Joint meeting e packet

I. Call To Order and Roll Call

A. Board of Supervisors B. School Board

II. Invocation and Pledge of Allegiance

III. Approval of the Minutes – February 28, 2017

IV. Adoption of the Agenda V. Approval of the Consent Agenda…pages 3-5

A. Resolution Proclaiming April 2017 Gloucester Community Volunteer Month – Christi Lewis – Community Engagement Director…pages 3-5

VI. Matters Presented by the Board

A. Board of Supervisors B. School Board

VII. County Administrator Items

VIII. Citizens’ Comment Period – (limited to topics on the Work Session agenda only) (Speakers should provide 10 copies of handouts if any)

IX. Work Session Agenda…pages 6-91 A. Discussion of Transportation Facility Study Results – John Hutchinson – Assistant Superintendent for Administrative Services, Mr. Scott Shorland – Construction Manager & Mr. Richard Corner – Hudson & Associates Architects…pages 6-46 B. GHS Master Plan Update/Next Steps – Dr. Walter Clemons, Superintendent…page 47 C. Discussion of Superintendent’s Proposed FY 2018 Budget – Members, Board of Supervisors and School Board…pages 48-90

GLOUCESTER COUNTY BOARD OF SUPERVISORS AGENDA

JOINT WORK SESSION WITH SCHOOL BOARD TUESDAY, MARCH 21, 2017

7:00 p.m. THOMAS CALHOUN WALKER EDUCATION CENTER

AUDITORIUM 6099 T. C. WALKER ROAD

D. School Board Adjournment E. Discussion on Amending Gloucester County Code Chapter 10 – Licenses – Business, Professional and Occupational License (BPOL) Taxes – J. Brent Fedors – County Administrator…page 91

X. Supervisors Discussion

XI. Closed Meeting (none scheduled)

XII. Adjournment

January 2015 Note: Please confine summary to one page

GLOUCESTER COUNTY MEETING DATE: March 21, 2017

BOARD OF SUPERVISORS AGENDA ITEM#: V - A BOARD AGENDA ITEM

TYPE OF AGENDA ITEM: PURPOSE OF ITEM: X MINUTES OR CONSENT INFORMATION ONLY PRESENTATIONS & REPORTS DISCUSSION ONLY REGULAR X DISCUSSION AND/OR DECISION ADMINISTRATOR/ATTORNEY ITEMS X Resolution PUBLIC HEARING Ordinance Duly Advertised By Motion PRESENTER: Christi Lewis TITLE: Director of Community Engagement AGENDA ITEM: Resolution Proclaiming April 2017 Gloucester Community Volunteer

Month BACKGROUND / SUMMARY: The Gloucester Resource Council, in cooperation with the Gloucester Department of Community Engagement requests the Gloucester Board of Supervisors declare and recognize the month of April as Community Volunteer Month in Gloucester County. ATTACHMENTS: Proposed resolution REQUESTED ACTION: NO ACTION REQUESTED Adopt resolution FOR MORE INFORMATION, CONTACT: Name: Christi Lewis Phone#: 804-693-5730 E-mail: [email protected]

AT A JOINT MEETING OF THE GLOUCESTER COUNTY BOARD OF SUPERVISORS AND SCHOOL BOARD, HELD ON TUESDAY, MARCH 21, 2017, AT 7:00 P.M., IN THE THOMAS CALHOUN WALKER EDUCATION CENTER, 6099 T. C. WALKER ROAD, GLOUCESTER, VIRGINIA: ON A MOTION DULY MADE BY ___________, AND SECONDED BY _____________, THE FOLLOWING RESOLUTION WAS ADOPTED BY THE FOLLOWING VOTE:

Phillip N. Bazzani, ___; Ashley C. Chriscoe, ____; Christopher A. Hutson, ____; Andrew James, Jr., ____; John C. Meyer, Jr., ___; Robert J. Orth, ____; Michael R. Winebarger, ____;

RESOLUTION PROCLAIMING APRIL 2017 GLOUCESTER

COMMUNITY VOLUNTEER MONTH

WHEREAS, an entire community or just one individual, can affect positive change with any volunteer action, no matter how big or small; and

WHEREAS, each day volunteers in Gloucester County unselfishly share their time and talents to make a difference in the lives of others; and

WHEREAS, experience teaches us that government by itself cannot solve all of our social problems and needs; and

WHEREAS, Gloucester County's substantial volunteer force joins millions of people nationwide in giving and serving in valued community service endeavors; and

WHEREAS, during the month of April, the Gloucester Resource Council, in collaboration with the Gloucester Department of Community Engagement, plans to promote and publicize volunteer and community service opportunities in Gloucester and recognize outstanding community volunteers for their significant contributions and commitment to service.

NOW, THEREFORE, BE IT RESOLVED that the Gloucester County Board of Supervisors does hereby proclaim April 2017 as Community Volunteer Month in Gloucester County and calls on all community members to join together to celebrate National Volunteer Month.

BE IT FURTHER RESOLVED that the Board of Supervisors encourages

youth and adults to join in the joy and rewards of service to others, and

recognizes, with appreciation and gratitude, the valuable contributions volunteers make in improving the quality of life in Gloucester County.

A Copy Teste:

______________________________________ J. Brent Fedors, County Administrator



BOARD OF SUPERVISORS AGENDA ITEM#: IX - A BOARD AGENDA ITEM

TYPE OF AGENDA ITEM: PURPOSE OF ITEM: MINUTES OR CONSENT INFORMATION ONLY PRESENTATIONS & REPORTS DISCUSSION ONLY X REGULAR X DISCUSSION AND/OR DECISION ADMINISTRATOR/ATTORNEY ITEMS Resolution PUBLIC HEARING Ordinance Duly Advertised By Motion PRESENTER: John Hutchinson TITLE: Asst. Superintendent for Administrative Services Scott Shorland Construction Manager Richard Corner Hudson & Associates Architects AGENDA ITEM: Discussion of Transportation Facility Study Results BACKGROUND / SUMMARY: See attached memo ATTACHMENTS: Memo Facility Study report presented at the joint meeting February 28 REQUESTED ACTION: NO ACTION REQUESTED FOR MORE INFORMATION, CONTACT: Name: J. Brent Fedors Phone#: 804-693-4042 E-mail: [email protected]

Fleet Maintenance Center StudyforGloucester County Public SchoolsHUDSON + ASSOCIATES ARCHITECTSFINAL DRAFT REPORT SUMMARYSchool Board Presentation: February 23, 2017

Fleet Maintenance Center Study for Gloucester County Public Schools

EXECUTIVE SUMMARY HISTORY: In early 2016, Gloucester County approached Hudson + Associates Architects about possibility of undertaking a programming study for a new vehicle maintenance and utilities center in conjunction with a master plan for redevelopment of the Old Page Middle School site. The master plan aspect of the Old Page Middle School site was eventually dropped from the scope, and it was agreed that multiple sites would be considered for the new Center. CURRENT SITUATION: Maintenance for current County and School board vehicles and equipment currently takes place in buildings that are generally undersized and poorly suited to all types of vehicles in the respective fleets. Certain major maintenance tasks cannot be performed and must be tasked out to local, private shops. The Sheriff’s Department opted to task all of its vehicle maintenance out to local shops due to shortage of personnel and capabilities to suit its mission-essential needs. Existing facilities are cramped, poorly lit and marginally ventilated. Storage space for spare parts is limited, and the work environment is less-than-pleasant for County personnel. Maintenance is performed in various, scattered buildings. The Utilities Department likewise lacks sufficient maintenance space and has current assets scattered among multiple, marginally-suited buildings and yards. Many County assets such as trailers, and towable equipment (generators, backhoes, mowers, etc.) are stored outside in weather where they deteriorate. While County maintenance personnel are meeting critical needs, they are doing so in facilities that are far less-than-ideal. METHOD OF ANALYSIS: Hudson + Associates Architects undertook the following steps:

Major Tasks: What we looked for: Meetings with key department persons to understand organizational needs

How departments are currently organized; what does each person do?

Meetings with key operational persons to under organization processes

How do personnel interact with each other? With the current facility?

