Kronos 6.3 Upgrade Kronos 6.3 Upgrade & & New InTouch ClocksNew InTouch Clocks

Welcome to the new Kronos!

Upgrading from Kronos 5.0 to 6.36.3

The upgrade of Kronos and the time clocks is scheduled for Friday, August 3rd.• While the clocks are down, employees will need to

manually track time and submit a paper timesheet to their timekeeper.

Time Clocks

• Please inform employees that effective Monday, August 6th, Proximity Readers will be used at all clocks (4500 & InTouch).

• 4500 Time Clocks will have a mounted Proximity Reader directly next to the clock. • The region to swipe on the clock will be disabled.

Proximity Reader• Proximity readers use the same technology that is used with the

parking systems and the cafeteria payroll deduction.

• Pre-registration is mandatory for all hourly employees!   If you do not pre-register, your badge will NOT be recognized by the new KRONOS time clocks. 

• Please visit the Public Safety Office (open M-F, 7:30am-4:30pm) on Doughty Street to register your badge if you have not done so already.

• The new InTouch clocks will offer options for exempt employees therefore pre-registration for exempt employees is highly recommended.

Add Punch

Delete Punch

Cancel Meal Deduction

Review Punches

View Accruals

View Schedules

View Timecard

Approve Timecard

How to use the Proximity Reader

• The new terminal reads badges with a proximity reader:

– Hold the badge within2 inches of the target area

– If the punch is successful, the terminal emits a tone and the indicator light flashes green

2”

Target Area

Indicator LightsGreen indicates the terminal successfully read a badge

Red indicates when the terminal does not successfully read a badge

Yellow indicates whether the terminal is receiving power

Soft KeysPress soft keys to view selection

Navigation KeysUse these like cursor keys to move between menu screens

Configuration KeyUsed only by OCIO

Home KeyUse to return to main menu

Camera Proximity Reader

Punch

Status

Education

ClearActivity

Review Punches

HoursWorked

ViewSchedules

Callback Transfer

How to use the Terminal

Review Punches Online

1) Press the Review Punches soft key.

2) Scan your badge.

English FrançaisEspañol

Cancel Meal

View Timecard View Accruals Approve Timecard

Callback Request Time Off

Justify Missing Time

Transfer withComment

Use your badge.

Review Punches (continued)

3) To select a time period, press the soft key that corresponds to the period of time for which you want to view timecard information.

4) If there is no information to show, a message tells you this.

• If information is available, the timecard appears. To scroll, use the up and down arrow keys.

Review Punches | Adams, Julie

10:13 AM FRI 13-JUL-12

05:13 PM FRI 13-JUL-12

08:29 AM MON 16-JUL-12

05:02 PM MON 16-JUL-12

08:31 AM TUES 17-JUL-12

Punch

Punch

Punch

Punch

Punch

View Timecard Online

1) Press the View Timecard soft key.

2) Scan your badge.

English FrançaisEspañol

Cancel Meal

View Timecard View Accruals Approve Timecard

Callback Request Time Off

Justify Missing Time

Transfer withComment

Use your badge.

View Timecard Online (continued)

3) Touch the time period that corresponds to the period of time for which you want to view timecard information.

4) If there is no information to show, a message tells you this.

• If information is available, the timecard appears. To scroll, use the up and down arrow keys.

View Timecard | Adams, Julie View Timecard | Adams, Julie

View Leave Balances

1) Press the View Leave Balances soft key.

2) Scan your badge.

View Timecard

View Leave Balances

View Leave Balances

Education w/ Transfer

Orientation w/ Transfer

Use your badge.

View Leave Balances (continued)

View Leave Balances

Annual Available

Mandatory Furlough Balance

Sick Available

160:00 Hour

00:00 Hour

40:00 Hour

7/13/2012

3) Touch the current day (which will be highlighted).

4) Leave Balances information appears.

View Leave Balances

Balance Date

Common Error Messages

Common errors you might see:

• Error reading badge

• Unknown home employee

• The soft key is currently inactive. Please try again later.

Error Reading Badge Data

Possible reasons for this error:

• You may not have scanned the badge properly. Try again.

• If you are scanning correctly and continue to see this error, the quality of the badge may be the problem. See Public Safety to receive new badge.

Unknown Home Employee Possible reasons for this error:

• You are a new employee and your information has not been entered in the HR/Payroll system. Contact your manager.

• You recently replaced your badge. Your new badge number has not been sent to the terminal yet. Contact Public Safety.

Soft Key is Inactive

Some options are disabled periodically throughout the day during high volume use periods. This is to prevent delays from employees punching in/out.

View Timecard and Leave Balances are allowed:

9:00AM-2:00PM and 4:00PM-7:00AM

Kronos 6.3

Upon logging in, the home screen

shows your Department Manager.

Click on the arrow in the top, right

corner to expand/minimize the Navigation

Bar.

Timecard Editor

There are two ways to access the timecard editor for an employee:

1. Double-click the employee name within Department Manager.

2. Highlight the employee by clicking on the name and then click “Timecard” on the top left of the screen.

Approval Process

To Sign Off All Employees for a Pay Period: Choose Actions > “Select All” from the menu bar to highlight all names.

Choose Approvals > “Sign Off” to sign off all highlighted names.

 

Reports

Run a Report:

The reporting tool can be launched by either using the “Reports” link on the Navigation Bar or by using “Reports” at the top right of the screen.  

Kronos 6.3

Kronos 6.3 is very similar to the 5.0 version that you have been using. If at any time you have questions

or difficulty with this new and enhanced version, please call

Payroll at 792-2191.