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Spectramind Systems Technology Incorporated

User Manual

Version 0.10

Portable TimeKeeper Software v1.22 [compiled August 04,2007]

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Table of Contents Installation......................................................................................................................3 Program Start Menu.......................................................................................................3 Load Portable Timekeeper Software..............................................................................3 Create Administrator Account .......................................................................................4

Startup Installation.....................................................................................................4 Admin Menu ..................................................................................................................6

Maintenance ...............................................................................................................7 Add New Employees .............................................................................................7 Add New Company................................................................................................8 Add New Departments...........................................................................................9

Data Transfer............................................................................................................11 USB Flash Drive ..................................................................................................11 Network................................................................................................................13 IP List ...................................................................................................................15

TimeCard .................................................................................................................17 Raw Time.............................................................................................................17 Processed Time ....................................................................................................18 Verify Default Rawtime File................................................................................20

Reports .....................................................................................................................21 Tools.........................................................................................................................22

Clear Timecard.....................................................................................................22 Clear Device.........................................................................................................24

Exit ...........................................................................................................................25 Sign-On Screen........................................................................................................25

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Installation

Program Start Menu To start:

• Go to Windows Start\All Programs • Go to the screen below to run the Portable Timekeeper Software.

Load Portable Timekeeper Software Activation of Portable Timekeeper Software screen:

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Create Administrator Account

Startup Installation

• One time Startup Installation. • Fill up the necessary details on screen • Click <Save> to proceed to the next screen. • Click <Exit> to cancel Startup Installation and return to desktop.

Sample screen with values for Startup Installation:

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Admin Menu Once the Startup Installation entry is completed, next screen is the Admin Menu:

Admin Menu consists of the following options:

1. Data Transfer [Transfer data from the device to the Portable Timekeeper Software using the different methods below]

a. USB Flash Drive b. Network c. IP List

2. Maintenance [To create/update/delete the following masterfiles]

a. Employee b. Company c. Department

3. Timecard [To generate time records in Text or Excel file]

a. Raw Time b. Processed Time c. Verify Default Raw Time File

4. Reports [To generate reports for immediate printing or save to a file format available via Crystal report]

a. Employee Listing

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b. Department Listing c. Company Listing d. Employee Daily Time Record e. First In/Last Out Time Record f. First/Last Time Record g. Timecard

5. Tools [Utilities for system admin housekeeping]

a. Change password b. View log c. Clear log d. Clear Timecard e. Clear Device f. Set DB password g. Compact and Repair h. Setup

6. Exit [To exit Portable Timekeeper Software]

Maintenance From the Admin Menu screen, select Maintenance option. Select Employee to create New Employees as below.

Add New Employees

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Create/update/delete employees from this screen.

Add New Company

Make sure Access Id No. is the same ID# enrolled in the device.

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Create/update/delete companies from this screen.

Add New Departments

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Create/update/delete department per company from this screen.

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Data Transfer This feature allows data transfer from the timekeeping devise to the Portable Timekeeper Software.

USB Flash Drive

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To use transfer data from USB Flash drive:

• Click the “eye” icon. • A new screen will appear to allow you to select your USB Flash drive

location. • Once selected, click the checked-mark button to upload data from USB Flash

Drive to Portable Timekeeper Software. • Click crossed-marked button to exit to Admin menu.

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Network

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To use transfer data from Network:

• Input Device ID# (1-255). [Default value is 1]. • Input IP Address. [Default value is 192.168.1.201]. • Click ‘Connect’ button to display time records on screen. • Click ‘Disconnect’ to enter a different Device ID# and IP Address. • Click checked-marked button to upload data from network to Portable

Timekeeper Software. • Click crossed-marked button to exit to Admin menu.

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IP List Upon installation of the Portable Timekeeper Software, the system will automatically create a text file named IP_list.txt inside Portabletimekeeper folder. Default content of IP_list.txt as shown below.

Contents are formatted as: X,YYY.YYY.Y.YYY Where

X is the Device ID number Y is the IP address. You can edit this file to change the default as required.

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To transfer data using IP List:

• The screen grid display will get data from the IP_list.txt file. • Click the checkbox to check or uncheck from the list. You can check the

Select All checkbox to select everything on the list. • Click the check-marked button afterwards for upload to Portable Timekeeper

Software. • Click crossed-marked button to exit to Admin menu.

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TimeCard TimeCard option is to generate time records in Text or Excel file.

Raw Time

Sample Raw time output generated text file:

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Processed Time

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Sample Processed time output generated excel file:

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Verify Default Rawtime File

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Reports

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Tools

Clear Timecard

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To clear timecard:

• Enter Start Date • Enter End Date • Click “clear” button to start clearing timecard for the defined date range. • Click “exit” to exit to Admin menu.

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Clear Device

To clear device:

• Enter Device ID (1-255) • Enter IP Address • Click checked-marked button to clear device. • Click crossed-marked button to exit to Admin menu..

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Exit

Click exit to go back to Sign-on screen to login as a new user.

Sign-On Screen