ICC Orientation 2011_OSEP Format

7/31/2019 ICC Orientation 2011_OSEP Format

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2011 OSEP Leadership Mega Conference

Collaboration to Achieve Success from Cradle to Career 2.0

The SICC: Connecting Agencies, People& Ideas through Advising & Assisting

An Orientation to the

Role of the SICC

Darla Gundler & Sharon Ringwalt

Pre-Conference

PC 4


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1975 Congress passed PL 94-142 (Education of All

Handicapped Children Act)

1986 - PL 99-457

Section 619 (added preschool)

Part H (became Part C)

1997 IDEA(most current regulations

maybe not)

IDEA 2004 passed the Individuals with Disabilities Education

Improvement Act 2004 (most current regulations maybe so)

Historical Overview of IDEA

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To develop and implement a

statewide

comprehensive,

coordinated,

multidisciplinary

system of support and services

for infants and toddlers with disabilities

and their families

Purpose of Part C of IDEA

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Federal

State

Law and Regulations

Pertaining to SICCs

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Added new members to the State Interagency Coordinating Council (SICC) and

eliminated the Federal Interagency Coordinating Council (FICC). The SICC shall be composed as follows:

Not less than one member shall be from the agency responsible

for the state Medicaid program;

Not less that one member shall be a representative designated

by the Office of Coordinator for Education of Homeless Children

and Youths;

Not less than one member shall be a representative from the

state child welfare agency responsible for foster care; and

Not less that one member shall be a representative from thestate agency responsible for childrens mental health.

The authority for the FICC at 644, IDEA 1997, was deleted.

[641(b)(1)(G), (K)-(M) and deletion of the FICC at 644, IDEA 1997]

Changes in the SICC Membership IDEA 2004

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In general.--The council shall be composed as follows:

Parents.--Not less than 20 percent of the members

Service providers.--Not less than 20 percent of the members

State legislature.--Not less than 1 member

Personnel preparation.--Not less than 1 member

Agency for early intervention services.--Not less than 1 member

Agency for preschool services.--Not less than 1 State Medicaid agency.--Not less than 1 member

Head start agency.--Not less than 1 member

Child care agency.--Not less than 1 member

Agency for health insurance.--Not less than 1 member

Office of the coordinator of education of homeless children and youth.--Notless than 1 member

State foster care representative.--Not less than 1 member

Mental health agency.--Not less than 1 member

Other members.--The council may include other members

SICC Membership

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Advise and assist the LeadAgency in the developmentof policies

Assist in achieving fullparticipation, coordination,

and cooperation of allappropriate private andpublic agencies

Assist in the effectiveimplementation of the

statewide system, byestablishing a process thatincludes:

Seeking information aboutany federal, state, or localpolicies that impede timelyservice delivery;

Taking steps to ensure thatany policy problemsidentified are resolved;

To the extent appropriate,assisting the Lead Agency inthe resolution of disputes.

ICC Roles and Responsibilities: Advise and Assist the

Lead Agency with certain functions

5/11/2012 G. Harbin & J. Van Horn, 1990 7


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Unlocking the Power of Partnership

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LEAD AGENCIES NEED SICC SUPPORT AND

PARTNERSHIP MORE THAN EVER

Challenge to maintain an

appropriate balance between

qualityandcompliance in

contextof states fiscal

situations

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Does your state have an active

SICC? If not .

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Clarify the purpose of theinteragency council (does your ICC

have a mission or vision

statement?)

Determine the geographical

boundaries or service area (is itrepresentative?)

Define the target population (0-3,

0-5, 0-8?)

Identify the agencies that are

critical to delivery of services (in

addition to the mandated SICC

positions)

Identify the agency representativesto invite (in your state, is the a roleof the SICC or of theGovernor/Governors office?)

Select the appropriate method for

inviting agency representatives (whohas been appointed and who will dothe outreach to potential members?)

Select the site and time for meetings(are they convenient?)

Plan the agenda for the meeting (isthere an executive committee or asteering committee to develop theagenda?)

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Steps in organizing an interagency council

For your SICC: Which of these are complete? Which remain? Which

can this group accomplish? Which belong to someone else?


