Industry Solution in Detail Human Resources SAP Core HR and Payroll Solutions (1)

Solution in Detail

Human Resources

SAP Core HR and Payroll Solutions

Executive Summary Solution Overview Contact Us

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2 / 43 2013 SAP AG or an SAP affiliate company.

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Driving HR Efficiency

Organizations are increasingly global,

government requirements are ever-changing,

and employees expect a consumer-grade user

experience. HR departments often try to

manage this with fragmented systems,

nonstandard or manual processes, and

outdated interfaces.

Access to a global unified view of workforce

data is nonexistent and this impairs business

leaders ability to make sound operational decisions.

To work more efficiently, HR departments must:

Improve process efficiency Eliminate manual and disparate processes

that lead to complexities and prevent HR

departments from focusing on other tasks.

Optimize global processes Establish a single, global platform to help

ensure compliance with enterprise-wide HR

processes, while satisfying local regulations.

Mitigate risk Implement an integrated workforce-planning

system that reduces complexity and

provides a single source of truth, enabling

effective monitoring and cost controls.

Meet usability expectations Enable employees to connect and

collaborate anywhere, at any time.

Establish an automated, integrated, scalable

solution to support organizational growth,

improve employee engagement, and increase

control over labor costs.

14% higher HR productivity

(more employees supported

per HR FTE) for organizations

that streamline, automate,

and integrate HR processes

Source: SAP Performance

Benchmarking

Today HR must go beyond process automation, cost reduction, and compliance.

It must drive decisions about people that will help grow the business. Keeping Staff Productive


SAP Innovations

Gaining Competitive

Advantage




To operate efficiently, HR organizations need

integrated and automated HR and payroll

processes that support employees globally.

Working from a single, consolidated platform,

improved visibility of HR information can be

provided by self-service and shared-service

tools. This helps ensure that process and legal

compliance tasks are managed and executed

in a timely manner. However, a consumer-

grade user experience is critical to keep

HR experts and employees engaged.

SAP solutions for HR and payroll provide a

scalable, integrated platform for tracking all

global and local HR processes. This helps

companies ensure compliance, and enables

cost-effective administration.

Keeping Staff Productive and Engaged

SAP solutions turn HR into a business enabler.


Keeping Staff Productive


SAP Innovations

Gaining Competitive

Advantage



With SAP software, you can manage operational costs and increase your capacity

to scale up and focus on strategic initiatives. You can also handle disparate legal

and end-user requirements and requests quickly and flexibly. And thanks to

improved engagement from HR experts and employees, you can increase

productivity, satisfaction, and innovation. The key benefits are listed below.

Gaining Competitive Advantage

Help ensure better process and legal compliance

Improve employee engagement and satisfaction while streamlining HR operations

Increase HRs strategic impact on the business by using automation, self-service, and shared services

Reduce HRs IT infrastructure and cost with a single, global system of record integrated to other business areas




SAP Innovations

Gaining Competitive

Advantage



Consumability

Employees can focus on HR tasks relevant to

them anywhere and anytime, at their own pace, through consistent entry points, using

mobile and portal technologies.

Consumer-grade solutions engage the

workforce, increase productivity, and enhance

overall adoption of HR solutions.

Social tools support collaboration and provide

updates, and enable you to check the pulse of

the workforce with sentiment analysis.

Insight

Analytics using real-time HR data allow you to

send instantaneous information to

stakeholders.

Archiving, retrieval, and processing of Big Data enable you to run reports and dash-boards on data that was previously unavailable.

Organizational modeling and simulation allows

you to visualize the impact of decisions before

they are made.

Globalization A globalization service provides best practices

that cover local requirements on HR processes

in over 50 countries and languages. HR pro-

cesses follow global standards while presenting

local variations, with different country versions

existing simultaneously in the same system.

Functions and features meet the requirements

of national tax and accounting laws, as well as

manufacturing regulations in over 50 countries.

SAP Innovations

Core HR and payroll solutions from SAP allow customers to turn HR into a

business enabler. The solutions increase productivity, provide unprecedented

insight, and support local requirements in more than 90 countries while ensuring

global consistency.




SAP Innovations

Gaining Competitive

Advantage



Drive Efficient HR Operations

Benefits Enrollment and Administration

Enable efficient benefits setup and enrollment.

Payroll Processing

Help ensure accurate, on-time payrolls.

Manager Self-Service

Cut cycle times, transactional costs, and HR workload.