Visits to all existing County maintenance and storage facilities currently in use

What is size, condition and layout of current facilities? Identify deficiencies

Visits to proposed sites within Gloucester County and obtaining local physical and topographical data

Size and proportions of site, elevation above floodplain, access from streets, access to utilities, opportunity to expand

Visits to facilities in other neighboring counties that are similar to the one proposed by this Study

Evaluate comparative size, amenities, functional layout, what works well and signs of potential obsolescence

PROPOSED SOLUTION: This Study contemplates design and construction of a new, consolidated fleet maintenance and utility operations center to suit requirement of the County, Utilities Department, School Board, and Sheriff’s Department. Included will be the following major program elements:

Vehicle maintenance bays (garage) and related shop area

School bus operations office

Utilities Department office for maintainers

Toilets, lockers and showers for maintenance personnel


Combined spares and parts storage with centralized inventory management

Vehicle wash bay (indoor)

Vehicle fueling island (outdoor, covered) and oil-water separator

Central warehouse storage for Utilities Department and County equipment

Outdoor covered storage for trailers, trailerable equipment and materials

Surface parking for fleet vehicles and personnel’s own vehicles SITES FOR CONSIDERATION: The ideal site will have the following attributes:

Sufficient acreage to suit outdoor parking of the school bus fleet and other County vehicles

Suitable acreage and proportions for optimal workflow of vehicles, parking and fueling

Sufficient area to suit facility footprints, outdoor material storage, and stormwater management

Sufficient area to allow for future expansion of building(s) without adverse impact on assets to remain

Safety and ease of ingress into, and egress from, the site at adjacent roadways

Availability of utilities to support building(s) and site amenities

Good vertical elevation above floodplain, and minimal impact from wetlands

Good soils for bearing pavements and building foundations

Sufficient acreage for future expansion

Three sites were considered:

Old Page Middle School site (off Rt. 17, near current School Transportation Ctr.)

Land adjacent to the T.C Walker Center (off T.C. Walker Road)

Land Adjacent to the new Page Middle School site (off T.C. Walker Road)

The site adjacent to the T.C. Walker Center was ruled out fairly quickly because it was too small and was predominantly at too low a vertical elevation to build upon. Also, to build the facility at this site would constrain future reuse of the T.C. Walker Center as a school, if desired. As for the other two sites:

Old Page Middle School: site is favorable in size and flexibility, but currently lacks ideal access to Route 17. Also, the site’s configuration and current location of the water tower impact the layout and future expansion. The existing School Transportation facility, however, may be re-purposed for use by Utilities Maintenance, reducing need for new construction to suits its needs. Lastly, this site may have higher and beneficial use for economic development.

Land Adjacent to the new Page Middle School: This site is also favorable in size and flexibility, and offers good access to T.C. Walker Road without adverse impact upon traffic flow in and out of the Middle School. Its size and proportions are amenable to efficient use and future expansion. This is a ‘virgin’ site, however, and will incur higher costs to clear to support with new utilities. Also, T.C. Walker Road must be widened to add new turn lanes into the center.


PROPOSED BUILDING AND SITE DEVELOPMENT COSTS: A

preliminary, estimated budget is included herein that contemplates

construction of the new, consolidated Transportation and Utility Center and

all related site development. A separate estimate is included for each site,

due to the differing conditions and programmatic elements at each site.

Please note that:

The overall figures are for budgeting purposes only, and is not based on definitive design of the building(s) or site amenities.

Additional site investigation, such as geotechnical investigation of soils may be warranted.

The overall figures assume that the primary maintenance garage and warehouse facility will be built using pre-engineered building structure and walls built at least partial height of masonry for durability.

A single-story building is preferred to avoid cost of stairwells and an elevator.

Conceptual building floor plans and overall site plans (one for each site) are offered herein upon which the estimated costs are based. TIMETABLE TO IMPLEMENT: The proposed Transportation and Utility Center can be designed and built as soon as funding is authorized by Gloucester County. Some time constraints to consider include:

Once approved and design is authorized to commence, a detailed survey of the selected site will be required. An updated wetlands delineation may be required, depending upon the selected site and preferred layout. This can take up to 8-10 weeks to accomplish.

Geotechnical investigation will be required to determine foundation and pavement subgrade requirements.

There should be no unusual environmental permitting required; however, up to 90 days should be allowed for County review of the definitive site plan and stormwater management design. This can be expedited as early in the design process as possible to reduce impact on overall timeframe to permit the project.

6-8 months should be allowed for design, which includes the aforementioned civil design and environmental review.

6 weeks should be allowed for bidding.

4 weeks should be allowed for review of bids and determination of an acceptable low bidder. The apparent low bidder should submit its insurance paperwork and performance bond for review prior to award of contract.

Due to the extensive sitework required, 16-18 months should be allowed for construction following award of contract.

Other time factors to consider:

30-60 days should be allowed to equip and furnish the new facility, as well as to set up data and communication systems.

The ideal time to relocate operations and vehicle maintenance to the completed facility, from perspective of schools and bus transportation, is mid-summer. There is no favored time for Utilities or County vehicle maintenance.

There will be some costs to move the operation and maintenance entities into a new facility. It may be advantageous to bring in a company specializing in such moves to shorten the downtime of the various units.

OVERVIEW – STUDY OBJECTIVE Assess condition of existing transportation administration and maintenance

facilities

Gain understanding of current and projected (future) operational and maintenance needs by interviewing Schools & County staff

Explore efficiencies gained by consolidating Schools and County fleet maintenance into a single facility. Also explore consolidation with the County Utilities Maintenance Division.

Evaluate and compare up to three (3) sites for locating the consolidated facility at Old Page MS, T.C.Walker Center & next to New Page MS

Prepare a cost model to develop the project for funding purposes

CURRENT SITUATION Current facilities are antiquated, undersized and crowded

Buildings no longer suited to size and diversity of vehicles to be maintained

Working conditions are marginal, and poor at County Garage

Several tasks are outsourced that could otherwise be performed

Spare parts often not readily on hand (lack of storage)

Unsheltered vehicles and equipment deteriorate more rapidly

No manpower or capacity to maintain Sheriff ’s vehicles

Inefficient use of manpower due to shortage of personnel

36’L Bus in Maint. BayAerial View – Schools Transportation Center

Front of Building

County Garage at Rt. 17 & Providence Rd.

Carriage Lane County & Utility Maint. Dept. Facilities

COUNTY MAINTENANCE SHED (SHELTER LOCATED BEHIND TO LEFT)

UTILITIES MAINTENANCE UNIT BUILDING

UTILITIES DEPARTMENT ADMIN. &CUSTOMER SERVICE CENTER Utility Dept. Maint. Yard &

Facilities behind Southern States

ADDITIONAL CHALLENGES Current buildings cannot be enlarged; poor value to enhance

Equipment storage scattered in various locations

County & Utilities: Shortage of maintenance & warehouse area

Utilities “Yard” behind Southern States – buildings in poor condition

Conditions adversely affect workflow, response & timely completion

Excess employee time spent traveling between tasks & sites

Longevity of vehicle & equipment assets is reduced

Conditions not condusive to employee satisfaction or longevity

NEW FACILITY OBJECTIVES Consolidate Schools & County fleet maintenance functions

Modernize facilities that improve workflow and operational efficiency

Increase storage capacity and maintenance capabilities

Improve conditions for multiple County organizations under one project

Enhance maintenance and extend life of vehicles & equipment

Provide site layout that is spacious enough for larger, consolidated operation, yet is efficient and cost-effective

Site & building should have some initial growth capacity built-in

Site must support opportunity to expand to suit longterm needs

FLEET MAINTENANCE REQUIREMENTSPUBLIC COUNTY & SHERIFF’S

SCHOOLS UTILITIES DEPT. TOTALSClass 1 Passenger 49 45 72 166Class 2 Trucks 34 29 9 72Class 3 Buses 112 * -- -- 112Class 4 Trailers 8 17 3 ** 28Class 5 Equipment 6 31 -- 37TOTAL Vehicles 195 74 81 350

All Items 209 122 84 415* 4 inspections/bus/year = 448 total inspections/year** Includes Tactical Command Center

