IFAD Vietnam RIMS Training Workshop 2011 (2 of 7)

8/3/2019 IFAD Vietnam RIMS Training Workshop 2011 (2 of 7)

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Steps to conduct survey


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Steps to conduct survey

1. Define objectives

2. Assess resources

3. Decide methods

4. Design questionnaire (see Questionnaire design lecture)

5. Examine test results /Modify questionnaire

6. Prepare Sample (see Sampling lecture)

7. Train interviewers

8. Collect data

9. Processing data (see RIMS, Cspro lectures)10. Analyze results (see SPSS lectures)

11. Present and report results

12. Action


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Step 1: Define objectives of the survey

Why a survey is needed?

Who are the stakeholders?

What is the population?

What issues are studied?


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Step 2: Assess the resources

External resources

If the internal resources are not available or

qualified look for external resources There are many types of external resources

could be mobilized. Some services are freeof charge, some are not.


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Step 3: Determine methods

There are three popular methods

(1) face to face interview, (2) interview

via phone; (3) mail survey (by post). Other methods: using Internet, via

email, etc.


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Step 3: Determine methods

Select the most appropriate method:

Cost and accessibility are the two most important criteriato determine survey method. Besides, staffs skills,internal resources and time also could affect the

determination of survey method. The best method is the one that:

Have highest response rate with a specific objective

Most convenient to the respondents

Meet with the timeline (mail survey usually takes moretime)

Budgeted

Appropriate with staffs capacity and other resources


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Step 4: Design the questionnaire

Design the questions

Open and closed questions

Answer options Identify object to be measured?

Structure of the questionnaire

Reliability, reasonability and Ready to respond


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Step 5: Pilot (pre-test)

Pre-test the questionnaire Pilot is a method to assess the questions before conducting the

mass survey. The pilot is expected to answer followingquestions:

The questions measure what is intended?

The wording is understood by all and mean a similar thing to all? Instructions are easily understood/followed? Do the responses suggest all relevant issues have been covered? Any questions systematically/frequently missed etc Basically test for bugs

Finalize the questionnaire: The questionnaire should be revised and finalized if:

The interviewer always read incorrectly the questions. The interviewee always request to make clear a question The interviewee always answer in a different and inappropriately

option


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Step 7: Training the enumerators

Some concepts What is a structure interview? Terms of the interview A good enumerator Interview methodology Sample list and record

Requirements to a good enumerator? Raise the questions as written Never suggest answer to the respondents Record the information shortly and correctly Complete the interview Able to explore the information even the respondents

refuse to answer Maintain the trust from the respondents


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Step 8: Collect the information

Face to face interview

Over the phone

Mail survey

Tips to increase response rate Provide clear objective of the survey and

benefit of the respondents involved in thesurvey.

Suggest to share the surveys result with therespondents.

Train the enumerator carefully.


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Step 9: Data processing

Coding

Data entry

Double check and other method to reducebias during the data entry process


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Steps 10, 11, 12

Step 10: Analysis Using statistic analysis software

Step 11: Interpret results

Introduce the results

Share the results

Step 12: Action

IFAD Vietnam RIMS Training Workshop 2011 (2 of 7)

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