Organization Management

Build, maintain, and reorganize enterprise structures.

Employee Self-Service

Reduce administrative costs, cycle time, and errors.

HR Shared Services

Deliver accurate, consistent, and timely responses.

HR Administration

Manage employee data with flexible localized processes.

Employee File Management by OpenText

Securely log and store employee documents in accordance with legal regulations.


Benefits Enrollment

Solution Overview


Payroll Processing



HR Administration

HR Shared Services

Employee File Management

Value Map

Why SAP?



Manage the employee lifecycle from hire to retire with better insights. And make HR decisions that support

the strategic business objectives.

Core HR and Payroll


Benefits Enrollment

Solution Overview


Payroll Processing



HR Administration

HR Shared Services


Value Map

Why SAP?

Payroll

Processing

Process

Payroll Payroll

Reporting

Benefits Org

Mgmt. MSS Payroll

HR

Admin. ESS SSF-HR

Employee

File Mgmt.

Employee File

Management

Employee Self-

Service (ESS)

Benefits

Enrollment and

Administration

Create Plans

Plan Enrollment

Manager Self-

Service (MSS)

Decision Making

Execute

Strategies

Organizational

Management

Manage Org

Model

Analyze and

Simulate/Plan

HR

Administration

Localized and

Automated Pros

Maintain

Key Data

Shared Service

Framework

for HR

Integration of

Ticketing and HR

Operations

Management

Employee

Accesses Own

Data

Consolidated

Paper and

Digital File



SAP software for benefits enrollment and

administration helps you create complex

benefits plans, including eligibility rules,

to facilitate correct enrollment and payroll

deductions.

Using self-service tools, employees select

their own benefits plans to suit their needs.

This improves employee satisfaction and

reduces HR involvement. Payroll integration

further streamlines the process as paycheck

deductions can be taken automatically.

A single system of record that is

integrated with self-service and payroll

processes helps you to maintain

process and legal compliance for

employee benefit programs.

Benefits Enrollment and Administration

27% Of organizations have a

benefits planning system

that is fully integrated with

their HR and payroll system


Benchmarking

Capabilities

Benefits Enrollment

Benefits

SAP Innovations

Solution Overview




Benefit plan creation helps you formulate the

benefit plans that employees can enroll in. The

solution configures relevant payroll processes,

including payroll deductions.

You can define plan types, such as health,

insurance, and savings plans, and you can

establish eligibility status by employee

grouping, salary, seniority, age, and so on.

Self-service plan enrollment allows employees

to enter and update their information online,

reducing administration costs. Examples of

self-service functionality include:

Enrollment of employees during an open

enrollment period in plans for the coming

season

Enrollment of employees during an open enrollment period in plans for the coming

season

Enrollment of new hires in plans that are automatically offered

Enrollment of new hires in default plans as an interim measure, until they have made

their benefits choices

Adjustment of plan enrollments as a result of employee life or job changes

15% Fewer HR FTEs in trans-

actional functions when

employees can enroll online,

modify details of their benefits

plan, and update personal

information


Benchmarking

Create and Enroll in Benefit Plans


Capabilities

Benefits Enrollment

Benefits

SAP Innovations

Solution Overview



You can offer a variety of benefit plans by

maintaining complex plan definitions, including

eligibility rules and payroll cost data. Enrollment

processes are streamlined by allowing

employees to enroll through self-service tools.

This gives them control over their own data

while reducing workload and cost for HR.

Manual efforts and errors are reduced thanks to

integration with payroll systems. This enables

employee portions to be deducted from pay

and remitted to third parties, while the associated

costs to flow into finance for posting.

Allow maximum flexibility in benefits

offerings while streamlining enrollment,

collection of employee portions, and

posting to finance.

Global, Integrated Benefit Plan Definition and

Enrollment

55% Fewer benefits administration

FTEs in top quartile HR

organizations than in average

HR organizations


Benchmarking


Capabilities

Benefits Enrollment

Benefits

SAP Innovations

Solution Overview



Multistep guided activity with enhanced user-

interface logic streamlines the benefits enroll-

ment process including open enrollment and changes to work and life status.

Easier viewing and maintenance of personal

profiles and information on dependents and

beneficiaries improves the accuracy of

employee data.

Innovations include multistep guided

activity, easier viewing of personal data,

and enhancements to eligibility rules.

