June 16 2014 Complete Agenda

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MAYORANDCITYCOUNCILREGULARSESSION

Monday,June16,20146:00P.M.

Aclosedsessionisscheduled5:006:00p.m.todiscusslegalandcontractualmattersAGENDA

1. CALLTOORDER2. PRAYERANDPLEDGE3. REPORTONCLOSEDSESSIONMonday,June16,2014 5:006:00p.m.4. APPROVALOFMINUTES

A.

Work

Session

dated

May

13,

2014

B. RegularSession#8datedMay19,2014

C. WorkSessiondatedMay27,2014

D. RegularSession#9datedJune2,2014

5. ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCILA. KeytotheCityPresentationtoColonelJoseMariadeAndradeP.FilhofromBrazil

B. StandingCommitteeReports

6. CONSENTAGENDAA. RequestApprovaltoServeBeerandWineatDemocraticClubofOceanCity/BerlinAnnualPicnic

B. PrivateEventApprovalRequestforOCtoberfestOctober1819&2526,2014

C. PrivateEventApprovalRequestforOCRallyDriveinDisguiseOctober25,2014

D. 3YearPrivateEventApprovalRequestforFiremensPipeandDrumMarch&ParadeJune2122,201

E. 3YearPrivateEventApprovalRequestforJesusattheBeachJuly2527,2016

7. MISCELLEANEOUSREPORTSANDPRESENTATIONSA. PrivateEventApprovalRequestforStormWarriors5K/WalkNovember8,2014

B. DPLAnnualUpdatepresentedbyDelmarvaPowerSeniorPublicAffairsManagerJimSmith

8. PUBLICHEARINGS

9.

ITEMSREFERRED

TO

AND

PRESENTATIONS

FROM

THE

CITY

MANAGER

AND

STAFF

A. RequesttoPurchaseSelfContainedBreathingApparatusSpareCylinderspresentedbyFireChief10. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITOR

A. SecondReadingOrdinance201419authorizingtheMayorandCityCounciltopurchase

certainrealpropertybyprivatenegotiationorbytheinstitutionofcondemnation(baysidelots

between64thand65thStreets)

B. SecondReadingOrdinance201420toAmendChapter110,EntitledZoning(variouschanges

todowntowndesignoverlayzone)


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MayorandCityCouncilRegularSessionAgenda June16,201411. COMMENTSFROMTHEPUBLIC

Anypersonwhomaywish to speak on anymatter at the Regular Sessionmay be heard duringCommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriatebytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,addressandthesubjectonwhichheorshewishestospeak.

12. COMMENTSFROMTHECITYMANAGERA. ReviewoftentativeworksessionagendaforJune24,2014

13. COMMENTSFROMTHEMAYORANDCITYCOUNCIL14. ADJOURN


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REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, JUNE 16, 2014

3 Report on Closed Session Monday, June 16, 2014

5:00 6:00 p.m.


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NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland

PURPOSES:

1. To discuss:

(i) the appointment, employment, assignment, promotion, discipline, demotion,compensation, removal, resignation or performance evaluation ofappointees, employees or officials over whom it has jurisdiction; or

(ii) any other personnel matter that affects one or more specific individuals;2. To protect the privacy or reputation of individuals with respect to a matter that is

not related to public business

3. To consider the acquisition of real property for the public purpose and matters

directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrial

organization to locate, expand or locate in the state;

5. Consider the investment of public funds;

6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potentiallitigations;

9. Conduct collective bargaining negotiations or consider matters that relate to the

negotiations;

10. Discuss public security if the public body determines that public discussion

would constitute a risk to the public or public security, including;

a) the deployment of fire and police services and staff; and

b) the development and implementation of emergency plans

11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal

conduct;

13. Comply with a specific constitutional, statutory or judicially imposedrequirement that prevents public disclosures about a particular proceeding ormatter; or

X

14. Before a contract is awarded or bids are opened, discuss a matter directly related

to a negotiation strategy or the contents of a bid or proposal, if public discussion

or disclosure would adversely impact the ability of the public body to participate

in the competitive bidding or proposal process

DATE AND TIME: Monday, June 16, 2014 5:00 p.m.

PLACE: City Hall

SUBJECT: Legal and Contractual Matters

VOTE: UNANIMOUS

OTHER: FOR:

AGAINST:

ABSTAIN:

ABSENT:


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REPORT OF CLOSED SESSION

OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to the open session of the Mayor and City Council being held on Monday, June

16, 2014, a closed session was held on Monday, June 16, 2014. The following is a

report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal and Contractual Matters

(b) Persons present:

Mayor Richard Meehan

City Manager David Recor

Council President Lloyd MartinCouncil Secretary Mary Knight

Council Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dare and

Joe MitrecicCity Solicitor Guy Ayres

Public Works Director Hal Adkins

Public Works Chief Deputy Director Jim ParsonsGolf Superintendent Joe Perry

Recreation/Parks Director Susan Petito

Executive Office Associate Diana Chavis

Action(s) taken:

Motion to close meeting:

Time adjourned:


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4 APPROVAL OF MINUTES

A. Work Session dated May 13, 2014B. Regular Session #8 dated May 19, 2014C. Work Session dated May 27, 2014D. Regular Session #9 dated June 2, 2014


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5 ITEMS PRESENTED BY THE MAYOR AND CITY

COUNCIL

A. Key to the City Presentation to Colonel Jose Maria de

Andrade P. Filho from Brazil


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5 ITEMS PRESENTED BY THE MAYOR AND CITY

COUNCIL

B. Standing Committee Reports

Police Commission meeting June 13

Tourism Commission meeting June 12

Recreation and Parks Committee meeting cancelled


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6. CONSENT AGENDAA. Request for Approval to Serve Beer and Wine at

Democratic Club of Ocean City/Berlin Annual Picnic


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TOWN OF

T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d

TO: The Honorable Mayor, Council President and Members of Council

FROM: David L. Recor, ICMA-CM, City ManagerRE: Request to serve beer and wine in Fiesta Park

DATE: June 4, 2014

ISSUE(S): Request to serve beer and wine in Fiesta Park.

SUMMARY: The Democratic Club of Ocean City/Berlin is requesting approvalto serve beer and wine at its 8thannual summer picnic in Fiesta

Park on Wednesday, July 9, 2014.

Per Sec. 58-73 of Town Code, the Mayor and City Council may

permit public possession and consumption of alcoholic beveragesfor municipal permitted events on public property.

FISCAL IMPACT: None

RECOMMENDATION: Approve request.

ALTERNATIVES: Do not approve request.

RESPONSIBLE STAFF: Not applicable

COORDINATED WITH: Not applicable

ATTACHMENT(S): Democratic Club of Ocean City/Berlin letter

Agenda Item # A

Council Meeting June 16, 2014


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DEMOCRATIC CLUB OFOCEAN CITY/BERLIN (DCOCB)Serving Ocean City, West Ocean City, Assateague, South Point, and Berlin

PO BOX 3196OCEAN CITY, MARYLAND 21843

June 4, 2014

City ManagerTown of Ocean City

Attn: Diana Chavis

By e-mail.

The Democratic Club of Ocean City/Berlin will hold i ts 8thAnnual Summer Picnic,July 9, 2014 at Fiesta Park.

We are requesting approval f rom the Town of Ocean City Mayor and Counci lapproval to serve beer and wine at this event.

Only DCOCB members and their guests wil l be attending.

Very trul y yours,

Lanny ickmanLanny HickmanChair, [email protected]


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6. CONSENT AGENDAB. Private Event Approval Request for OCtoberfest

October 18-19 & 25-26, 2014


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TOWN OF



THRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events Coordinator

RE: OCtoberfestDATE: June 24, 2013

ISSUE(S): Request approval of OCtoberfest for October 18-19 and 25-26,2014.

