HRMS HRMS TIMEKEEPERTIMEKEEPERAssisting Timekeepers who enter time and leave for salaried staff

Timekeeper Timekeeper ResponsibilitiesResponsibilities

1- Print, distribute, & collect source 1- Print, distribute, & collect source documentsdocuments

(Timesheet) (Discoverer)(Timesheet) (Discoverer)

2- Enter the employee’s time and leave2- Enter the employee’s time and leave (OTM, Timecard)(OTM, Timecard)

3- Run the UVA OTM Standard Hours 3- Run the UVA OTM Standard Hours Exception ReportException Report

4- Print and distribute the Use or Lose Leave 4- Print and distribute the Use or Lose Leave Balance report (Discoverer)Balance report (Discoverer)

The Source DocumentThe Source Document

Signatures & Dates

Totals

Use a pen!

Audit RequirementsAudit Requirements

Use a pen for all entries and signaturesUse a pen for all entries and signatures– Do not use pencilDo not use pencil

Employee signsEmployee signs– Signature date is the actual date signedSignature date is the actual date signed

Supervisor signsSupervisor signs– Signature date is the actual date signedSignature date is the actual date signed

Do not sign and pre-date prior to the employee’s Do not sign and pre-date prior to the employee’s signature and datesignature and date

Verify calculation for total hours workedVerify calculation for total hours worked

Leave ReversionLeave ReversionLeave Reversion is an ISLeave Reversion is an IS process that verifies requested leave types. If balances do not exist or do not cover the leave hours entered, the IS implements the leave reversion process. NEVER change designated leave on an original source document. DO ALLOW the system to use Leave Reversion or initiate a docking when necessary.

BIG OFFENDERS IN BIG OFFENDERS IN TIMEKEEPINGTIMEKEEPING

FMLAFMLA LeaveLeave

Civil & Work-Related Leave–JURY DUTYCivil & Work-Related Leave–JURY DUTY

HolidaysHolidays

Saturday & SundaySaturday & Sunday

The Exception ReportThe Exception Report

IS.PAY_Leave Use or IS.PAY_Leave Use or Lose Report Lose Report (Discoverer)(Discoverer)

UVA Time and Leave UVA Time and Leave Summary ReportSummary Report

Audit suggests running this report to verify the total hours entered