March 2 2015 Complete Agenda

MAYORANDCITYCOUNCIL

REGULARSESSIONMonday,March2,20156:00P.M.

Aclosedsessionisscheduledfrom5:006:00PMtodiscusslegalandcontractualmatters.

AGENDA

1. CALLTOORDER

2. PRAYERANDPLEDGE

3. REPORTONCLOSEDSESSIONMonday,March2,20155:006:00p.m.

4. APPROVALOFMINUTES A. RegularSession#3datedFebruary2,2015 B. WorkSessiondatedFebruary10,2015 C. RegularSession#4datedFebruary19,2015 D. WorkSessiondatedFebruary24,2015

5. ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCIL A. StandingCommitteeDraftAgendas 1. PoliceCommission 2. TourismCommission 3. TransportationCommittee 4. RecreationandParksCommittee B. StandingCommitteeReport 1. RecreationandParksCommittee

6. CONSENTAGENDA A. PrivateEventApprovalRequestforShowellElementary1stGradeBoardwalkWalkMay1,2015 B. PrivateEventApprovalRequestforRavensBeachBashMay2831,2015 C. PrivateEventApprovalRequestforACSMakingStrides5KRun/WalkOctober18,2015 D. CaineWoodsCommunityAssociationRequestforPermissiontoServeBeerandWineatFiestaPark

Events E. RequesttoApproveTaxiMedallionTransfer

7. MISCELLANEOUSREPORTSANDPRESENTATIONS A. PrivateEventApprovalRequestfor4on4attheShoreJune6,2015 B. PrivateEventApprovalRequestforKGBAVolleyballTournamentSeriesVariousdatesMayOctober C. OceanCitySurfClubUpdatepresentedbyShellyDawson

8. PUBLICHEARINGS

9. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF

MayorandCityCouncilRegularSessionAgenda March2,2015

10. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITOR A. SecondReadingOrdinance201505toAmendChapter38EntitledFloods(changesdefinition

ofsubstantialimprovementbychanginglookbacktimeto10years)

11. COMMENTSFROMTHEPUBLIC Any person who may wish to speak on any matter at the Regular Session may be heard during

CommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriatebytheCouncilPresident.Anyonewishingtobeheardshallstatetheirname,addressandthesubjectonwhichheorshewishestospeak.

12. COMMENTSFROMTHECITYMANAGER A. ReviewoftentativeWorkSessionagendaforMarch10,2015

13. COMMENTSFROMTHEMAYORANDCITYCOUNCIL

14. ADJOURN

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 2, 2015

3 Report on Closed Session March 2, 2015 5:00 p.m. 6:00 p.m. - Legal and Contractual Matters

NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland PURPOSES:

1. To discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion,

compensation, removal, resignation or performance evaluation of appointees, employees or officials over whom it has jurisdiction; or

(ii) any other personnel matter that affects one or more specific individuals;

2. To protect the privacy or reputation of individuals with respect to a matter that is not related to public business

3. To consider the acquisition of real property for the public purpose and matters directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrial organization to locate, expand or locate in the state; 5. Consider the investment of public funds; 6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potential litigations;

9. Conduct collective bargaining negotiations or consider matters that relate to the negotiations;

10. Discuss public security if the public body determines that public discussion would constitute a risk to the public or public security, including; a) the deployment of fire and police services and staff; and b) the development and implementation of emergency plans 11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal conduct;

13. Comply with a specific constitutional, statutory or judicially imposed

requirement that prevents public disclosures about a particular proceeding or matter; or

X

14. Before a contract is awarded or bids are opened, discuss a matter directly related to a negotiation strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process

DATE AND TIME: Monday, March 2, 2015 5:00 p.m. PLACE: City Hall SUBJECT: Legal and Contractual Matters VOTE: UNANIMOUS OTHER: FOR: AGAINST:

ABSTAIN: ABSENT:

REPORT OF CLOSED SESSION OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Monday,

March 5, 2015, a closed session was held on Monday, March 5, 2015 at 5:00 p.m.

The following is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal and Contractual Matters

(b) Persons present:

Mayor Richard Meehan Council President Lloyd Martin City Manager David Recor Council Members Doug Cymek; Dennis Dare; Wayne Hartman; Matt James;

Tony DeLuca City Solicitor Guy Ayres Executive Office Associate Diana Chavis Action(s) taken:

Motion to close meeting: End Time:


4 APPROVAL OF MINUTES

A. Regular Session #3 dated February 2, 2015 B. Work Session dated February 10, 2015 C. Regular Session #4 dated February 19, 2015 D. Work Session dated February 24, 2015


5 ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

A. Standing Committee Draft Agendas

1. Police Commission 2. Tourism Commission 3. Transportation Committee 4. Recreation and Parks Committee

Ocean City, Maryland

Police Commission

Agenda

Monday, March 9, 2015 9:00 a.m.

PSB Building, 6501 Coastal Highway

1. Call to Order

2. Approval of February minutes

3. Cowboy Coast request to have Police False Alarm Fees waived

4. Chiefs Update on Crime Statistics

5. Discussion of proposed taxi ordinance changes

6. Adjourn

TourismCommissionMeetingDraftAgenda

Monday,March16,3p.m.Room214,ConventionCenter

1) Approvalofminutes:February9,20152) TourismStrategicPlan3) Zipcodedatacollectiondiscussion4) Organizationalreports

ChamberofCommerceEconomicDevelopmentCommitteeHMRAOCDCMDTourismDevelopmentBoardDept.ofTourismConventionCenterSpecialEvents

DChavisHighlight

OCEAN CITY, MARYLAND TRANSPORTATION COMMITTEE

Public Works Conference Room - 9:00 a.m. Tuesday, March 10, 2015

REVISED AGENDA

(1) Parking Pay-By-Phone Discussion, led by John VanFossen and Tom Dy

(2) Update on Old Business

Cost analysis of alternative fuel bus options

Rollover of MTA funding to apply to next Fiscal Year (residual funds from bus purchase)

Lease option for articulating buses

TIGER Grant funding level of funding and local match

Update on driver recruitment efforts, including report on use (or not) of IPADS from ECO/IT

(3) Tram Advertising and Theme Trams

(4) Adjourn

OCEAN CITY, MARYLAND RECREATION & PARKS COMMITTEE

Tuesday, March 10, 2015 3:30 P.M.

Northside Park Community Room

DRAFT AGENDA

1. Call to Order

2. Private Event Applications

3. Golf Course Spray Irrigation Update

4. Golf Course General Update

5. Tennis Center Season Preview

6. HEAL Cities Initiative

7. Private Event Return on Investment

8. Other Business

9. Closed Session

10. Adjournment

Susan/Word/Rec & Parks Committee Meeting Agenda 3/104/15


5 ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

B. Standing Committee Report

1. Recreation and Parks Committee

Recreation and Parks Committee Meeting Minutes

February 24, 2015

1. Call to Order: The meeting was called to order at 4:00 p.m. at Northside Park. Present were Councilman Dennis Dare, Councilman Wayne Hartman, Councilman Lloyd Martin, Kate Gaddis, Jennie, Knapp, Frank Miller, Lisa Mitchell and Susan Petito. Guests included Zack Hoopes and Shawn Soper. Tina Quick was also in attendance.

