Lecture-3 Scope Management

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Project Planning and Scheduling

Shahzad Ahmed Qadri

21 April 20162

Lecture - 3

Introduction and Concept Building

of Project Scope Management and WBS


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Project Management Framework(! " #nowledge $rea% & ' Proce%% roup%)

Integration Management

Scope Management

*ime Management

Co%t Management

+ualit, Management

uman .e%ource Management

Communication Management

.i%k Management

Procurement Management P r o j e c t

M a n a g e m e n t # n o w

l e d g e $ r e a % ( P M B / # )

Initiation

Planning

Implementation/Execution

Closure

01

Monitoring, Evaluation &

Control

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Stake2older% Management


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Project Scope Management


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Projet !ope Manage"ent inlu#es t$e proesses re%uire#to ensure t$at t$e projet inlu#es all t$e or' re%uire#, an#onl( t$e or' re%uire#, to o"plete t$e projet suess)ull(*

Projet !ope Manage"ent inlu#es t$e proesses involve#in #e)ining an# ontrolling $at is or is not inlu#e# in t$eprojet*

e*g+ Ca"pus inlu#es 34 lass roo"s, ut #oes not inlu#e anau#itoriu", las, aiting area, et*


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Project Scope Management Pri"aril(, it is t$e -#e)inition. an# -ontrol. o) $at IS

an# What IS NOT inlu#e# in t$e projet*

-o More o ess.

Provi#e sings in t$e par'


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Poor understanding of the real problem /Need/Requirements

“Understanding of Project Scope and Product Scope is must “


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Lack of Clear understanding !hat is included and !hat

is not


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Lack of Specifications

“Understanding of Project Scope and Product Scope is must “


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Communication "ap in Requirement Collection


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Proce%%e%

!ope Manage"ent

1* Plan !ope Manage"ent

2* Collet e%uire"ents

3*

e)ine !ope4* Create 7or' 8rea'#on !truture

5* 9ali#ate !ope

6* Control !ope


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#nowledge $rea Proce%% roup Map

#nowledge

$rea%

Project Management Proce%% roup%

Initiation Planning 4ecution Controlling Clo%ing

Project Scope

Management

Plan !ope

Manage"ent

Collet

e%uire"ent

e)ine !ope

Create 78!

9ali#ate !ope

Control !ope


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So. 9% SoW

A !tate"ent o) e%uire"ents ;!o< is a 'e( to ensure suess)ul Projet Plaan# is a list o) #etaile# re%uire"ents o) pri"ar( sta'e$ol#ers to "eet t$e Proje

=jetives*

A !tate"ent o) 7or' ;!o7


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!ta'e$ol#ers re%uire"ents are stipulate# in )olloing ter"s+

Projet !ope

Pro#ut !ope

Project Scope

7or' re%uire# to e ao"plis$e# to #eliver a Pro#ut /!ervie/esult

;7or' oriente#<

Product Scope

:eatures an# )untions o) Pro#ut/!ervie/result ; :eature oriente#<

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Project Scope Statement

Project Scope Statement defnesproject deliverables and servesas a guide or developing the

detailed Project Plan.

Purpo%e of t2e Scope Statement

@o learl( #e)ine t$e deliverables

)or t$e en# user*

@o 'eep t$e Projet )ouse# onsuess)ul o"pletion o) its goals*

@o e use# ( t$e projet oner

an# partiipants as a planning too

an# )or "easuring Projet !uess


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It is outputoriente# , it+

e)ines t$e or' ;7$at


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Work Breakdown Structure (WBS)

An $ierar$ial outline ;"ap< t$at i#enti)ies t$e pro#uts oror' ele"ents involve# in Projet Co"pletion

WBS is a $ierar$ial an# inre"ental #eo"position o) t$eprojet into p$ases, #eliverales an# or' pa'ages

e)ines t$e relations$ip o) t$e )inal #eliverale ;t$e projet< toits su#eliverales, an# in turn, t$eir relations$ips to or'pa'ages

Project ScopeManagement


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Some ke, a%pect% to keep in mind w2en ,ou de @oget$er, all o) t$e 7or' Pa'ages #e)ine# in t$e78! "a'e up 100 o) t$e projetDs sope o) or'* @$is alsoi"plies t$at an(t$ing t$at is not in t$e 78! is not part o) t$eprojet

Mutuall, 4clu%i Ea$ o"ponent in t$e 78! is aseparate o"ponent o) or'

?on-Balanced i% /#> ou #onDt nee# to rea' #on ea$#eliverale into t$e sa"e nu"er o) o"ponents

?o Se7uencing> @$e 78! #oes not s$o t$e se%uening o)or'* It onl( i#enti)ies F$atF or' is nee#e#*

Project ScopeManagement


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Some ke, a%pect% to keep in mind w2en ,ou de


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WBS


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WBS


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ierarc2ical

Breakdown of t2

WBS

FI@. 053


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#ierarchical $reakdo!n of the %$S


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P j t S M t


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Importance of Work Breakdown Structure

78! , a "ot$er #ou"ent, a )ra"eor' on $i$ t$e projet is uilt an# itserves as t$e -Plan. )or projet e>eution*

78! )ouses on projet ojetives an# enourages #etaile# planning an#

#ou"entation*

It lari)ies responsiilities an# use# as a aountailit( tool*

It $elps in esti"ating an# assign"ent o) or'*

78! is use# t$roug$out t$e projetH it nee#s revision in ase o) an( $anges o

up#ates*

78! is t$e orner stone o) %ualit( projet planning


WBS ensures that all work within a project is identifed and defned within a common ramework



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Step% in 8e


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W2at i% Scope Ba%eline

1* !ope !tate"ent

2* 78!

3* 78! itionar(




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9erif, Scope

Proess o) otaining )or"al aeptane o) t$e projet sope )ro" t$esta'e$ol#ers ;Client, !ponsor, Custo"er et*<

It is ver( #i))iult to reate an i#eal !ope !tate"ent an# 78! )or a Projet*

Proper veri)iation ill "ini"iNe sope $anges, poor sope veri)iation il

lea# to repeate# $anges in Projet !ope

espite all veri)iations , $ange in sope is onstant #uring t$e Projet li)e*

Man( Projets su))er )ro" t$e prole" o) sope reep ;inre"ental inrease

in or'/)eatures


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Scope 9erification Proce%%

Prepare !ope !tate"ent an# 78!

evie ( !ME ;!ujet Matter E>pert< or t$e Consultant

:or"al inspetion ( upper "anage"ent

9eri)iation/Aeptane ( Client/Custo"er/!ponsor

Appl( tools li'e e%uire"ent @raeailit( Matri>

esults in+

:or"al aeptane o) t$e !ope o) t$e Projet*




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Control Scope

!ope ontrol involves ontrolling $anges in t$e ProjetKs !ope*

!ope Control involves+

In)luening t$e )ators t$at ause sope $anges*

Ensuring $anges are proesse# aor#ing to presrie# proe#ures as

part o) integrate# $ange ontrol*

Manage $anges $en t$e( our*

In making key changes to project activities it is important tohave a ormal change process and a ormal approval o !!B

responsible or approving or rejecting changes.



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Questions



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roup 4erci%e

Collet e%uire"ents

e)ine !ope

Create 78!



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*2ank%

Lecture-3 Scope Management

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