Innovations for Benefits Enrollment and Administration

Enhancement to functionality that enforces

complex rules for ineligibility, and co-requisite

and prerequisite plans, helps ensure process

and legal compliance.

Improvements to PDF print forms for benefits participation overview and enrollment appli-

cations improve data accuracy.

A new application streamlines the process for

submitting flexible spending account claims.

19% Organizations where the

benefits system leverages

general plan information,

requiring no rekeying of

plan information


Benchmarking


Capabilities

Benefits Enrollment

Benefits

SAP Innovations

Solution Overview



Payroll processing software from SAP allows

businesses to conduct payroll tasks using

employee administration and benefits

management data from a single source of

information that is consistent across

all countries.

If a company has a dedicated team to run

payroll-related activities, payroll processing can

be conducted in-house. If not, the software also

supports a business process outsourcing

approach, with payroll tasks carried out by an

SAP partner. In addition, cloud-based payroll

services are available.

Handle complex payroll processes in

compliance with current legal

regulations in 51 countries. Country-

specific, predefined reports help

businesses address various legal and

compliance issues.

Payroll Processing

14% Fewer paycheck errors in

organizations where payroll

supports multiple currencies,

languages, collective

agreements, and reporting


Benchmarking

Capabilities

Payroll Processing

Benefits

SAP Innovations

Solution Overview




Payroll processing software from SAP supports

unlimited earnings types, cash and non-cash

compensation, and limit processing for

earnings according to a companys various lines of business. It also enables you to

manage scheduling, limits, priorities, and

arrears for deductions.

Comprehensive child support, tax levies, and

garnishment processing ensures a high level

of employee satisfaction, as well as payroll

department efficiency.

The software minimizes business disruption

and helps ensure employee satisfaction, with

support for wide-ranging tasks such as check

processing, voids and reversals, manual

adjustments, on-demand and off-cycle checks,

direct deposit, and regular or

supplemental payments.

You can conduct all types of payroll-related

employee and employer tax calculation and tax

reporting. The software also supports finance

departments with tax and garnishment

remittance, month-end accruals, a general

ledger interface, and third-party

remittance tools.

53% Fewer payroll FTEs for

top quartile organizations

compared with average

organizations


Benchmarking

Simplifying Global Payroll Processing


Capabilities

Payroll Processing

Benefits

SAP Innovations

Solution Overview



Integrated software from SAP significantly

reduces payroll processing time. Information

flows from employee administration, benefits

management, and time management processes,

and payroll data is immediately available in

finance solutions.

SAP software for payroll processing supports a

wide range of payments and check processing,

eliminating manual processes, saving time, and

reducing HR workload.

Comprehensive tax-reporting support across

51 countries, and timely updates on regulatory

changes, enable companies to be legally

compliant according to the latest government

requirements.

SAP software for payroll processing

increases efficiency, reduces payroll

operating costs, and improves

employee satisfaction and

legal compliance.

Fast, Accurate, and Global Support for All

Business Types

35% Organizations where payroll

supports legal regulations

for a large number of coun-

tries, ensuring regulatory

compliance for reporting


Benchmarking


Capabilities

Payroll Processing

Benefits

SAP Innovations

Solution Overview



Mobile Access

With payroll processing software from SAP,

employees can view pay slip details and

month-to-date, quarter-to-date, or year-to-date

accumulations on mobile devices. They can

also access shared-services tools for HR and

payroll.

Innovations for Payroll Processing

Electronic Wage and Tax Statements

With electronic wage and tax statements,

companies can instantly deliver annual

earnings statements to employees. This saves

time and money by eliminating the need to

purchase, print, and mail paper forms.

Sending information electronically helps

companies meet the legal requirement to

deliver wage and tax statements by a certain

date. It also decreases workload for HR and

payroll departments.

11% Fewer HR staff on transac-

tional activities in organizations

with online access to direct

deposit advices and pay slips


Benchmarking

Innovations from SAP enable

employees to view their pay slips on a

mobile device and to receive wage and

tax statements electronically.


Capabilities

Payroll Processing

Benefits

SAP Innovations

Solution Overview



Manager self-service software from SAP

increases productivity and reduces operational

burdens for HR. A role-based user interface

helps managers make decisions to execute

human capital, financial, and operational

management strategies. The software supports

planning, analysis, budgeting, recruitment,

compensation, employee development, and

cost management processes.