2. Golf Course Spray Irrigation Update: Susan Petito reported that the RFPs for irrigation and project management services were sent out and several qualified proposals were received. We are ready to make a selection on the consultant, however, we are waiting on the Countys go ahead, as their funding has not yet been secured. Joe Perry is hopeful to have more information from the County in March as its critical to get the design and bid specification started. He has been doing extensive research and making site visits on irrigation products, piping technologies, etc., so we are ready to make those decisions when the consultation services are awarded. This item, as well as other golf-related items will be scheduled for the March 10th agenda.

3. Dolphin Statue Update: Dennis Dare reported that the dedication for the dolphin statue, slated for installation at the tennis center entrance, is scheduled for April 14th. Susan advised the tennis building has been reserved for the reception. Susan noted that Glenn Irwin and the OCDC have been very proactive and cooperative, acknowledging staff concerns and acting as the liaison between the Art Committee and the Town staff. The future development of a plaza around the statue will require some sidewalk demolition and modifications to the existing steps and railings at the tennis center, as well as a review of property lines and approvals for site usage.

4. City-wide Park and Facility Master Plan: Dennis introduced funding for Bayside Park, Sunset Park and Northside Park building improvements as a top priority for the Council. Though he originally suggested looking at these collectively, after much discussion, it was determined that building maintenance and repair projects at Northside Park should be reviewed separately as they are not development projects. The Committee determined that it was necessary, prior to jumping into individual park development, to look at the entire parks system in the Town as a whole and prepare a master plan of amenities and development. From there, individual projects could be reviewed and funded. This will be discussed during the Strategic Planning process. In the meantime, Susan will begin working on an action plan for the project.

5. Other Business Recreation and Parks: Kate Gaddis reported that the St. Patricks soccer tournament series was underway

and that youth participation is down about 10% this year. Initial findings indicate the mid-age youth teams are spending their resources participating in college showcase tournaments for recruitment exposure, so they arent trending to fun tournaments. We may consider moving the youth tournaments to a different weekend that doesnt

compete with other showcase tournaments, which is currently the case. Adult participation in the tournament is strong and continues to grow.

Kate advised the sportsmanship ceremony has been rescheduled for March 4th at 6 p.m., which will honor volunteers and people who have displayed exceptional sportsmanship.

Ann Brent submitted her resignation yesterday effective immediately, which will

necessitate changes to the seniors division. Kate will be planning a retirement party to honor and recognize Anns service.

6. Private Event Application Review: Sunday Morning Church Service during Springfest: Dennis was concerned about

safety and security since we dont allow people on the grounds until we open at 10 a.m. Frank said this can be controlled with staff and OCPD. Staff are usually on site between 6-7 a.m. and they may request all vehicles be off the grounds earlier than 9 p.m. The event was approved to go to Council.

Busking for Mental Health: The organization wants to use the Caroline Street stage to raise money for the Jesse Klump Memorial Fund. They may request a non-profit consideration for the $75 per hour fee to use the stage since fund raising efforts may not be beneficial if the organization has to pay this fee. Dennis is concerned about the musicians collecting money on the beach. Wayne is concerned about the bad perception this may set especially in light of the boardwalk entertainment situation. It was suggested that the organization charge admission or have 1 or 2 designated donation spaces as opposed to walking through the crowd to panhandle for donations. Lisa will contact the organization to present this option.

7. Update on Prime Timers Week (50+ Event in October): Frank reminded the Committee

members that this concept started with an email to City Council members from a concerned resident stating the city doesnt have events to attract older visitors or provide entertainment for the same. Frank introduced the OC MD Boomerang Club, which would be scheduled weekdays with the initial event October 12th 15th. It would target people in the 50-69 age group (Baby Boomers) who prefer to stay active, travel and may prefer to visit the beach during the quieter post-season. Participants would receive plastic membership cards that would allow them to receive discounts, specials offers, and access to promotional packages, etc. at participating businesses that may include lodging, restaurants, golf, bowling, fishing, airplane rides, etc. The plan is to grow the promotional event over the coming years, add secondary event attractions and ultimately generate revenue and lodging for businesses during weekdays. Frank plans to ask the Chamber of Commerce and HMRA for assistance in package and promotion development. Wayne suggested incorporating themed nights on the boardwalk that would involve participants dressing in formal or period attire. Frank said he would research this option. It was also discussed that this promotional event could be activated and offered on other weekdays as business needs are established.

8. Private Event Return on Investment Formula Discussion: Frank is developing a spreadsheet to calculate return on investments for private events. One of the calculations on the spreadsheet is a modified version of a formula Martha Bennett created to look at tax revenue from convention center-based business. Frank stated the private event application would need to be modified to get information necessary to make this work. Another calculation on the spreadsheet uses feedback from Town departments to gauge more subjective ROI topics. Jennie and Wayne questioned the amount time involved for each department to collect this data and Frank said this current iteration would take an additional 10-15 minutes to complete over and above the existing Private Event Application review process. Dennis was concerned about the economic impact and expense for the city to hold private events and wants to ensure the return is justified. He believes the spreadsheet is beneficial for City Council, but it may require Frank and Lisa as the Special Events Department to provide expert opinion on the subjective topics rather than basing answers off of Department feedback to achieve usable data. This task will continue to be refined.

9. Other Business Special Events: No other business was presented for discussion.

10. Closed Session: The Committee moved to closed session at 5:30 p.m.

11. Adjournment: The meeting adjourned at 6:10 p.m.

12. The next meeting is scheduled for March 10th, 2015 at 3:30 p.m. at Northside Park.


6. CONSENT AGENDA A. Private Event Approval Request for Showell Elementary

1st Grade Boardwalk Walk May 1, 2015

TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa A. Mitchell, Private Event Coordinator RE: Showell Elementary 1st Grade Boardwalk Walk DATE: February 23, 2015

ISSUE(S): Request approval for Showell Elementary 1st Grade Boardwalk Walk to take place on the entire length of the Boardwalk as well as the beach at 27th Street on May 1, 2015 from 10am until 1:30pm, with a rain date of May 5, 2015.

SUMMARY: The 1st grade students from Showell Elementary School will walk

the Boardwalk from the Inlet to 27th Street. They finish with a bagged lunch on the beach at 27th Street and listen to a beach safety presentation given by a member of the Ocean City Beach Patrol. The applicant requests that buses be permitted to enter the Inlet Lot to unload participants. The applicant also requests parking for the buses at 27th Street, close to the Boardwalk. If approved, Public Works will post 27th Street Oceanside No Parking 6am-2pm for the event day. The applicant must provide an Insurance Certificate.

FISCAL IMPACT: As part of the Worcester County Public School System, Showell

Elementary is exempt of paying any Private Event Fees. Total revenue from the Town Asset and Support Fees is $180.84. The applicant requests Council waive the Town Asset and Support Fees. PPM 600-4 authorizes the Mayor and Council to consider all costs and determine if any shall be waived or lessened based on type of promoting entity or event beneficiary.

RECOMMENDATION: Approve the event as presented.