TRANSPORTATION FACILITY PROGRAMGARAGE: Maintenance Bays (7 double bays X 20’ wide x 110’ deep) 15,400 SF Parts Warehouse 3,100 SF Supervisor Office/Records/Break Area 800 SF Lockers/Toilets 1,000 SF Machine Shop/Batteries 1,500 SF

Sub-total, Garage 21,800 SFTRANSPORTATION ADMINISTRATION OFFICE: 2,400 SFCommon Area/Circulation: 1,200 SF

Sub-Total, Transportation 25,400 SF

TRANSPORTATION FACILITY PROGRAMTRANSPORTATION PROGRAM: 25,400 SF

ADDITIONAL BUILDING PROGRAM: Equipment Maintenance Center (Off-road, mowers, tools) 1,750 SF

Total New Building Area, Old Page Site 27,150 SF

Utilities Maintenance Division (Office/Lockers/Shop) 1,900 SFTotal New Building Area, New Page Site 29,050 SF

TRANSPORTATION FACILITY PROGRAMUTILITIES MAINTENANCE DIVISION: At the New Page site, Utilities Maintenance Division will have its offices and a

maintenance shop in the main, new building (totaling 1,900 SF) , sharing toilets and other amenities with the Transportation/Garage functions.

In addition, Utilities Maint. Div. will have a new 7,500 SF storage warehouse. Also, there will be another 7,500 SF of new outdoor covered shed area.

At the Old Page site, Utilities Maintenance Division will re-occupy the existing, vacated Transportation office & garage, totaling 7,500 SF.

The existing building will require minor alterations and some renovations, including a new roof. Also, there will be another 10,000 SF of new outdoor covered

shed area.

TransportationAdministration

Consolidated Vehicle Maint.

Utilities Maint.Division

Equipment Maintenance

Shared

MAINT. BAYS

UTIL.MAINT.DIV.

MACHINE SHOP

PARTS WA

SH

BAY

BRAKES

TIRES

EQUIP. MAINT.

TRA

NSP

ORT

’N A

DM

IN.

UTILITIES MAINT. DIVISION OFFICES & SHOP INCLUDED

FOR NEW PAGE SITE

TransportationAdministration

Consolidated Vehicle Maint.

Equipment Maintenance

SharedMAINT. BAYS

MACHINE SHOP

PARTS

WA

SH

BAY

BRAKES

TIRES

EQUIP. MAINT.

TRA

NSP

ORT

’N A

DM

IN.

ALTERNATE BUILDING PLAN – REDUCED SIZE (OMITS

UTILITIES MAINT DIV.)FOR OLD PAGE SITE

FLEET MAINTENANCE – WHY 14 BAYS?

BUS 1

WA

SH B

AY

BRAKES

TIRESHOP

TRUC

K 1PASS

1

BUS 2

BUS 3

BUS 4

BUS 5

BUS 6

FLUIDS

PASS 3

PASS 2

TRUC

K 1

Bays can also “flex” as needed, depending on workload

Trailers require less time in shop, but are typicallypulledthrough

One bay for “long-term” work on buses (#6)

OLD PAGE MIDDLE SCHOOL SITE: Adequate acreage for larger, consolidated Transportation/County Garage Could support future expansion for Transportation & County Garage Site impacted somewhat by existing water tower & wetlands Existing transportation facility would not be affected by new construction Could locate at rear of site; preserve front of site for alternative use Access to Rt. 17 less than optimal, but could improve in future Utilities Maintenance Division is accommodated at existing Bus

Maint./Garage/Transportation Office, plus new Storage ShedsReconfigured site and reused existing entrance drive at

north side of site; access on/off Rt. 17 is questionable Developed acreage & amenities now similar to New Page site

T.C. WALKER ROADEXISTING

SCHOOLS TRANSPORTATION OFFICE/MAINT. CTR.

T.C.WALKER ROAD

EXISTING SCHOOLS TRANSPORTATION OFFICE/MAINT. CTR. – UTILITIES MAINT. DIV.

EXISTING WATER TOWER

OLD PAGE SITE PLAN – Updated 2/23/170 100’ 400’

T.C.WALKER ROAD

FUTURE ENTRY ROAD

EXISTING WATER TOWER

OLD PAGE SITE PLAN – Updated 2/23/170 100’ 400’

FUTURE EXPANSION

NEW PAGE SCHOOL SITE: Adequate acreage for larger, consolidated Transportation/County Garage Could support future expansion Site minimally impacted by wetlands Access to T.C. Walker Road is optimal Can locate without impact to existing Middle School Preserves acreage for only one future school, but not two Utilities Maintenance Division is housed in new building with

Transporation; site also includes new Warehouse and Storage Sheds Add turn lanes off T.C. Walker Road

T.C. WALKER ROAD

EXISTING PAGE MIDDLE SCHOOL

T.C. WALKER ROAD (WIDENED)

EXISTING PAGE MIDDLESCHOOL

NEW PAGE SITE PLAN – Updated 2/23/170 100’ 400’

T.C. WALKER ROAD (WIDENED)

EXISTING PAGE MIDDLESCHOOL

NEW PAGE SITE PLAN – Updated 2/23/170 100’ 400’

FUTURE EXPANSION

T.C. WALKER CENTER SITE Limited acreage for a large, consolidated operations; impedes expansion Much of the site is at lower grade than existing Center Stream and wetlands impacts prevent full use of site Might limit future growth of T.C. Walker Center or return to use a school Access to T.C. Walker Road less than optimal, but workable Constraints to site layout and flow of traffic due to grade change Site cannot accommodate Utilities Maintenance Division Insufficient land at upper elevation to park all buses Soils might not be favorable to spread-footing foundations Potential impacts on existing Center during construction School Board determined this site is no longer to be considered

EXISTING T.C. WALKER CENTER

T.C. WALKER ROAD

30’60’70’ 40’

25’20’

50’

EXISTING T.C. WALKER CENTER

T.C. WALKER ROAD

PROJECT COST ESTIMATE / COMPARISONBUILDING COSTS OLD PAGE Site NEW PAGE Site Industrial Space (~$110/SF) $ 2,392,500 $ 2,442,000 Office/Finished Space (~$175/SF) 945,000 1,198,750

Sub-Total, Primary Building $ 3,337,500 $ 3,640,750 Utilities Maint. Div. Warehouse -- 500,000 Re-Purpose Existing Transport’n Bldg. 112,500 -- Re-Roof Existing Transport’n Bldg. 93,750 -- Outdoor Covered Storage Shelter(s) 200,000 150,000 Furnishings & Equipment 380,250 401,500

Sub-Total, Building Costs $ 4,124,000 $ 4,692,250

PROJECT COST ESTIMATE / COMPARISONSITEWORK COSTS OLD PAGE Site NEW PAGE Site Site Improvements $ 900,750 $ 1,567,600 Grading & Drainage 220,350 265,975 Utilities – Water/Sewer/Fuels 164,650 394,250 Utilities - Electrical 240,000 381,000

Sub-Total, Sitework Costs $ 1,525,600 $ 2,608,825w/Building Cost, Rounded 5,650,000 7,301,000With Contingency (+10%) 6,215,000 8,031,000Design + Engineering 497,000 642,000Estimated Total Project Cost $ 6,712,000 $ 8,673,000Site acreage 16.14 acres 16.39 acresSitework, Cost/acre $ 94,532/acre $ 159,172/acre

GLOUCESTER COUNTY TRANSPORTATION CENTER STUDYCOST ESTIMATE FEBRUARY 23, 2017 QTY. $/UNIT COST QTY. $/UNIT COST

BUILDING COSTSMAIN BUILDING SF

INDUSTRIAL SPACE SF 21,750 110.00 2,392,500 22,200 110.00 2,442,000 49,500 OFFICE/FINISHED SPACE SF 5,400 175.00 945,000 6,850 175.00 1,198,750 253,750

