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2011 OSEP Leadership Mega Conference
Collaboration to Achieve Success from Cradle to Career 2.0
The SICC: Connecting Agencies, People& Ideas through Advising & Assisting
An Orientation to the
Role of the SICC
Darla Gundler & Sharon Ringwalt
Pre-Conference
PC 4
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1975 Congress passed PL 94-142 (Education of All
Handicapped Children Act)
1986 - PL 99-457
Section 619 (added preschool)
Part H (became Part C)
1997 IDEA(most current regulations
maybe not)
IDEA 2004 passed the Individuals with Disabilities Education
Improvement Act 2004 (most current regulations maybe so)
Historical Overview of IDEA
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To develop and implement a
statewide
comprehensive,
coordinated,
multidisciplinary
system of support and services
for infants and toddlers with disabilities
and their families
Purpose of Part C of IDEA
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Federal
State
Law and Regulations
Pertaining to SICCs
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Added new members to the State Interagency Coordinating Council (SICC) and
eliminated the Federal Interagency Coordinating Council (FICC). The SICC shall be composed as follows:
Not less than one member shall be from the agency responsible
for the state Medicaid program;
Not less that one member shall be a representative designated
by the Office of Coordinator for Education of Homeless Children
and Youths;
Not less than one member shall be a representative from the
state child welfare agency responsible for foster care; and
Not less that one member shall be a representative from thestate agency responsible for childrens mental health.
The authority for the FICC at 644, IDEA 1997, was deleted.
[641(b)(1)(G), (K)-(M) and deletion of the FICC at 644, IDEA 1997]
Changes in the SICC Membership IDEA 2004
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In general.--The council shall be composed as follows:
Parents.--Not less than 20 percent of the members
Service providers.--Not less than 20 percent of the members
State legislature.--Not less than 1 member
Personnel preparation.--Not less than 1 member
Agency for early intervention services.--Not less than 1 member
Agency for preschool services.--Not less than 1 State Medicaid agency.--Not less than 1 member
Head start agency.--Not less than 1 member
Child care agency.--Not less than 1 member
Agency for health insurance.--Not less than 1 member
Office of the coordinator of education of homeless children and youth.--Notless than 1 member
State foster care representative.--Not less than 1 member
Mental health agency.--Not less than 1 member
Other members.--The council may include other members
SICC Membership
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Advise and assist the LeadAgency in the developmentof policies
Assist in achieving fullparticipation, coordination,
and cooperation of allappropriate private andpublic agencies
Assist in the effectiveimplementation of the
statewide system, byestablishing a process thatincludes:
Seeking information aboutany federal, state, or localpolicies that impede timelyservice delivery;
Taking steps to ensure thatany policy problemsidentified are resolved;
To the extent appropriate,assisting the Lead Agency inthe resolution of disputes.
ICC Roles and Responsibilities: Advise and Assist the
Lead Agency with certain functions
5/11/2012 G. Harbin & J. Van Horn, 1990 7
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Unlocking the Power of Partnership
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LEAD AGENCIES NEED SICC SUPPORT AND
PARTNERSHIP MORE THAN EVER
Challenge to maintain an
appropriate balance between
qualityandcompliance in
contextof states fiscal
situations
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Does your state have an active
SICC? If not .
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Clarify the purpose of theinteragency council (does your ICC
have a mission or vision
statement?)
Determine the geographical
boundaries or service area (is itrepresentative?)
Define the target population (0-3,
0-5, 0-8?)
Identify the agencies that are
critical to delivery of services (in
addition to the mandated SICC
positions)
Identify the agency representativesto invite (in your state, is the a roleof the SICC or of theGovernor/Governors office?)
Select the appropriate method for
inviting agency representatives (whohas been appointed and who will dothe outreach to potential members?)
Select the site and time for meetings(are they convenient?)
Plan the agenda for the meeting (isthere an executive committee or asteering committee to develop theagenda?)
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Steps in organizing an interagency council
For your SICC: Which of these are complete? Which remain? Which
can this group accomplish? Which belong to someone else?