Access to automated processes, data, and

workflow requests reduces cycle times and

transactional costs. And integration with

business intelligence functionalities enables

managers to make informed decisions about

corporate strategies and resource management.

Manager self-service solutions from

SAP empower managers to operate and

perform better, and improve decision

making.


22% Less time spent by HR

resources in organizations

that adopt manager self-

service for nearly all pos-

sible transactions, thereby

eliminating manual steps


Benchmarking

Capabilities


Benefits

SAP Innovations

Solution Overview




Manager self-service software from SAP gives

managers centralized access to the applications

they need to perform their tasks. It also provides

them with all the important data and information

for their particular area of responsibility. The

software provides a rich user experience, with

a graphical representation of the most important

information.

Self-service functionality delivers information

through a single access point. And an intuitive

interface supports the way managers work, with

personalized, role-based tools and views.

Real-time tools enable managers to source,

hire, develop, and evaluate people, and identify

key performers. In addition, managers have

access to reporting, corporate strategies, and

information to support organizational objectives.

Managers can also launch services on behalf

of their employees and maintain information for

them.

22% Less time spent by HR

resources in organizations

that adopt manager self-

service for nearly all

possible transactions


Benchmarking

Manage Employees with Intuitive Self-Service


Capabilities


Benefits

SAP Innovations

Solution Overview



Manager self-service software from SAP helps

managers improve hiring techniques and

identify, retain, and reward top performers,

which improves the caliber of employees

throughout the organization.

Easier access to cost and budget data results

in better cost controls, and improved access to

decision-making information enables managers

to work more efficiently. In addition, streamlined

workflow management increases process

efficiency, fosters collaboration, and enables

automation of interactions such as approvals.

Managers are more productive because they

spend less time dealing with HR and finance

departments and more time running their

departments in line with corporate goals.

Meanwhile, employee satisfaction improves,

thanks to a delightful user experience. And HR

staff are freed up from routine data entry and

inquiries, allowing them to become strategic

enablers of business performance.

Manager self-service software from

SAP helps managers become more

productive, effective, and proactive. It

enables them to run their departments

in line with corporate objectives.

Make Better Decisions and Cut Costs with

Self-Service Tools

27% Fewer HR transactional FTEs

for organizations that have

manager self-service for

personnel data management


Benchmarking


Capabilities


Benefits

SAP Innovations

Solution Overview



With a more modern look, the software offers

flexible substitution functionalities to help ensure

business continuity in cases of absence. New

reports with improved selection options and

navigation are also available.

Mobile functionality includes the ability to view

the team calendar, and approve leave requests

and timesheets.

An interview assistant app provides access to

candidate information and enables real-time

recording of interview results.

Work more efficiently, use services and

functionality that were not available

before, and be more satisfied.

Innovations for Manager Self-Service

Managers can access key performance

indicators and relevant reports, and can drill

into employee profiles for details on

compensation, job history, and so on.

AA role-based app bundles travel, expenses,

and leave request functionality to streamline

workflow and provide contextual integration.


Capabilities


Benefits

SAP Innovations

Solution Overview



SAP solutions for organizational management

help you maintain your current organizational

plan for all processes throughout your company,

allowing you data access and transaction

processing with a high degree of consistency,

flexibility, and integration.

You are able to create alternative scenarios

whenever restructuring, mergers, acquisitions,

or other organizational changes cause change

in your core business processes.

Through integration with other SAP HR and

finance components, you get a well-structured

and adaptable basis for planning and admin-

istering financial, project, and employee

information.

Analyze workforce requirements and

design an organizational structure that

meets business objectives.

Organizational Management

32% Lower employee turnover

in organizations that have

enterprise-wide visibility

into workforce availability

and gaps


Benchmarking

Capabilities


Benefits

SAP Innovations

Solution Overview




Organizational management functionality

provides HR professionals and managers with

a comprehensive view of their organizational

structure and capabilities. You can analyze current organizational and reporting structures

and plan workforce requirements and

personnel costs.

You can also create additional planning

scenarios and workflows to simulate new

structures in the context of business process

reengineering. And you can record the history

of your organizational structure as it evolves

over time. 13% More employees supported

per HR FTE in organizations

that provide a view of the

organizational structure

and simulations of

organizational changes


Benchmarking

Manage Organizational Structure


Capabilities


Benefits

SAP Innovations

Solution Overview




provide an accurate, real-time view of the

current organizational structure. This allows

you to analyze workforce requirements and

simulate new structures in the context of

business process reengineering to best achieve

business goals.