SUB-TOTAL, PRIMARY BUILDING SF 27,150 3,337,500 29,050 3,640,750 303,250 UTILITIES MAINT. DIV. - WAREHOUSE (NEW PAGE) SF - 10,000 50.00 500,000 500,000 RE-PURPOSE EXISTING TRANSPORT'N BLDG (OLD PAGE) SF 7,500 15.00 112,500 - (112,500) RE-ROOF EXISTING TRANSPORT'N BLDG (OLD PAGE) SF 7,500 12.50 93,750 (93,750) OUTDOOR COVERED STORAGE SHELTER(S) SF 10,000 20.00 200,000 7,500 20.00 150,000 (50,000) FURNISHINGS & EQUIPMENT LS 380,250 401,500 21,250

SUB-TOTAL, BUILDING COSTS 4,124,000$ 4,692,250$ 568,250$

SITEWORKSITE IMPROVEMENTS

IMPROVE T.C. WALKER ROAD LF - 1,800 225 405,000 405,000 ADD TURN LANE ON RT.17 LF 300 225 67,500 - (67,500) SITE CLEARING AC 2.00 20,000 40,000 16.39 20,000 327,800 287,800 SITE DEMOLITION/PAVEMENT REMOVAL SF 38,000 - - - EARTHWORK CY 18,150 5.00 90,750 26,460 5.00 132,300 41,550 CANOPY AT FUEL ISLAND SF 2,000 15.00 30,000 2,000 15.00 30,000 - NEW PAVEMENT - FLEXIBLE SY 48,500 10.00 485,000 48,500 10.00 485,000 - NEW PAVEMENT - RIGID SY 2,800 25.00 70,000 2,800 25.00 70,000 - TURF/LANDSCAPING AC 3 25,000 75,000 3 25,000 75,000 - FENCING LF 3,150 - 3,150 - - GATES EA 2 15,000 30,000 2 15,000 30,000 - SIGNAGE LS -- 5,000 5,000 - SIDEWALK/EQUIPMENT PADS LS -- 7,500 7,500 -

GRADING & DRAINAGE - BMP/RETENTION POND CY 6,000 15.00 90,000 9,000 15.00 135,000 45,000 CURB & GUTTER LF 3,000 7.50 22,500 3,000 7.50 22,500 - DRAINAGE STRUCTURES EA 5 7,500 37,500 5 7,500 37,500 - UNDERGROUND PIPING LF 1,000 30.00 30,000 1,000 30.00 30,000 - EROSION & SEDIMENT CONTROL AC 16.14 2,500 40,350 16.39 2,500 40,975 625

OLD PAGE SITE NEW PAGE SITEUNITS Δ

GLOUCESTER COUNTY TRANSPORTATION CENTER STUDYCOST ESTIMATE FEBRUARY 23, 2017 QTY. $/UNIT COST QTY. $/UNIT COST

OLD PAGE SITE NEW PAGE SITEUNITS Δ

UTILITIESWATER/SEWER/FUELS

EXTEND WATER SERVICE, 8-INCH LF 600 64 38,400 -- - (38,400) EXTEND WATER SERVICE, 16-INCH LF -- - 1,500 125 187,500 187,500 SANITARY SEWER - GRAVITY, 8-INCH LF 600 40 24,000 1,500 40 60,000 36,000 S.S. MANHOLE EA 1 20,000 20,000 2 20,000 40,000 20,000 S.S. GRINDER PUMP/LIFT STATION EA -- - 1 15,000 15,000 15,000 DOMESTIC WATER LINE, 3-INCH LF 250 30 7,500 350 30 10,500 3,000 SPRINKLER WATER LINE, 6-INCH LF 250 65 16,250 350 65 22,750 6,500 FIRE HYDRANTS EA 2 3,000 6,000 2 3,000 6,000 - BACKFLOW PREVENTER EA 1 5,000 5,000 1 5,000 5,000 - PROPANE GAS SERVICE & PAD LS -- 7,500 -- 7,500 - RELOCATE FUEL ISLAND LS -- 10,000 -- 10,000 - OIL-WATER SEPARATOR, FUEL PAD (20,000 GAL) EA 1 25,000 25,000 1 25,000 25,000 - OIL-WATER SEPARATOR, BUILDING (1,500 GAL) EA 1 5,000 5,000 1 5,000 5,000 -

ELECTRICAL - POWER TO BUILDING, AERIAL LF -- - 1,500 30 45,000 45,000 POWER TO BUILDING, BURIED, DUCTBANK LS -- 50,000 -- 50,000 - TRANSFORMER EA 1 20,000 20,000 2 18,000 36,000 16,000 STANDBY GENERATOR, DIESEL, 150 KW EA 1 45,000 45,000 1 45,000 45,000 - TELECOMMUNICATIONS LS -- 75,000 -- 155,000 80,000 SITE LIGHTING - POLES EA 20 2,500 50,000 20 2,500 50,000 -

SUB-TOTAL, SITEWORK COSTS 1,525,750$ 2,608,825$ 1,083,075$ SITE ACREAGE 16.14 16.39 0

SITEWORK COST / ACRE 94,532$ 159,172$ 64,640$ -

TOTAL CONSTRUCTION COSTS, ESTIMATED 5,649,750$ 7,301,075$ 1,651,325$ TOTAL CONSTRUCTION COSTS, ROUNDED 5,650,000 7,301,000 1,651,000 TOTAL CONSTRUCTION COSTS, W/CONTINGENCY (+10%) 6,215,000 8,031,000 1,816,000 DESIGN + ENGINEERING 497,000 642,000 145,000 ESTIMATED TOTAL PROJECT COST 6,712,000$ 8,673,000$ 1,961,000$

SITES – COMPARATIVE DISCUSSIONOld Page

School site

New PageSchool site

Lesser cost to develop; minimal clearing and grading required Utilities already on (or near) site that appear adequate, including fueling Access to Route 17 remains configured as-is today – not ideal, but adequate Improving access to Rt. 17 not essential; but could be quite costly Re-utilizes existing Transportation office/garage; well-suited to Utilities

Maintenance Division needs Portion of existing site remains undeveloped – available for future expansion

Higher cost to develop Relatively high site costs for clearing, earthwork and grading, new utilities Higher cost to build 100% new space for Utilities Maintenance Division Good access off T.C. Walker Road for optimized ingress/egress; but must

widen T.C. Walker Road with new turn lanesMore flexible site arrangement & internal movement than Old Page Building at New Page site allows alternative use at Old Page site;

land used for this project is no longer available for a future school

SITES – “BOTTOM LINE” COMPARISON

Old PageSchool site

New PageSchool site

Lower cost to redevelopAccess to Route 17, if unchanged, remains adequate but less than

ideal, and can present safety challenges for left-turning traffic exiting the site

Re-purposes the existing School Transportation office & garage for use by Utilities Maintenance Division

Higher cost to develop (nearly $2 million delta)Ideal access off T.C. Walker Road; safe ingress/egressBuilding at New Page site allows alternative use at Old Page site

COMMENTS RECEIVED & RESPONSES Incorporate Mosquito Control Vehicle Parking The Mosquito Control vehicles (2) and its chemical storage/handling area

will be located inside the Warehouse with Utilities Maintenance, partitioned off separately from other functions. At the Old Page site, this amounts to one bay of the existing Schools Transportation Building.

Recommend extending 8-inch water lines into site in order to include fire sprinklers at the buildings and support new fire hydrantsSprinklers will be required at the main Admin./Garage building, but will

likely not be required at the Warehouse due to its size and function. New fire hydrants will be required at either site, and the cost estimate will be increased to include more 8-inch water piping.

COMMENTS RECEIVED & RESPONSES Consider reducing the number of buses that need to be stored on the

site to 160; and consolidate the buses in such a manner that, when all parked on the site, they occupy as minimal a footprint as necessary, to reduce acreage developed and new impervious surface.Will do. There may be reduction of impervious area by as much as 15,000-

30,000 SF, resulting in minor cost savings at both sites for new pavement, earthwork/grading, and stormwater treatment.

