IILM - Standard Operating Procedures · e. Annexure 2 - New Resume Format has been used f. Annexure...
Transcript of IILM - Standard Operating Procedures · e. Annexure 2 - New Resume Format has been used f. Annexure...
Ref no: placement/4:2017/gsm
IILM – Standard Operating Procedures
Placement Process
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Prepared by: Mr. Narendra Sharma (2009)
Modified by: Ms. Sumedha Grover (2017)
Approved by: Dr. Taruna Gautam (2017)
Changes:
a. All mention of Placement manager has been replaced with CDC team
b. Timelines in the flowcharts have been updated as per current practice
c. There was no mention of PBWorks, the same has been added
d. Some minor changes in the flowcharts to reflect the current process
e. Annexure 2 - New Resume Format has been used
f. Annexure 3 – Sectors listed as used for Career Trek
g. Annexure 6 and 7 – Email format has been updated
h. Annexure 10 – Sign off form updated
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Department : Placement Process
Prepared by : Ms Sumedha Grover
Desired Process
for
Summer Placements
Database of
Admitted Students
with College Email
(Annexure-1)
Period : June
Passport Size
Photographs of
Admitted Students in
FORMALS (Soft)
Period: July
Soft Copy of
Individual CV of
Admitted Students
(Annexure-2)
Period : September
Student’s Sectoral
Preferences after
Mentoring for
Summer Trg.
(Annexure - 3)
Period : September
end
Term-Wise Result of
Admitted Students
(As soon as result is
declared)
Placement Material (Brochure/Pamphlet/Letter-Annexure- 6 & 7)
for the corporate visits
Period : July
Mail to Central Database of Corporates
For Generating SIP requirements
Period: October
List of Recruiters of Final
Placement
List of Recruiters of Summer
Training (Annexure-5)
Faculty Leads for Placements
(Annexure - 4)
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SIP Requirement Received from Company and
shared with CDC Head and Director of LR,
Gurgaon and IGSM
Disbursement of
Information of Company and profile
to Students via
PBWorks and invite nominations. Allot
Faculty coordinator
Send Student’ Details
to the company
Faculty Coordinator to prepare students for the
corporate interaction.
Invite alumni (if any) working in the company
to take session with
students (Face to Face or Skype)
Confirm the Date and time of
campus visit/off-campus
interview to students on
PBWorks
Selection Process
(On-campus)
Selection Process
(Off-campus)
Inform Faculty Coordinator
and Director for corporate
interaction
Send Email to PG Office
for Classroom & AV
arrangement. Inform SCOP
members for coordinating
the process (rotation basis)
Send Email to Admin for
Transport & Food/Snacks
Arrangement
List of Short-listed
students given by the
company
Information given to
the short-listed
candidates
Selection process
conducted and final
result given to CDC
team
Arrangement of
Transport (If required)
Offer Letter/Confirmation
Received and inform the
students
Preparation of Docket by the
CDC team & handed over to
Dean (PGDM) for the
distribution to Industry
Mentors
Faculty mentor to send
Evaluation Form to the Project Guide and after receiving the
same handed over to the Dean
(PGDM)
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Final/Summer Selection Process (on-campus)
Company Executives on Campus at the Main Gate
Escort to Executive Room by SCOP Member/CDC Member/Faculty
Coordinator
Interaction of company executives with CDC member along with
Faculty Coordinator/Dean/Director
Re-confirm Selection Procedure
Review arrangements at PPT venue
(Check AV Equipments/LCD/PC/Grooming of Students)
Escort executives to PPT venue
Introduction of company’s executives by Faculty Coordinator
PPT Commences
(Faculty Coordinator to attend the same)
After PPT, executives escorted to Executive Room
Parking to be arranged by the Admin
Refreshment to be served to the company executives
Follow up with Company for Confirmation of Campus Visit
(Deadline: One day before the campus visit)
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Interested Students allowed to withdraw their candidature, if not interested
List of Interested Students prepared along with CVs given to company Executives
GDs Conducted and results announced in the class
Final Result given by Company to CDC team and the same is announced in the class
Corporate Feedback to be taken by the Faculty Coordinator (Annexure-9 )
Company Executive Meeting with the Selected students and info
regarding DOJ and Offer letter will be given
Formal Thank You and Corporate Gift given to the executives
GD Groups prepared of students who clear Written Test
Written Test, if required is conducted and results declared in the class
CDC team takes verbal feedback on the skill-sets required by the company and refreshment
given
Feedback given to the short-listed students to prepare them for the PIs and
Faculty Coordinator to counsel the short-listed students
Escort Company’s Executive by CDC team & Faculty Coordinator
Preparation of Docket by the CDC team in case of SIP and the same is handed over to Dean
(PGDM) for the distribution of dockets to the Faculty Mentor
Faculty Mentor and Project Guide will coordinate with each other for the duration of SIP.
