Local Government Procurement Special · buildings back to life. Parkside involved the creation of a...
Transcript of Local Government Procurement Special · buildings back to life. Parkside involved the creation of a...
Local Government Procurement Special
With Worcestershire County Council, Worcestershire Health and
Care NHS Trust, West Mercia Police & Place Partnership Ltd
Tuesday 19 September 2017
Keeping it Local
Helping You to Help Us
David Griffiths
Strategic Procurement Manager
Commercial & Change
Worcestershire Council Council
What we are Looking for from suppliers
Cost
Service
Quality
Assurance of supply
Innovation & Technology
Current and future price based on
cost reduction approach
New goods/ services roadmaps
Market driven innovation
Supplier supported innovation
Available capacityAbility to ramp up & ramp down capacityFinancial stability
Lead-times e-Commerce KPI management Continuous improvement
Meeting specificationsR & D investmentreliability
Price
Drift
Price
Down
Cost
Down
Cost
Out
Supplier Pricing
Behaviour
Underlying
Supplier Cost
Structure
Time/Phase
Tactical price
management
measures
Strategic
cost focus
Danger Zone!
Risk to
supplier
sustainability!
Lose-
Win?Win-
Lose?Win-Win
Break-
through
Sustainable
price
reduction
trajectory in
line with
underlying
cost structure
Cost Out not Quality
Future
significancelow high
low
hig
h
Present
significance
Product/Service
competence
Process
competence
Project management/
Sub-supplier management
Customer
Management
Ability to react
Quality level
Image,
size
Integration
capability
Cost transparency
Team
ability
Innovation
& Know-how
How suppliers will be measured in the future
Success Criteria
Our Targets/Strategies
1. Operate within resources
2. Best cost & value
3. Maintaining independence
4. Customer Service
5. Innovation leadership
6. Focus on core services
7. Reducing time to customers
8. Quality and reliability
9. Complexity containment
10. Steady improvement in efficiency/cost reduction
11. Sustainability
Successful Suppliers Will Have
Profitability, growth potential, financial capacity
Best-in-class (Technology, Quality, Productivity ...)
Balanced customer portfolio
Proximity to market & customers, appropriate size & match
Technical excellence/Know-how, R&D resources
Complementary competences, integration capability, take over responsibility, project management
Customer orientation, promptness, flexibility
Quality management, safeguarding, stable processes
Systems capability, project management
Continuous improvement, process & service standardisation, e-business
Environmentally & socially acceptable products & services
Preparing for the Future
• Us
Will be working with the local supply base to prepare
for the future
Developing requirements around capabilities
Advance notification of opportunities
• You
Pro-active
Creative
Innovative
Responsive
Offer added value solutions - Not just the same
Thank you
www.worcestershire.gov.uk
10
Adult Social Care
Ensuring the people of Worcestershire can lead Healthy and Independent lives
www.worcestershire.gov.uk
www.worcestershire.gov.uk
• 1,900 people receive Nursing or Residential Care
• 2,600 people receive Domiciliary Care
• 1,200 people receive Direct Payments
• 26,881 referrals per annum
• Approximately 1,275 adults (aged 18 – 64) with a
learning disability getting long term support from the
Council
• 2,342 Safeguarding Alters – 64 assessed as High Risk
during 16/17
• Prevalence of depression is significantly
higher in Worcestershire than England, at 9%
• Work with 500 providers 325 of which are CQC
registered
www.worcestershire.gov.uk
Significant Challenges
• Demographics
• Budgets!
• More people with more Complex needs (e.g. Dementia, Bariatric)
• More long term Learning Disability services
• Recruitment and Retention
• Provider market under pressure
• Better Care Fund including discharges
• More responsibilities, less funding
• Who pays? (e.g. NHS)
14
www.worcestershire.gov.uk
• Commissioning for outcomes
• More partnership working
• Colocation eg Health
• Supporting people’s strengths and
independence eg. 3-conversation
model
• Supported employment
New ways of Working
www.worcestershire.gov.uk
• Used for Domicilary Care
• Significantly increased number
of providers
• More flexible way of procuring
• Continuous opportunity for
providers
• Rules and robust Quality
Assurance still applies
Dynamic Purchasing
www.worcestershire.gov.uk
• Most people pay (part of) their
own care
• Many people now receive a
Direct Payment that they can
use flexibly
• Your Life Your Choice one of
the ways that providers can
“advertise”
Self funders
www.worcestershire.gov.uk
Supported Employment Service“People with a Learning Disability will have access to an
enhanced employment pathway in Worcestershire”
• 1253 people in Worcestershire
• Now 6.78 % - 85 people are in employment and supported by the service
• Aim 10% - 125 people in employment by 2018
• WCC offering paid employment opportunities
• WCC working with NHS Trust to create and support paid employment opportunities
Help us create more employment opportunities
• July 2017 WCC launched “Work Exchange” Programme - working in partnership with Care Providers to identify part time employment opportunities
• Roll this out to business and suppliers
18
www.worcestershire.gov.uk
Directorate of Adult Services
• Your Life Your Choice: https://ylyc.worcestershire.gov.uk/
• Elaine Carolan – Interim Strategic Commissioner – [email protected]
• Supported Employment –[email protected]
20
GPMS MARKING
TitleSub title
FinditinWorcestershireWorking with West Mercia Police
NOT PROTECTIVELY MARKED
GPMS MARKING
3 work streams:• Police Redesign
• Technology Enabled Change
• Services to Policing
Change Programme vs. the day job
A little context…
There is also a large body of
commissioning work undertaken by the
Office of the Police & Crime Commissioner
GPMS MARKING
How we are changing to work
better with the market• Restructure of the procurement function
– Business Services (OPCC)
– Operational Services (Fire & Rescue)
– ICT (educing base costs)
• Alignment to work streams
• Improving commercial knowledge and thinking (language)
• Taking a more dynamic approach to market segmentation
• Working with regional and national partners inc. Fire & Rescue and Criminal Justice entities
• Redesign of the guidance and documents we provide
• Better early market engagement
• Utilisation of more novel routes to market
GPMS MARKING
What are we looking for from our
Suppliers?• Understanding the Police as a client
– Beyond cost!