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Working towards collaboration

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Stage 1: Cooperation

Focus of Formal Structure Meeting schedules

Meeting locations

Role and function

Program specific concerns

Personnel Limitations

Isolated in positions No experience with group

Insecure, take no risks

No informal networking

Council functions in name, not in practice

Share information, not resources

Suspicious of others Operating style

Formal, get acquainted

Focused on programs, no on shared children/families

Cautious cooperation

Learning about structure of other programs

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Stages of Organizational Development

Based on Foster, 1986, from Jo Shackelford's files


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Stage 2: Coordination Turnovers followed by smaller, more stable group

New members have authority to commit resources

First case reviews lead to focus on children and families, not

programs

Group organizes around child/family-specific issues

Informal networking and teamwork develop, problems are defined

differently

Group risk-taking low, but developing, funds may be blended orbraided

Success in work leads to trust of group members and in the

progress the council can make

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Stage 3: Collaboration Further success leads to greater trust

Council members learn to cut deals to make the system work

Informal networking supplants formal structure for action Hidden leadership emerges, roles established, trust and deeper

relationships formed

Resources held in common, goal is optimal mix of services for

programs/children/families using a game board strategy

Tracking and case management emerge as essential parts of thecoordination and accountability processes

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Represent your stakeholder group bring and share

information

Be aware of potential collaborative opportunities

Attend and participate in meetings this is critical! Inform

the Council chairperson or SICC staff if you will be unable to

attend

Participate in committees or task groups established by the

Council

Considering signing a yearly conflict of interest statementNo member of the council shall cast a vote on any matter that is likely to

provide a direct financial benefit to that member or otherwise give the

appearance of a conflict of interest under State law. IDEA - Building The

Legacy of IDEA 2004

Possible Member Roles and Responsibilities

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http://idea.ed.gov/explore/view/p/,root,statute,I,C,641,http://idea.ed.gov/explore/view/p/,root,statute,I,C,641,http://idea.ed.gov/explore/view/p/,root,statute,I,C,641,http://idea.ed.gov/explore/view/p/,root,statute,I,C,641,http://idea.ed.gov/explore/view/p/,root,statute,I,C,641,http://idea.ed.gov/explore/view/p/,root,statute,I,C,641,http://idea.ed.gov/explore/view/p/,root,statute,I,C,641,


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Representing a stakeholder group

Yes Yes No or Maybedepends upon

your SICCs bylaws and norms

To Advise To Assist To Advocate

To give advice

To inform

To counsel

To recommend

To suggest

To guide

To help

To support

To second

To attend

To aid

To support something

To plead your case or

position

To favor a position

Definitely Not

To argue

To wear only the hat of

your agency/family/

constituency group

Adapted from J. Copenhaver 2006


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Possible ICC roles

Policy Development Policy Approval Policy Implementation

Develop Written Policies Get Plans/Policies Accepted

and Adopted

Facilitate Smooth Operation of

Service System

Needs Assessors

Gatherers of information

regarding which policies

impede timely delivery of

services

Policy Analysts

Identify fiscal and other

sources of support

Endorsers of Part C policies

Endorsers of policies/efforts

of other childrens initiatives

Part C grant administrators

Policy approvers

Seekers of support from

other influential groups

Gatekeepers of policies as

developed

Monitors of interagency

agreements

Monitoring and

Program quality

Consumer satisfaction

Timely service delivery

G. Harbin & J. Van Horn, 1990


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Possible ICC roles

Policy Development Policy Approval Policy Implementation

Conceptualizers of service

system

Study designers/conductors

Disseminators of information Policy Writers

Proposal readers/ project

recommendations

Developers of guidelines for

service system

Informing policy

approvers of need for and

value of policies

Creators andmaintainers of climate

conductive to policy

approval

Information gatherers re: status

of service system

Service system coordination

Part C grant administrators Overseers of local ICCs (if

applicable)

Preparers of annual report

G. Harbin & J. Van Horn, 1990


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Possible ICC roles

Policy Development More Policy

Development

Policy Implementation

Informing/explaining the vision of

service system

Representatives of constituencies

Creators of climate conducive to

coordination/collaboration within

ICC and among affected

constituencies

Promoters of Interagency

Agreements

Obtainers of private

funds for projects

Data analysts of

existing programs

Data analysts of

existing fiscal policies

and procedures

Stakeholders to

provide input to Lead

Agency

Funders of projects, studies,

pilots and/or programs

Obtainers of private funds for

implementation

Assisting locals

Evaluators of effectiveness of

policies and programs

Representatives of

constituencies

Ongoing planning and review

of service system

Adapted from G. Harbin & J. Van Horn, 1990

Potential Roles of the Part C Coordinator/Lead


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PotentialRoles of the Part C Coordinator/Lead