1st Class Resort & Tourist Destination

ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator

Butch Arbin, OCBP Captain COORDINATED WITH: Alyson Brabitz, Worcester County Public Schools

Agenda Item # 6A

Council Meeting March 2, 2015

ATTACHMENT(S): 1) May 2015 Calendar 2) Event Summary and Departmental Comments 3) Application 4) Asset & Support Fees 5) Waiver Request Letter

Sun Mon Tue Wed Thu Fri Sat

1

PE Showell Walk -

TENTATIVE

2

PE Knights of Columbus

Procession PE Marathon

PE KGBA TENTATIVE

PE - Ride for the Feast PE - Crab Soup Cook-off

3

PE KGBA TENTATIVE

4 5

PE Showell Walk Rain

Date - TENTATIVE

6 7

SE - Springfest 8

SE - Springfest 9

SE - Springfest

10

SE Springfest

PE Sunday Morning

Church Service at Springfest - TENTATIVE

11 12 13 14

PE - Cruisin OC 15

PE - Cruisin OC 16

PE - Cruisin OC

17

PE - Cruisin OC 18 19 20 21

22 23

PE KGBA - TENTATIVE

23

PE KGBA - TENTATIVE 25 26 27 28

PE NVL Open

PE Ravens Beach Bash - TENTATIVE

29

PE NVL Open


30

PE - Ravens Parade

PE NVL Open PE Ravens Beach Bash -

TENTATIVE

31


TENTATIVE

2015

May

- 1 -

Showell Elementary 1st Grade Boardwalk Walk

This event has been taking place since 1994.

Application Received November 18, 2014 Date Returned from all Departments December 30, 2014 Private Event Fees Exempt from paying, Worcester County Public School

Application Fee - -0-

Concessions Fee - -0-

City Space Use Fee - -0-

Town Asset & Support Fees $180.84 (see Asset & Support Fee attachment) Total Fees Paid to Town - $180.84

Event Summary

Date May 1, 2015 from 10am until 1:30pm

Set-up None

Breakdown None

Location Extreme right lane of the Boardwalk for the walk from the Inlet to 27th Street. Use of beach area at 27th Street for bagged lunch and Ocean City Beach Patrol presentation

Description The 1st grade students from Showell Elementary School walk the length of the Boardwalk from the Inlet to 27th Street. Then they eat a bagged lunch and listen to a presentation from the Ocean City Beach Patrol

Supplies provided by applicant Bagged lunches

Crowd Control Procedures Teachers and parents will be with the children at all times

Parking Needs Request busses be permitted to enter the Inlet Lot to unload the children and chaperones. Also, request parking for busses at 27th Street close to the Boardwalk

Medical Assistance Will carry cell phones and will have a first aid kit on hand

Rain Policy Rain date May 5, 2015

Solid Waste Plan Will collect trash and dispense of it properly

Comfort Station Plan Public facilities

Concession Sales None

Revenue Generation None

Prizes/Awards None

- 2 -

Expected number of Participants 130 children, 20-25 adults

Expected number of Spectators None

Assistance and Supplies needed from the Town Request a safety presentation to be given by Ocean City Beach Patrol

Prior Event Information This event has been ongoing for 18 years

Staff Comments

Beach Patrol

An OCBP full-time employee will conduct the safety presentation.

Risk Management

Insurance coverage to be provided and a certificate naming TOC as additional insured. Hold harmless

agreement has been signed.

Public Works

This has been an ongoing event for many years without incident. Will post 27th Street Oceanside No Parking

6am-2pm as requested for bus parking/pickup.

Recreation & Parks, Police, Transportation, Tourism, Fire Marshal, Convention Center, and Emergency Services

No comments or concerns.

DRAFT

Town of Ocean City Event: SHOWELL 1ST GRADE BOARDWALK WALK Attachment AAsset Rate Schedule - Events Start Date: 5/1/2015, RD May 5, 2015 End Date: 5/1/2015, RD May 5, 2015 Update:8/12/14

PER DAY/TASK

Asset Description Prev Cost TOC Cost Cost/Hour O/T Rate # of Hours # OT Hours # of Days Qty Used Line Cost M&CC % Change Extended Cost Expaination/Description

STATIC HARDWARE/EQUIP. -$

Department of Public Works

Barricade (Type 1) Wooden - A (/day) 3.00$ 1.00 14.00 42.00$ $42.00 -$

ACTIVE HARDWARE/EQUIP.


Pick-up Truck/Operator 42.21$ 63.32$ 2.00 84.42$ $84.42 -$

LABOR POSITIONS


Maintenance Staff 27.21$ 40.82$ 2.00 54.42$ $54.42 -$

TOTAL RAW COST 180.84$

M&CC MANDATED CHANGE $180.84

TOTAL CONVEYED COST -$

OCPD and OCVFD assets shall be provided separately and on a case by case basis.

Availability of Assets is not garaunteed and subject to change without notice.

Town of Ocean City needs shall take priority as related to use of Town assets.

Town of Ocean City Confidential 2/23/2015 Page 1

Alyson Brabitz

Showell Elementary School

Boardwalk Walk

To whom it may concern,

The first graders at Showell Elementary School have been participating in an annual boardwalk walk

for almost 15 years now. The students must earn their trip to the boardwalk by walking 10 miles at

school during Physical Education and recess time. This trip is meant to be a reward for setting goals and

exercising their bodies. In the past, the trip had been a free and fun activity for the students to look

forward to. This year, I have been made aware of a new fee regarding the no parking barricades we

need for our busses. I am asking that you would waive this fee for our school trip so that we can

continue to provide a free and fun trip for our first graders at Showell Elementary. Thank you for your

time and consideration.

Sincerely,

Alyson Brabitz

Physical Education Teacher

[email protected]

Cell #- 717-870-6934

mailto:[email protected]


6. CONSENT AGENDA

B. Private Event Approval Request for Ravens Beach Bash May 28-31, 2015

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa A. Mitchell, Private Event Coordinator RE: Ravens Beach Bash DATE: February 23, 2015

ISSUE(S): Request approval for Ravens Beach Bash to take place on the beach Thursday thru Sunday, May 28-31, 2015.

SUMMARY: This is a Ravens fan festival with flag football games, inflatables

and a live radio broadcast by 98 Rock. The applicant must obtain permits for the bonfire and inflatables as well as an Insurance Certificate. Beach Patrol (OCBP) requests a representative from the event meet with OCBP prior to setting up the event site to ensure that emergency access for OCBP is maintained within the event site. Public Works requests the applicant ensure vehicular access through the event site for the passage of beach tractors, trucks and Broyhills.

FISCAL IMPACT: Potential revenue to the Town is $2,100.00 in Private Event Fees.

There are no Town Asset and Support Fees. RECOMMENDATION: Approve the event as presented.



Butch Arbin, OCBP Captain COORDINATED WITH: Mark Elman, Clarion Resort Fontainebleau Hotel ATTACHMENT(S): 1) May 2015 Calendar

2) Event Summary and Departmental Comments 3) Application 4) Layout

Agenda Item # 6B



1

PE Showell Walk -

TENTATIVE

2

PE Knights of Columbus

Procession PE Marathon

PE KGBA TENTATIVE

PE - Ride for the Feast PE - Crab Soup Cook-off

3

PE KGBA TENTATIVE

4 5

PE Showell Walk Rain

Date - TENTATIVE

6 7

SE - Springfest 8

SE - Springfest 9

SE - Springfest

10

SE Springfest

PE Sunday Morning

Church Service at Springfest - TENTATIVE

11 12 13 14

PE - Cruisin OC 15

PE - Cruisin OC 16

PE - Cruisin OC

17

PE - Cruisin OC 18 19 20 21

22 23

PE KGBA - TENTATIVE

23

PE KGBA - TENTATIVE 25 26 27 28

PE NVL Open


29

PE NVL Open


30

PE - Ravens Parade


TENTATIVE

31


TENTATIVE

2015

May

- 1 -

Ravens Beach Bash

This would be the 5th annual production of this event.

Application Received December 18, 2014 Date Returned from all Departments January 13, 2015 Private Event Fees - $2,100.00

Application Fee - $100.00


City Space Use Fee - $2,000.00 ($250.00 per block/per day, 2 blocks/4 days)

Town Asset & Support Fees -0- Total Fees Paid to Town - $2,100.00

Event Summary

Date May 28-31, 2015

Set-up May 27, 2015

Breakdown June 1, 2015, end of day

Location Clarion Resort Fontainebleau Hotel upper and lower deck bar and beach property.

Description Ravens fan festival at the Clarion Resort including flag football games, inflatables and live radio broadcasts by 98 Rock

Supplies provided by applicant All equipment for flag football fields and inflatables

Crowd Control Procedures Clarion Resort security

Parking Needs None

Medical Assistance None

Rain Policy Rain or shine

Solid Waste Plan All trash will be handled by the Clarion Resort staff

Comfort Station Plan Clarion Resort facilities

Concession Sales None

Revenue Generation Nothing on public property

Prizes/Awards None

Inflatables at the Event - Yes

Bonfire at the Event Yes

Alcoholic Beverages Sales only on Clarion Resort private property

- 2 -

Expected number of Participants 500

Expected number of Spectators 500

Assistance and Supplies needed from the Town None

Prior Event Information Annual event since 2011

Staff Comments

Beach Patrol

The past two (2) years the applicant set-up after meeting with the Beach Patrol area supervisor. The applicant

was cooperative and made all necessary adjustments. The applicant must provide emergency access for

Beach Patrol though the event site. Although alcohol is permitted on the Clarion beach, the applicant must

address the illegal removal of alcohol off the Clarion beach onto surrounding areas as well as monitor the

consumption of alcohol so no one who is drunk enters the ocean. Suggest approval of the event with a

modification of the flag football areas if necessary, based on the available space on the beach at time of set-

up.

Risk Management

Requires insurance coverage to be provided and a certificate naming TOC as additional insured. Hold harmless


Public Works

The applicant must provide vehicular access through the event area for passage of beach tractors, trucks and

Broyhills.

Fire Marshal

The applicant must obtain permits form the Office of the Fire Marshal for the bonfire and inflatables.

Police, Recreation & Parks, Transportation, Tourism, Convention Center, and Emergency Services

No comments or concerns


6. CONSENT AGENDA C. Private Event Approval Request for ACS Making Strides

5K Run/Walk October 18, 2015

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa A. Mitchell, Private Event Coordinator RE: ACS Making Strides Against Breast Cancer 5K Run/Walk DATE: February 24, 2015

ISSUE(S): Request approval for the ACS Making Strides Against Breast Cancer 5K Run/Walk to take place in the Inlet Lot near the South Tram Station, on the Boardwalk and concrete pad east of the Boardwalk on Sunday, October 18, 2015 from 7:30am until 11:30am.

SUMMARY: This event raises money for and awareness of breast cancer.

Due to the Free State Corvette event scheduled for Saturday, October 17, 2015, the applicant will set up after the Corvette event which will be coordinated closer to the event date. The applicant requests the following: A barricaded Inlet Lot staging area closed off to traffic (shown

on the event site map) Free parking for all participants from 6am-12noon Police to start the race 10 additional trash cans Judges stand 75 cones

The applicant must use preexisting holes in the Inlet Lots black top for tent setup. If approved, Public Works will provide the applicant will all requested items, as well as remove the two (2) benches from under the South Tram Station. The applicant did not request the two (2) dumpsters be removed from the event footprint, so they will stay, unless requested in writing. If this request is made, additional charges for Town Asset and Support may be incurred. The applicant must obtain permits for any tents used as well as an Insurance Certificate.

FISCAL IMPACT: Total revenue to the Town is $2,322.49, representing $350.00 in

Private Event Fees and $1,972.49 in Town Asset and Support Fees. The applicant requests Council waive the Town Asset and Support Fees. PPM 600-4 authorizes the Mayor and Council to consider all costs and determine if any shall be waived or lessened based on type of promoting entity or event beneficiary.

Agenda Item # 6C


RECOMMENDATION: Approve the event as presented.



Thomas Dy, Public Works-Maintenance COORDINATED WITH: Beverly Furst, American Cancer Society-Salisbury ATTACHMENT(S): 1) October 2015 Calendar

2) Event Summary and Departmental Comments 3) Town Asset and Support Fees 4) Application 5) Layout


1

PE Surf Fishing 2

PE Surf Fishing

PE Winefest -

3

PE Surf Fishing

PE Winefest

PE KGBA -

TENTATIVE

4

PE KGBA -

TENTATIVE

5 6 7 8

PE Endless Summer

Cruisin

9

PE Endless Summer

Cruisin

10

PE Endless Summer

Cruisin

11

PE Endless Summer

Cruisin

12 13 14 15 16 17

PE Corvette

Weekend

18

PE ACS 5K -

TENTATIVE

19 20 21 22 23 24

25 26 27 28 29 30 31

PE Seaside 10 -

TENTATIVE

2015

October

- 1 -

ACS Making Strides Against Breast Cancer 5K Run/Walk

This is a National American Cancer Society event. It is an opportunity for the community to raise awareness of breast cancer; to walk or run in honor of breast cancer survivors and in memory of those who lost the battle to the disease.

Application Received January 12, 2015 Date Returned from all Departments February 13, 2015 Private Event Fees - $350.00



City Space Use Fee - $250.00

Town Asset & Support Fees $ 1,972.49 (see Asset & Support Fee attachment) Total Fees Paid to Town - $2,322.49

Event Summary

Date October 18, 2015, 7:30am-11:30am

Set-up Cannot begin set-up until after the Corvette event ends on October 17, 2015. To be coordinated closer to the event date

Breakdown October 18, 2015 immediately following the event at 11:30am

Location Registration and staging on the south end of the Inlet Lot near the South Tram Station. Run/Walk on the Boardwalk and concrete pad east of the Boardwalk from the South Tram Station to 15th Street and back.

Description 5K run/walk

Supplies provided by applicant All items needed to produce a 5K run/walk. Will also have tents set-up in the Inlet Lot

Crowd Control Procedures Committee and volunteers will manage crowds. Ask for police to start the race

Parking Needs The Inlet staging area be closed off to traffic. Also, if meters are still in effect, request free parking for all participants 6am-12noon

Medical Assistance Not yet confirmed, but usually have a volunteer nurse on-site with a first aid kit

Rain Policy Rain or shine

Solid Waste Plan Committee and volunteers will cover route for trash and place in large cans. Request an extra 10 cans in the area

- 2 -

Comfort Station Plan Public Facilities

Concession Sales N/A

Revenue Generation This is a non-profit event in which a majority of the proceeds benefits the American Cancer Society

Prizes/Awards Prizes awarded to runners in various categories as well as to the top fundraisers

Expected number of Participants 1,200

Expected number of Spectators 700+

Assistance and Supplies needed from the Town Judges Stand, 75 cones, 10 additional trash cans, staging area barricaded

Prior Event Information This event has taken place in some form in Ocean City since 2000. In 2012 it moved to the Inlet Lot.

Sponsors American Cancer Society

Additional Information OC TriRunning is handling the race route and timing

Staff Comments

Risk Management



Police

Notify the affected shifts of the event. Assign two (2) bike officers and possibly a third officer from shift to

staff this event.

Fire Marshal

EMS will be providing an on-duty EMS crew for the event, though 911 calls will take priority. A tent permit

must be obtained.