By using process-oriented actions you get a

quick entry to all relevant organizational data

and benefit from a user-friendly maintenance

flow.

With accurate information on organizational

structure, you can also direct automated

processes to the correct approvers, ensuring

efficient and compliant HR processes.

With a full view of organizational

structure and capabilities, HR

professionals and managers can

determine requirements and structure

the organization for optimal business

results.

Organizational Insight for Workforce Optimization

10% Of organizations have a

strong ability to analyze

workforce data as well

as design, implement,

and monitor workforce

optimization strategies


Benchmarking


Capabilities


Benefits

SAP Innovations

Solution Overview



Redefined Navigation


offer faster navigation and data entry, with

access to information within a few clicks, and

enhanced search and productivity features.

Improved Look and Feel

A modern, intuitive look and feel helps ensure

that the readers attention is drawn to key information.

Technology innovations within

organizational management help you

work more efficiently and increase

employee satisfaction.

Innovations for Organizational Management

Introduction of Social Concepts

Social media feeds and collaboration tools

facilitate dissemination of information and

requests for help.

Functional Enhancements

A native user interface enables cost-effective

creation and deployment of HR process

applications.


Capabilities


Benefits

SAP Innovations

Solution Overview



Employee self-service in the SAP ERP

application delivers a versatile, Web-based

approach to increasing employee engagement,

improving process efficiency, and freeing HR

staff to focus on strategic initiatives.

With SAP technology as a foundation, you can

reduce your total cost of ownership and provide

an intuitive interface for your employees to

access self-service. Users can personalize the

interface to suit their needs and reflect their

viewing preferences. Maintaining HR

information and processes on their desktops

and mobile devices provides employees with

flexible access, leading to increased adoption.

Employee self-service functionality

gives employees control of their own

data, resulting in high employee

engagement and process efficiency.


Capabilities


Benefits

Solution Overview


SAP Innovations



Employee self-service functionality enables

employees to create, display, and change

their own data in a browser window. They can

maintain personal information such as address,

bank information, family members and

dependents, and office and communication

data. And they can enter, view, and change

working time data for example, to record time, request leave, or check remaining time off.

Staff can view pay information and enroll in

benefits plans. They can also manage their

own career and development by applying for

positions or training courses. In addition, they

can submit travel requests and expenses, and

even order goods and services using shopping-

cart functionality.

Workflows become more effective, with inter-

active forms to guide employees through

processes. These forms are routed to their

managers for approval and, on completion,

are made available in the employees online personnel file.

25% More employees supported

per HR FTE in organizations

that reduce HR transactional

work by adopting self-service

to the maximum


Benchmarking

Maximize Employee Engagement


Capabilities


Benefits

Solution Overview

SAP Innovations



Employee self-service software from SAP

enables you to increase employee engagement

by giving your staff direct access to their HR

data, processes, and services.

You can reduce HR cost per full-time equi-

valent with flexible, integrated HR processes

that significantly lower time and effort for data

maintenance.

You can also improve compliance and quality

of HR data by setting up consistent data

management, allowing employees to enter,

display, and update their personal information.

By empowering your employees to take owner-

ship of their own data, you can free up your

HR staff from routine data entry and employee

inquiries. In this way, HR can become a strategic

enabler of business performance.

You can set up streamlined workflow manage-

ment to increase process efficiency, foster

collaboration, and automate interactions such

as approval requests. And intuitive functionality

and a modern look and feel helps ensure a

delightful user experience for casual users,

increasing employee satisfaction.

Employee self-service gives employees

personalized access to HR data, pro-

cesses, and services. This empowers

employees and managers to take

more responsibility for their jobs and

development.

Improve Employee Engagement and

Operational Efficiency

17% Organizations that provide

online employee self-service

in a consistent and easily

navigated manner


Benchmarking


Capabilities


Benefits

Solution Overview

SAP Innovations



Desktop

Enhancements include a calendar-like time-

recording interface, redesigned benefits

enrollment screens, and the new Corbu visual

identity.

Mobile

Staff can use mobile devices to record

timesheets and request leaves, and to view

leave balances, employee profiles, team

calendars, and organizational charts.

Help staff work more efficiently, use

services and functionality that were not

available before, and feel

more satisfaction.

Innovations for Employee Self-Service

Planned enhancements include time recording

for costing and projects, and improved usability

for leave request and approval.