Agency Administrator

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Supports the SICC in carrying out their functions and responsibilities

Serves in an ad hoc capacity non-voting member

Assists with developing the agenda

Reports on topical issues and priorities

Provides a State-of-State/LA report at SICC meetings

Reports on and seeks input for State Performance Plan and AnnualPerformance Report

Reports on Level of Determination for State and local programs

Reviews and comments on the SICC annual report

Updates the SICC on State, regional, and Federal issues Assists in identifying SICC priorities and goals

Provides administrative support and/or funds for the SICC

Collaboration and connections are essential


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Interagency collaboration is

an unnatural act committed bynon-consenting adults.

Frank Heron

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Collaboration and connections are essential

elements of success

From Larry Edelman, 2001


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Interagency Collaboration CAN

be achieved through strongleadership and active member

participation

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6 Practices of Collaborative Leadership

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Assess the Environment

Create Clarity

Build Trust and Safety

Share Power and Influence

Develop People

Self-Reflect

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Community Goals Focus

Education Community To enhance intellectual development; to enhance

pre-school performance and social development

Pre-academics, school readiness.

Health Community To reduce chronic illness; to enhance overall health;

to reduce utilization of high-cost health resources.

Maximize sound neurological

development; teach optimalnutritional and health habits.

Mental Health Community To transform parent-child relationships; to improve

emotional functioning; to reduce at-risk behaviors;

to stop cycles of dysfunctional interactions

Parenting classes; home visiting.

Special Education

Community

To enhance development in distinct domains; to

reduce impact of disability; to foster education in

inclusive settings.

1:1 or group education or therapy

skills acquisition

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Why is interagency collaboration sometimes confusing or

difficult?

Sometimes because ofdiffering goals and focus.

From E. Feinberg (199), courtesy of Larry Edelman


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These general meeting procedures should be

implemented by all ICCs The council shall meet at least quarterly and in such

places as it deems necessary. The meetings must

Be publicly announced sufficiently in advance of the

dates they are to be held to ensure that allinterested parties have an opportunity to attend

Be open and accessible to the public

Interpreters for persons who are deaf or hard ofhearing and other necessary services must be provided

at council meetings, both for council members andparticipants. The council may use funds under this partto pay for these services.

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Procedures for the ICC

IDEA - Building The Legacy of IDEA 2004and J. Copenhaver, 2006


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All council meetings and agenda items must beannounced enough in advance of the meeting to

afford interested parties a reasonable opportunity to

attend. Meetings must be open to the public

Official minutes must be kept of all council. meetingsand must be made available on request.

By July 1 of each year, the Interagency Coordinating

council shall submit an annual report of advice and

suggestions to the Governor and/or Lead Agency.

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Procedures for the ICC, cont.

Are these procedures in line with how your ICC functions?

J. Copenhaver, 2006


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Stakeholderinputis

important

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Provide notice to the public in advance of the ICC meeting.

Specify a consistent time on the agenda for public comment. Set aside approximately 30 minutes on the agenda for public comments.

Limit public comment to no more than 5 minutes/individual.

Public comment can be verbal or sent in written form to be read by the council

chairperson.

Caution individuals giving public comment to be factual and objective. Avoid

using names of children or program/agency staff. Maintain confidentiality andprivacy standards.

Mention to those providing comments that their input will be taken under

advisement as the council addresses its priority issues.

Do not interrupt the speaker during his/her 5 minutes. Ask clarifying questions

after the speaker is finished.

Provide a verbal or visual cue 1 minute before the speakers time is up.

Provide an opportunity for individuals who cannot be physically present to call in

on an cost-free teleconference line during the 30-minute comment period.

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Ground Rules for Public Comment

J. Copenhaver, 2006


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Structureis important

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Committee Examples

Executive

Membership

Child Find/Public Awareness

Personnel Development

Advocacy

Fiscal

What committees do you currentlyhave?

And

What committees do you believe your ICC needs?5/11/2012 32

SICC Committees


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Dual focus policies and services

Problem-solving or action group

Includes: Family members Primary service providers Management representatives

Consistent attendance/representation

Equal partnership among allmembers

Consistent leadership

Well-defined goals

Group cohesiveness Established meeting procedures and times

Set agenda

Characteristics of Effective ICCs

Adapted from Jo Shackelford's files5/11/2012 33

Areas of ICC involvement what are some activities


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Information exchange

Public awareness

Screening and

identification

Case management

Referral and transition

Program delivery

Parent involvement

Staff development

Program evaluation

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Areas of ICC involvementwhat are some activities

yourICC might undertake?