Public Works

Will provide the applicant with ten barrels, special event fencing, judges stand and cones. Will also remove

benches from under the South Tram Building. The applicant must request Solid Waste remove two (2)

dumpsters from the event footprint, if wanted. The Inlet Lots last day of paid operations is October 18, 2015,

therefore, the event organizer will need to be granted approval for free parking in order for Public Works to

waive parking fees. Last year, the applicant created new holes in the black top for tent peg placement.

Existing holes must be used.

Recreation & Parks, Beach Patrol, Transportation, Tourism, Convention Center, and Emergency Services


DRAFT

Town of Ocean City Event: ACS MAKING STRIDES 5K Attachment AAsset Rate Schedule - Events Start Date: 18-Oct-15 End Date: 18-Oct-15 Update:8/12/14

PER DAY/TASK




Barricade (Type 2) SE, Aluminum (/day) 5.00$ 5.00$ 1.00 78.00 390.00$ $390.00 -$

Traffic Cone (/day) 2.00$ 2.00$ 1.00 75.00 150.00$ $150.00 -$

55 Gln Trash Container (/day) 2.00$ 5.00$ 1.00 10.00 50.00$ $50.00 -$

55 Gln Trash Liners (per box) 25.00$ 25.00$ 1.00 10.00 3.30$ $3.30 -$


Forklift/Operator 76.07$ 114.11$ 6.00 456.42$ $456.42 -$


LABOR POSITIONS



Supervisor 36.06$ 54.09$ 6.00 216.36$ $216.36 -$

TOTAL RAW COST 1,972.49$

M&CC MANDATED CHANGE $1,972.49







6. CONSENT AGENDA

D. Caine Woods Community Association Request for Permission to Serve Beer and Wine at Fiesta Park Events

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: Request to serve beer and wine at Fiesta Park functions DATE: February 23, 2015

ISSUE(S): Request to serve beer and wine in Fiesta Park SUMMARY: The Caine Woods Community Association is requesting approval

to serve beer and wine at four (4) community functions held in Fiesta Park on 141st Street. Per Sec. 58-73 of Town Code, the Mayor and City Council may permit public possession and consumption of alcoholic beverages for municipal permitted events on public property.

FISCAL IMPACT: Not applicable RECOMMENDATION: Approve request.

More Livable Community for Residents

ALTERNATIVES: Do not approve. RESPONSIBLE STAFF: Not applicable COORDINATED WITH: Not applicable ATTACHMENT(S): 1) Letter from Caine Woods Community Association

2) Town Code Section 58-73

Agenda Item # 6D


Sec. 58-73. - Public possession and consumption at municipal sponsored events.Notwithstanding the provisions of section 58-71 and 58-72 of this division, upon allocation, the

Mayor and City Council of Ocean City may permit the public possession and consumption of alcoholic beverages at municipal sponsored events and municipal permitted special events on the public property and municipal parking lots subject to such restrictions and conditions which the mayor and city council may impose.

(Code 1972, 71-6.1; Ord. No. 2010-19, 6-21-2010; Ord. No. 2010-20, 7-6-2010)

Page 1 of 1Ocean City, MD Code of Ordinances

2/25/2015about:blank


6. CONSENT AGENDA

E. Request to Approve Taxi Medallion Transfer

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Kelly L. Allmond, CMC RE: Request to Approve Taxi Medallion Transfer DATE: February 25, 2015

ISSUE(S): Transfer of Taxi Medallion #126 SUMMARY: Khalid Bashir of Silver Cab sold Taxi Medallion #126 to Ayman

Siddiq, who will keep the Silver Cab name, for the amount of $7,000.00. The 25% transfer fee was paid. This is an Independent to Independent Transfer so the Fleet to Independent ratio holds at just above 17%. The medallion remains in the City Clerks possession until the transfer is authorized by the Mayor and Council.

FISCAL IMPACT: $1,750 in revenue. RECOMMENDATION: Approve the transfer of Medallion #126.


ALTERNATIVES: The Council may exercise their right of first refusal pursuant to

Chapter 102-32 of the Town Code. RESPONSIBLE STAFF: Kelly L. Allmond, CMC COORDINATED WITH: Michelle Monico, OCPD Records Manager ATTACHMENT(S): 1) Bill of Sale

2) Chapter 102-32 of the Town Code

Agenda Item # 6E


Taxi Medallion Bill of Sale

BE IT KNOWN, that for the sum of $ 1 OQQ the full receipt of which is

acknowledged, the undersigned 1 A L ID 1-3 Ah5 H-X ( Seller)

hereby sells and transfers all rights and obligations of said medallion to

AYA4441 S/ DD/ j0Buyer), provided however, that a fleet holder may transfer to either a

fleet holder or independent holder and an independent holder may only transfer to another

independent holder to maintain at least a 15 percent holder ratio to independent holders.

Any transfer of a taxicab medallion is subject to the approval of the Mayor and City Counciland is subject to the following provisions:

a. Both the transferor and the transferee shall provide the Mayor and City Council witha sworn affidavit and bill of sale attesting to the transfer price or consideration.

b. Pay onto the Mayor and City Council a transfer fee equal to the greater of $500.00or 25 percent of the transfer price or consideration.

c. A right of first refusal by the Mayor and City Council of Ocean City to reacquire theusage rights of the medallion from the transferor for the proposed purchase price

less the transfer fee.

I / we hereby affirm or attest under the penalty of perjury, that the statements made below aretrue and correct to the best of my /our knowledge, information and belief.

I hereby affirm or attest that on this2 day of Fth 2015. I did sell Medallion No. 126 for the sum of $ fr m the seller named above.

Seller's Signature:

Seller' s Printed Name: k" L ID OYA- sWi)e-

Company Name: S V C Cry ( Independent / Fleet)

f qPhone #

I hereby affirm or attest that on this 2W day of b , 20 1S I did purchase MedallionNo. % for the sum of $ ? elv0 from the seller named above. A- 1

Administrative Use Only

I

Buyer: i odepCI iden% OWNER

Seller: I rdMelljenj OWNER

As a result of this sale, the Fleet

to Independent Ratio will be

Town of Ocean City MDREPRINT

CUSTOMER RECEIPT * e Oper: ;=' OS Type: iiC Drawer. 1Date: 2/ 2J/ 15 01 Receipt no: A90042

Desc- lotion ituantity AmountTM TAX MEDALL; ON RESALE

BASHIR TO SiDDIG

RESALE Of MEDALLION # 126

Tender detailO3 OVER COUNTER $ 1? 50. 00T,, ta1 tendered F1- 1,` a@. @@3otai [ aywf' nt

Time:

H V' u1i ' ND HAJE A MI trAY

Buyer's Signature:

00 CAP D L7 D Jof LJ' Ur )_! ( 1 JBuyer's Printed Name: Q.- V ft -f , S I D j ( ` ` ,) H G q e 15 , Y

Company Name: I I (f ( Independent / Fleet) % l 11Z-11 5 ee -5S / Tl/ f'l

f

Phone# td0 b (. 7 _ O

I ----- - - - - -- -- - -

conKELLY

CCM9itD - -- - - - - i

NOTARY Public" y

F- Apires

017

I I

L ----------------------------------------- I

R

(a)(1)

(2)

(b)(1)

(2)

(3)

(4)

(5)

(6)

(7)

a.b.

Sec. 102-32. - Requirements.

