IFAD Vietnam RIMS Training Workshop 2011 (6 of 7)

8/3/2019 IFAD Vietnam RIMS Training Workshop 2011 (6 of 7)

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Create an application

Open CSPro 4.0 by click on the CSPro 4.0 icon or choose

ProgramCSPro 4.0

Choose Create a new application OK


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Create an application (cont.) Choose application type: Data Entry Application OK


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Create an application (Cont.) A box noting that: this application doesnt exist, and it requires

to create a new one.

Choose YES to create the app.


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Create an application (Cont.)An application includes 2 main components:

1. Data Dictionary

File extension: .dfc

Function: describe the structure and oranisation of data Data-related concepts: Records, Items, Values label

2. Data Entry Form

Allow to create, use data dictionary, verify data entry form

Write a logic programme to examine the constraint btw variables &skips.

Used by data entry officials to input data.

Utilize tools to create forms, amend labels, add boxes, text and

colors to format the form as similar as the questionnaire as possible.


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Data Dictionary By default, there is the ID item named Test Identification and

this field length is 1. Hence, modify the name by right-click and

choose Modify Item (see below).


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Data Dictionary

You can rename the Item Label.

By default, Test Identification is changed to Questionnaire Code.

(if using Vietnamese, choose .vntime font).

Press Enter (or Tab) 3 times to move to the Length column (oruse mouse). Change the default value (1) into (4).

Press Enger (or Tab) 3 times to end changes.


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Record

Record verification (by default, CSPro creates test record)

A data dictionary contains records (each record is equivalent

to a questionnaire)

These records share the same record questionnaire code. Each record may appear once or more in the questionnaire

Each record contains items (equivalent to one question in the

questionnaire)


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Record (cont.)


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Record (cont.) To modify a record: Right click at the record Modify Record

(Ctrl + M). Some characteristics of the record:

Record label: describe the

name of the record Record name: is unique,

max length = 32 characters Required: 2 values: Yes/No Max: define the number of

repetition of a record in the

questionnaire


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Items (Variables) Add items: Right-click at the Record choose Add

Item.


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Items (Variables) Some characteristics of an item Item Label: max length = 255 characters

Item Name:

is unique and mandatory Includes only capital letters (A-Z) or numbers (0-9), character _ is

possible.

Must start by a character

Max length = 32 characters


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Items (Variables) Start: define the start of an item, CSPro automatically generates

the item by combining with length (len) of the previous item to

define the following item.

Len: The length of decimal value to be inputted by the keyboard (including

space, decimal, and negative)

Maximum length of an item is 15 characters for numeric type and 255

for alpha type.


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Items (Variables) Data type

Numeric: contains numeric values or space, and even

negative

Alpha: contains all characters in the keyboard Dec: how many numeric characters after decimal

Dec Char: receive 2 values

Yes: receive decimal values No: receive integral values


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Items (Variables) Zero Fill: automatically fill in with 0 or space

If Zero-fill is Yes, recorded value will be 092

If Zero-fill is No, recorded value will be 92


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Items (Variables) Similar to other Items (refer to the questionnaire)


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Value of Items

When you finish adding all items. Next, add values for item.

Values are options for answer in the questionnaire.

Ex. Q5: Gender: 1 Male 2 Female.

In this case, values of item are 1 and 2. Male and Female arelabels of item values.


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Value of Items (cont.)

Right-click at the Item choose Add Value Set


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Value of Items (cont.) Characteristics of Value Set: Value label: describe values of the item. This coincides with

the item label by default

Value Set Name: the only one name automatically created,combining with item name presented (see picture)

Value Label: describe value that the item receives.

From: receive a single value (numeric) or a start value of a

range. To: receive an end value of a range

Special: missing, not applicable (NA), default


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Value of Items (cont.) Press Enter (or Tab) twice to input label for item value (toallow the software to recognize what 1 means when inputting

1, what the label describes for value 1)

PressEsc

The value of an item depends on the type of that item.