– Focus on outcomes/solutions
– Resilience (i.e. Forensics, medical services)
– Ability to flex with change
– Bring innovation to the table
– Compliance i.e. Vetting, codes of conduct, type approval Forensic Regulator etc.
– Equalities Duties (Stonewall)
– Social Value (increasingly)
…and very occasionally that you bear with us…
GPMS MARKING
Potential Opportunities
• Creative Design agencies
• Marketing agencies
• Specialist print
• Agency Staff
• Vehicle decontamination
• Victim awareness courses
• Polling/Market Research organisations
• Spectacles
• CCTV Equipment Purchase
• Apprenticeships
• Laundry services
GPMS MARKING
Useful linkshttps://bluelight.eu-supply.com/
https://www.westmercia.police.uk/home
Useful contactsAnn Church – Head of Contracts & Procurement
Richard Walden – Procurement Manager
Diane Davies - Procurement Manager
Martin Kane - Procurement Manager
Working together for outstanding care
Optimising NHS Procurement Opportunities
Working together for outstanding care
Worcestershire Health and Care NHS Trust
… “How can our teams help YOU”?
…“Let’s take a fresh look …. ”
…“National initiatives meeting
Local needs?”
Working together for outstanding care
Our Organisation …
Working together for outstanding care
This is our Procurement Team … Jeremy Pewton
Head of [email protected]
Cheryl WoodsSenior Buyer
James DempseySenior Contracts Officer
David BriggsBuyer
Joe StanleyProcurement Officer
[email protected]://www.hacw.nhs.uk/our-
services/procurement/- 01905 681931
Working together for outstanding care
Trust Financial Limits
Working together for outstanding care
We make sure Procurement within the Trust is in
accordance with:
• Trust Standing Financial Instructions
• UK & EU law on Public Procurement
• Government Guidance
• Best Practice
• Trust Policies and Procedures
Procurement: We act as ‘Gatekeepers’ for the Trust
What Do We Do?
Working together for outstanding care
• The Law (Public Procurement Regs / EU)• Value for Money (VfM)• Public Purse• To abide by Trust Governance• Quality Assurance • Savings (CIP)
Poor Procurement = Poor Trust Financial Performance
Why Do We Do It?
Working together for outstanding care
Operations:
• NHS Supply Chain (stock) ordering• NHS SBS i-Proc (non-stock) ordering (e-Catalogues!)
Tendering – Contracts:
• National / Regional Framework Contracts:- NHS Supply Chain - ESPO (Eastern Supplies Purchasing Organisation), NHS Procurement Hubs (SBS, HT E)
- Crown Commercial Services (CCS)
• ‘Local Tenders’ (formal contract)
• ‘OJEU Tenders’ (formal contract)
… “How Do the Trust Order”?
Working together for outstanding care
Principles:
• Fair and equitable
• Objective
• Non-discriminatory
• Transparent
• Robust and defensible
• Auditable
Competitive Tendering Exercise
Working together for outstanding care
Defined by process:
• Establish requirement
• Advertise
• Invite participants
• Pre-qualification
• Tender
• Evaluation
• Award
Competitive Tendering Exercise
Working together for outstanding care
The Specification must suit the requirement, not over or under specified
Standards are checked for every item purchased through procurement, for example, for furniture:
Fire standards, FSC for timber, BS/ISO for strength and durabilityFunctional, performance, electrical, manufacturing or environmental
The item must be FIT FOR PURPOSE
The Specification
Working together for outstanding care
Local Supplier / Contracts
Working together for outstanding care
… “Closing remarks”
Any Other Business
…any final questions
Thank you very much for your interest and
support today.