Send Evaluation
Form in case of SIP
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Desired Process
for
Final Placements
Updation of Database of Students details like
Major/Minor, Summer Training Project Details, Live
Project
Period : May
Term-Wise Result of
Admitted Students
(As soon as result is declared)
Placement Material (Brochure/Pamphlet/Letter-Annexure-7) for the
corporate visits
Period : August
Mail to Central Database of Corporates
For Generating Final Placement
requirements (Annexure-8 Response sheet)
Period : September
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Telephonic follow up
(2-3 days after mailing)
Interested Not Interested
Fix appointment
Sales Kit to be taken (Annexure-11)
(
Keep up contact through email &
direct mailers. Invite for Guest
Lectures/Seminars/Conferences
Interested Not Interested
Collect Job Profiles etc.
(Annexure-7)
Ascertain Reasons
Academic Others
Faculty Involvement
(Area Chair)
Take Written Documentation on
Feedback
Keep up contact through email/
direct mailers. Invite for Guest
Lectures/Seminars/Conferences
Dean/Faculty HOD
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Final Placement Requirement Received and shared with CDC Head and Director of
LR, Gurgaon and IGSM.
Job profile shared on PBWorks
with students
Announcement through SCOP Members
Inviting Nominations & CVs
from the Interested Students
Fix Date & Time for
PPT/Interview with company
for Final Placement
Selection Process
(On-Campus)
Selection Process
(Off-Campus)
Selection Process to be asked
(PPT/Aptitude/GD/PI)
Send Email to Faculty
Coordinator about job profile to
arrange a counseling session with
the students
Send Email to PG Office for
Classroom & AV arrangement.
Inform SCOP members for
coordinating the process (rotation
basis)
Send Email to Admin for Transport
& Food/Snacks Arrangement
Send nomination of Interested
students to the company
List of Short-listed students
given by the company and
information pass to the short-
listed students
Selection Process conducted and
Final Result given to the CDC
team via email/letter
Offer Letter Received and given
to the selected students
Arrangement of
Transport (if required)
Received Corporate Feedback
(Annexure-9) via email/verbal
Refer Final/Summer Selection
Process (on-campus) – Pg 3
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Flow Chart of data-updation for Report Generations
Master Data of students
for Campus Placements
Check Students
eligibility at the time of
Registration
After PPT, Up-dation of
List of Interested
Students
List of Selected students
after GD/WT/PI to be
up-dated
Update Jobs Vacancy, Jobs
Offered for calculation of
Job Loss
Input company feedback
Detailed Report on Selection
Process conducted by various
companies (Annexure-10)
List of Selected students prepared with
company names, sector, package and
designation with function offered
Generation of Charts
(Sectoral & Functional)
Up-loaded on IILM Website
with write-up
Master Database of
Companies patronized
IILM for Placements
List of Executives who
visited campus
(Company Address,
Telephone, Fax, email)
List of Companies who
recruited students
List of Regular
Recruiters for
comparative analysis
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Annexure 1 - Student’s data
[PLEASE FILL IN CAPITAL LETTERS ONLY]
Full Name of Student :
Section : Roll No. :
Personal Email :
% - 10th
Subject Passing
Year School Name
Board Name (CBSE/ICSE/Others)
% - 12th
Subject Stream
(Commerce/ Science/Arts)
