Certified Evaluation Orientation

For Staff Who Are For Staff Who Are NOTNOT Administrators & For Whom Administrators & For Whom

TPGES Does TPGES Does NOTNOT Apply Apply

LaRue County SchoolsOpening Day, 2014

Complete Plan posted on District Website

PGES?---not yet! KDE has not yet completed PGES models for non-

administrators other than “teachers”. Pilots are in progress this year. Pre-School, Speech, Counselors, Library/Media

Specialists, School Psychologist All other non-administrators in LaRue Co. are considered

“teachers” by KDE and will participate in TPGES. Until we have a final PGES for these positions staff will

be evaluated using our prior system which is included as Appendix D in the 2014-2015 LCS Certified Evaluation Plan.

The materials and expectations remain unchanged; page numbers have changed

Tenure

Orientation by the end of the first month of employment See pg. 65 for Orientation Agenda

Staff must sign and date certifying completion of Orientation.

Non-Tenured Certified StaffNon-Tenured Certified Staff One through Four Years in LaRue Co. OR First year in LaRue Co., but Tenured in another KY

District Tenured Certified StaffTenured Certified Staff

More than Four Years in LaRue Co. OR More than One Year in LaRue Co., but Tenured in

another KY District

Orientation

Formative Evaluation Sequence

DEADLINE: APRIL 1DEADLINE: APRIL 1 Observation Walkthrough Letters & Memos Third Party Observer

ONGOINGONGOING Professional Growth

Plan Corrective Action

Plan

Formative Evaluation Sequence—Observation, pg. 67

Tenured:Tenured: At least once every three years At least once every three years

Non-Tenured:Non-Tenured: At least once annually At least once annually

1. Observation scheduled between Evaluator and Evaluatee

2. Evaluatee completes Pre-Observation form, pg. 78

3. Pre-Observation Conference using Pre-Observation form

4. Evaluator observes class (45 min.)

Formative Evaluation Sequence—Observation, pg. 67 (Cont.)5. Evaluatee completes Lesson Analysis & Reflection

form, pg. 79 after observation and submits to Evaluator prior to post-observation conference

6. Post-Observation scheduled within one work week of observation

7. Post-Conference includes discussion of… Lesson Analysis & Reflection, pg. 79 Formative Evaluation Report

Teacher pg. 80-85; Guidance/SSS pg. 87-92; Library/Media Specialist pg. 94-98

Professional Growth Plan, pg. 75 Uses Summary Form

Teacher pg. 86; Guidance/SSS pg. 93; Library/Media Specialist pg. 99

Formative Evaluation Sequence—Observation, pg. 67 (Cont.)

8. Formative Evaluation Report is like a mid-year check-in. It includes all formative evidence to date, not just observation notes observations, data notebook, assessments,

student products, units of study, professional development activities, etc.

9. Copies of all forms given to Evaluatee

Formative Evaluation Sequence—Walkthrough—pg. 67Tenured & Non-Tenured:Tenured & Non-Tenured: At least once annually At least once annually

1. Evaluator conducts at least one unscheduled Walkthrough (10-15 minutes) using the Walkthrough Form (pg. 77)

2. Post-Conference within 1 work week. Tenured:Tenured: Post-Conference only necessary if concerns

surface during Walkthrough. Non-Tenured:Non-Tenured: Post-Conference required for at least 1

Walkthrough.

3. Copy of the completed Walkthrough Form given to Evaluatee. Signed by Evaluator & Evaluatee.

Formative Evaluation Sequence—Letters & Memos (pg. 66) In addition to district-adopted evaluation

forms, letters and memos may be used to document both outstanding performance and performance which needs improvement.

Correspondence dated and signed by both parties with a copy provided to Evaluatee

Conference highly recommended, but not required

Formative Evaluation Sequence—Third Party Observer (pg. 67)

Upon teacher request, observations by another teacher trained in the teacher’s content area or by curriculum content specialists shall be provided. This Third Party Observer may observe and provide information to the primary evaluator, but does not replace the primary evaluator. Evaluatee requests Third Party Observer in writing by

Feb. 15. Evaluatee and Evaluator agree on Third Party Observer

within 5 working days of the request; if not, Third Party Observer selected by Evaluator.

Formative Evaluation Sequence—Professional Growth Plan--pg. 71,73-75Purpose: to develop a plan agreed upon by both the

evaluator and the evaluatee that will guide the professional growth of the teacher. The professional growth plan will be aligned with specific goals and objectives of the school/district improvement and professional development plans. Developed collaboratively by Evaluatee & Evaluator by Aug 30 Reviewed Annually

PGP Intent on pg. 71 Instructions on pg. 73-74 Form on pg. 75

Formative Evaluation Sequence—Corrective Action Plan (pg. 72, 76)

A Corrective Action Plan shall be developed when a certified staff member fails to meet district standards OR when an immediate change is required in practice or behavior.

Steps in Corrective Action, pg. 72 Administrator initiates the Corrective Action Plan process Administrator and teacher collaborate to develop the CAP Administrator and teacher develop timeline Administrator and teacher develop appraisal method for CAP Administrator evaluates improvement of performance at target

date

Form, pg. 76

Summative Evaluation SequenceDEADLINE: APRIL 1DEADLINE: APRIL 1Steps for Summative Eval.—pg. 68

1. Summative Conference using Formative data collected (up to three years if tenured) and progress on Professional Growth Plan (Corrective Action Plan, if necessary)

2. Summative Evaluation Report completed at conference (Teacher p.100, Counselor p.101, Library/Media p.102)

Summative Evaluation SequenceSteps for Summative Eval.—pg. 68(Cont.)

3. Copy of Summative Evaluation Report given to Evaluatee and filed in Evaluatee’s folder

4. Original Summative Evaluation Report sent to District Certified Evaluation Plan Coordinator

Appeal Procedure for Summative Evaluation—See pg. 115-118

1. Evaluatee must submit Appeal Form (pg. 118) to the chairperson of the Appeal Panel within 5 working days of receipt of the evaluation.

2. The Appeal Panel will meet to consider evidence and make a recommendation decision. Upholding all parts of the original evaluation. Voiding the original evaluation or parts of it. Ordering a new evaluation by a second certified

employee who shall be a trained evaluator.

Appeal Procedure for Summative Evaluation—pg. 115-118 (Cont.)

3. The Appeal Panel will make a recommendation to the Superintendent within 15 working days from the date of the filing of the Appeal.

4. All parties will be notified of the recommendation with a letter citing evidence to support the decision.

Other Evaluation Notes

Guidance Counselors/SSS will be evaluated annually.

Tenured Library/Media Specialists will be evaluated at least once every three years.

Speech Pathologists and School Psychologists will be evaluated as “teachers”.