SUMMARY: The Tourism Advisory Board approved this event. A beach maze

will be set-up on the beach from North Division Street toDorchester/Somerset Street. There will also be a Boardwalk

costume parade on October 18 and pumpkin races on October26. There is no fee for any of the events.

The applicant has requested Public Works form the beach mazeand provide city electric to the event. If approved, Public Works

will comply.

FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures.

RECOMMENDATION: Approve as presented

ALTERNATIVES: No staff alternatives suggested

RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the event

has been coordinated with Public Works.

ATTACHMENT(S): 1) October 2014 Calendar2) Application3) Boardwalk Site Layout4) Cover Sheet

Agenda Item # 6B



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Sun Mon Tue Wed Thu Fri Sat

1 2

PESurf Fishing

Tournament

3

PE Surf Fishing

Tournament

4

PE Surf Fishing

Tournament

PE Corvette

Weekend

5 6 7 8 9

PE

Endless Summer

Cruisin

10

PE

Endless Summer

Cruisin

11

PE

Endless Summer

Cruisin

12

PE Endless Summer

Cruisin

13 14 15 16 17 18

PEACS Run/Walk

TENTATIVE

PEOCtoberfest

TENTATIVE

PEESA

TENTATIVE

PEESA Surf Series

- TENTATIVE19

PEOCtoberfest

TENTATIVE

PE

ESA Surf Series

- TENTATIVE

20 21 22 23 24 25

PE Seaside 10

PEOCtoberfest

TENTATIVE

PEOC Rally (Drive

in Disguise) -

TENTATIVE26

PEOCtoberfest

TENTATIVE

PEOC Rally (Drive

in Disguise)Rain Date

- TENTATIVE

27 28 29 30 31

2014

October


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Ocean City Private Events

Name of Event: OCtoberfest New Event:No

Date of Event: Friday and Saturday October 18-19 and 25-26, 2014

Date Application Received: February 2, 2014 Application Fee Paid: N/A

Date Returned from All Departments: March 7, 2014 Total Cost to Town: No costs provided from Town Depts.Total Revenue from Private Event Fees: N/A

Things to Note:

This event is a beach maze from North Division Street to Dorchester/Somerset Street with Halloween displays, musicand activities, including a Boardwalk costume parade from Somerset Street to North Division Street on October 18

and pumpkin races with close proximity to North Division Street, both on October 26.

The event would take up an area approximately 200x300 on the beach near North Division St., Dorchester St. and/orSomerset St.

The event would take place from 10 am-4 pm daily. Set-up would take place each event day beginning at 8am. Clean up would take place nightly and be completed by 6 pm. The maze area would be fenced in and the event coordinators would provide staff to both monitor the event and

maintain separation between the maze and spectators.

There will be some giveaway items for costume parade and pumpkin race participants. Expected number of parade participants is 150 for the parade and 50 for the pumpkin race. Expected number of maze participants is 10,000 total. The event coordinators request the Town of Ocean City assist in the formation of the beach maze, including sand

fence and posts.

Request use of bleachers for pumpkin races only. The event coordinators request use of city electric from one of the Boardwalk locations within a reasonable distance of

North Division Street.

The event coordinators would like to utilize a PA System.Comments from Department Representatives:

PUBLIC WORKSApplication requests City assist in the formation of the beach maze. Our division is capable ofcleaning the area and providing trashcans. Last year provided new sand fencing, 4x4 poles, hammers, stapler, gas,

oil, augers and caution tape. As last year, our Department can provide new sand fence.

RISK MANAGEMENTHold Harmless Agreement to be signed and Insurance Certificate to be obtained and placedon file.

REC & PARKSCommunity Halloween party will be held on Sunday, Oct. 26 at Northside Park. OCPD, FIRE MARSHAL, OCCC, TRANSPORTATION, EMERGENCY SERVICES, TOURISM and OCBP No

comments or concerns

Date on Council Agenda: July 16, 2014

Event Approved of Denied:


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6. CONSENT AGENDAC. Private Event Approval Request for OC Rally Drive in

Disguise October 25, 2014


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TOWN OF



THRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Event Coordinator

RE: OC Rally - Drive in DisguiseDATE: June 9, 2014

ISSUE(S): Request approval of the OC Rally for October 25, 2014 with arain date of October 26, 2014 from 3-5 pm.

SUMMARY: This event is a parade of vehicles with Ocean City license plates

decorated in Halloween theme.

The parade begins on the Boardwalk at 27thStreet and ends atthe Inlet Lot where a group photo is taken of all participating

vehicles. There will also be up to ten tents in the Inlet Lot withrepresentatives from various non-profit organizations and the

Town of Ocean City. Because the Town of Ocean City is a co-

sponsor, the applicant requests any additional fees be waived tohold this event.

FISCAL IMPACT: Potential positive economic impact from lodging, food beverage,

recreation and other incidental expenditures related to thisevent.

RECOMMENDATION: Approve event as presented.

ALTERNATIVES: No staff alternatives suggested.

RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator


has been coordinated, specifically with Public Works and the

Police Department.

ATTACHMENT(S): 1) October 2014 Calendar2) Cover Sheet3) Application4) Site Layout

Agenda Item # 6C



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1 2

PESurf Fishing

Tournament

3

PE Surf Fishing

Tournament

4

PE Surf Fishing

Tournament

PE Corvette

Weekend

5 6 7 8 9

PE

Endless Summer

Cruisin

10

PE

Endless Summer

Cruisin

11

PE

Endless Summer

Cruisin

12

PE Endless Summer

Cruisin

13 14 15 16 17 18

PEACS Run/Walk

TENTATIVE

PEOCtoberfest

TENTATIVE

PEESA

TENTATIVE

PEESA Surf Series

- TENTATIVE19

PEOCtoberfest

TENTATIVE

PE

ESA Surf Series

- TENTATIVE

20 21 22 23 24 25

PE Seaside 10

PEOCtoberfest

TENTATIVE

PEOC Rally (Drive

in Disguise) -

TENTATIVE26

PEOCtoberfest

TENTATIVE

PEOC Rally (Drive

in Disguise)Rain Date

- TENTATIVE

27 28 29 30 31

2014

October


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Name of Event: OC Rally New Event:No

Date of Event: October 25, 2014 with a rain date of Sunday, October 26, 2014

Date Application Received: February 21, 2014 Application Fee Paid: Yes - $25.00

Date Returned from All Departments: March 7, 2014 Total Cost to Town: $1,511.22

Things to Note:

This event would be for anyone with an OC license plate. Cars with this license plate would stage at 27thStreet andthen drive down the Boardwalk to the Inlet, where there would be up to ten tents (provided by the DowntownAssociation) for various city organizations, including one for the Town of Ocean City. After riding down theBoardwalk, the participants would gather in the Inlet Lot for a group photo taken from either the Ferris wheel or theFire Dept.sladder truck. Awards will be given out at Trimpers Haunted House.

The event would take place from 3:00-5:00 pm. Set-up would begin at 1:00 pm on the day of the event. Clean up would begin at the events end. The applicant would like to set up tents and tables. The applicant requests two (2) monitors to control access to the Boardwalk and on-duty police officers to lead and end

the parade.

The applicant requests cones to delineate the event area in the Inlet Lot, and to borrow tables and chairs from theTown.

There will be an award for best-decorated car. Expected number of participants is 250. (Hopefully more since we have sold over 1,200 OC licenses.) Requests the waiver of any additional fees, as the town is a co-sponsor.