Working together for outstanding care
• https://www.youtube.com/watch?v=IIpfNe
Kz9Ck
• https://www.youtube.com/watch?v=vRtizE
HU2aE
Creating Inspirational Environments
Ian Edwards – Director, Property OperationsFinditinWorcestershire Breakfast Meeting
Tuesday 19 September 2017
An Introduction to Place Partnership
Place Partnership
Efficiency in Energy Utilisation
Efficient Facilities Mgt
for Business
Driving Valuefrom Real Estate
Efficiencies in Space Utilisation
Facilitating Change in Public Service
Delivery
Innovation in Property Mgt
Solutions
Enabling Effective Project Delivery
Our Board
Our Management Team
Managing Director
Andrew Pollard
Director -Property Operations
Ian Edwards
Executive Assistant / Assistant Co. Sec.
Susan Newman
Director – Strategic Asset Management
Paul Jenkins
Associate Director -Property
Management
David Squires-Clark
Associate Director -Project Management
Paul Thatcher
Associate Director -Facilities
Management
Lee Haury
Finance Director &
Head of Group Services
James Devereux
Associate Director -Group Services
Penny Unwin
HR Director -
Melanie Ganderton
Place Partnership provides specialist property and facilitiesmanagement services for 240 schools including County Councilmaintained, academy, free and church schools. Many of ourChartered Building Surveyors and Chartered Quantity Surveyorseach have over 10 years schools sector experience and are able toapply their expertise in delivering cost-effective and responsivesolutions.
Sector Experience – Case Studies
Education Multi-Agency
Place Partnership has significant experience in bringing redundantbuildings back to life. Parkside involved the creation of a newlibrary facility and multi-agency from a derelict grade 2 listed schoolin a town centre location. A successful co-location, this has resultedin a release of capital receipts of circa £3.5m.
Sector Experience – Case Studies
• Joint venture with District Council• Redevelopment of contaminated land• Land release for new Waitrose• Significant operational efficiencies• Completed on time: November 2016 (11 month build)
Specialist PropertiesPlace Partnership builds on a strong heritage of delivering highlyspecialised properties and services. A recent example includesdeveloping plans for a new joint operational command andcontrol centre at Hindlip Hall, Worcestershire. This will be abuilding of national strategic importance and will showcase co-location and operational efficiencies drawing on our townplanning, building surveying, quality surveying and projectdevelopment expertise.
Evesham Fire Station
Sector Experience – Case Studies
Facilities Management
Place Partnership provides specialist Facilities Managementservices to a range of public sector partners. This is delivered byin-house specialists and a vast network of FacilitiesManagement service providers.
Sector Experience – Case Studies
• Multi-Agency Hub Project: Council, Police, Fire• One Public Estate• Opportunities to drive change in public service delivery
• Ground breaking, Place Review work completed - Redditch• Financial analysis provider for key projects• Regeneration opportunities available to create hundreds of
jobs, enhance service and redevelop the Public Estate
One Public Estate Hereford
Sector Experience – Case Studies
Carbon and Energy ManagementWorking in partnership with our clients we develop bespoke, longterm energy saving and low Carbon strategies.This includes: Identifying energy saving opportunities through sitesurveys and data analysis, along with establishing a business caseand funding routes to install energy efficient measures andRenewable Technology. Place Partnership’s IT based energymanagement dashboard tool enables clients to identify energy andcost savings along with benchmarking performance against similarbuildings.
Renewable Energy ProjectsPlace Partnership offers a strong track record of projectmanagement and implementation of renewable energy projects.A recent example has been the installation of a 30 kWp 120Solar Panel array at Abbey Stadium and a 28 kWp 112 Panelarray at Crossgate depot in Redditch, along with Electric vehiclecharging points. The Solar arrays will generate enoughelectricity to power the equivalent of 12 houses and save 20tonnes of CO2 per annum.
Future Opportunities
Next Steps
• Economies of scale• SMEs• Compliance• Energy management and sustainability• BIM• Space utilisation
Full details for each can be found on the event listing on
FinditinWorcestershire or ask a member of our team.
WINN Wednesday – 27 September - WINN will be shining a light on to ‘Harvest Fest’
where they will bring together another diverse range of innovators and speakers who will
enthuse and amaze with their stories
Supplier Event – 29 September - Worcestershire County Council will be hosting a
networking event to enable main contractors and local SME's to meet prior to the tender
period for the Infrastructure Engineering Term Contract
Innovation Worcestershire – Dissemination and Networking Event – 2 October
Thrive, Strive, Survive – Worcs Business Central Conference – 7 November
What events are coming up?
Full details can be found on the event listing on FinditinWorcestershire or
ask a member of our team.
And FinditinWorcestershire’s next event: BOOKING NOW OPEN
Thursday 17 October 2017 - Winning sales through tenders
Is your tender response missing the mark or do you have an important tender to
submit and just don’t know where to start?
Join us on 17 October for essential advice on how to coordinate, review and enhance your
bid response to increase your chance of success.
Collaboration is Key:
Help grow a business community where our
members buy Worcestershire first!
Developed By Supported By
@finditinworcs
Finditinworcestershire.com