Revisit the estimated cost for sanitary sewer force main extension at the New Page Site. Will do. Additional cost (minor) for a new force main to the New Page Middle

School pump station will be included. Will discuss further with Utilities ifUpgrade to the School pump station and/or force main beyond is needed. Thesewer discharge rate can be reduced with a holding tank at the New Page site.

architectureinterior design

planningRICHARD S. CORNER, AIA, CSI

SENIOR PARTNERKEITH MUSHENSKI, AIAA

PARTNER

120 WEST QUEENS WAY, #201HAMPTON, VA 23669

757 • 722 • 1964www.hudsonarch.com



BOARD OF SUPERVISORS AGENDA ITEM#: IX - B BOARD AGENDA ITEM

TYPE OF AGENDA ITEM: PURPOSE OF ITEM: MINUTES OR CONSENT INFORMATION ONLY PRESENTATIONS & REPORTS X DISCUSSION ONLY X REGULAR DISCUSSION AND/OR DECISION ADMINISTRATOR/ATTORNEY ITEMS Resolution PUBLIC HEARING Ordinance Duly Advertised By Motion PRESENTER: Dr. Walter Clemons TITLE: Superintendent, Gloucester County Public Schools AGENDA ITEM: GHS Master Plan Update/Next Steps BACKGROUND / SUMMARY: Dr. Clemons will provide an update on the GHS Master Plan and next steps. ATTACHMENTS: None REQUESTED ACTION: X NO ACTION REQUESTED FOR MORE INFORMATION, CONTACT: Name: Dr. Walter Clemons Phone#: 804-693-5300 E-mail: [email protected]



BOARD OF SUPERVISORS AGENDA ITEM#: IX - C

BOARD AGENDA ITEM

TYPE OF AGENDA ITEM: PURPOSE OF ITEM:

MINUTES OR CONSENT INFORMATION ONLY

PRESENTATIONS & REPORTS DISCUSSION ONLY

X REGULAR X DISCUSSION AND/OR DECISION

ADMINISTRATOR/ATTORNEY ITEMS Resolution

PUBLIC HEARING Ordinance

Duly Advertised By Motion

PRESENTER: Members TITLE: Board of Supervisors and School Board AGENDA ITEM: Discussion of Superintendent’s Proposed FY2018 Budget BACKGROUND / SUMMARY: Members of both Boards heard the presentation of the Superintendent’s Proposed FY2018 Budget at the joint meeting on February 28. After time to review the material, members will have the opportunity to ask questions and discuss the proposed budget. ATTACHMENTS: Superintendent’s Proposed Budget Presentation from February 28, 2017

REQUESTED ACTION: NO ACTION REQUESTED

Discuss proposed budget FOR MORE INFORMATION, CONTACT: Name: J. Brent Fedors Phone#: 804-693-4042 E-mail: [email protected]

Gloucester County Public Schools

Superintendent’s Proposed 2017-2018 Budget

§ 22.1-92. Estimate of moneys needed for public schools; notice of costs to be distributed.

A. It shall be the duty of each division superintendent to prepare, with the approval of the school board, and submit to the governing body or bodies appropriating funds for the school division, by the date specified in § 15.2-2503, the estimate of the amount of money deemed to be needed during the next fiscal year for the support of the public schools of the school division. The estimate shall set up the amount of money deemed to be needed for each major classification prescribed by the Board of Education and such other headings or items as may be necessary.

February 28, 2017

1

http://law.lis.virginia.gov/vacode/15.2-2503/

Table of Contents• Our Mission and Our Vision Slide 3

• Glossary Slide 4

• Budget Planning Process Slide 5

• Our Local Composite Index Slide 6

• Our Average Daily Membership Slide 7

• Projected Students by Grade Level Slide 8

• Projected vs. Actual ADM Slide 9

• ADM History and Future Projections Slide 10

• Weldon Cooper Projection Slide 11

• Our Proposed FY 2018 Budget Slide 12

• Request for Additional County Funding Slide 13

• Fiscal 2018 Operating Fund Budget Recommendation Slide 14

• Salary Comparison: Step 0-30 Slides 15-21

• Proposed FY 2018 Teacher Salary Scale Slide 22

• Impacts if Compensation is Unfunded Slide 23

• Fiscal 2018 Operating Fund Budget Recommendation Slide 24

• Additional Positions Justification and Impacts if Unfunded Slides 25-28

• Fiscal 2018 Operating Fund Budget Recommendation – Other Items Slide 29

• Summary of Proposed FY18 Increased Expenditures Slide 30

• Fiscal 2018 Operating Fund Budget Mitigating Factors Slide 31

• Governor’s Proposed Amendments to 2017-2018 Biennial Budget Slide 32

• Summary of Additional Local Funding Request Slide 33

• Central Food Services Fund Slide 34

• Report of FY 2018 CIP Projects Slide 35

• Capital Fund FY 2018 Budget Requests Slide 36

• Recapitulation Slide 37

• Summation Slide 38

• Appendix Slides 39-42

2

Our MissionAs a strong community of learners, Gloucester County Public Schools is dedicated to creating and sustaining an environment that emphasizes education, embraces diversity, and empowers its stakeholders (students, families, staff, and community) to accomplish individual, as well as, collective goals.

Our VisionTo provide an environment that focuses on meeting and exceeding the expectations of its stakeholders in each facet of the educational process, which includes, but is not limited to: instruction and academic achievement, school, family and community relationships, operations, safety, and emotional/mental health & wellness.

3

Return to Table of Contents

Glossary• Enrollment:

• All students the division is responsible for reporting

• Average Daily Membership:• the K-12 enrollment figure used to distribute state per pupil funding

that includes students with disabilities ages 5-21, and students for whom English is a second language who entered school for the first time after reaching their 12th birthday, and who have not reached their 22nd birthday; preschool and postgraduate students are not included in ADM

• average daily membership is determined by dividing the TOTAL aggregate daily membership (days present plus days absent) by the number of days school was in session, from the first day of the school term through the last school day in March.

• Composite Index:• a formula to determine the state and local government shares of K-12

education program costs, which is expressed as a ratio, indicating the local percentage share of the cost of education programs; for example, a locality with a composite index of 0.3000 would pay 30 percent and the state would pay 70 percent of the costs

4


Budget Planning ProcessSeptember

Develop budget files

Develop budget packages/forms

October

Budget discussions/planning with Superintendent and Executive Leadership Team

Finalize budget packages

November

Disseminate budget packages

Receive budget requests

December

Meet with managers

Review impact of Governor’s Proposed Budget

January

Compile adjusted requests

Receive input from the public

February

Present Superintendent’s Recommended Budget

Joint Meeting with BOS

Monitor General Assembly

March

School Board’s Recommended Budget

Joint Meeting with BOS

Public Hearing

Monitoring staffing/schedules

5


Our Local Composite Index6

•This is the most significant factor in determining GCPS’ share of State funding.•For the 2017 & 2018 biennium, the LCI increased by .69%representing a slight shift of some funding responsibility from the State back to the Locality.


0.3132 0.31320.3323

0.34560.3703 0.3798

0.3661 0.3730

0.0000

0.1000

0.2000

0.3000

0.4000

FY 03 & 04 FY 05 & 06 FY 07 & 08 FY 09 & 10 FY 11 & 12 FY 13 & 14 FY 15 & 16 FY 17 & 18

Our Average Daily Membership7

•Anticipated FY 2018 budget will be devised using an estimated funded ADM of 5,245.

*Projected/Budgeted Return to Table of Contents

Year

Projected Students by Grade Level

Grade Level Enrollment FY17 Projected Enrollment FY182016-17 2017-18

K 363 3631 370 3632 407 3703 400 4074 397 4005 381 3976 368 3817 473 3688 443 4739 471 443

10 389 47111 468 38912 446 468

TOTAL 5376 5293Projected

Adjustments* -53 -48Projected ADM 5323 5245

8 Projected enrollment for FY18 is calculated by advancing student enrollment figures for FY17 one grade level for FY18 and leaving Kindergarten enrollment figures steady. *Adjustments are estimated for pupils the school division does not receive funding for (i.e. students C.S.A. funded programs, regional programs, etc.)


Projected vs. Actual ADM

FY 2016 FY 2017

ADM Budget Projection 5,320 5,320

Actual Fall Membership 5,427 5,364

Actual Fall Funded Membership

5,386 5,323

Actual Spring Funded Membership

5,383 *5,320

9

*Projected figure

Difference between actual fall membership and actual spring funded membership reflects the adjustments referenced in the previous slide.