Comments from Department Representatives:

PUBLIC WORKSSeems to be a repeat of last years event. Will deliver five (5) tables, 10 chairs, and cone-offrows AA, A and B (194 parking spaces) with 100 cones and 4 barricades in the Inlet Lot. Will also provide 25 conesfor the event organizers use. Request the event organizer remove and place all equipment used to the northeast corner

of the Inlet Lot so the general public could access that portion of the lot after the event. There is to be NO STAKINGof the Inlet Lot for the tents. Total estimated cost to the department is $1,211.22

REC & PARKSTents may not be staked in the Inlet Lot. OCPDThe event should be able to be staffed from the shift level, requiring minimal traffic control on Baltimore

Avenue as the vehicle stage for the parade, and two (2) officers to lead/follow the parade. Estimated cost to thedepartment is $300.00.

FIRE MARSHALPermits for the use of the tents must be obtained from the Office of the Fire Marshal. An on-dutyEMS crew will be dispatched should an emergency medical condition occur or is needed under normal dispatchprocedures.

TOURISMI believe there have been discussions promoting this event under an umbrella of Halloween activiites,though the application does not mention this. Tourism supports this event and feels it would be wonderful to promoteas a Halloween themed event.

EMERGENCY SERVICES, TRANSPORTATION, OCBP, and CONVENTION CENTERHave no comments orconcerns.

Date on Council Agenda: June 16, 2014


Other:


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6. CONSENT AGENDAD. 3-Year Private Event Approval Request for Firemens

Pipe & Drum March and Parade June 21-22, 2016


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TOWN OF




RE: Firemens Pipe & Drum March and ParadeDATE: June 10, 2014

ISSUE(S): These events were granted a 3-year event approval and RogerSteger, for the OC Volunteer Fire Company/Maryland State

Firemens Association, requests continuation of this provision toinclude June 21 and 22, 2016.

SUMMARY: The Firemens Parade takes place on Baltimore Avenue from 15th

to 32ndStreet on Wednesday, June 22, beginning at 7:00 am.This new route was first implemented in 2012 and received

positive reviews from City Staff, as well as event coordinators,participants, and spectators.

The Pipe and Drum March takes place on the Boardwalk fromNorth Division Street to Wicomico Street on Tuesday evening,

June 21, beginning at 8:00 pm.

FISCAL IMPACT: Potential positive economic impact from lodging, food andbeverage, recreation and other incidental expenditures.

RECOMMENDATION: Approve event continuation.




has been coordinated with OCPD and Public Works.

ATTACHMENT(S): 1) June 2016 Calendar2) Cover Sheet3) 2014 Application

Agenda Item # 6D



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1 2 3 4

5 6 7 8 9 10

PELongboard

Challenge

11

PELongboard

Challenge

12

PE Longboard

Challenge

13 14 15 16 17 18

19 20 21

PEFiremen Pipe &

Drums - TENTATIVE

22

PEFiremens

Parade - TENTATIVE

23 24 25

26 27 28 29 30

2016

June


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Ocean City Private Events 3-Year Approval

Name of Event: Firemens Parade and Pipe and Drum March

Date of Event: June 21 and 22, 2016Cost to the Town of Ocean City to support this event: $15,539.33

Revenue generated through Application Fees: Exempt

Things to Note:

Roger Steger for the Ocean City Volunteer Fire Company/Maryland State Firemens Association haspreviously been granted a 3-year event approval for the Firemens Parade and Pipe and Drum March.

Roger Steger for the Ocean City Volunteer Fire Company/Maryland State Firemens Association wouldlike to continue this provision, and requests Council approves this event for the date of June 21 and 22,2016.

All appropriate documents have been supplied.


OCPDDetail officers by Departmental Directive to staff the event for traffic control. The 2012 eventwas a significant change from past Firemens parade events. The new traffic pattern put in place in 2012significantly reduced the costs to the Town of Ocean City. The event, with the new traffic pattern, wasreportedly a success and we look forward to continued success with the new traffic pattern. Total cost forthis years event is expected to be $4,236.68, which is a DECREASE of over $10,000, compared to the oldparade route, which cost the department $15,000.

RISK MANAGEMENTInsurance Certificate need to be obtained prior to the event. PUBLIC WORKSWill provide the following for this event: post streets; deliver port-o-lets to Jolly

Rogers and remove; deliver special event fencing to the Convention Center; deliver cones to the Inlet Lot;install flags along Baltimore Ave; remove all supplies used for event and return to storage. Total estimatedcost to the department is $11,302.65.

TRANSPORTATIONBus patrons south of 15 thSt. and Baltimore Ave. may need to board and alightadjacent to existing bus stops due to parade staging in the far east northbound lane on Baltimore Ave.

FIRE MARSHAL, TOURISM, EMERGENCY SERVICES, OCBP, OCCC, and REC & PARKS Nocomments, concerns or costs.


Event Approved or Denied:

Other:


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6. CONSENT AGENDAE. 3-Year Private Event Approval Request for Jesus at the

Beach July 25-27, 2014


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TOWN OF




RE: Jesus at the Beach 3-year event approval continuationDATE: June 9, 2014

ISSUE(S): Request a continuation of the Jesus at the Beach 3-year eventapproval to include July 25-27, 2016.

SUMMARY: This is a longstanding event in conjunction with the daily events

at the Ocean City Convention Center. It consists of familyoriented Christian praise music, drama and dance, and limited

speaking Monday through Wednesday evenings from 7:00-10:00pm.

There will also be a sand sculpture Monday evening and abaptism service on Wednesday afternoon. Most events will take

place on the beach in the vicinity of North Division Street,utilizing the new Caroline Street beach stage. The baptism,

however, will take place on the beach at 40thStreet.


beverage, recreation and other incidental expenditures related to

this event.

RECOMMENDATION: Approve event continuation.


RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: All appropriate staff has reviewed, and the event has beencoordinated with Beach Patrol and Public Works.

ATTACHMENT(S): 1) July 2016 Calendar2) Cover Sheet3) 2014 Application and Site Layout

Agenda Item # 6E



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1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25PEJesus at Beach -

TENTATIVE26

PEJesus at Beach -

TENTATIVE

27PEJesus at Beach -

TENTATIVE

28 29 30

31

2016

July


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Ocean City Private Events 3-Year Approval

Name of Event: Jesus at the Beach

Date of Event: Requesting event approval for July 25-27, 2016

Cost to the Town of Ocean City to support this event: $2,501.13

Revenue generated through Application Fees: $175.00

Things to Note:

Gary Steger for Jesus at the Beach, Inc. is requesting a continuation of the three-year event approval for Jesus at theBeach to include July 25-27, 2016.

All appropriate documents have been supplied and fees have been invoiced.


Public Works Will post six (6) spaces on Caroline Street, post four (4) spaces at North Division St., provide 12trashcans, and provide two (2) 4x8stage platforms and two (2) 4x8tan platforms. After event, all equipment willbe removed and returned to storage. Estimated cost to the department is $2,501.13.

Risk Insurance Certificate to be submitted prior to the event. Fire Marshal Will coordinate with the organizer of the fireworks show at North Division St. scheduled for Monday

and Tuesday evening during this event.

OCPD, OCCC, Transportation, OCBP, Emergency Services, Rec. & Parks and Tourism No comments.


Council Ruling: ________________________________________________

Applicant Notified of Meeting Results: _____________________________


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Page 1 of 8

PRIVATE EVENT APPLICATION

Town of Ocean City, MarylandNON-REFUNDABLE APPLICATION FEE:

$100.00 For-Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation & Parks/Special Events200 125thStreetOcean City, Maryland 21842

This is an application for use and is not a permit of use. No guarantee of availability or use ismade or implied by the acceptance of the application and fee.

This application should be completed and forwarded to the Ocean City Special EventsDepartment at least 90 days prior to the requested event for City Council consideration. Anymisrepresentation in this application or deviation from the final agreed upon route and/or methodof operation described herein may result in the immediate revocation of the permit. Applicantsattention is directed to the accompanying information packet, entitled Private EventApplicationGuidelines.

Al l questions on the application must be ful ly answered. Same as last year, Dont know, orsimilar comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Please type orprint the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany thi s document.

$100.00 For-Profi t Applicants and $25.00 Non-Profi t Appli cants

The minimum fee for City property usage is $150 per day for For-Profit Applicants and $25.00per day for Non-Profit applicants. Set-up and breakdown days are also subject to this feeassessment.

1. TITLE OF EVENT:___Jesus At The Beach Festival_____________________________

2. IS THIS A NEW EVENT? ___No.___________________________________________

3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR 3-

YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES FOR THENEXT 3-YEARS:_July 28-30, 2014; July 27-29, 2015; July 25-27, 2016; July 31-Aug. 2, 2017.

4. STARTING & ENDING TIMES OF EVENT:__7:00 pm until 10:00pm____________

5. PROJECTED SET-UP DATE(S) & TIMES:__July 28th 8:00am to 7:00pm; July 29th

and 30th 4:00pm to 7:00pm._______________________________


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Page 3 of 8

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES:____________________Similar to previous Festivals. In conjunction with daily events at the Ocean CityConvention Center (already under contract) we request to use the Caroline Street stage. Duringthe evening from 7:00pm to 10:00pm we will have family oriented Christian praise music,drama, and dance with various groups, and limited speaking. We plan to have a sand sculpture

on the first night. We plan a baptism service in the ocean at 40

th

Street on Wednesday, July 30,at approximately 2:00pm. Participants each night can park at the convention center or the WestOcean City park & ride, and ride the bus to Caroline Street.____________________________

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED?_____________________________During the event, headquarters will be at the sound booth, otherwise it will be at#12 Worcester Street. ___________________________________________________________

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRESUCH ACCESS?___No___ IF SO, WHERE?____________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT,ETC. IN SUPPORT OF YOUR EVENT. Include location, process, etc._____We will park at the designated unloading area on the former tram path, just north of theCaroline Street Stage, to unload and load the sound and heavy equipment. All other unloadingand loading of individual music groups will be accomplished by stopping at the east end ofCaroline Street or North Division Street and carrying items to the stage area. We will secure thesound equipment on the stage Monday and Tuesday night and provide security personnel toensure its safety, and the safety of city property, from 8am Monday until 8amThursday._________________________

20. WILL YOU SET-UP A JUDGING AREA, PA SYSTEM, TENTS, SCAFFOLDING, ETC?IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE HERE:______We will use a sound system on the Caroline Street Stage. We will also have severalsmall canopies at the information tables, sound control tables, etc.

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY:______We will have 20 to 30 helpers and two uniformed security guards to assist with the veryorderly crowd._______________________________________________________________

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS: ________We request the first six metered parking spaces at the eastern end of Caroline Street andfour spaces at the eastern end of North Division Street (not including handicap space) bereserved. One of the spaces on Caroline Street is needed from 8am Monday through 9amThursday for a security guard. The other nine spaces are needed from 8am to 11pm Monday,4pm to 11pm Tuesday, and 4pm to 12 midnight on Wednesday. We may park a mobilehome/command center in these spaces during the day on Monday. Please reserve these spacesusing the white barricades with a sign noting times. Other attendees may park at the conventioncenter and the park & ride facility, and ride the bus._______________________________________________________________________________________________________________


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23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?___No.______IF SO, WHAT TYPE?__Although the Festival Director, Gary Steger (EMT-B), and one of

the sound engineers, Joshua Steger (EMT-P), are both certified Emergency Medical Technicians(EMT) and will be on site, no medical assistance is anticipated to be needed._ _______________________________________________________________________________________

24.WHAT IS YOUR RAIN POLICY?___If heavy rain is known in advance, we will relocate tothe convention center. If light rain, we will attempt to continue.___________________________________________________________________________________________________________________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTING AND DISPOSING OFSOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?_________

_____We request 12 extra trash cans from the city, and for them to be emptied daily. Wewill pick up any trash from the sand each day. ______________________________________________________________________________________________________________________

______________________________________________________________________________

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS,HAND WASHING, ETC.)?___We will use existing public restroom facilities located at ___Caroline Street.___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: As in previous years, werequest to have event specific and dated T-shirts, and participating music groups CDs availablefor sale. Attendees will use existing Boardwalk concessions for everything else._____________________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED: (SPECIFIC SIZES &QUANTITIES):____None.____________________________________________________

______________________________________________________________________________________________________________________________________________________________________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS,SPONSORSHIPS OR ANY OTHER SOURCE?__Only as listed in Item 27 above._______

IF SO, WHOM WILL THE PROCEEDS BENEFIT?___The sale of T-shirts will benefit theapplicant, Jesus At The Beach, Inc. The sale of music groups CDs will benefit that_____individual volunteer music ministry.______________________________________________________________________________________________________________________________

30. DESCRIBE EVENT PRIZES/AWARDS:__None._____________________________________________________________________________________________________________________________________________________________________________________


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31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT?______No._______________PLEASE FORWARD A COPY OF YOUR APPROVED PERMIT TO THE

PRIVATE EVENTS COORDINATOR.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT?______No._______________PLEASE FORWARD A COPY OF YOUR APPROVED TENT PERMIT TO THE


33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES AT YOUREVENT?______No._______________

PLEASE FORWARD A COPY OF YOUR APPROVED AIR SUPPORT/AIR-INFLATED STRUCTURES PERMIT TO THEPRIATE EVENTS COORDINATOR.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT?______No._______________PLEASE FORWARD A COPY OF YOUR APPROVED BONFIRE PERMIT TO THE


35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT?______No._____________PLEASE FORWARD A COPY OF YOUR APPROVED FIREWORKS PERMIT TO THE


36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES ATYOUR EVENT?____No._____ IF SO, PLEASE DESCRIBE INTENT (include beveragetype, quantities, drink sizes, location, etc.): _________________________________________________________________________________________________________________________________________________________________________________________

PLEASE FORWARD A COPY OF THE APPROVED ONE DAY ALCOHOL PERMIT, IF REQUIRED, TO THE SPECIAL EVENTS

COORDINATOR.

37. EXPECTED NUMBER OF PARTICIPANTS:_6 to 10 music, dance, or drama groupsnightly._______________________________________________________________________

38. EXPECTED NUMBER OF SPECTATORS:_Although expect several thousand throughoutthe night, expect no more than 1000 on the beach at one time.____________________________

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVEYOU DONE SO?__Yes.____WHOM DID YOU CONTACT?_Amer Abuahmadeh__________

__________________________________________________________________________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM TOWNPERSONNEL (Be aware that additional charges my be assessed and that applicants must

take full responsibility for the protection and security of borrowed/rented city property):

_____Request use of the Caroline Street Stage; a set of steps; two white wooden or metal 4x8stage wings to hold speakers; electric source; dressing room; 12 trash cans; dumping trash cansdaily; two 4x8 wooden box stage platforms; and ten metered parking spaces reserved._______**Important that the stage wings be set up NO LATER THAN 8:00AM on Monday morning._**Very important NOT to allow any beach cleaning equipment in the area because of soundequipment cables.____________________________________________________________


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41. A STATE HIGHWAYS PERMIT MUST BE OBTAINED FOR USE OF ANY STATEPROPERTY (ROADS, HIGHWAYS, ETC). HAVE YOU ALREADY OBTAINED THISPERMIT? __N/A______ IF SO, PLEASE ATTACH A COPY TO THE BACK OF THISAPPLICATION.

42. For parade organi zers only: EXPECTED NUMBER OF OVERSIZED VEHICLES(LARGER THAN 12 FT TALL, 8 FT WIDE, AND/OR 21 FT LONG) TRAVELING THE

PARADE ROUTE:__________. DESCRIBE:____________________________________

_______N/A____________________________________________________________________________________________________________________________________________________________________________________________________________________

43. LIST LOCATIONS AND DATES OF PRIOR EVENTS HELD THE PAST FIVE (5)YEARS:

__Jesus At The Beach Festival, 1995 through 2013, on the beach and in the Ocean CityConvention Center.______________________________________________________________

______________________________________________________________________________________________________________________________________________________________________________________________________________________________

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: There are no corporatesponsors. ____________________________________________________________________

____________________________________________________________________________________________________________________________________________________

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NOT COVERED IN THISAPPLICATION:___This event on the beach has been very successful each year since 1995.It is also a vital, intricate part of the daily activities at the Convention Center. We alsobelieve this event promotes the family atmosphere so important to all of us in Ocean City. Thereis no charge for attendance at any of these activities.___________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SUREYOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGING,CONCESSIONS, COURTS, BANDS, ETC.

IS DIAGRAM INCLUDED WITH APPLICATION?YES____X______NO__________An event layout MUST be included for an event to be considered.


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Page 7 of 8

I NSURANCE REQUIREMENT:For the protection of the public and the Mayor and City Council, the applicant must obtain, at theapplicants own expense, occurrence form comprehensive general liability insurance coverage,which insurance coverage shall include coverage for personal injury which said insurancecoverage shall be at least in the amount of one million dollars (1,000,000) single limit. Said

insurance coverage shall name the Mayor and City Council as additional insureds, with theaddress on the certificate listed as 301 Baltimore Avenue, Ocean City Maryland 21842. Thecertificate of insurance evidencing such coverage shall be furnished to the Special EventsCoordinator, Private Events on behalf of the Mayor and City Council by the applicant, and beapprovedby the Towns Risk Manager before the applicant engages in the activity.

INSURANCE CERTIFICATE:

___________INCLUDED WITH APPLICATION

_____X____ TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30)

DAYS PRIOR TO THE EVENT

COCA COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:

The applicant must comply with all provisions of the Towns agreement with the Coca ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant on Townproperty. The applicant agrees to sell, dispense or serve only Coca Cola beverages on Townpremises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, said beveragesto include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. Thepermitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello Yello, Fresca,Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid, Seagrams Ginger Ale,PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies, Dasani and other products whichCoca Cola may provide in accordance with its agreement with the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE:_________________________________ DATE_______

MANDATED CHANGES/CANCELLATI ON:Applicant understands that any event or event date can be changed or canceled at the direction ofthe Mayor and City Council if the approved event interferes with Public Works project(s) or anyother necessary governmental function. Such action may be directed at any time.

APPLICANTS SIGNATURE: _______________________________DATE__________


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Page 8 of 8

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions of al lapplicable ordinances of the Town ofOcean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required tocomply with the provisions of Chapter 62 of the Code which expressly prohibits the public sale,rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or

other commodities or services.

I have read this disclosure and will comply with allprovision so of the local ordinancesincluding Chapter 62 of the Town Code.

APPLICANTS SIGNATURE:_________________________________ DATE:_______

HOLD HARMLESS CLAUSE:Permitted (organization/applicant) shall assume all risks incident to or in connection with thepermitted activity and shall be solely responsible for damage or injury, of whatever kind or

nature, to person or property, directly or indirectly arising out of or in connection with thepermitted activity or the conduct of Permitteds operation. Permitted hereby expressly agrees todefend and save the Town of Ocean City, its officers, agents, employees, and representativesharmless from any penalties for violation of any law, ordinance, or regulation affecting itsactivity and from any and all claims, suits, losses, damages, or injuries directly or indirectlyarising out of or in connection with the permitted activity or conduct of its operation or resultingfrom the negligence or intentional acts or omissions of Permitted or its officers, agent, andemployees.

APPLICANTS SIGNATURE:_______________________________DATE:_________

PRIVATE EVENT APPLI CATION COMPLIANCE REQUIREMENTThe applicant for a special event permit agrees to follow the guidelines provided and submit acomplete application including all required submission of materials.

The applicant agrees to take full responsibility for all city-owned property, whether borrowed,leased or rented, and understands that necessary replacement and/or repair fees may be assessedshould such property be returned in an unacceptable condition.

The applicant agrees to abide by all provisions of the permit granted by the Town and agrees topay all fees and costs assigned to the permit. The applicant further agrees to comply with allconditions of the use permit that may be required by the Mayor and Council of the Town.

I have read and will comply with all special event application requirements.

APPLICANTS SIGNATURE:_________________________________ DATE________


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7. MISCELLEANEOUS REPORTS AND PRESENTATIONSA. Private Event Approval Request for Storm Warriors

5K/Walk November 8, 2014


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TOWN OF




RE: Storm Warriors 5K/WalkDATE: June 9, 2014

ISSUE(S): Request approval of the Strom Warriors 5K/Walk for Saturday,November 8, 2014, from 9 am-12 noon.

SUMMARY: This event consists of a 5K Run/Walk that takes place completely

on the Boardwalk, from the Inlet to 27thStreet and back. It willbenefit the Ocean City Life-Saving Station Museum Society.


beverage, recreation and other incidental expenditures.

RECOMMENDATION: Approve event as presented.



COORDINATED WITH: All appropriate departmental staff has reviewed, and the eventhas been coordinated with Public Works and OCPD.

ATTACHMENT(S): 1) November 2014 Calendar2) Cover Sheet3) Application4) Boardwalk Site Layout

Agenda Item # 7A



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1

2 3 4 5 6 7 8PE - Storm Warriors

- TENTATIVE

9 10 11 12 13 14 15

16 17 18 19 20

Winterfest

21

Winterfest

22

Winterfest

23

Winterfest

24

Winterfest

25

Winterfest

26

Winterfest

27

Winterfest

28

Winterfest

29

Winterfest

30

Winterfest

2014

November


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Name of Event: Storm Warriors 5K/Walk New Event: YES

Date of Event: November 8, 2014

Date Application Received: April 14, 2014 Application Fee Paid: Yes

Date Returned from All Departments: May 29, 2014 Total Cost to Town: No anticipated costs to the TownTotal Revenue from Private Event Fees: $50.00

Things to Note:

This event would consist of a 5K Run/Walk on the Boardwalk from the Inlet to 27 thStreet. All proceeds made would benefit the OC Lifesaving Station Museum Society. Set-up would take place on Nov. 8, beginning at 7:30 am. Event would take place from 9 am until 12 noon. Clean up would begin directly after the events completion. The event organizers will collect and dispose of all solid waste. Expected number of participants is between 150 and 200.


Public WorksWill provide the event organizer with cones and has no issues with granting approval of this newevent.

Fire MarshalWill provide a standby, on-duty EMS Crew with the understanding that priority will be given to 911calls.

RiskInsurance certificate must be submitted prior to the event. Hold harmless is signed. Know that most eventslike this one have participants also sign a waiver.

OCPDThere were no police resources requested for this event, however, we will likely detail at least two (2) bikeofficers to the event to lead the 5K run. This should be able to be done with officers from staff.

Tourism, Beach Patrol, Rec & Parks, Emergency Services, Transportation, OCCCNo comments or concerns.



Other:


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7. MISCELLEANEOUS REPORTS AND PRESENTATIONSB.DPL Annual Update presented by Delmarva Power Senior

Public Affairs Manager Jim Smith


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TOWN OF



FROM: David L. Recor, ICMA-CM, City ManagerRE: Delmarva Power Update

DATE: June 11, 2014

ISSUE(S): Delmarva Power Annual Update

SUMMARY: At the July 2, 2012, regular meeting, the Mayor and Councilsuggested that Delmarva Power return annually to review past

initiatives and upcoming fall projects.

Jim Smith, Senior Public Affairs Manager for Delmarva Power,

will provide an update on reliability improvements, emergency

preparedness, smart meters, energy savings programs and amerger announcement.

FISCAL IMPACT: Not applicable

RECOMMENDATION: Not applicable

ALTERNATIVES: Not applicable

RESPONSIBLE STAFF: Not applicable

COORDINATED WITH: Not applicable

ATTACHMENT(S): PowerPoint presentation and merger information

Agenda Item # 7B



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Annual Update to the

Town of Ocean City Mayor & Council

Jim Smith, Senior Public Affairs Manager

June 16, 2014


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Tonights presentation

Ocean City reliability improvement update

Transmission projects

Distribution projects

Emergency preparedness

Smart meter update

Energy savings programs

Merger announcement

Q&A


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Delmarva Power Overview

Service territory: 5,000square miles

Electric customers:503,000

Gas customers:125,000

Miles of transmissionlines: 1,550

Miles of distribution lines: 11,816 Miles of gas pipelines: 3,200

Employees: 1,800

Over the last five years, we have donated more than $4.1 millionto 655 organizations


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Town of Ocean CityElectric Reliability Improvement

Project Update


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Reliable electric service is top priority at Delmarva Power

Over the last five years, Delmarva Powerhas invested ~$1 billion to strengthen itstransmission and distribution systems to

improve reliability.5 year future spend: ~$1.5 billion

Investments include:

Upgrades to existing infrastructure

Building new facilities/substations

Replacing wood transmission poleswith steel

Implementing comprehensivevegetation management plan

Customer service improvements


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Reliable electric service is top priority at Delmarva Power

Preventative maintenance is essential

Transmission lines inspected annually

with visual flyovers and infrared

technology inspections

In-depth pre-winter and pre-summer

substation inspections along with routine

monthly substation inspections

Annual system-wide, pre-summer

inspections of all capacitors, reclosers and

regulators. These important pieces ofequipment support and adjust voltage and

serve as protective devices.


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Ocean City transmission reliability improvement investments

Static Var Compensator (SVC) project, 138thStreet Substation

Installation at expanded 138thStreet Substation to maintain electric stability by

eliminating voltage fluctuations during times of high demand or system disturbances

$26 million project; Construction began 1Q 2013; SVC in service April 1, 2014

Primary functions of the SVC:

Maintain acceptable, stable voltage levels

Control voltage swings during times of peak demand, especially in the summer

To control high voltages during times of light load

Prevent voltage dips

Prevent voltage collapse

Adherence to conditions set forth by council

1. Within 60 days of SVC being energized, an initial EMF and sound reading

2. Twice annual EMF and sound readings in January and July

Independent specialist verified that Delmarva Power is in compliance with both the

EMF and sound requirements outlined in the conditional use agreement. These resul

were submitted to the town and distributed to properties within 300 feet of the

substation.


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Ocean City distribution reliability

mprovement investments

Underground cable replacement is integral part of

Delmarva Powers annual reliability enhancement

program

Significant amount of underground cable has been

replaced in Ocean City over the last five years and

we will continue to target aging infrastructure

Major 2014-15 distribution projects

32ndStreet - Penguin Drive, Skipjack Lane, Anchorage Way,

Windjammer Lane

56thStreet 94thStreet - Rusty Anchor, Mooring, Bradley & Dory Roads

Caine Woodsnext phase in 2015


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EmergencyPreparedness


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Preparing for storms is something we take seriously.

Strong relationship with offices of emergency

management and local government officials across

the Delmarva Peninsula including the Town of

Ocean City and Worcester County

Hurricane preparedness press event and customer

education

Member of and regular participant in local LEPCs

Drills and exercises

Continually monitoring weather

Mutual assistance

Incident command model and second role activation

Emergency preparedness


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Mobile App Overview

Customers can use our mobile app to:

Report outages and get status updates

Use interactive outage maps to check

the status of outages

Get estimated restoration times

Pay their bill

Call us through a direct dial link


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Power Restoration Process

We repair equipment that will restore the largest numbers ofcustomers first

Generally,the sequence is:

1. Downed live wires orpotentially life-threatening situations

2. Transmission lines

3. Substation equipment

4. Main distribution lines

5. Secondary lines

6. Service lines

*Critical facilities such as hospitals,

nursing homes, 911 centers are given

priority within this sequence as

appropriate.


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Smart Meter Update


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What is a Smart Meter?

A smart meter is an electronic meter that

allows two-way communications

between your home or small business

and Delmarva Power

This metering technology is known as

advanced metering infrastructure (AMI)

Smart meters are being installed

throughout the Delmarva service territory

to improve service to our customers.


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Smart Meter Benefits for Customers

Fewer estimated bills

Detailed energy useInformation for customers

Daily and hourly use information

available through My Account Customer requested remote

connects and disconnects

Outage detection and ability tosend a signal to ensure powerrestoration

Remote reading reduces the number of vehicles and trucks that we

put on the road, which in turn helps reduce carbon emissions. Enables new programs and price incentives to help customers save

costs and reduce usage

Our utmost priority is to provide safe and reliable electricity to ourcustomers. Smart meters are a tool to help us do just that.


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Opt-Out Order

On February 26, 2014, the Maryland Public Service Commission (PSCissued its final order on an AMI opt-out provision for customers.

All residential and small commercial customers who want to refuse

installation of a smart meter (opt out), will incur a one-time, up-front feeof $75, paid in three monthly installments and an ongoing, monthlycharge of $17.

From the Order 86200, Customers receiving a smart meter should notbe burdened by the incremental costs associated with requiring theutilities to maintain two parallel and redundant infrastructures.

These fees are based on the projected costs that each utility will incur

for allowing customers to opt out. The PSC directed Delmarva Power to file actual costs incurred after th

percentage of opt-out customers stabilizes (estimated at 12-18 monthsand the commission will then re-evaluate and may recalibrate the feesto be paid by opt-out customers.


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How to Opt-out or Opt back in

Customers who would like toopt-out will need to email orsend a letter to:

Delmarva Power

MD Opt-out

Mailstop 29SC59

P.O. Box 1739

Salisbury MD 21802-1739

http://www.delmarva.com/contact/

online/default.aspx

Customers who have previouslycontacted the company to opt-ouwill receive a letter prior to July 1

This letter will explain theMaryland opt-out order and feesassociated with opting out.

These customers will see thesefees on their bills after July 1st.

Customers wishing to cancel theiopt out request will need to

contact the company prior to July1stto avoid any fees associatedwith opting out.
http://www.delmarva.com/contact/online/default.aspxhttp://www.delmarva.com/contact/online/default.aspxhttp://www.delmarva.com/contact/online/default.aspxhttp://www.delmarva.com/contact/online/default.aspx


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Energy Savings Program


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Merger Update


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Annual Update to the

Town of Ocean City Mayor & Council

Jim Smith, Senior Public Affairs Manager

June 16, 2014


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Exelon Corporation and Pepco Holdings Inc.Combination to create leading mid-Atlantic electric and gas utility

1 | P a g e

About the Companies

Exelon Corporation Pepco Holdings Inc.

Headquartered in Chicago, with utility headquarters also inBaltimore and Philadelphia, Exelon (NYSE: EXC) is the nationsleading competitive energy provider. Its family of companies

participates in every stage of the energy business, from generationto power sales to transmission and delivery, and include electricand gas utilities in Maryland and Pennsylvania, as well as Illinois.

Headquartered in Washington, D.C., with utility headquartersalso in Delaware and New Jersey, Pepco Holdings Inc. (NYSE:POM) is one of the largest energy delivery companies in the

mid-Atlantic, serving customers in Maryland, the District ofColumbia, New Jersey and Delaware and through itssubsidiaries.

2013 employees: 26,0002013 customers: 7.8 million electric and gasPresident and CEO: Chris Cranewww.exeloncorp.com

2013 employees: 5,0002013 customers: Nearly 2 million electric and gasChairman, Presidentand CEO: Joe Rigbywww.pepcoholdings.com

About the Transaction

On April 30, 2014, Exelon and Pepco Holdings Inc. (PHI) announced an agreement to combine the companies. The combination bringstogether Exelons three top-performing electric and gas utilitiesBGE, ComEd and PECOand PHIs electric and gas utilities Pepco, Delmarva Power, and Atlantic City Electric.

Combined utility businesses will serve approximately 10 million customers. Combined company will have approximately $26 billion in rate base. Chris Crane will serve as president and CEO. All-cash transaction offers $27.25/share of POM stock.

Combined utility service territory:

Pepco Service

Atlantic City Electric Co. Service

Delmarva Power Service

Baltimore Gas and Electric Co. Service

PECO Energy Service

ComEd Service DE

MD

PANJ

VA

PhiladelphiaBaltimore

DoverWilmington

Trenton

Washington, DCAtlantic

CityIL

Chi

Newark
http://www.exeloncorp.com/http://www.exeloncorp.com/http://www.pepcoholdings.com/http://www.pepcoholdings.com/http://www.pepcoholdings.com/http://www.exeloncorp.com/


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2 | P a g e

Customer Benefits

Aggregate $100 millionequivalent to approximately $50 per PHI utility customerfor a Customer Investment Fund to beutilized across the PHI utilities service territories as each public service commission deems appropriate for customer benefits,such as:

o Rate creditso Assistance for low income customerso Energy efficiency measures

Commitment to further build upon significant reliability progress underway for Pepco, Delmarva Power, and Atlantic CityElectric customers and exceed each jurisdictions service reliability standards.

o Exelon commits to build upon Pepco Ho ldings strong track record of improving reliability at the three utilities or pay apenalty if performance goals are not met.

o Backed by the strong reliability performance of the current Exelon utilities. ComEd and PECO are delivering first-quartile performance, and BGEs reliability metrics have risen to their best-ever levels since BGE joined Exelon in2012.

o Joining a family of large urban utilities with distinguished emergency response capabilities will benefit the PHI utilitiesand their customers during major storms, while helping to reduce costs.

Pledge to maintain charitable contributions in the PHI utility service territories at their highest-ever level for at least 10 yearsa total commitment of $50 million.

Strategic Rationale

Exelons andPHIsutility businesses share geographic proximity and similar business models. Employees will enjoy more opportunities as part of a company with more utilities and business lines. Companies cultures are aligned, with a shared focus on operational excellence, environmental stewardship, customer service andsupport for the communities they serve.Timeline and Approvals

The transaction has been approved by the boards of directors of Exelon and PHI. It requires the approvals of:o PHI stockholderso The Federal Energy Regulatory Commissiono The public utility commissions of Maryland, New Jersey, Delaware, the District of Columbia and Virginia.

The transaction is subject to notification and reporting requirements under the Hart-Scott-Rodino Act and other customary closingconditions.

The companies anticipate closing in the second or third quarter of 2015.For more information, contact:

Gary Stockbridge Donna Cooper Calvin ButlerDelmarva Power Pepco Exelon302-454-5150 202-872-2477 [email protected] [email protected] [email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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3 | P a g e

Cautionary Statements Regarding Forward-Looking Information

Except for the historical information contained herein, certain of the matters discussed in this communication constitute forward-looking statements within themeaning of the Securities Act of 1933 and the Securities Exchange Act of 1934, both as amended by the Private Securities Litigation Reform Act of 1995. Wordssuch as may, might, will, should, could, anticipate, estimate, expect, predict, project, future, potential, intend, seek to, plan, assume, believe,target, forecast, goal, objective, continue or the negative of such terms or other variations thereof and words andterms of similar substance used inconnection with any discussion of future plans, actions, or events identify forward-looking statements. These forward-looking statements include, but are not limitedto, statements regarding benefits of the proposed merger, integration plans and expected synergies, the expected timing of completion of the transaction, anticipatedfuture financial and operating performance and results, including estimates for growth. These statements are based on the current expectations of management ofExelon Corporation (Exelon) and Pepco Holdings, Inc. (PHI), as applicable. There are a number of risks and uncertainties that could cause actual results to differmaterially from the forward-looking statements included in this communication. For example, (1) PHI may be unable to obtain shareholder approval required for themerger; (2) the companies may be unable to obtain regulatory approvals required for the merger, or required regulatory approvals may delay the merger or cause thecompanies to abandon the merger; (3) conditions to the closing of the merger may not be satisfied; (4) an unsolicited offer of another company to acquire assets orcapital stock of Exelon or PHI could interfere with the merger; (5) problems may arise in successfully integrating the businesses of the companies, which may resultin the combined company not operating as effectively and efficiently as expected; (6) the combined company may be unable to achieve cost-cutting synergies or itmay take longer than expected to achieve those synergies; (7) the merger may involve unexpected costs, unexpected liabilities or unexpected delays, or the effects

of purchase accounting may be different from the companies expectations; (8)the credit ratings of the combined company or its subsidiaries may be different fromwhat the companies expect; (9) the businesses of the companies may suffer as a result of uncertainty surrounding the merger; (10) the companies may not realizethe values expected to be obtained for properties expected or required to be sold; (11) the industry may be subject to future regulatory or legislative actions that couldadversely affect the companies; and (12) the companies may be adversely affected by other economic, business, and/or competitive factors. Other unknown orunpredictable factors could also have material adverse effects on future results, performance or achievements of the combined company. Therefore, forward-lookingstatements are not guarantees or assurances of future performance, and actual results could differ materially from those indicated by the forward-looking statements.Discussions of some of these other important factors and assumptions are contained in Exelons and PHIs respective filings w ith the Securities and ExchangeCommission (SEC), and available at the SECs website at www.sec.gov, including: (1) Exelons 2013 Annual Report on Form 10-K in (a) ITEM 1A. Risk Factors,(b) ITEM 7. Managements Discussion and Analysis of Financial Condition and Results of Operations and (c) ITEM 8. Financial Statements and Supplementary DataNote 22; (2) Exelons First Quarter 2014 Quarterly Report on Form 10-Q in (a) Part II, Other Information, ITEM 1A. Risk Factors; (b) Part 1, Financial Information,ITEM 2. Managements Discussion and Analysis of Financial Condition and Results of Operationsand (c) Part I, Financial Information, ITEM 1. Financial StatementsNote 15; (3) PHIs 2013 Annual Report on Form 10-K in (a) ITEM 1A. Risk Factors, (b) ITEM 7. Managements Discussion and Analysis of Financial Condition andResults of Operations and (c) ITEM 8. Financial Statements and Supplementary Data: Note 15; and (4) PHIs First Quarter 2014 Quarterly Report on Form 10 -Q in(a) PART I, ITEM 1. Financial Statements, (b) PART I, ITEM 2. Managements Discussion and Analysis of Financial Condition and Results of Operations and (c)PART II, ITEM 1A. Risk Factors In light of these risks, uncertainties, assumptions and factors, the forward-looking events discussed in this communication may not

occur. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of the date of this communication. NeitherExelon nor PHI undertakes any obligation to publicly release any revision to its forward-looking statements to reflect events or circumstances after the date of thiscommunication. New factors emerge from time to time, and it is not possible for Exelon or PHI to predict all such factors. Furthermore, it may not be possible toassess the impact of any such factor on Exelons or PHIs respective businesses or the extent to which any factor, or combination of factors, may cause results todiffer materially from those contained in any forward-looking statement. Any specific factors that may be provided should not be construed as exhaustive.