The example hereafter shows discrete variables (values in order)


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Value of Items (cont.) Missing values and null values are presented coincidentally

with Enter. These values are used in case respondents did not

answer the question.


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For continuous variable (respondents fill in the

questionnaire,such as weight, height, income), one

of the values should be not applicable (NA), so that

when respondents donot answer the question, dataentry officials can skip bying pressing Enter.

Why there exists the value Missing?

The reason is that if inputting value missing (e.g.=9), it is easily to mislead by identifying 9 = VND 9

mil/month. These values donot have labels to describe

(Value Label left blank)


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Value of Items (cont.) For a continuous variable with clearly defined range, in order

to limit the data entry, input outside of the value range of that

variable.

Ex. The variable Year of birth has values ranging from 1920

to 2005 for investors in the stock exchange market in Vietnam.


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Data Entry Form

In this part:

Data Entry Form interface

Generating forms automaticallyGenerating forms manually

Writing the form logic


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Data Entry Form (cont.) To move from Dictionary to Form, see bottom left and choose

Forms. (see below)


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Data Entry Form (cont.)

Double click on Test questionnaire to open form (on the right

box)


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Generating Form

Before creating a form

automatically, from the Menu bar,

choose OptionsData Entry

In the Require Enter Key section,

choose All fields

This choice allows the data entry

official to press Enter upon

finishing inputting a fact to move to

the next input space.


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Generating form automatically Each Record in Dictionary will automatically create a form.

From Menu bar, choose Edit Generate Forms


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Generating form automatically

There comes a form as in the image below


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Vietnamese display

To display Vietnamese, first, close the program. Use MS Word

to open the form (the file with an icon of 3 yellow squares)


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Vietnamese display

Change the two default fonts into .vntime

Save and close MS Word window.

Run the application by double-click on


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Write the form logic This action is to create skips in the questionnaire, and

write conditions to identify errors

Choose the box to change, right-click View Logic.


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Write the form logic Before writing form logic, variable, variable $,

operators, and commands in CSPro should be

introduced:

Variable: variables used are name of items. Variables $ arethose used to write logic for the existing variables.

Operators: =, >=,


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Write the form logic (cont.)ifcondition thenstatements;

[elseifcondition then

statements;]

[else

statements;]

endif;


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Write the form logic (cont.) After writing, use compile to detect errors:

choose File Compile


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Export After finishing data entry, database can be exported to various

database file types: excel, SPSS, STATA

for analysis

From Menu bar,choose Tools Export

A window pops-up

(see image), choose the

related dictionary,then Open.


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Export (cont.) In Export Format section,

choose file format to export.

Ex. choose SPSS to export to

an SPSS database

Choose the dictionary in theleft-hand box by ticking the

check-boxes. Its up to which

part of the database to export,

choose the appropriate boxes(ID is compulsorily)

Choose FileRun

(or choose icon in the

menu bar)


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Export (cont.)

After choosing Run, a windowpops-up.

Choose the database created

(ex. file test2, this file stands

1st

in a list of same names.This file has no extension).

Choose Open. A box with two

export files (default), one is

Out Data file name, the other

is SPSS Description file name.

ClickOk.


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Compare Data

There should be 2 data entry officials inputting a same set of

questionnaire. This is to compare and reduce subjective errors.

CSPro allows to do

this action by

choosingTools

Compare Data

A window pops-up

(see image)


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Compare Data (cont.) Choose all necessary variables to compare by ticking the

check-boxes


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Compare Data (cont.) Chooing Run to open the windowRun Compare Data.

Input File is the database file (test2) by the 1st offcial

Reference File is the database file entered by the 2nd official.

Click OK afterchoosing the 2 files.


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Concatenate database

Another basic utility of CSPro is database

concatenation. (Note: backup files before concatenating)

From Menu bar, choose Tools

Concatenate Data. In the window CSConcat, Output File, click Browse and name

the concatenating database.

Choose Add and add all

databases needed to beconcatenated.

ClickRun to concatenate files.

IFAD Vietnam RIMS Training Workshop 2011 (6 of 7)

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