The SAP Learning Assistant mobile app

enables staff to consume learning content and

book training.

A role-based app bundles travel, expenses,

and leave request functionality to streamline

workflow and provide contextual integration.

38% More transactions using

self-service in organizations

where a Web-enabled time

administrator tool is in place


Benchmarking


Capabilities


Benefits

SAP Innovations

Solution Overview



SAP solutions improve shared service provision

for HR by simplifying workflow and adding

helpful, engaging delivery.

Telephony integration and service catalogs

enable a faster, more accurate, and consistent

response to employees, while a knowledge

base provides quick access to

relevant information.

Workflow for agents is simplified, with most

activities included in a single workspace. In

addition, managers gain visibility into customer

satisfaction, operational performance, and

compliance with service level agreements.

Enhance shared services for HR by

simplifying workflow and enabling

helpful, engaging delivery. Respond to

employees faster and more accurately

by simplifying the agents workspace.

HR Shared Services

35% Lower HR costs for organiza-

tions with high shared-service

adoption across HR processes

and business units compared

with those that have limited or

no adoption


Benchmarking

Capabilities

HR Shared Service

Benefits

SAP Innovations

Solution Overview




Provide a single workspace for agents, with a

single sign-on, eliminating the need to consult

multiple systems to complete tasks.

Service catalogs direct requests to the relevant

agent or group. Categorization of the service

request is a natural part of the process, making

it accessible for query and reporting.

Service requests can be made using multiple

channels, such as e-mail, chat, Web requests,

and telephone. And a knowledge-base tool

provides a content repository to help agents

answer questions in a responsive and

consistent way.

Integration with HR makes processes more

efficient and effective, and the services center

can support multiple instances of HR solutions.

Customer surveys can be used to assess

employee satisfaction, and dashboards provide

visibility into survey results, information about

processing volumes, and compliance with

service level agreements.

24% Fewer HR transactional FTEs

in organizations where the

employee interaction center

monitors key metrics such

as cycle times and process

errors


Benchmarking

Fast, Cost-Effective Employee Services


Capabilities

HR Shared Service

Benefits

SAP Innovations

Solution Overview



With a shared service framework for HR from

SAP you can reduce HR costs for each full-time

equivalent. This is achieved through efficiency

gains due to increased automation of shared

services processes, and integration of these

processes with human capital management

software from SAP, as well as other solutions.

You can reduce the ratio of HR employees

to full-time equivalents with an efficient

service platform that supports communication

management and process management, as

well as providing back-end and

multifunctional support.

And with accurate, relevant HR data available

to service-center personnel, you can also

improve employee engagement by providing

them with better service levels.

Improve services for employees with

simplified workflows, quick access to

relevant information, management

visibility into service-center operations,

and compliance with service

level agreements.

Faster, Less Costly, More Accurate Response

to Employees

52% Lower HR cost per transaction

for organizations that have a

high level of shared service

adoption


Benchmarking


Capabilities

HR Shared Service

Benefits

SAP Innovations

Solution Overview



The innovative shared services framework for

HR from SAP delivers multifunctional, multi-

back-end support for shared services. It also

provides multichannel communication

functionalities, including integrated telephony,

e-mail, and chat functionality.

Integrate HR with shared services

capabilities.

A Single Workspace for Agents

HR-related dashboards provide visibility into

operations, while end-to-end automation

supports efficiency and scalability in operations.

27% Organizations where

HR shared service processes

are highly automated and

manual reconciliations are

largely eliminated


Benchmarking


Capabilities

HR Shared Service

Benefits

SAP Innovations

Solution Overview



HR processes integrate with other business

areas on a single, global platform. HR

administration tools help companies manage

many benefits processes, storing information

on employees by date and time in localized

formats and languages.

Regional HR organizations can access flexible,

localized processes delivered for more than 50

countries (90 counties including

partner solutions).

Decision makers can use HR analytics to target

specific workforce information and gain clarity

for optimal decision making.

Set up a standard HR administration

system across the enterprise and the

globe, with country-specific localization

on a common platform to streamline HR

processes and the system landscape.

HR Administration

22% Cost reduction for organiza-

tions where the majority of HR

processes are standardized

between business units and

locations


Benchmarking

Capabilities

HR Administration

Benefits

SAP Innovations

Solution Overview




Track your global workforce and maintain

comprehensive employee data in relevant

localized formats and languages. Manage

multiple assignments and temporary overseas

transfers.

Create and deploy automated HR processes

and integrate them with other business areas.

Use tools to create and deploy automated HR

processes and integrate HR processes with

other business areas.

Take advantage of standard reports to support

your workforce and satisfy legal compliance

needs. The reports enable you to track, for

example, service anniversary, headcount, age,

gender, and garnishments and to prepare

government safety and equal employment

reports.

72% Organizations that recognize

the high importance of a

strong data-management

capability in HR but only 25% have the capability

in place


Benchmarking

Maintain Workforce Data and Processes


Capabilities

HR Administration

Benefits

SAP Innovations

Solution Overview



Provide decision makers with detailed, timely

intelligence about the workforce, confirming HR

as a strategic business partner.

HR administration software from SAP provides

a global, integrated platform that supports more

than 50 countries (or 90 counties including

partner solutions).

Data is kept in a time-delimited, localized

format in language that is familiar to those

maintaining it, thus improving speed and

process accuracy, as well as facilitating

legal compliance.

Global functionalities enable IT landscapes to

be simplified, reducing the number of systems,

software packages, and interfaces required.

This reduces infrastructure costs and results in

improved data quality and ROI.

Tools to integrate and deploy automated HR

processes with other HR and non-HR solution

areas, such as payroll and finance, offer further

economies and data quality advantages.

This global platform enables you to

maintain better workforce data, with

integration to other solution areas.

Access detailed intelligence about your

workforce for better insight and decision

making.

More Timely and Accurate Workforce Data for

Greater Insight

22% Fewer HR transactional

FTEs for organizations with

an integrated data repository

for employee information that

is shared between HR and

payroll


Benchmarking


Capabilities

HR Administration

Benefits

SAP Innovations

Solution Overview



Redefined Navigation

SAP solutions for HR administration offer faster

navigation and data entry, with access to

information within a few clicks, and enhanced

search and productivity features.

Improved Look and Feel

A modern, intuitive look and feel helps ensure

that the readers attention is drawn to key information.

SAP solutions enable you to push

boundaries in HR administration, work

more efficiently, and increase


Innovations for HR Administration

Introduction of Social Concepts

Social media feeds and collaboration tools

facilitate dissemination of information and

requests for help.

Functional Enhancements

A native user interface enables fast and cost-

effective creation and deployment of HR

process applications.


Capabilities

HR Administration

Benefits

SAP Innovations

Solution Overview



The SAP Employee File Management

application by OpenText allows HR teams

to work more efficiently and concentrate on

overall business strategy.

You can collect, digitize, and centralize all

employee documents and master data. This

eliminates paper files and helps users find

documents quickly. In addition, integration with

the SAP ERP Human Capital Management

solution streamlines workflows.

Support for employee self-service and shared-

service tools provides employees and managers

with access to relevant files, while secure

archiving helps ensure regulatory compliance

for storage of employee documents.

Improve HR efficiency with digital file

consolidation, secure file access for

employees and managers, integrated

approval and enquiry workflows, and

compliant archiving of employee

documents.

Employee File Management by OpenText

Capabilities


Benefits

SAP Innovations

Solution Overview




Capture

You can capture information efficiently with

centralized and decentralized scanning, bar-

code recognition, and integration with e-mail and

Microsoft Office. The software supports rendition

services, information capture workflows, mass

imports, and self-service uploads.

Store and Organize

The solution offers secure storage and archiving

with an intuitive folder structure. Leverage

existing master data to run authorizations,

reports, and completeness checks.

Search

Advanced search functionality enables staff to

find the information they need quickly.

Display

Direct access from SAP solutions for HR, role-

specific views, thumbnail previews, and a

document viewer help ensure that users have

information at their fingertips.

Process

Robust workflow tools help ensure that process

rules are adhered to and all activity is logged.

Delete

Workflow-based approvals and audit logs help

ensure that rules are adhered to when deleting

employee data, meeting regulatory compliance

requirements.

HR Document Lifecycle Support


Capabilities


Benefits

SAP Innovations

Solution Overview



The SAP Employee File Management

application by OpenText accelerates HR

processes by providing HR staff in all office

locations with a complete view of all employee

documents.

Operational costs are reduced, thanks to the

automation of administrative activities and

elimination of paper archives. In addition,

the automation of routine document-related

inquiries lowers training costs, raises service

levels through improved compliance with

service level agreements, and increases


Meet legal requirements for employee

access to their data while complying

with privacy laws. Save time with quick

search and distribution functionality, and

manage retention policies effectively.

