Linda D. RobertsonAssociate Executive Director for

Business

What’s New - Policy 9.10.7State Series Entry Fees

Permitted for Tennis & Golf – No Financial Reports

Allowed under certain conditions with PRIOR WRITTEN permission:Cross Country – when venue won’t allow ticket salesSwimming/Diving – when pool is rentedMust include fees as revenue on financial reportMust attach proof of permission (copy of letter or email

giving PRIOR approval)

What’s New - Policy 9.10.7State Series Sharing of Losses with Participants

New language formally approves a current practice

DISTRICT LEVEL Only:May prorate loss with participating schoolsMust be authorized in District PlanningFinancial Report must include copy of

District Planning Minutes showing approval to prorate loss

What’s New - Policy 9.5.1.3 Tournaments

ALL are Sanction Fee - No Financial Reports

Boys WL, Track & Field, Cross Country, Swimming & Diving NO FEE, no sanction needed up to 4 teams$50 (up to 16 teams); + more if additional

teams

What’s New - Policy 7.2.4 Classics

Now permitted for– Tennis, Golf, Bowling, Flag FB, Water Polo, Boys VB, Lacrosse, Girls WL

No Fees, No Financial Reports, No Sanction Process

What’s New – Policies 9.7 & 9.8 State Series Ticketing & Re-entry

Armbands permitted in place of ticketsIf use tickets, hand stamps allowed for re-

entry (host determines policy)

What’s New – Policy 9.10.6State Series Hosting at Multiple Sites

Submit ONE combined Financial ReportProfit/Loss is sum total, not each site standing

aloneDistrict Events – District Planning Meeting can

specify splits and how to share lossRegion Events – Primary host is responsible for

losses and how to split profits to sites

Recommend: Host specify to satellite sites to send FN2 form and ALL profit to Host; Host then can consolidate and redistribute profits or pay for loss to satellite sites

REMINDERTo Waive Ticket Price for State Series

Must get PRIOR WRITTEN permissionMust attached copy of permission letter to

FinancialsEvent is not eligible for loss reimbursementMust submit Financial Report even if

admission is free

REMINDERPrior Written Permission Needed for:

Claiming facility rental as host expense on State Series

Charging less than $4 for a FB Classic

Charging district trophies as Host Expense

REMINDERTrophies – when to claim as expense

Policy 9.10.8 – formalizes in one place (current practice)

DISTRICT LEVELMay claim expense – If approved at District Planning,

and Host must attach copy of invoice to FN2 ReportFootball Only – FHSAA provides

REGION LEVELCan NOT be claimed as host expense (schools purchase)Football Only – May be claimed as host expense

The Trophy Shop is exclusive provider

Events That Do Not Pay Fees to FHSAAAny event including Classics, Tournaments,

and State Series in the following sports:Tennis, Golf, Bowling, Flag FB, Water Polo,

Boys VB, Lacrosse, Girls WLState Series in sport of Boys WLRegular season competitions (unless holding

a tournament – see Policy 7.1.2 for definition)

Member Fees

Member Fees DUE September 30

Fee has three parts:1. Membership Fees – REDUCED 50% for 2012-13

High Schools: $165 Min - $550 Max ($0.275 per grade 9-11)

Middle Schools : $1102. Legal Fees: $167 High School

$25 Middle School3. FIAAA membership = $25 collected by FHSAA

Financial FormsUse for Events Requiring % of Gate to FHSAA

On FHSAA Website, Not C2CForms must be mailed, not submitted on

C2CFB 3 – Football Bowl Game

FB 4 – Football ClassicsFB 5 – Football State Series

FN 2 – Sanctioned Sports State SeriesFN3P – Financial Report – 3rd Party Promoted

Most Common Penalties & Fines 2,800+ fines issued in 2011-12 = $332,135

10-11 11-12 Cost PerMissing Rules Clinics 830 823 $50

Late State Entry Lists 689 800 $50 +

Conduct Fines 477 539 $100 +

Missing Dist Planning Mtg 191 279 $50 - 100

Recruiting & Eligibility 220 217 $100 +

Failed to report scores 131 185 $50

Prevent Fines 75% of all fines are PROCEDURAL

29% of all fines were missed Coaches

Clinics 28% of all fines were for missing

deadline on State Series Entry Lists 10% of fines were for missed Planning

meetings 8% of fines for not Reporting Scores on

time

History of Fines to Member Schools

FY 2008 $521,475FY 2009 $321,635FY 2010 $339,919FY 2011 $497,800

FY 2012 $332,135

2012-13 Projected Revenue$5,141,640

2012-2013 Projected Expenses $5,141,640

Did You Know?Team Payouts for State Finals have

increased $94,000 (38%) over last 2 years?

A Few Examples:Girls VB was $9,734; Now $33,854Boys Soccer was $16,761; Now $26,255Softball was $13,317; Now $24,761

Did You Know?Over the past 2 years, FHSAA has

redirected significant funds to schoolsA Few Examples:Football Classics pay FHSAA $54,000 Less Membership Dues are $215,000 LessFHSAA share of District & Region is $20,000

Less

Did You Know?Over the past 2 years, FHSAA has

significantly increased revenue from State Championships to give financial improvements to members?

A Few Examples:Competitively bid EVERY Venue ContractSet goal of retaining 100% of gateWas successful in changing business “mind

set” of Championships

Did You Know?State Championships can bring in MILLIONS

to a community? Hosts eligible for tourism grants, local

sponsorships, concession sales, parking, hotel royalties & grants

Estimated Community $ Impact

Football$3,362,000

Soccer $ 907,000Track $ 893,000

Financial Goal

“Fund the organization with 100% ticket sales from State Finals, Sponsorships, Media contracts, and Royalties so there is No Financial Burden to our Schools”

Financial Goal - Strategies1. Use Profit Sharing Model with Members –

return or reduce fees when profits occur2. Fund the Organization through:

Corporate Sponsors State Series Events Merchandizing Media Contracts Fees for Services (i.e. Officials Training) Minimal Membership Dues

($10+FIAAA+Legal)3. Decrease reliance on revenue sharing from

school events during regular season

Financial Goal - Strategies4. Pay full formula on team travel for state finals5. Issue fines for most serious violations of “fair

and equitable play” and use fines to offset cost of enforcement

6. Use conduct fines for scholarships and recognition

7. Seek alternate methods of enforcement when fines do not result in compliance

8. Maintain a 1 year operating reserve for financial stability