Adapted from Jo Shackelford's files


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The focus shouldalways be on

advising and

assisting the LeadAgency.

An additional current

focus is

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2010 2011 (July 20SPP = State Performance Plan

6 year plan, developed by each state in 2005, now

continued through 2012

APR = Annual Performance Review Completed yearly by each state, submitted in

February

Covers data from the previous FFY (Federal Fiscal

Year) e.g., the APR due February 2012 will reportdata from FFY 10 through June 2011)

SPP/APR

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C1 Timely Service Delivery

C7 Timeliness of IFSP

C8 Early Childhood Transition (A, B, C)

C9 Part C Monitoring System

C10 Administrative Complaints

C11 Due Process Hearings

C14 Data Accuracy

R l (P f ) I di


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Results (Performance) Indicators

C2Settings

C3 Child Outcomes (A, B, C)

C4 Family Outcomes (A, B, C)

C5 Child Find, Ages Birth to 1

C6 Child Find, Ages Birth to 3

C12 Resolution Agreements

C 13 Mediations

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Wh d li ?


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What does compliance mean?

States target MUST be 100%

Affects States Determination

Meets requirements

Needs assistance

Needs intervention

Needs substantial intervention

State must report all non-compliance

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Wh d l ?


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What does results mean?

State sets its own targets, based upon

stakeholder input

Has not affected States Determination

State must report all non-compliance

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D t i ti


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Determinations

OSEP makes states determinations

Announced in early summer

States must make determinations of local programs,

considering: Performance on compliance indicators;

Whether data submitted by LEAs or EIS programs

are valid, reliable, and timely;

Uncorrected noncompliance from other sources;and

Any audit findings.

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A t bilit


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Accountability

Providers whose agencies receive Part C

funds are responsible for implementing

all IDEA requirements.

Compliance Indicators

Results Indicators

Related Requirements

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States Focus


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Accountability

Data systems, quality, validity, reliability Finance

MOE (maintenance of effort)

FAF (Federal Allocation Formula)/FMAP (Federal

Medical Assistance Percentage)

Reimbursement Insurance, Medicaid, Family Co-Pay,

other sources

ARRA funds (ending later in 2011)

Quality services

Evidence-based practices

Family and provider satisfaction

States Focus

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Additi l


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NING Website for SICC Chairs, Members, and Staffhttp://tadnet.ning.com/group/siccchairsmembersandstaff

State ICC Overview

http://www.nectac.org/~pdfs/pubs/SICCoverview.pdf

Interagency Coordination (Includes laws and Memorandums of Agreements)http://www.nectac.org/topics/intercoord/intercoord.asp

OSEP Policy Letters of Clarification Related to Part C and Section 619

http://www.nectac.org/idea/clarfctnltrs.asp

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Additional resources:
http://siccchairs.ning.com/http:/www.nectac.org/~pdfs/pubs/SICCoverview.pdfhttp://tadnet.ning.com/group/siccchairsmembersandstaffhttp://www.nectac.org/~pdfs/pubs/SICCoverview.pdfhttp://www.nectac.org/~pdfs/pubs/SICCoverview.pdfhttp://www.nectac.org/topics/intercoord/intercoord.asphttp://www.nectac.org/idea/clarfctnltrs.asphttp://www.nectac.org/idea/clarfctnltrs.asphttp://www.nectac.org/topics/intercoord/intercoord.asphttp://www.nectac.org/~pdfs/pubs/SICCoverview.pdfhttp://www.nectac.org/~pdfs/pubs/SICCoverview.pdfhttp://tadnet.ning.com/group/siccchairsmembersandstaffhttp://siccchairs.ning.com/http:/www.nectac.org/~pdfs/pubs/SICCoverview.pdf


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Meeting of State ICC Chairs, Parents and Staff,


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g , ,continued

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1:00

3:00

Joint meeting with the Infant Toddlers

Coordinators Association & the 619

Coordinators

3:00

3:15

BREAK

3:15

4:00

Reports from the Open Space Groups


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ICC Orientation 2011_OSEP Format

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