What’s New - Policy 9.10.7State Series Entry Fees
Permitted for Tennis & Golf – No Financial Reports
Allowed under certain conditions with PRIOR WRITTEN permission:Cross Country – when venue won’t allow ticket salesSwimming/Diving – when pool is rentedMust include fees as revenue on financial reportMust attach proof of permission (copy of letter or email
giving PRIOR approval)
What’s New - Policy 9.10.7State Series Sharing of Losses with Participants
New language formally approves a current practice
DISTRICT LEVEL Only:May prorate loss with participating schoolsMust be authorized in District PlanningFinancial Report must include copy of
District Planning Minutes showing approval to prorate loss
What’s New - Policy 9.5.1.3 Tournaments
ALL are Sanction Fee - No Financial Reports
Boys WL, Track & Field, Cross Country, Swimming & Diving NO FEE, no sanction needed up to 4 teams$50 (up to 16 teams); + more if additional
teams
What’s New - Policy 7.2.4 Classics
Now permitted for– Tennis, Golf, Bowling, Flag FB, Water Polo, Boys VB, Lacrosse, Girls WL
No Fees, No Financial Reports, No Sanction Process
What’s New – Policies 9.7 & 9.8 State Series Ticketing & Re-entry
Armbands permitted in place of ticketsIf use tickets, hand stamps allowed for re-
entry (host determines policy)
What’s New – Policy 9.10.6State Series Hosting at Multiple Sites
Submit ONE combined Financial ReportProfit/Loss is sum total, not each site standing
aloneDistrict Events – District Planning Meeting can
specify splits and how to share lossRegion Events – Primary host is responsible for
losses and how to split profits to sites
Recommend: Host specify to satellite sites to send FN2 form and ALL profit to Host; Host then can consolidate and redistribute profits or pay for loss to satellite sites
REMINDERTo Waive Ticket Price for State Series
Must get PRIOR WRITTEN permissionMust attached copy of permission letter to
FinancialsEvent is not eligible for loss reimbursementMust submit Financial Report even if
admission is free
REMINDERPrior Written Permission Needed for:
Claiming facility rental as host expense on State Series
Charging less than $4 for a FB Classic
Charging district trophies as Host Expense
REMINDERTrophies – when to claim as expense
Policy 9.10.8 – formalizes in one place (current practice)
DISTRICT LEVELMay claim expense – If approved at District Planning,
and Host must attach copy of invoice to FN2 ReportFootball Only – FHSAA provides
REGION LEVELCan NOT be claimed as host expense (schools purchase)Football Only – May be claimed as host expense
The Trophy Shop is exclusive provider
Events That Do Not Pay Fees to FHSAAAny event including Classics, Tournaments,
and State Series in the following sports:Tennis, Golf, Bowling, Flag FB, Water Polo,
Boys VB, Lacrosse, Girls WLState Series in sport of Boys WLRegular season competitions (unless holding
a tournament – see Policy 7.1.2 for definition)
Member Fees
Member Fees DUE September 30
Fee has three parts:1. Membership Fees – REDUCED 50% for 2012-13
High Schools: $165 Min - $550 Max ($0.275 per grade 9-11)
Middle Schools : $1102. Legal Fees: $167 High School
$25 Middle School3. FIAAA membership = $25 collected by FHSAA
Financial FormsUse for Events Requiring % of Gate to FHSAA
On FHSAA Website, Not C2CForms must be mailed, not submitted on
C2CFB 3 – Football Bowl Game
FB 4 – Football ClassicsFB 5 – Football State Series
FN 2 – Sanctioned Sports State SeriesFN3P – Financial Report – 3rd Party Promoted
Most Common Penalties & Fines 2,800+ fines issued in 2011-12 = $332,135
10-11 11-12 Cost PerMissing Rules Clinics 830 823 $50
Late State Entry Lists 689 800 $50 +
Conduct Fines 477 539 $100 +
Missing Dist Planning Mtg 191 279 $50 - 100
Recruiting & Eligibility 220 217 $100 +
Failed to report scores 131 185 $50
Prevent Fines 75% of all fines are PROCEDURAL
29% of all fines were missed Coaches
Clinics 28% of all fines were for missing
deadline on State Series Entry Lists 10% of fines were for missed Planning
meetings 8% of fines for not Reporting Scores on
time
History of Fines to Member Schools
FY 2008 $521,475FY 2009 $321,635FY 2010 $339,919FY 2011 $497,800
FY 2012 $332,135
Did You Know?Team Payouts for State Finals have
increased $94,000 (38%) over last 2 years?
A Few Examples:Girls VB was $9,734; Now $33,854Boys Soccer was $16,761; Now $26,255Softball was $13,317; Now $24,761
Did You Know?Over the past 2 years, FHSAA has
redirected significant funds to schoolsA Few Examples:Football Classics pay FHSAA $54,000 Less Membership Dues are $215,000 LessFHSAA share of District & Region is $20,000
Less
Did You Know?Over the past 2 years, FHSAA has
significantly increased revenue from State Championships to give financial improvements to members?
A Few Examples:Competitively bid EVERY Venue ContractSet goal of retaining 100% of gateWas successful in changing business “mind
set” of Championships
Did You Know?State Championships can bring in MILLIONS
to a community? Hosts eligible for tourism grants, local
sponsorships, concession sales, parking, hotel royalties & grants
Estimated Community $ Impact
Football$3,362,000
Soccer $ 907,000Track $ 893,000
Financial Goal
“Fund the organization with 100% ticket sales from State Finals, Sponsorships, Media contracts, and Royalties so there is No Financial Burden to our Schools”
Financial Goal - Strategies1. Use Profit Sharing Model with Members –
return or reduce fees when profits occur2. Fund the Organization through:
Corporate Sponsors State Series Events Merchandizing Media Contracts Fees for Services (i.e. Officials Training) Minimal Membership Dues
($10+FIAAA+Legal)3. Decrease reliance on revenue sharing from
school events during regular season
Financial Goal - Strategies4. Pay full formula on team travel for state finals5. Issue fines for most serious violations of “fair
and equitable play” and use fines to offset cost of enforcement
6. Use conduct fines for scholarships and recognition
7. Seek alternate methods of enforcement when fines do not result in compliance
8. Maintain a 1 year operating reserve for financial stability
Top Related