Operation of taxicabs.No taxicab shall be operated within the limits of Ocean City, Maryland unless it is licensed pursuant to this article or is licensed by some other governmental agency that is merely delivering people from the jurisdiction of such other governmental agency to Ocean City. No taxicab shall be operated without a medallion, in accordance with the provisions of this ordinance, when transporting passengers between points in Ocean City, a point in Ocean City to a point outside Ocean City, a point outside Ocean City to a point in Ocean City, or a point at an Ocean City owned facility to a point in or outside Ocean City.

Licensing procedure.The Police Commission is authorized to issue up to 175 taxicab medallions up to 85 percent to be issued to fleet holders and up to 15 percent to be issued to independent holders. Taxicab medallions shall be awarded by a process the manner of which is to be determined by the mayor and city council. Payment of the medallion price under the initial process shall be ten percent at time of award, ten percent on April 15, 20 percent on May 15, June 15, July 15 and August 15. If a payment is not made on a due date, the medallion is automatically revoked. Taxicab medallions awarded after the initial process shall be payable on or at time of award. Successful bidders shall provide the names and addresses used for the past five years of each member or stockholder of a corporate holder and the same information for the individual holders. Each member or individual must sign an authorization for the Police Department to perform a criminal background search and pay to the Police Department the requisite fee for such service. A holder of a taxicab medallion must have the taxicab fully operational under this article within 30 days of the successful bid or the medallion must be returned to the Police Commission without a refund. The Police Commission may extend the fine for up to ten additional days, per good cause shown by the holder If an operational taxicab license becomes inoperable and is not repaired and reinspected, replaced or transferred, as herein provided, within one year, the medallion must be returned to the Police Commission without a refund. A holder of a taxicab medallion may transfer the medallion to another vehicle owned by the holder, upon notification to the Police Department, provided that such vehicle meets all requirements of this article. If a taxicab medallion is paid in full, the holder of a taxicab medallion may transfer the taxicab medallion to another holder; provided however, that a fleet holder may transfer to either a fleet holder or independent holder and an independent holder may only transfer to another independent holder to maintain at least a 15 percent holder ratio to independent holders. Any transfer of a taxicab medallion is subject to the approval of the Mayor and City Council and is subject to the following provisions:

The proposed transferee must comply with subsection (3) of this section.

Page 1 of 3Municode

11/15/2012http://library.municode.com/print.aspx?h=&clientID=12833&HTMRequest=http%3a%2f...

c.

d.

(8)(c)

(1)(2)

(3)

(4)(5)(6)(7)(8)

(9)(10)(11)

(12)

a.b.

i.ii.iii.iv.v.

vi.(13)

Both the transferor and the transferee shall provide the Mayor and City Council with a sworn affidavit and bill of sale attesting to the transfer price or consideration. Pay onto the Mayor and City Council a transfer fee equal to the greater of $500.00 or 25 percent of the transfer price or consideration. A right of first refusal by the Mayor and City Council of Ocean City to reacquire the usage rights of the medallion from the transferor for the proposed purchase price less the transfer fee.

The annual renewal medallion fee shall be $500.00.No taxicab, licensed under this article, shall be operated without a taximeter operated in accordance with the provisions of this ordinance when transporting passengers between points in Ocean City, a point in Ocean City to a point outside Ocean City, a point outside Ocean City to a point in Ocean City, or a point at an Ocean City owned facility to a point in or outside Ocean City.

The Police Department will inspect, test, approve, and then seal the taximeter.The taximeter must be accurate, within an error in calibration of not greater than five percent, and in operating condition. The type of meter must be approved by the Police Department. The taximeter shall be mounted on the dashboard and connected to the transmission, speedometer cable or speed sensor in a manner approved by the Police Department and must not obscure the vision of the operator or present a hazard to the passengers. The lights in the taximeter must be on to indicate the meter is operating.The taximeter reading (fare) must be visible to the passengers at all times.A taxicab driver may not charge a fare in excess of the taximeter reading.A taxicab driver may not charge a fare if the taximeter is not operating during a ride.If the taximeter breaks down, is stolen, or becomes inoperable for any reason, the Police Department will do an inspection on the new or repaired taximeter within 48 hours of the request for inspection. It is unlawful for any person to tamper with or break the taximeter seal.It shall be unlawful for any person to operate any taxicab with a broken taximeter seal.The Police Department shall inspect the taxicab taximeter annually and may conduct random inspections as needed.It shall be unlawful for any taxicab to display, internally or externally, any advertising materials, except:

The name of the taxicab owner.Advertisement on exterior roof light, which does not exceed 39"L, 14"W and 15"H in size, and which is not:

False, misleading or deceptive;Sexually explicit or obscene;Violent in nature or illegal;Promoting tobacco products;Promoting gambling, except for Ocean Downs or the State lottery and kenoPromoting alcohol products.

Page 2 of 3Municode


KAllmondHighlight

(d)(e)

(f)

(g)

(h)

(i)

(j)

(k)

As of March 1, 2007 all taxicabs shall be equipped with a "driver needs help" or "panic" light pursuant to standards established by the Police Department.

A taxicab must have a minimum of four doors or be a minivan.A taxicab must have an operational heating system, and, if equipped with air conditioning the air conditioner must be operational. After March 31, 2010, no taxicab medallion will be issued for a taxicab which does not have an air conditioning system. All holders shall accept credit cards for payment of fares, provided that holders have until March 31, 2013 to be compliant.All taxicabs, licensed under this article, must be registered with the Motor Vehicle Administration of the State of Maryland. Vehicles must be registered in either the company name or the name of the business license holder. All taxicabs, licensed under this article, must file with the Town of Ocean City a certificate proving insurance coverage currently exists for the vehicle to be used as a taxicab at the time of the initial annual inspection. The coverage shall be for injury to or death of persons in accidents resulting from any cause of which the owner of the vehicle would be liable by law, regardless of whether the taxicab was being driven by the owner, employee, agent or lessee, and against damage to the property of another, including personal property, in the minimum amounts as required by the State of Maryland. The taxicab medallion holder shall have their insurance carrier name the Town of Ocean City as a "Certificate Holder" further requiring that the Town of Ocean City be notified of any cancellation or termination of insurance coverage. The cancellation or termination of any coverage or policy shall automatically terminate and revoke the taxicab medallion issued to the taxicab covered by such policy, unless another policy complying with the provisions of this section is provided and is in effect at the time of the cancellation or termination. All taxicab medallion holders, licensed under this article, shall establish policies and take action to discourage, prevent or correct violations of this chapter by taxicab drivers employed or contracting with the taxicab medallion holder. No taxicab medallion holder will allow a taxicab driver who is employed by them or whom is contracting with them to drive a taxicab, if the medallion holder knows or has reasonable cause to know that the driver has failed to comply with this chapter, any applicable local, state or federal law including any rules or regulations established by either the Mayor and City Council or the Police Commission. Every taxicab operating under this chapter shall be kept clean and sanitary according to rules and regulations which may from time to time be determined and adopted by the Police Commission. The Police Department shall ensure all taxicabs are inspected at least twice annually for compliance with this section. A taxicab medallion may be deactivated by its holder and stored at city hall for a maximum period of six months in a one year cycle. A taxicab medallion may be deactivated and reactivated one time with no fee charged, however any additional deactivation and reactivation will be subject to an administrative fee of $100.00 per vehicle per additional reactivation.