Passing Year
School/ College Name
Board Name (CBSE/ISE/Others)
%-Grad. Subject
Stream (Arts/Science/Commerce/Mgmt/HM)
Course Name
(BA/B.Com/B.Sc/BBA/BE/BHM/
Others)
Passing Year
College Name University Name
% - PG Subject PG –
Course Name Passing
Year College Name University Name
Summers Company Project Title Specialization CGPA
Major Minor
DOB Personal Mobile Res. Tel/ Mobile No. Home Town City Father Occupation
Local Address at NCR :
Home Town Address : Date : (Signature
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• 521/11, Rattan Garden, Gurgaon (122001), Haryana • Cell: +91-9582091779
• Email: [email protected] • Linkedin URL : https://in.linkedin.com/raveeshtuteja
EDUCATION
IILM Graduate School of Management, Greater Noida
Pursuing PGDM course – 2.92 CGPA (till Slot 6) 2015-2017
Delhi University, New Delhi
Ramjas College – Bachelor of Commerce (Honors) 2009-2012
St. Stephens College - Advance Diploma in Chinese Language 2012-2015
SCHOOL
Class XII - DAV Public School, Gurgaon – Secured 94% (CBSE) 2008-2009
Class X - Lord Jesus Public School, Gurgaon – Secured 84% (ICSE) 2006-2007
WORK EXPERIENCE
Shree Krishna Signages, Branding & Advertising , Gurgaon, Haryana Aug 2012 – Mar 2014
Business Development & Customer Relations (Family Business)
Planned the inception of Branding and Out of Home Advertising Firm from scratch to holding a major market share in
the local market with in 6 months.
With good communication skills and understanding of customer needs, served prestigious clients DLF, Ranball,
Havells, Hometown etc. with ontime deliveries and quality products.
Led a team of 22 skilled and unskilled workers to remain strongly committed to our organisational goals and division of
unit into small cross functional teams for optimum resource utilization and timely output.
INTERNSHIP/LIVE PROJECT
GO IBIBO Pvt Ltd, Gurgaon Summer Trainee June – July 2015
Team leader for Content creation, Online and On ground media marketing for IBIBO RYDE Car pool app.
Planning and executing the promotional events for the App
Understanding competitor business model and strategising accordingly.
BERC Consulting, Gurgaon Analyst Dec – Jan 2015
Detailed analysis of physical verification of stock of inventory of Federal Mogul Goetze India Ltd. in India.
Preparation of Financial Report of Federal Mogul Goetze India Ltd. based on the stock audit undertaken.
ACADEMIC PROJECTS
Detailed study of Future Group’s Retail Market
Studied several lines of business and its form of operation with cost – benefit analysis
Understanding company’s orientation towards marketplace with respect to different lines of business in its retail
segment and the supply chain of the process of Big Bazaar
Business Research Project of “Online versus Offline medical stores in future”.
Detailed analysis of consumer behavior & consumer acceptance.
Conducted survey and personal interviews of people among different age group regarding their preference.
LEADERSHIP EXPERIENCE
Utsav College Cultural Society
Facilitated fund raising to finance the expenditure on the college fest through sponsorship
Designed brochures, banners and set as member of core creative team
NSS, Ramjas College
Organized blood donation camp for NSS society and actively initiated social awareness regarding blood donation.
Organized promotional event for the movie “turning thirty” in college by organizing a bike rally.
SKILLS AND INTEREST
Computer Skills : Proficient in MS Office, Corel Draw, Adobe Photoshop.