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Working towards collaboration
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Stage 1: Cooperation
Focus of Formal Structure Meeting schedules
Meeting locations
Role and function
Program specific concerns
Personnel Limitations
Isolated in positions No experience with group
Insecure, take no risks
No informal networking
Council functions in name, not in practice
Share information, not resources
Suspicious of others Operating style
Formal, get acquainted
Focused on programs, no on shared children/families
Cautious cooperation
Learning about structure of other programs
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Stages of Organizational Development
Based on Foster, 1986, from Jo Shackelford's files
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Stage 2: Coordination Turnovers followed by smaller, more stable group
New members have authority to commit resources
First case reviews lead to focus on children and families, not
programs
Group organizes around child/family-specific issues
Informal networking and teamwork develop, problems are defined
differently
Group risk-taking low, but developing, funds may be blended orbraided
Success in work leads to trust of group members and in the
progress the council can make
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Stages of Organizational Development
Based on Foster, 1986, from Jo Shackelford's files
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Stage 3: Collaboration Further success leads to greater trust
Council members learn to cut deals to make the system work
Informal networking supplants formal structure for action Hidden leadership emerges, roles established, trust and deeper
relationships formed
Resources held in common, goal is optimal mix of services for
programs/children/families using a game board strategy
Tracking and case management emerge as essential parts of thecoordination and accountability processes
5/11/2012 15
Stages of Organizational Development
Based on Foster, 1986, from Jo Shackelford's files
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Represent your stakeholder group bring and share
information
Be aware of potential collaborative opportunities
Attend and participate in meetings this is critical! Inform
the Council chairperson or SICC staff if you will be unable to
attend
Participate in committees or task groups established by the
Council
Considering signing a yearly conflict of interest statementNo member of the council shall cast a vote on any matter that is likely to
provide a direct financial benefit to that member or otherwise give the
appearance of a conflict of interest under State law. IDEA - Building The
Legacy of IDEA 2004
Possible Member Roles and Responsibilities
5/11/2012 16
http://idea.ed.gov/explore/view/p/,root,statute,I,C,641,http://idea.ed.gov/explore/view/p/,root,statute,I,C,641,http://idea.ed.gov/explore/view/p/,root,statute,I,C,641,http://idea.ed.gov/explore/view/p/,root,statute,I,C,641,http://idea.ed.gov/explore/view/p/,root,statute,I,C,641,http://idea.ed.gov/explore/view/p/,root,statute,I,C,641,http://idea.ed.gov/explore/view/p/,root,statute,I,C,641,7/31/2019 ICC Orientation 2011_OSEP Format
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5/11/2012 17
Representing a stakeholder group
Yes Yes No or Maybedepends upon
your SICCs bylaws and norms
To Advise To Assist To Advocate
To give advice
To inform
To counsel
To recommend
To suggest
To guide
To help
To support
To second
To attend
To aid
To support something
To plead your case or
position
To favor a position
Definitely Not
To argue
To wear only the hat of
your agency/family/
constituency group
Adapted from J. Copenhaver 2006
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5/11/2012 18
Possible ICC roles
Policy Development Policy Approval Policy Implementation
Develop Written Policies Get Plans/Policies Accepted
and Adopted
Facilitate Smooth Operation of
Service System
Needs Assessors
Gatherers of information
regarding which policies
impede timely delivery of
services
Policy Analysts
Identify fiscal and other
sources of support
Endorsers of Part C policies
Endorsers of policies/efforts
of other childrens initiatives
Part C grant administrators
Policy approvers
Seekers of support from
other influential groups
Gatekeepers of policies as
developed
Monitors of interagency
agreements
Monitoring and
Program quality
Consumer satisfaction
Timely service delivery
G. Harbin & J. Van Horn, 1990
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5/11/2012 19
Possible ICC roles
Policy Development Policy Approval Policy Implementation
Conceptualizers of service
system
Study designers/conductors
Disseminators of information Policy Writers
Proposal readers/ project
recommendations
Developers of guidelines for
service system
Informing policy
approvers of need for and
value of policies
Creators andmaintainers of climate
conductive to policy
approval
Information gatherers re: status
of service system
Service system coordination
Part C grant administrators Overseers of local ICCs (if
applicable)
Preparers of annual report
G. Harbin & J. Van Horn, 1990
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5/11/2012 20
Possible ICC roles
Policy Development More Policy
Development
Policy Implementation
Informing/explaining the vision of
service system
Representatives of constituencies
Creators of climate conducive to
coordination/collaboration within
ICC and among affected
constituencies
Promoters of Interagency
Agreements
Obtainers of private
funds for projects
Data analysts of
existing programs
Data analysts of
existing fiscal policies
and procedures
Stakeholders to
provide input to Lead
Agency
Funders of projects, studies,
pilots and/or programs
Obtainers of private funds for
implementation
Assisting locals
Evaluators of effectiveness of
policies and programs
Representatives of
constituencies
Ongoing planning and review
of service system
Adapted from G. Harbin & J. Van Horn, 1990
Potential Roles of the Part C Coordinator/Lead
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PotentialRoles of the Part C Coordinator/Lead
Agency Administrator
5/11/2012 21
Supports the SICC in carrying out their functions and responsibilities
Serves in an ad hoc capacity non-voting member
Assists with developing the agenda
Reports on topical issues and priorities
Provides a State-of-State/LA report at SICC meetings
Reports on and seeks input for State Performance Plan and AnnualPerformance Report
Reports on Level of Determination for State and local programs
Reviews and comments on the SICC annual report
Updates the SICC on State, regional, and Federal issues Assists in identifying SICC priorities and goals
Provides administrative support and/or funds for the SICC
Collaboration and connections are essential
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Interagency collaboration is
an unnatural act committed bynon-consenting adults.