(Ord. No. 2000-11, 5-1-2000; Ord. No. 2004-4, 4-5-2004; Ord. No. 2006-6, 4-3-2006; Ord. No. 2006-25, 9-26-2006; Ord. No. 2010-1, 2-16-2010; Ord. No. 2010-5, 4-5-2010; Ord. No. 2010-21, 7-6-2010; Ord. No. 2010-31, 10-18-2010; Ord. No. 2011-20, 6-20-2011; Ord. No. 2012-12, 3-19-2012)

Page 3 of 3Municode



7. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Private Event Approval Request for 4 on 4 at the Shore

June 6, 2015

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa A. Mitchell, Private Event Coordinator RE: 4 on 4 at the Shore DATE: February 20, 2015

ISSUE(S): Request approval for a new event, 4 on 4 at the Shore, to take place on the beach Saturday, June 6 from 10am-8pm.

SUMMARY: This is a small-sided lacrosse tournament that will take place on a

maximum of ten 25 yard x 35 yard beach courts for participants aged 8 to adult. The event uses practice lacrosse balls, which are softer and lighter than standard lacrosse balls. They are made specifically for indoor training, safer play and slower speeds. A percentage of the proceeds made from this event will go to local lacrosse programs in and around Ocean City. The applicant requested to have four (4) rows of playing fields north to south on the beach between Somerset and Dorchester Streets; two (2) rows with two (2) fields east to west and two (2) rows with three (3) fields east to west. However, the Recreation & Parks Committee is concerned with the two (2) westernmost fields being too close to the Boardwalk and requests the applicant move them northeast to fall in line with the other four (4) fields. This would change their event site size from two (2) beach blocks to three (3) beach blocks. Because of the Ocean City Beach Patrols (OCBP) pre-employment physical skills evaluation, scheduled to take place on the beach at Dorchester Street on June 6, and request to make sure there is no hindrance with OCBP emergency access to the beach at Dorchester Street, OCBP requests the event move north of Talbot Street. Public Works will provide additional trash cans and Broyhill dumpsters within the event site.

FISCAL IMPACT: Potential revenue to the Town is $1,229.90, representing $925.00

in Private Event Fees and $304.90 in Town Asset and Support Fees. RECOMMENDATION: Approve the event as presented.


ALTERNATIVES: No staff alternatives suggested.

Agenda Item # 7A


RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator Butch Arbin, OCBP Captain

COORDINATED WITH: Scott Westcoat and Derek Wilson, ASG Events, LLC ATTACHMENT(S): 1) June 2015 Calendar

2) Event Summary and Departmental Comments 3) Asset and Support Fees 4) Application 5) Layout


1 2 PE PIS Volleyball

& Karaoke -

TENTATIVE

3

PE PIS Basketball

TENTATIVE

4

PE PIS Dodge

Ball - TENTATIVE

5

PE Longboard

Challenge

PE PIS Tennis -

TENTATIVE

6

PE Longboard

Challenge

PE 4 on 4 at the

Shore TENTATIVE

PE KGBA -

TENTATIVE

7

PE Longboard

Challenge

PE PIS Karaoke -

TENTATIVE

PE KGBA -

TENTATIVE

8 9

PE PIS Volleyball

& Karaoke -

TENTATIVE

10

PE PIS Basketball

TENTATIVE

11

PE PIS Dodge

Ball - TENTATIVE

Air Show Practice

12

PE PIS Tennis -

TENTATIVE

Air Show Practice

13

PE Sand Duels

TENTATIVE

PE Air Show

PE KGBA -

TENTATIVE

14

PE Sand Duels

TENTATIVE

PE Air Show

PE PIS Karaoke -

TENTATIVE

PE OC Cruzers

TENTATIVE

PE KGBA -

TENTATIVE

15 16

PE PIS Volleyball

& Karaoke -

TENTATIVE

17 18

19

20

PE Beach 5 -

TENTATIVE

21

PE Beach 5 -

TENTATIVE

22 23

PE Firemens Pipe

and Drums

24

PE Firemens

Parade

25 26 27

Arts Alive

28

Arts Alive

PE OC Cruzers -

TENTATIVE

29 30

2015

June

- 1 -

4 on 4 at the Shore

While this event is new for 2015, the event organizers have been producing the Sand Duels Beach Soccer Tournament, which will celebrate its 20th anniversary this June.

Application Received November 11, 2014 Date Returned from all Departments December 30, 2014 Private Event Fees - $925.00


Concessions Fee - $75.00

City Space Use Fee - $750.00 ($250.00 per block/per day, 3 blocks/1 day)

Town Asset & Support Fees $304.90 (see Asset & Support Fee attachment) Total Fees Paid to Town - $1,229.90

Event Summary

New Event

Date June 6, 10am-8pm

Set-up June 5, 5pm-8pm

Breakdown June 6, 8pm-10pm

Location Originally requested the space of beach located between Somerset and Dorchester Streets. The area will begin 75 feet off the Boardwalk and end before the blue boxes. Beach Patrol access to Dorchester Street will be clearly marked, monitored and not interfered with. Staff suggests an alternate location on the beach

Description Small-sided lacrosse tournament that will take place on a maximum of ten 25 yardx35 year beach courts. Each team is guaranteed three (3) games in which the winners will stay on their court until they lose. The losing team may get back in line for another attempt. Teams will consist of no more than four (4) players and two (2) substitutes.

Supplies provided by applicant With the exception of TBD sponsor related items, court lines, corner flags, 3x3 LAX goals, tents, signage, PA system, and registration materials.

Crowd Control Procedures participants will play their games within a designated block of time (4-1/2-5 hours), which will be broken into am and pm shifts. Qualified staff are employed for the entire weekend for crowd control. If needed, private security or off-duty police will be hired.

Parking Needs Parking arrangements have been made for all event staff and cargo van. Participants are responsible for their own parking needs.

- 2 -

Medical Assistance Will employ a certified athletic trainer for the weekend

Rain Policy Rain or shine, but play will be postponed for lightning and thunder

Solid Waste Plan Use existing trash containers on-site. All team representatives will be issued a 40 gallon trash liner. Event personnel is responsible for monitoring and cleaning the event area. Request trash cans and 8 yard dumpsters be placed near the event area before the start of the tournament. Will also hire staff to handle all waste/recyclables through the event.

Comfort Station Plan Public Facilities

Concession Sales Lacrosse related apparel

Revenue Generation This is a for-profit event in which a portion of the proceeds will benefit Lacrosse programs throughout the state of MD.

Prizes/Awards Each participant will receive a t-shirt, LAX stick and goodie bag. Winners of each age group and skill set will be awarded plaques or medals. Merchandise prizes will be determined by our sponsors.

Expected number of Participants 450-500

Expected number of Spectators 800-1,000

Assistance and Supplies needed from the Town Waste removal. If necessary, a certified paramedic and/or ambulance as well as an off-duty officer for overnight security.

Prior Event Information The applicant has produced many events of this nature, including the Sand Duels Beach Soccer Tournament which is scheduled to take place in Ocean City June 13-14. This will be its 20th Anniversary.

Staff Comments

Recreation & Parks

At first glance no concerns and no tasks for Recreation and Parks. Please note, however, the Town of Ocean

City is a bargain for tournaments on the beach and this event states that a portion of the tournament

proceeds will benefit local lacrosse programs throughout Maryland. Would like to see some of that money

directly locally, either to our local recreation and parks department programs, to local recreationally based

club teams (beach and coastal) and/or towards the Stephen Decatur High School lacrosse teams, or a

scholarship. The event organizer was contacted and stated this organization would love to give back to the

local programs in and around Ocean City. For past tournaments they have used volunteers from those

programs for labor and staff throughout the weekend. Ive forwarded his information to Susan Petito to follow

up.