Faster, More Efficient HR Processes


Capabilities


Benefits

SAP Innovations

Solution Overview



Innovations from SAP improve HR efficiency in

a number of ways.

You can move routine tasks, such as updating

personnel files or responding to employee

inquiries, to a shared-services center, freeing

up HR staff to concentrate on alignment with

corporate goals.

Innovations for Employee File Management

By granting guest access to auditors, HR

departments minimize the impact of audit

processing on HR productivity. Auditors have

their own access to personnel files and can

verify privacy compliance without engaging

with the HR department.

In-depth reports identify employees with

incomplete, missing, expired, or close-to-expiry

documents. This feature helps ensure

compliance with data privacy legislation.

46% Higher process accountabil-

ities in organizations where

HR data elements are

standardized and common

between business units

and/or locations


Benchmarking

Improve employees access to HR data, help ensure compliance, and free up

HR staff to concentrate on strategic

goal alignment.


Capabilities


Benefits

SAP Innovations

Solution Overview



Human Resources Value Map

Core Human

Resources

and Payroll

Organizational

Management

Employee

Self-Service

HR

Administration

Benefits

Enrollment and

Administration

Payroll

Processing

Manager

Self-Service

HR Shared

Services

Employee File

Management

by Open Text

Goal and

Performance

Management

People

Networking and

Collaboration

Compensation

Management

Succession

and

Development

Recruiting

Time Planning

and

Forecasting

Time and

Absence

Calculation

Shift, Roster,

Project

Optimization

Time

Scheduling

and Analysis

Workforce

Mobility

Services

Reporting Analytics Planning

Workforce

Planning and

Analytics

Time and

Attendance

Management

Talent

Management

Manage the employee lifecycle from hire to retire with better insights. And make HR decisions that support

the strategic business objectives.


Benefits Enrollment

Solution Overview


Payroll Processing



HR Administration

HR Shared Services


Value Map

Why SAP?



Why SAP?

SAP software helps companies simplify, integrate, and implement HR processes

across the globe so that their HR staff can become business enablers. Improved

workforce insight helps companies achieve better ROI.

Integration and Breadth of Functionality

Standard integration to a rich suite of on-premise and cloud solutions. A wide breadth of

functionality in all HR-related categories. The SAP ERP Human Capital Management solution is

ranked by top analysts among the leading solutions in the market in such areas as depth of

functionality, global reach, integration, and market presence.

Globalization with Localization

SAP solutions follow global best business practices, with specific features and functions to account

for varying national laws and regulations.

Access and Delivery

Services are offered through multiple channels, including self-service, shared service, telephony,

and mobile.

40% higher revenue per employee

for organizations that have

integrated HR with the enterprise


Benchmarking


Benefits Enrollment

Solution Overview


Payroll Processing



HR Administration

HR Shared Services


Value Map

Why SAP?



Find Out More About How Your Organization Can

Become Best-Run

Visit valuemanagement.sap.com >>

Visit sap.com/solutions/rds >>

Visit scn.sap.com >>


Benchmark Your Performance

Position your organization for dominance in this new economy with the business performance

benchmarking program from SAP available free to SAP customers and select prospects. The SAP benchmarking program has helped more than 3,000 organizations assess their

strengths, uncover areas for improvement, and identify best practices and IT strategies that

generate clear, tangible value not someday, but today.

Go Live in Weeks

Heres the fastest way to run your business better: our rapid-deployment solutions. In one package, you get everything you need to be up and running quickly including preconfigured software and implementation services in just weeks. With a defined scope and predictable costs, there are no surprises.

Join Your Community of Practices

Every day, SAP Community Network (SCN) changes the way that thousands of SAP users work.

It lets members help one another solve problems, learn, and invent new ways to get things

done faster. Find out how to connect with people, content, and resources.

Solution in Detail

Executive Summary Solution Overview Contact Us Human Resources

Go for a test-drive. Visit us online at:

http://www.sap.com/solutions/bp/enterprise-resource-planning/human-capital-management/index.epx

Also visit us on our community pages to find out more:

www.facebook.com/saphcm

www.twitter.com/saphcm

www.twitter.com/watchthewave

http://scn.sap.com/community/erp/hcm

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Industry Solution in Detail Human Resources SAP Core HR and Payroll Solutions (1)

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