Frank Heron
5/11/2012 22
Collaboration and connections are essential
elements of success
From Larry Edelman, 2001
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Interagency Collaboration CAN
be achieved through strongleadership and active member
participation
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6 Practices of Collaborative Leadership
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Assess the Environment
Create Clarity
Build Trust and Safety
Share Power and Influence
Develop People
Self-Reflect
Wh i i t ll b ti ti f i
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Community Goals Focus
Education Community To enhance intellectual development; to enhance
pre-school performance and social development
Pre-academics, school readiness.
Health Community To reduce chronic illness; to enhance overall health;
to reduce utilization of high-cost health resources.
Maximize sound neurological
development; teach optimalnutritional and health habits.
Mental Health Community To transform parent-child relationships; to improve
emotional functioning; to reduce at-risk behaviors;
to stop cycles of dysfunctional interactions
Parenting classes; home visiting.
Special Education
Community
To enhance development in distinct domains; to
reduce impact of disability; to foster education in
inclusive settings.
1:1 or group education or therapy
skills acquisition
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Why is interagency collaboration sometimes confusing or
difficult?
Sometimes because ofdiffering goals and focus.
From E. Feinberg (199), courtesy of Larry Edelman
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These general meeting procedures should be
implemented by all ICCs The council shall meet at least quarterly and in such
places as it deems necessary. The meetings must
Be publicly announced sufficiently in advance of the
dates they are to be held to ensure that allinterested parties have an opportunity to attend
Be open and accessible to the public
Interpreters for persons who are deaf or hard ofhearing and other necessary services must be provided
at council meetings, both for council members andparticipants. The council may use funds under this partto pay for these services.
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Procedures for the ICC
IDEA - Building The Legacy of IDEA 2004and J. Copenhaver, 2006
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All council meetings and agenda items must beannounced enough in advance of the meeting to
afford interested parties a reasonable opportunity to
attend. Meetings must be open to the public
Official minutes must be kept of all council. meetingsand must be made available on request.
By July 1 of each year, the Interagency Coordinating
council shall submit an annual report of advice and
suggestions to the Governor and/or Lead Agency.
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Procedures for the ICC, cont.
Are these procedures in line with how your ICC functions?
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Stakeholderinputis
important
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Provide notice to the public in advance of the ICC meeting.
Specify a consistent time on the agenda for public comment. Set aside approximately 30 minutes on the agenda for public comments.
Limit public comment to no more than 5 minutes/individual.
Public comment can be verbal or sent in written form to be read by the council
chairperson.
Caution individuals giving public comment to be factual and objective. Avoid
using names of children or program/agency staff. Maintain confidentiality andprivacy standards.
Mention to those providing comments that their input will be taken under
advisement as the council addresses its priority issues.
Do not interrupt the speaker during his/her 5 minutes. Ask clarifying questions
after the speaker is finished.
Provide a verbal or visual cue 1 minute before the speakers time is up.
Provide an opportunity for individuals who cannot be physically present to call in
on an cost-free teleconference line during the 30-minute comment period.
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Ground Rules for Public Comment
J. Copenhaver, 2006
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Structureis important
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Committee Examples
Executive
Membership
Child Find/Public Awareness
Personnel Development
Advocacy
Fiscal
What committees do you currentlyhave?
And
What committees do you believe your ICC needs?5/11/2012 32
SICC Committees
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Dual focus policies and services
Problem-solving or action group
Includes: Family members Primary service providers Management representatives
Consistent attendance/representation
Equal partnership among allmembers
Consistent leadership
Well-defined goals
Group cohesiveness Established meeting procedures and times
Set agenda
Characteristics of Effective ICCs
Adapted from Jo Shackelford's files5/11/2012 33
Areas of ICC involvement what are some activities
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Information exchange
Public awareness
Screening and
identification
Case management
Referral and transition
Program delivery
Parent involvement
Staff development
Program evaluation
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Areas of ICC involvementwhat are some activities
yourICC might undertake?