Beach Patrol

Its imperative the event not interfere with the normal patrolling of the beach for safety. The event must set-

up at least 30-feet from the easternmost edge of the Boardwalk/concrete pad to allow OCBP vehicles to

traverse the beach. The event organizer must also establish east/west lanes so OCBP may move from the back

of the beach to the waters edge. The easternmost field should allow for a buffer zone between the game play

and those beach patrons not affiliated with the event, so an out of bounds ball does not strike an unsuspecting

person. The event organizer must take responsibility to keep these areas open and that their spectators do

not set up in these areas. They should set up the southernmost field north of the Dorchester Street Beach

Access so they do not interfere with OCBP emergency beach access. Lastly, if OCBP clears the beach for

- 3 -

lightning, the playing area must also be cleared until OCBP allows for a safe return to the beach. The event

cannot span the beach at Dorchester Street for two (2) reasons. One (1), it will affect beach access for beach

patrol and two (2), pre-employment physical skills evaluation is to take place on the beach next to the

Boardwalk at Dorchester Street on the same day as this proposed event. Request the event move the entire

set-up north of Talbot Street. The event will still have plenty of space and will not cause any issues. The event

organizer was contacted and stated started this event on the beach at Talbot Street and going north is not an

issue.

Risk Management



Police

The application references loading/unloading at Dorchester Street. Must avoid blocking OCBPs access to the

Boardwalk/beach from Dorchester Street. Application makes mention of the possibility of using off-duty

police officers for this event, which may not be possible through the agency, due to manpower needs during

the summer months. The event organizers are welcome to contact Ms. Karin Scott to request secondary

employment through our agency, but it may not be approved. Outside security may be necessary if deemed

needed by the event organizers.

Public Works

Will provide the event organizer with trash cans throughout the event footprint along with an 8-yard Broyhill

dumpster to be switched out every evening. The event organizer should provide their own trash bags as

needed for their event. If the event organizer contracts for several port-o-lets, they need to provide the exact

location. Please note the event organizer did not ask for any parking passes for this event. Other than what is

noted, no issues with granting approval of this event.

Transportation, Tourism, Fire Marshal, Convention Center, and Emergency Services


DRAFT

Town of Ocean City Event: 4 on 4 at the Shore Attachment AAsset Rate Schedule - Events Start Date: 6-Jun-15 End Date: 6-Jun-15 Update:8/12/14

PER DAY/TASK




55 Gln Trash Container (/day) 2.00$ 5.00$ 1.00 16.00 80.00$ $80.00 -$

Broyhill Box (/day) 25.00$ 1.00 2.00 50.00$ $50.00 -$

ACTIVE HARDWARE/EQUIP.



LABOR POSITIONS



Supervisor 36.06$ 54.09$ 1.00 36.06$ $36.06 -$

TOTAL RAW COST 304.90$

M&CC MANDATED CHANGE $304.90






PRIVATE EVENT APPLICATION Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE: $100.00 For Profit Applicants, $25.00 Non-Profit Applicants RETURN APPLICATION TO: Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 [email protected] This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Private Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment. 1. TITLE OF EVENT: ________________________________________________

2. IS THIS A NEW EVENT? ___________________________________________

Page 1 of 8

3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR

3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES

FOR THE NEXT 3-YEARS: ____________________________________________

4. STARTING & ENDING TIMES OF EVENT: _______________________________

5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

6. PROJECTED CLEAN-UP DATE (S) & TIMES: _____________________________

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): _____________________________________________

_____________________________________________________________________

_____________________________________________________________________

8. APPLICANTS NAME: ________________________________________________

9. ORGANIZATION REPRESENTING: _____________________________________

_____________________________________________________________________

10. MAILING ADDRESS: _________________________________________________

_____________________________________________________________________

11. WORK PHONE: ____________________ HOME PHONE: ____________________

FAX: _________________________ EMAIL: _______________________________

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF

PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH

DOCUMENTATION? ____________________________________ IF NOT, WHY?

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:

_____________________________________________________________________

14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:

_____________________________________________________________________

_____________________________________________________________________

15. COORDINATORS CONTACT INFORMATION IF DIFFERENT THAN

QUESTION 11: HOME: ____________________WORK: ____________________

FAX: _____________________________ CELL: __________________________

E-MAIL ADDRESS: __________________________________________________

OTHER: _____________________________________________________________

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________*If more space is needed, please attach additional pages to the back of this application

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________

_____________________________________________________________________

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE

SUCH ACCESS? __________________ IF SO, WHERE? ____________________

_____________________________________________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,

EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,

etc.): ________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,

SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED

DIAGRAM AND DESCRIBE HERE: _____________________________________

_____________________________________________________________________

_____________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO

EMPLOY: ___________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS (Be aware that additional charges may be assessed.): ____

_____________________________________________________________________

_____________________________________________________________________

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23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?

__________ IF SO, WHAT TYPE? __________________________________

_____________________________________________________________________

_____________________________________________________________________

24. WHAT IS YOUR RAIN POLICY? ____________________________________

_____________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING

OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT

(TOILETS, HAND WASHING, ETC.)? ________________________________

_____________________________________________________________________

_____________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &

QUANTITIES): _______________________________________________________

_____________________________________________________________________

_____________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ______________

IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________

_____________________________________________________________________

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

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31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? __________________ Please forward a copy of the approved One Day Raffle Permit to the Private Events Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________ Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the Private

Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?

_________________ Please forward a copy of the approved Air Support/Air-Inflated Structures Permit to the Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________ Please forward a copy of the approved Bonfire Permit to the Private Events Coordinator.

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________ Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit to the Private

Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES

AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include

beverage type, quantities, drink sizes, location, etc.): __________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________Please forward a copy of the approved One Day Alcohol Permit to the Private Events Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________

38. EXPECTED NUMBER OF SPECTATORS: ________________________________

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE

APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.

HAVE YOU DONE SO? _____________WHO DID YOU CONTACT?

_____________________________________________________________________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM

THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is

required for each major end-item borrowed from the Town of Ocean City):

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

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41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY

OBTAINED TIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY

TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved MDOT Highway Permit to the Private Events Coordinator.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING

THE PARADE ROUTE: _______________ DESCRIBE: ______________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE

(5) YEARS: __________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and

comply with the Town of Ocean Citys sponsorship policy. The application will not

be approved without sponsors. If no sponsors, please state No Sponsors in area

provided below.): ______________________________________________________

____________________________________________________________________

____________________________________________________________________

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS

APPLICATION: ______________________________________________________

_____________________________________________________________________

_____________________________________________________________________

.

46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE

SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,

STAGE, CONCESSIONS, COURTS, BANDS, ETC.

IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______ An event diagram MUST be included for an event to be considered.

Page 6 of 8

INSURANCE REQUIREMENT:

For the protection of the public and the Mayor and City Council, the applicant shall obtain, at the applicants own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION

____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY

(30) DAYS PRIOR TO THE EVENT COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid, Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions. APPLICANTS SIGNATURE____________________________DATE______________

MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time. APPLICANTS SIGNATURE___________________________DATE_______________

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LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code. APPLICANTS SIGNATURE___________________________DATE_______________ HOLD HARMLESS CLAUSE: Permitee (organization/applicant) shall assume all risks incident to or in connection with the permitee activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitee activity or the conduct of Permitees operation. Permitee hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitee activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitee or its officers, agent and employees. APPLICANTS SIGNATURE___________________________DATE_______________ PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees

March 2 2015 Complete Agenda

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