Reading and writing Hindi Poetry
Sports: Swimming and Volleyball (Represented school at various interschool matches)
REFERENCES
Faculty Mentor and Summer Internship Company Mentor/Industry Person
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Annexure 3
Sl Name of Students Section Industry
1 Advertising & Digital Marketing
2 Automobile & Ancillary
3 Banking and Insurance
4 Financial Services
5 Manufacturing
6 Consumer Durable
7 Research & Consulting
8 E-commerce/M-commerce
9 FMCG
10 Hospitality
11 Education
12 IT/ITES
13 Media & Entertainment
14 Real Estate
15 Retail
16 Telecom
17 Travel & Tourism
18 Health Care
19 Logistics
20 Steel
21 Textile & Garments
22 Paints
Sectoral Preferences for Summer Training decided by the Industry
Mentors
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Annexure 4 - Faculty Leads for IILM Final/Summer Placement
Name of Faculty :
Name of Company :
Name of Concerned Person :
Designation :
Email ID :
Contact Number :
Complete Address :
of the Company
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Annexure 5 - Summer Placement Information Sheet
To : CDC Office
Name of Company :
Name of Recruitment Authority :
Name of Project Guide :
Designation of Rectt. Authority/ :
Designation of Project Guide :
Complete Address :
of the Company
Job Profile [kindly tick] : Sales & Mktg/Finance/HR/IB/
General Mgmt/IT/Operations/Others…………………..
Stipend :
Vacancies :
Telephone :
Mobile Number(s) : Rectt. Authority :
Project Guide :
Fax No. :
Email id : Rectt. Authority :
Project Guide :
Website :
Name of Faculty Mentor :
Mobile No. :
Signature of Faculty :
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Annexure 6 – Campus Invitation for Summer Internship
Dear ________
IILM is one of the leading B-schools in India with three campuses in the National Capital Region of Delhi, one
each at New Delhi, Gurgaon and Greater Naida.
Established in 1993, IILM has 9000+ alumni who are successfully working across different industries and
making their Alma Mater proud. We have over 100+ qualified Faculty members from diverse areas of
Economics, Marketing, Operations, Finance & Accounting, and Personnel Management. We also have visiting
International Faculty on campus on a periodic basis from reputed universities across the globe.
IILM has been awarded the 11th rank in the Three Palms category of excellence by Eduniversal - Paris based
global ranking & rating agency specializing in higher Education.
Our curriculum offers a practical industrial training as a part of the module in the course work. Students are
expected to complete Summer Internship Program (SIP) of three months to gain practical skills and learn to put
theory into practice. These processes help our students to fulfill the dynamic needs of the market, as making
our students a cut above the rest.
All our students also mandatorily
For holistic development of our students of business learning, IILM provides Global Study Program experience.
As a mandate of one month period, students make a global study visit to one of our international partner
universities, helping them gain a global understanding of the international business environment.
We would appreciate if you could visit IILM Campus and interact with our aspiring students, and look into the
possibility of summer internships for our students with your organization in the concerned functional
department.
As on further association of our students with your organization, we truly believe that our students would add
value to your organization as a true asset.
Regards,
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Annexure 7 – Campus Invitation for Final
Dear ________
IILM is one of the leading B-schools in India with three campuses in the National Capital Region of Delhi, one
each at New Delhi, Gurgaon and Greater Naida.
Established in 1993, IILM has 9000+ alumni who are successfully working across different industries and
making their Alma Mater proud. We have over 100+ qualified Faculty members from diverse areas of
Economics, Marketing, Operations, Finance & Accounting, and Personnel Management. We also have visiting
International Faculty on campus on a periodic basis from reputed universities across the globe.
IILM has been awarded the 11th rank in the Three Palms category of excellence by Eduniversal - Paris based
global ranking & rating agency specializing in higher Education.
Our curriculum offers a practical industrial training as a part of the module in the course work. Students are
expected to complete Summer Internship Program (SIP) of three months to gain practical skills and learn to put
theory into practice. These processes help our students to fulfill the dynamic needs of the market, as making
our students a cut above the rest.