ADM History and Future Projections10


FiscalYear

ADMon 3/31

# Changefrom Prior year

% Changefrom Prior Year

2006 6,000 -78 -1.28%2007 5,949 -51 -0.85%2008 5,910 -39 -0.66%2009 5,871 -39 -0.66%2010 5,919 48 0.82%2011 5,850 -69 -1.17%2012 5,645 -205 -3.50%2013 5,469 -176 -3.12%2014 5,447 -22 -0.40%2015 5,354 -93 -1.71%2016 5,383 29 0.54%2017* 5,320 -63 -1.17%2018* 5,245 -75 -1.41%2019* 5,138 -107 -2.04%2020* 5,112 -26 -.51%

Weldon Cooper Projection• The Demographics Research Group from Weldon Cooper Center at

the University of Virginia estimated that Gloucester County Public Schools would have an enrollment projection of 5279 for FY18. The chart below provides their estimates for a five year period beginning in FY17 and ending in the FY22.

2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 ChangeKG 359 366 372 379 374 370 11

Grade 1 372 364 371 377 384 379 7Grade 2 399 371 363 370 376 383 -16Grade 3 398 400 372 364 371 377 -21Grade 4 396 385 387 360 352 359 -37Grade 5 378 395 384 386 359 351 -27Grade 6 367 360 376 366 368 342 -25Grade 7 474 369 362 378 368 370 -104Grade 8 441 477 371 364 381 370 -71Grade 9 472 463 501 389 382 399 -73

Grade 10 392 470 460 498 387 380 -12Grade 11 471 391 469 459 497 386 -85Grade 12 445 468 389 465 456 494 49

Total 5364 5279 5177 5155 5055 4960 -404

Grade Enrollment Projection

11


Our Proposed FY2018 Budget

Federal Funds 4.95% 2,914,911

State Funds 50.36% 29,643,382

County Contribution 44.41% 26,140,935

Miscellaneous Local .28% 168,097Total Proposed Operating Budget 100.00% $58,867,325

12


Request for Additional County Funding

Contributions for Operations

2016-17 Current 2017-18 Requested

$23,768,988* $26,140,935

This represents an increase of $2,371,947

*This amount includes the additional appropriation of $250,000 taken from the county fund balance by the BOS in FY17 to offset

a portion of the increased cost for health insurance.

13


Fiscal 2018 Operating FundBudget Recommendation


Budget Recommendation – To provide a competitive compensation package for all staff. Goal 3 – Objective 1 (Comprehensive Plan).

Compensation Recommendations:

1.0% adjustment to the teacher salary scale, plus the decompression of Steps 1-3. (Total increases range from 2% to 6.64%).

1,056,487

2% Compensation increase for all other employees 280,092

Benefits Costs:

Cost of proposed VRS rate increase 510,761

Projected increase in health insurance rates 1,350,443

Total Proposed Compensation and Benefits Cost 3,197,783

14

Salary Comparison: Step 0


15

Bachelor'sState Rank 2016-2017

State Rank2015-2016

Chesapeake 42,465 33 32Hampton 42,700 28 42Isle of Wight 40,500 53 75King & Queen 39,230 72 70Mathews 39,276 71 68Middlesex 37,753 102 78New Kent 39,592 66 88Newport News 42,600 30 33Poquoson 40,013 63 67Suffolk 40,677 49 51West Point 44,783 12 13Williamsburg/JCC 41,500 41 45York 42,515 31 24

Average 41,046

Gloucester 40,150 58 63



16


State Rank2015-2016


Average 43,279




17


State Rank2015-2016


Average 45,721




18


State Rank2015-2016


Average 48,955




19


State Rank2015-2016


Average 52,775




20


State Rank2015-2016


Average 56,760




21


State Rank2015-2016


Average 60,749


Proposed FY18 Teacher Salary Scale22

GCPS Current Teacher Salary Scale and Proposed Changes for FY 2017-2018

Bachelor's Degree

Step Current Scale

1% Adjustment and Decompression of

Steps 1-3

Projected Salary

Increase0 40,150 40,8741 40,672 41,078 2.31%2 40,672 41,484 2.00%3 40,672 41,584 2.24%4 41,486 41,696 2.52%5 41,590 42,315 2.00%6 41,694 42,534 2.27%7 41,904 42,959 3.03%8 42,327 43,389 3.54%9 42,750 43,823 3.53%

10 43,178 44,261 3.53%11 43,608 44,704 3.53%12 44,044 45,151 3.54%13 44,486 45,603 3.54%14 44,930 46,059 3.54%15 45,380 46,520 3.54%16 45,834 47,218 4.05%17 46,292 47,926 4.56%18 46,987 48,645 5.08%19 47,691 49,375 5.08%20 48,407 50,116 5.08%21 49,133 50,868 5.08%22 49,870 51,631 5.08%23 50,618 52,405 5.08%24 51,378 53,191 5.08%25 52,149 53,989 5.08%26 52,931 55,069 5.60%27 53,724 56,170 6.12%28 54,799 57,293 6.64%29 55,895 58,439 6.64%30 57,013 59,608 6.64% Return to Table of Contents


Impacts if Compensation is Unfunded

• Inability to attract and retain staff severely hinders our ability to provide the best educational opportunities and learning environments for our students. We become a training ground for other school divisions as our teachers leave to go to other surrounding school districts for better compensation.

23

Fiscal 2018 Operating FundBudget Recommendation


Budget Recommendation – To provide a schedule and personnel that maximizes instructional delivery and support for student learning. Goal 1 – Objective 2 & 4 (Comprehensive Plan)

Special Education Teachers (3 positions – Page, Peasley, GHS)

197,376

CTE Teacher (1 position – GHS) 65,792

Regular Ed. Teacher (1 position – GHS) 65,792

328,960

24

Additional Positions JustificationSpecial Education Teachers (3) $197,396

• (1) Page Middle School - This position is needed in order to establish resource classes across grade levels to enhance IEP supports.

• (1) Peasley Middle School – This position is needed in order to establish resource classes across grade levels to enhance IEP supports.

• (1) Gloucester High School - The 4x4 block schedule has increased opportunities for all students which requires the need for additional special education services to be provided.

25



Impacts of Unfunded Positions

Special Education Teachers (Page, Peasley, GHS)

• Inability to support additional specialized instruction for Students with Disabilities in accordance with their Individualized Education Plans (IEPs).

• Inability to staff Resource classrooms at both middle schools.

• At GHS, the absence of this position will prohibit the current Special Education staff from providing the requisite technical LEA (Local Education Agency) administrative support necessary to service IEPs.

26

Additional Positions Justification

Health Science Teacher at GHS (1) $65,792

• Current demand for courses in the Academy is double what a single teacher can provide. This position will permit growth of the GHSA, allowing for a second career pathway per the GHSA plan approved by the Board of Education.

Fine Arts Teacher at GHS (1) $65,792

• Similar to the Health Science Teacher above, current demand for Visual Arts courses is double what the current staffing can provide. The additional seats are necessary to balance elective demand in the schedule.

27


Fine Arts Teacher: & Health Science Teacher - GHS

Inability to support Academic course requests:

• For the 2016-2017 SY, 1785 students were scheduled with over 13,000 course requests.

• Out of 13,000+ requests, more than 500 primary course requests were not fulfilled.

• Of those 500+ primary course requests:•315 were Fine Arts, Health Science, and a limited number of other electives

• For the 2016-2017 SY:•369 students are enrolled in a Study Hall or Student Assistant block

• Inability to fulfill career pathway in accordance GHSA plan approved by the Virginia Board of Education (See staffing recommendation: SB presentation, 2-12-13)


Impacts of Unfunded Positions 28

Fiscal 2018 Operating FundBudget Recommendations – Other Items


Budget Recommendations – Other Items

Instruction:

Increased costs for regional tuitions ($117,980) and to establish Full Service School at Abingdon($11,000), increase in school activity fund software fees ($4,000).

132,980

Administration, Attendance and Health:

Increased cost for recruitment materials and job fairs ($4,344), promotional items ($532), and consulting services (2,815).

7,691

Operations & Maintenance:

Increased costs for Honeywell maintenance contract ($81,391), property and liability insurance ($5,631), other contracted services ($28,000), School Resource Officers ($22,107), and water and sewer costs ($15,197).

152,326

Technology:

Increase in program costs for Frontline, Trapeze, Unity, IXL and PowerSchool Analytics ($37,913). Costs added for maintaining security systems ($12,000) and telecommunication services ($3,600).

53,513

Total – Other Items 346,510

29

Summary of Proposed FY18 Increased Expenditures 30

Increased Expenditures AmountTotal proposed compensation increase 1,336,579Total projected health insurance increase 1,350,443Total VRS rate increase 510,761Total additional positions 328,960Total in additional other items 346,510

3,873,253


Fiscal 2018 Operating Fund Budget Mitigating Factors


Mitigating Factors SummaryState Funding (Governor’s Proposed Budget)

494,048

Employee increase in health insurance contributions ($25 a month)

194,700

Line Item Reductions (Breakdown in Appendix)

162,558

Attrition (anticipated) 250,000Potential additional decrease in health insurance rates

TBD - $200K

Possible additional State Funding TBD - $200K

1,501,306

31

Governor’s Proposed Amendments to 2017-2018 Biennial BudgetState share for school lunch

and school breakfast is included under proposed revenue for Central Food Service.

State funding of $35,000 for National Board Certification and $10,500 for reimbursement Industry Credential Examinations is included in the Supts. Rec. Budget .

VPSA Technology Note includes $26,000 for the regional special education program that Gloucester serves as fiscal agent for. This amount is included in the regional budget.

Total Budgeted State Funding $29,643,382

Projected FY 2017 Projected FY 2017 Projected FY 2018 Projected FY 2018NUM DIVISION Unadjusted ADM2 Adjusted ADM2 Unadjusted ADM2 Adjusted ADM2

036 GLOUCESTER 5,316.95 5,316.95 5,245.00 5,245.00

Please note: some accounts have been updated for local enrollment projections. See footnotes for more details.

2016-2018 Composite Index FY 2017 FY 20180.3730 FY 2017 State Share FY 2017 Local Share FY 2018 State Share FY 2018 Local Share

Standards of Quality Programs:

Basic Aid 15,000,910 8,923,986 14,766,928 8,784,791

Sales Tax 4 5,823,439 N/A1 5,851,751 N/A1

Textbooks 5

(Split funded - See Lottery section below)57,940 34,468 361,024 214,772

Vocational Education 160,019 95,195 157,854 93,906

Gifted Education 160,019 95,195 157,854 93,906

Special Education 1,736,872 1,033,259 1,713,368 1,019,277

Prevention, Intervention, & Remediation 396,714 236,003 391,345 232,810

VRS Retirement (Includes RHCC) 6 1,830,216 1,088,789 2,009,344 1,195,351

Social Security 886,772 527,537 874,772 520,398

Group Life 60,007 35,698 59,195 35,215

English as a Second Language 12

(Split funded - See Lottery section below)Funded in Lottery in FY 2017 46,842 27,866

Remedial Summer School 7, 9 86,071 N/A1 95,180 N/A1

Subtotal - SOQ Accounts 3 26,198,979 12,070,130 26,485,457 12,218,292

Incentive Programs:At-Risk (Split funded - See Lottery section below) Funded in Lottery in FY 2017 190,336 113,230

Bonus Payment13 Not Funded in FY 2017 253,926 N/A1

Technology - VPSA 10 474,800 89,760 475,600 89,920

Subtotal - Incentive Accounts 3 474,800 89,760 919,862 203,150

Categorical Programs:School Lunch 7 26,874 N/A1 26,874 N/A1

Special Education - Homebound 7 23,202 N/A1 23,666 N/A1

Subtotal - Categorical Accounts 3 50,076 0 50,540 0

Lottery-Funded ProgramsFoster Care 7 12,010 N/A1 11,881 N/A1

English as a Second Language 12

(Split funded - See SOQ section above)36,494 21,710 Funded in SOQ in FY 2018

At-Risk (Split funded - See Incentive section above) 248,001 147,535 54,724 32,555

Virginia Preschool Initiative 11 207,380 123,370 207,380 123,370

Early Reading Intervention 63,466 37,756 61,418 36,537Mentor Teacher Program 4,212 N/A1 4,212 N/A1

K-3 Primary Class Size Reduction 458,994 273,054 460,291 273,825

School Breakfast 7 11,830 N/A1 13,295 N/A1

SOL Algebra Readiness 56,722 33,744 52,516 31,242

Project Graduation14 16,899 N/A1 24,066 N/A1

ISAEP 15,717 N/A1 15,717 N/A1

Special Education-Regional Tuition 7, 8 549,303 N/A1 550,816 N/A1

Career and Technical Education 7, 8 10,115 N/A1 10,115 N/A1

Supplemental Lottery Per Pupil Allocation 15 175,221 N/A1 740,761 N/A1

Textbooks 5

(Split funded - See SOQ section above)308,036 183,250 Funded in SOQ in FY 2018

Subtotal - Lottery-Funded Programs 3 2,174,400 820,419 2,207,192 497,529

Total State & Local Funds $28,898,254 $12,980,309 $29,663,051 $12,918,971

Virginia Department of Education

Projected FY 2017 and FY 2018 State Payments, Based on the Governor's Introduced Amendments to the 2016-2018 Biennial Budget (HB 1500/SB 900)

Standards of Quality (SOQ), Incentive, Categorical, and Lottery-Funded Programs in Direct Aid to Public Education As of December 16, 2016

Click here to run new enrollment

32


Summary of Additional Local Funding Request

State Compensation funding for FY17 of $223,394 plus additional funding of $148,000 for health insurance costs have been absorbed within the current FY17 budget, which totals $371,394.

33

Totals AmountGrand Total of Increased Expenditures 3,873,253

Grand Total of Reductions and Revenue Increases

1,501,306

Amount of Additional Local Request 2,371,947


Central Food Services Fund

• 2% Compensation Increase

• No local funding

• FY 2018 Budget Request $2,701,011

34


Report of FY 2018 CIP Projects


35

Capital Fund FY 2018 Budget RequestsBudget Recommendation – To provide students, staff and entire community facilities that are well-kept and maximize instructional delivery and support for student learning by successfully following an approved capital improvement plan as adopted by the Gloucester County School Board. (Capital Improvement Plan)

Site Project Amount GHS (Section P – D Hall) Roofing repairs 268,000

Peasley

Install New Water Source Heat Pump - Gym, Cafeteria, Locker Rooms and Administrative Areas 650,000

Achilles & Petsworth Lighting replacement 322,408Achilles Bathroom Renovations 81,000

Transportation/Operations School Buses/Vehicles/Equipment 465,000

Achilles

*Playground ReplacementCounty has included this for FY 2019 in their proposed CIP Plan -124,479

*Subtotal 1,786,408

GHS

*Beginning phase of renovation projectCounty has $997,000 listed in FY 2018 and $9,975,820 in FY 2019 in their proposed CIP Plan

1,400,000-403,000997,000

Combined Transportation Facility Beginning phase of relocation project 600,000

*Subtotal $1,597,000Total $3,383,408


36

RecapitulationFund Amount

Operating Fund 58,867,325

Central Food Services Fund 2,701,011

CIP Fund *(Based on County Administrator’s CIP Presentation to Board of Supervisor’s which reflects reduction of $527,479 highlighted on previous slide.CIP total of $3,383,408 potentially offset by FY16 unspent appropriation of *$852,462.)

3,383,408

Debt Service Fund 3,522,262

Total $68,474,006*$67,621,544

37


Summation…

• It is about improving our students’ academic success.

• It is about enhancing the support of our teachers, administrators, and staff.

• It is about accomplishing the common goals of the School Board, the Board of Supervisors, the Superintendent, the Staff, and the Community.


38

Appendix

39


Enrollment Projections by School And Grade GLOUCESTER COUNTY PUBLIC SCHOOLS

MEMBERSHIP REPORT - November 20162016-2017

AbingdonTotal No. Students

No. of Classes

P/TRatio

Proj.Stud.

Proj.Class

P/TRatio Botetourt

Total No. Students

No. of Classes

P/TRatio

Proj.Stud.

Proj.Class

P/TRatio Page

Total No. Students

Proj.Stud. Peasley

Total No. Students

Proj.Stud.

Kindergarten 97 5 19.4 97 5 19.4 Kindergarten 91 5 18.2 91 5 18.2 Grade 6 190 179 Grade 6 178 202Grade 1 84 5 16.8 97 5 19.4 Grade 1 92 5 18.4 91 5 18.2 Grade 7 243 190 Grade 7 230 178Grade 2 113 5 22.6 84 5 16.8 Grade 2 101 5 20.2 92 5 18.4 Grade 8 206 243 Grade 8 237 230Grade 3 99 5 19.8 113 5 22.6 Grade 3 92 5 18.4 101 5 20.2 TOTAL 639 612 TOTAL 645 610Grade 4 97 5 19.4 99 5 19.8 Grade 4 102 5 20.4 92 4 23.0 RASP* RASP* 1Grade 5 102 5 20.4 97 5 19.4 Grade 5 89 4 22.3 102 5 20.4 *Page - 6th Grade - Abingdon, Achilles & Portion of Botetourt

TOTAL 592 30 19.73 587 30 19.6 TOTAL 567 29 19.6 569 29 19.6 **Peasley - 6th Grade - Bethel, Petsworth & Portion of Botetourt

AchillesTotal No. Students

No. of Classes

P/TRatio

Proj.Stud.

Proj.Class

P/TRatio Petsworth

Total No. Students

No. of Classes

P/TRatio

Proj.Stud.

Proj.Class

P/TRatio GHS

Total No. Students

Proj.Stud.

MEMBERSHIP BY GRADE

Kindergarten 52 3 17.33 52 3 17.3 Kindergarten 45 3 15.0 45 3 15.0 Grade 9 471 443 2016-17 2017-18Grade 1 66 3 22 52 3 17.3 Grade 1 53 3 17.7 45 3 15.0 Grade 10 389 471 K 363 363Grade 2 56 3 18.67 66 3 22.0 Grade 2 57 3 19.0 53 3 17.7 Grade 11 468 389 1 370 363Grade 3 79 4 19.75 56 3 18.7 Grade 3 42 2 21.0 57 3 19.0 Grade 12 446 468 2 407 370Grade 4 76 4 19 79 4 19.8 Grade 4 51 3 17.0 42 2 21.0 TOTAL 1774 1771 3 400 407Grade 5 52 3 17.3 76 4 19.0 Grade 5 53 3 17.7 51 3 17.0 GED* 9 4 397 400TOTAL 381 20 19.05 381 20 19.1 TOTAL 301 17 17.7 293 17 17.2 RASP* 19 5 381 397

Regional 7 2 6 368 3817 473 3688 443 473

BethelTotal No. Students

No. of Classes

P/TRatio

Proj.Stud.

Proj.Class

P/TRatio GED and RASP students are included in each respective school's total

New Horizons Students 9 471 443

Kindergarten 78 4 19.5 78 4 19.5 Grade 5 2 10 389 471Grade 1 75 4 18.75 78 4 19.5 **New Horizon students are included in each respective school's total Grade 9 1 11 468 389Grade 2 80 4 20 75 4 18.8 Grade 11 1 12 446 468Grade 3 88 4 22 80 4 20.0 Grade 12 3Grade 4 71 4 17.75 88 4 22.0 TOTAL 7 TOTAL 5376 5293Grade 5 85 4 21.25 71 4 17.8 -48TOTAL 477 24 19.88 470 24 19.6 Projected ADM 5245

40


Fiscal 2018 Operating FundBudget Mitigating Factors – Other Items41

Mitigating Factors – Other Items

Instruction:

Decreased costs for line item savings ($30,058). 30,058

Administration, Attendance and Health:

Decreased costs for line item savings ($3,782). 3,782

Pupil Transportation:

Decreased vehicle fuel costs ($40,000) and other line item savings ($15,570). 55,570

Operations & Maintenance:

Decreased costs for heating fuel ($40,000), vehicle fuel ($8,178), and other line item savings ($7,690).

55,868

Technology:

Decreased costs for line item savings ($17,280) 17,280

Total – Other Items Savings 162,558


Compensation/Revenue HistoryGloucester County Public Schools

Seven Year History of Budgeted Local Transfer and Compensation Adjustments

Fiscal Year LCIADM Actual Local Local Misc. Local Misc. Local State State Federal Increase Total Total

CompensationMarch 31st FTEs Transfer Inc. / (Dec) Revenue

Inc. / (Dec) Revenue Inc. / (Dec) Revenue Inc. / (Dec) Inc. / (Dec) Budget

2009-2010 0.3456 5,918.92 869.23 20,223,746 (1,760,279) 124,559 3,441 30,926,445 (3,026,931) 6,214,493 3,082,694 (1,701,075) 57,489,243 No increase

2010-2011 0.3703 5,849.60 833.23 20,709,596 485,850 112,475 (12,084) 26,523,808 (4,402,637) 4,874,430 (1,340,063) (5,268,934) 52,220,309 No increase

2011-2012 0.3703 5,644.56 805.37 20,556,082 (153,514) 101,300 (11,175) 27,055,782 531,974 4,328,181 (546,249) (178,964) 52,041,345 No increase

2012-2013 0.3798 5,468.65 771.33 22,341,889 1,785,807 89,488 (11,812) 26,751,612 (304,170) 3,323,284 (1,004,897) 464,928 52,506,273

5.725% to implement the 5% VRS member

share and cover FICA, plus 2% COLA

compounded. Restored 10 days to the school calendar.

2013-2014 0.3798 5,447.46 766.76 22,603,728 261,839 127,589 38,101 26,358,025 (393,587) 3,077,183 (246,101) (339,748) 52,166,525 2% COLA

2014-2015 0.3661 5,354.27 776.62 22,765,728 162,000 123,424 (4,165) 28,019,400 1,661,375 2,808,328 (268,855) 1,550,355 53,716,880 *No increase

2015-2016 0.3661 5,382.85 788.13 23,179,432 413,704 149,801 26,377 27,865,471 (153,929) 2,784,318 (24,010) 262,142 53,979,022 No increase

2016-2017 0.3730 5,320.00 786.85 23,768,988 589,556 145,697 (4,104) 29,149,334 1,283,863 2,825,334 41,016 1,910,331 55,889,353 4% increase for all

employees.

(598.92) (82.38) 1,784,963 24,579 (4,804,042) (306,465) (3,300,965) (1,599,890)

42


2014-20153% bonus for paraprofessionals, bus drivers, bus assistants, custodians, security workers, cafeteria managers and cafeteria workers who were employed for at least a semester and a day in FY 2014, were still employed in a covered position on the November 2014 pay date and are in good standing. The BOS provided $162,000 for the bonuses. A 6% midyear raise for all CFS workers with the exception of the Director



BOARD OF SUPERVISORS AGENDA ITEM#: IX - E

BOARD AGENDA ITEM

TYPE OF AGENDA ITEM: PURPOSE OF ITEM:

MINUTES OR CONSENT INFORMATION ONLY

PRESENTATIONS & REPORTS DISCUSSION ONLY

X REGULAR X DISCUSSION AND/OR DECISION

ADMINISTRATOR/ATTORNEY ITEMS Resolution

PUBLIC HEARING Ordinance

Duly Advertised By Motion

PRESENTER: J. Brent Fedors TITLE: County Administrator AGENDA ITEM: Discussion on Amending Gloucester County Code Chapter 10 – Licenses-

Business, Professional and Occupational License (BPOL) Taxes BACKGROUND / SUMMARY: Board members will discuss possible amendments to the business, professional and occupational license taxes. ATTACHMENTS: None

REQUESTED ACTION: NO ACTION REQUESTED

Discuss possible changes to the BPOL structure FOR MORE INFORMATION, CONTACT: Name: J. Brent Fedors Phone#: 804-693-4042 E-mail: [email protected]

Joint meeting e packet

Government & Nonprofit

Transcript of Joint meeting e packet