 800-7320 PW-Maintenance Tom Dy

1105 2980 2007 Segway X2 062081019482 Water John Burke1110 2981 2006 Segway X2 062241021795 Water John Burke

12055 1990 2001 Red Max Reciprocator 000153 Eagle's Landing Gary DerricksonMarathon RamJet 250-HT 101846 Convention Center Steve Brown

Manufacturer Quantity Other Department EmployeeHamilton Industries 1 Planning M.MargottaBrother 1 Transportation George ThornesWaterous 1 Fire Department Chris ShafferPitman 85 1 Fire Department Chris Shaffer237245 1 Model VR5-12 Solid Waste Steve BrownN/A 12 Golf Course Joe PerryB&B Battery 216 Electronic Services Bob Dimaio

1 IT Nancy Bloxom1 pc 150' kernmantle Fire Dept

March 3 2014 Complete Agenda

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Transcript of March 3 2014 Complete Agenda