Adapted from Jo Shackelford's files
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The focus shouldalways be on
advising and
assisting the LeadAgency.
An additional current
focus is
5/11/2012 35
/
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2010 2011 (July 20SPP = State Performance Plan
6 year plan, developed by each state in 2005, now
continued through 2012
APR = Annual Performance Review Completed yearly by each state, submitted in
February
Covers data from the previous FFY (Federal Fiscal
Year) e.g., the APR due February 2012 will reportdata from FFY 10 through June 2011)
SPP/APR
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5/11/2012 37
C1 Timely Service Delivery
C7 Timeliness of IFSP
C8 Early Childhood Transition (A, B, C)
C9 Part C Monitoring System
C10 Administrative Complaints
C11 Due Process Hearings
C14 Data Accuracy
R l (P f ) I di
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Results (Performance) Indicators
C2Settings
C3 Child Outcomes (A, B, C)
C4 Family Outcomes (A, B, C)
C5 Child Find, Ages Birth to 1
C6 Child Find, Ages Birth to 3
C12 Resolution Agreements
C 13 Mediations
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Wh d li ?
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What does compliance mean?
States target MUST be 100%
Affects States Determination
Meets requirements
Needs assistance
Needs intervention
Needs substantial intervention
State must report all non-compliance
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Wh d l ?
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What does results mean?
State sets its own targets, based upon
stakeholder input
Has not affected States Determination
State must report all non-compliance
5/11/2012 40
D t i ti
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Determinations
OSEP makes states determinations
Announced in early summer
States must make determinations of local programs,
considering: Performance on compliance indicators;
Whether data submitted by LEAs or EIS programs
are valid, reliable, and timely;
Uncorrected noncompliance from other sources;and
Any audit findings.
5/11/2012 41
A t bilit
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Accountability
Providers whose agencies receive Part C
funds are responsible for implementing
all IDEA requirements.
Compliance Indicators
Results Indicators
Related Requirements
5/11/2012 42
States Focus
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Accountability
Data systems, quality, validity, reliability Finance
MOE (maintenance of effort)
FAF (Federal Allocation Formula)/FMAP (Federal
Medical Assistance Percentage)
Reimbursement Insurance, Medicaid, Family Co-Pay,
other sources
ARRA funds (ending later in 2011)
Quality services
Evidence-based practices
Family and provider satisfaction
States Focus
5/11/2012 43
Additi l
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NING Website for SICC Chairs, Members, and Staffhttp://tadnet.ning.com/group/siccchairsmembersandstaff
State ICC Overview
http://www.nectac.org/~pdfs/pubs/SICCoverview.pdf
Interagency Coordination (Includes laws and Memorandums of Agreements)http://www.nectac.org/topics/intercoord/intercoord.asp
OSEP Policy Letters of Clarification Related to Part C and Section 619
http://www.nectac.org/idea/clarfctnltrs.asp
5/11/2012 44
Additional resources:
http://siccchairs.ning.com/http:/www.nectac.org/~pdfs/pubs/SICCoverview.pdfhttp://tadnet.ning.com/group/siccchairsmembersandstaffhttp://www.nectac.org/~pdfs/pubs/SICCoverview.pdfhttp://www.nectac.org/~pdfs/pubs/SICCoverview.pdfhttp://www.nectac.org/topics/intercoord/intercoord.asphttp://www.nectac.org/idea/clarfctnltrs.asphttp://www.nectac.org/idea/clarfctnltrs.asphttp://www.nectac.org/topics/intercoord/intercoord.asphttp://www.nectac.org/~pdfs/pubs/SICCoverview.pdfhttp://www.nectac.org/~pdfs/pubs/SICCoverview.pdfhttp://tadnet.ning.com/group/siccchairsmembersandstaffhttp://siccchairs.ning.com/http:/www.nectac.org/~pdfs/pubs/SICCoverview.pdf7/31/2019 ICC Orientation 2011_OSEP Format
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Meeting of State ICC Chairs, Parents and Staff,
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g , ,continued
5/11/2012 46
1:00
3:00
Joint meeting with the Infant Toddlers
Coordinators Association & the 619
Coordinators
3:00
3:15
BREAK
3:15
4:00
Reports from the Open Space Groups
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5/11/2012 47
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