All our students also mandatorily
For holistic development of our students of business learning, IILM provides Global Study Program experience.
As a mandate of one month period, students make a global study visit to one of our international partner
universities, helping them gain a global understanding of the international business environment.
We would appreciate if you could visit IILM Campus and interact with our aspiring students, and look into the
possibility for final on-campus placement for our students with your organization in the concerned functional
department.
As on further association of our students with your organization, we truly believe that our students would add
value to your organization as a true asset.
Regards,
Ref no: placement/4:2017/gsm
Annexure 8 - Response Sheet for Final/Summer Placement
Fields marked with an * are compulsory.
Name: *
Designation: *
Organization's Name: *
Address:
Phone No.:
Mobile No.:
Fax:
E-mail:
Website:
Interested for Final Placement Summer Placement
Job Profile No. of Vacancies Place of Position
Marketing
HRM
International Business
Consultancy
Finance
General Management
Information Technology
Others
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Selection Methods
Resume GD Written Test Interview
Any Other (Please Specify)
Any Special Consideration for Candidates with Work Experience. Yes No
If so, Number of Years of Work Experience Preferred
Any Preferred Academic Background
Arts/Economics
Commerce/ACA/AICWA
Science Engineering / Technology
Business Administration
Others (Please specify)
Gross Annual Salary
During Training:
After Training:
Duration of the Training
Preferred Date(s) for Pre-Placement Talks (PPTs)
Preferred Date(s) for visiting campus for recruitment
Stipend (if any) during Summer Training
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Annexure 9 : Corporate Feedback Sheet
IILM Graduate School of Management
Feedback/Response Sheet
The data collected is strictly confidential and purely for academic purposes so that Institute can update their course curriculum according to the Industry needs from time to time which will be helpful to make dynamic and young managers for the India. No information or identity would be quoted for any other purpose.
Name of the Company : Name of the Person : Designation : Address : Mobile/Telephone/Fax : Email :
Please comment on the following skills of students [kindly tick]
Interpersonal Skills
Excellent
Very Good
Good
Fair
Average
Poor
Logical/ Analytical Ability
Excellent
Very Good
Good
Fair
Average
Poor
Command over Language
Excellent
Very Good
Good
Fair
Average
Poor
Body Language/ Presentation
Excellent
Very Good
Good
Fair
Average
Poor
Capacity for hard work
High
Moderate
Low
General Awareness Subject Knowledge Student’s ability to apply the knowledge
Excellent Excellent gained in the Institute was
Very Good Very Good Excellent Very Good
Good Good Good Fair
Fair Fair Average Poor
Average Average
Poor Poor
Please comment and tick on the areas they needs to improve upon
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Finance ….………………………………………………………..…………………………………
Marketing ……………………………………………………..…………………………….. ….
HRM ……………………………………………………..…………………………….. ….
IB ……………………………………………………..…………………………….. ….
General Mgmt ……………………………………………………..…………………………….. ….
Others ……………………………………………………..…………………………….. ….
Will your organization like to give Live Projects/Summer Training?[tick] Yes No
If yes, Brief Outline of Live Projects/Summer Training (if available) :
…………………………………………………………………………………………………….......................
..................................................................................……………………………………………………………
Thank you very much for your cooperation.
Date :
Venue : IILM GSM {Signature}
Ref no: placement/4:2017/gsm
Annexure 10 - Signing-Off Form for Company Visiting Campus/ Off-Campus For Placement Process
Company Name
Visited Last Years: Yes/No Recruitment: Yes/ No
Salary Offered
Campus
Date
Time-In Time-Out
No. of Students For Ppt. Talk
No. of Students Who Appeared For The Process
No. of Students Who Cleared Aptitude Test
No. of Students Clearing GD
No. of Students Clearing PI
Final Selection Of Students;
Date of Joining And Location:
Name of Faculty Coordinator
Meeting With Director/ Dean/ Campus Head
Met By and Remarks*:
Signing Off
*Remarks: