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IBIAN MIS

BY; Uroosa Azmat Aneela Katbar Fahmida Tunio

ASSIGNED BY; Sir Muhammad Memon

I

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Summary Description:

This project is capable of providing the consultation between teachers and students for any institutes they want to deploy. Although at present the project is intended to facilitate the Institute Of IBA, university of Sindh, Jamshoro.

The web based capabilities of the project will be highly beneficial for the users, that are administrator, teachers and students to remain connected with the database from everywhere and provide necessary solution accordingly, this will helpful in achieving the required information for students.

This project specially provide facility to students, using this project students will not see the result at notice board and will not go to the teacher’s office to know their result.

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CHAPTER # 1PLANNING PHASE

The Problem:

Although Most institutes can see the benefits of using a more precise approach to manage their institutes with additional information, the tools provided by the precision operating institute system and other information technologies moved into mainstream in educational operational management of IBA department. The increased complexity of the systems inhabits easy adoption and makes calculation as to the financial and operational benefits uncertain. These issues can be resolved by improving the decision making process through better management Information system, improved data interchange standards and clear management methods.

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Problem Statement:

IBIAN management system is working in manual documentation and communication but seems hectic for faculty members, directors and students as well in many operational activities like communication between faculty to director, director to faculty members, students to teachers and other information updates regarding our academic issues, like results, courses outline and classes schedule, planning and exams updates. So we found that there should be a MIS system to help and Modify the current system through our IBIAN MIS project assigned by teacher and suggested by director’s requirement.

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SYSTEM OBJECTIVE

To develop a vision of the IBA of tomorrow from the prospective of the project team and IBA director to show a better organized system that how IBA will be in tomorrow and how our project will be prove as helping hand.

To develop a new system for the IBA Sindh University in which student, faculty members and other employees access the information and data of department and academic updates without any difficulty.

To overcome the manual work in the IBA and burden from the employees.

Cost efficient compliance with standards as an integral part of IBA operations.

Analyze and specify the required knowledge, information and methods needed to adopt specific management strategies. Produce a set of specifications that can be used to define a flexible and dynamic IBIAN Management Information System.

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System constraints:

The degree to which decision supporters are committed to the decision may determine whether the decision gets made or not.

Low security

This MIS system is limited for the use of IBA Sindh university students and personnel. It will not be applicable for other departments of Sindh University as well as other educational institutes.

Need internet connection

The credibility and the status of decision supporters within the organization.

Sometimes gets slower

The prestige and the positive image projected by computerization is associated with progressive prosperity and efficiency in the minds of director, faculty members, users and other departments of university of sindh.

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THE RECOMMENDED SYSTEM STUDY PROJECT:

1. IBIAN MIS performance

2. Human resource requirement

3. Schedule of work

4. Estimated cost

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1.IBIAN MIS PERFORMANCE IBIAN MIS primarily will be controlled by the Top management

like director. Every planning of scheduled will be under his verification. Weekly progress report will also be examined by the authorities. There will be mentioned each n every scheduled meetings. There will be a platform provided for their special graphical

presentation. Sophistication of application will be performed. Degree of integration among to varies applications like resulting

and making decisions about grades. Organizational objectives will be efficiently solved. High timeliness of output. Usage of the computerized system will be officially influenced to

the all users.

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DFD CHART OF IBIAN MIS

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MIS objectives & ConstraintsObjectives:

It will register students

Students have to log in

After login in They can search out related subject teachers

By clicking on any teacher link they can get the notes of related subject and also can contact with teacher at online platform.

Students can also search their subject result to concern teacher link

Student can have result term wise as well

Teachers will be handling admin site such as uploading notes , result , their presence time of online. Etc

When teachers will update subject wise result , the grade will be automatically calculated .

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Constraints:

Registered users can get access of system only.

once teachers have inserted marks they cannot change .

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IMPACTS ON THE FIRM’S RESOURCES

IBIAN Management Information system will be:

1. Time effective

2. Cost effective

3. Make human resource effective

4. Quality of Implementation

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FEASIBILITY STUDY:

IBIAN MIS is system will design such as that factor probably cannot effect the processing of the system. It will be feasible for the IBA department of Sindh University. This software is designed as per requirement of director.

This software will have technically designed with new technologies. Technology is a wide field and day by day it is changing bring new facilities for the users so this software will also lead IBA in the competitive environment.

Economically it has positive and negative effects .positively it will help to develop the reputation and also help to reduce the cost of other expense .negatively it will affect the employment of the personnel.

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TIME PLANNINGGANTT CHART OF IBIAN MIS

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Chapter # 2ANALYSIS PHASE

Analysis is about: problems rather than solutions why rather than how discovery rather than invention critique rather than acceptance decomposition rather than recombination insight rather than banality clarity rather than confusion open rather than closed structure rather than disorder

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Announce the system study

In today's technology word manual work has become so lengthy one and time consuming and causes fatigue for the management team ,students teachers and directors. To resolves all these hindrances it has been analyzed and developed a new system for the IBIANS in which director teachers, students and management team access the information and academic updates with just one click.

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ORGANIZE THE PROJECT TEAM

For this system there is no need of any team.A single person can run this system and upload every information.

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DEFINE INFORMATION NEEDS For the adaptation of education there comes many

hindrances so many issues and becomes hectic for the students and teachers to get updated from every academic information just like result, syllabus, class time table, exam schedule etc.

By this MIS it would be so helpful and great guidance for the management team and IBIANS also .

To lessen the manual work burden of management ,director, teachers and students also.

MIS is totally time saving and service based oriented.

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PERFORMANCE CRITERIA MIS is used by only the registered people. And

is updated by single admin which is further followed by only the director of IBA department.

No any unregistered person will be avail of this MIS.

It is totally authorized and having copyright reserved.

Grade formation of result is also MIS based which cannot be altered after once uploaded.

Registered students can consult their teachers and can upload their assignments which will be confidential.

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PERT Chart of IBIAN MIS

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Design is the important part of the software it gives visual presentation to the users and customers or those who want to purchase and for run the system in their organization.

It allows them to complete their task efficiently and effectively as they want to automate their present management system of the organization either it is running manually or at the different software

CHAPTER # 3DESIGNING PHASE

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Its first page will be based on the home page where the introduction of the system will be given and blanks will be their where users can enter their ID and password to login which will be assigned by the higher authorities according to their designation.

Format of how to login Sign up

If haven’t registered click here

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FORMAT OF MAIN PAGE

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After clicking on the option a form will display by the system where new user can do registration of her/him self online

Appearance format of home page content after login

If user will be students :

HOME COURSE

DESCRIPTION

ASSIGNMENT

WORK

RESULT ACEDAMIC

RECORD

ANNOUCEMENT

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ERD (entity relationship Diagram)

person

PK s-no

fist name last name roll number password

departement

year roll no

subject

s-no subject name teacher-nmae

result

subject name marks roll number

ERD(Entity Relationship Diagram)

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THANK YOU

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