Additional Information and Where to Find ItThis communication does not constitute a solicitation of any vote or approval. PHI intends to file with the SEC and mail to its stockholders a proxy statement inconnection with the proposed merger transaction. PHI URGES INVESTORS AND SECURITY HOLDERS TO READ THE PROXY STATEMENT AND ANY OTHERRELEVANT DOCUMENTS WHEN THEY BECOME AVAILABLE, BECAUSE THEY WILL CONTAIN IMPORTANT INFORMATION about Exelon, PHI and theproposed merger. Investors and security holders will be able to obtain these materials (when they are available) and other documents filed with the SEC free ofcharge at the SECs website, www.sec.gov. In addition, a copy of PHIs proxy statement (when it becomes available) may be obt ained free of charge from PepcoHoldings, Inc., Corporate Secretary, 701 Ninth Street, N.W., Room 1300, Washington, D.C. 20068. Investors and security holders may also read and copy anyreports, statements and other information filed by PHI with the SEC, at the SEC public reference room at 100 F Street, N.E., Washington, D.C. 20549. Please call theSEC at 1-800-SEC-0330 or visit the SECs website for further information on its public reference room.

Participants in the Merger SolicitationExelon, PHI, and their respective directors, executive officers and certain other members of management and employees may be deemed to be participants in thesolicitation of proxies in respect of the proposed transaction. Information regarding Exelons directors and executive officers is available in its proxy statement filedwith the SEC on April 2, 2014 in connection with its 2014 annual meeting of stockholders, and information regarding PHIs directors and executive officers is availablein its proxy statement filed with the SEC on March 25, 2014 in connection with its 2014 annual meeting of stockholders. Other information regarding the participantsin the proxy solicitation and a description of their direct and indirect interests, by security holdings or otherwise, will be contained in the proxy statement and otherrelevant materials to be filed with the SEC when they become available.


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REGULAR SESSION -MAYOR AND CITY COUNCILMONDAY, JUNE 16, 2014

9 ITEMS REFERRED TO AND PRESENTATIONS FROM

THE CITY MANAGER AND STAFF

A.Request to Purchase Self-Contained BreathingApparatus Spare Cylinders presented by Fire Chief


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MES - Maryland4611 Assembly DriveSuite GLanham, MD 20706

Telephone. . . . . . . . . . . . . . . . . . .. . . . . : (301) 577-7082Fax . . . . . . . . . . . . . . . . . . .. . . . . . . . . . .. . . . . : ( 301) 577-4817

Ship To:OCEAN CITY FIRE CO.

15TH ST & PH IL ADEL PH I A AV EOc ean Cit y , MD 21842

C on ta ct : C R IS SH A FF ERP h on e : 4 1 0- 2 8 - 8 20 0

QuotationN u mb er . .. .. .. .. .. .. .. .. .. .. .. .. .. .: Q T_ 0 02 73 3 2 -4Dat e . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . .. : 6/ 11/ 2014

P a ge . . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. .: 1 o f 1Sales order . . . . . . . . . .. . . . . . . . . . .. :Requis it ion . . . . . . . . . . .. . . . . . . . . . .. :Y o u r r ef . . . . .. . . .. . . .. . . .. . . .. . . .. . . :

Quot at ion deadline. . . . . . . . . . . : 6/ 15/ 2014Pay ment . . . . . . . . . .. . . . . . . . . .. . . . . . . :

Our ref . . . . . . . . . . . . . .. . . . . . . . . . .. . . . . : s johns on

Sales Rep . . . . . . . . . .. . . . . . . . . . .. . . : s johns on

Terms of deliv ery . . . . . . . . . . .. . : MES Pay s Freight

Bill To:TOWN OF OCEAN CI TYFIN AN CE DEPART- A/PP . O . B OX 1 58Oc ean Cit y , MD 21843

I tem number Description Size Color Quantit y Unit Unit price Amoun

200 70-BB1027 Sc ott Part C L & V AL V , QD,CARB, 45/ 5500 ASSY

1. 00 EA 1,036.00 1, 036. 00

This Quot at ion is s ubjec t t o any applic able s ales t ax and s hipping & handling c harges t hat may apply .Tax and s hipping c harges are c ons idered es t imat ed and will be re-c alc ulat ed at t he t ime of s hipment t o ens ure t hey t ak e int o ac c ount t he mc urrent loc al t ax inf ormat ion.

es balance Tot al discount S&H Sales t ax Tot al

1,036.00 0. 00 0.00 0.00 1, 036. 00 USD

returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking festom orders are not returnable. Effective tax rate will be applicable at the time of invoice.


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July11,2013

ChrisShaffer,AssistantChiefOcean City Volunteer Fire Company1409 Philadelphia AveP.O. Box 27Ocean City, MD 21842

ChiefShaffer,Asofthedateofthisletter,pleasebeadvisedthatMunicipalEmergencyServices(MES)istheonlyauthorized1FfireservicedistributorservicingWorcesterCounty,MDfortheScottSafetyproductline.Regards,

JasonR.CannonRegionalManagerFireScottSafety


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THE CITY SOLICITOR

A. Second Reading Ordinance 2014-19 authorizing theMayor and City Council to purchase certain real propertyby private negotiation or by the institution of

condemnation (bayside lots between 64th

and 65th

Streets)


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City ManagerRE: Second reading of ordinance authorizing the purchase of real propertyDATE: June 11, 2014

ISSUE(S): Purchase of real property needed for boat launching facility

SUMMARY: Second reading of ordinance that authorizes the Mayor and City

Council to purchase, by private negotiation or by the institution

of condemnation, certain real property between 64thand 65th

Streets needed for construction and installation of a public boatlaunching facility.

It has been determined that the purchase of five (5) lots in BlockNo. 120 on a Plat of The Isle of Wight Land Company is for public

need and is in the best interest of the public health, safety and

general welfare.

FISCAL IMPACT: To be determined.

RECOMMENDATION: Ratify ordinance.

ALTERNATIVES: None suggested.

RESPONSIBLE STAFF: Terence McGean, City Engineer

COORDINATED WITH: Guy Ayres, City Solicitor

ATTACHMENT(S): Ordinance and map

Agenda Item # 10A



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THE CITY SOLICITOR

B. Second Reading Ordinance 2014-20 to Amend Chapter110 Entitled Zoning (various changes to downtown designoverlay zone)


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Kay Stroud, Zoning AnalystRE: Second reading of ordinance amending Chapter 110, Article IV, Divisions 23-25,

Downtown Design Overlay Zone and Underlying Zoning Districts

DATE: June 11, 2014

ISSUE(S): Consideration of code amendments pertaining to the DowntownDesign Overlay Zone and Underlying Zoning Districts.

SUMMARY: Second reading of ordinance to incorporate multiple changes tothe design overlay zone and underlying zoning districts. The

Planning & Zoning Commission held a public hearing on Tuesday,April 1, 2014, to consider these changes and favorably

recommends the amendments.

FISCAL IMPACT: None

RECOMMENDATION: Ratify ordinance.

ALTERNATIVES: None suggested.

RESPONSIBLE STAFF: R. Blaine Smith, Assistant Director, Planning & ZoningKay Stroud, Zoning Analyst

COORDINATED WITH: Matthew G. Margotta, AICP, Director, Planning & Community

Development

ATTACHMENT(S): Ordinance

Agenda Item # 10B



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11 COMMENTS FROM THE PUBLIC

Any person who may wish to speak on any matter at the Regular Session may

be heard during Comments from the Public for a period of five( 5) minutes or

such time as may be deemed appropriate by the Council President. Anyone

wishing to be heard shall state their name, address and the subject on which he

or she wishes to speak.


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12 COMMENTS FROM THE CITY MANAGER

A. Review of tentative work session agenda for June 24,2014


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13 COMMENTS FROM MAYOR AND CITY COUNCIL

June 16 2014 Complete Agenda

Documents

Transcript of June 16 2014 Complete Agenda