GSC – Saginaw County UpdateP-20 Efforts:

“Metrics, Dashboards and Accountability”March 17, 2011

Project Charter

for

Early Childhood Component/s of the Cradle-to-College-Through-Career (P-20) Longitudinal Student Tracking System for Saginaw County, MI

Version 3.0

Prepared by Rich Van Tol

Saginaw Intermediate School District

Background - AccountabilityProject LAUNCH and the need to revisit

Evidence-Based Practices, fidelity, and accountability

MSU Independent Evaluation of Parents As Teachers – PAT

Birth-5 Saginaw County (PAT) was using three separate data systems, which then had to be merged for county-wide analysis and reports

UIC assignment was cumbersomeThe partners were not using the same formsConfidentiality issues

Background continued…..Early On (0-3 Part C), Michigan

Mandated Special Education (0-26), and IDEA Part B (3-21) has had a data system: MI-CIS

https://www.micis.org/

Phylis Beyer……..Perspective and Discussion- Using the MI-CIS UIC function to do UIC assignment for Birth-5 Saginaw County

Background continued…..Head Start, GSRP and Early Head

Start had a data system: Child Plushttps://www.childplus.net/

Florence Thompson……..Perspective & Discussion- UIC assignment for Head Start, GSRP and Early Head Start

Background continued…..K-12 schools/LEAs are using an array

of student information management systems.

TIES, Skyward, etc.

K-12 schools/LEAs also had a Title II D grant to establish a regional data warehouse.

Early childhood, via the Implementation Fund, “bought” it’s way into the conversation…luckily!

Background continued…..Birth-5 Saginaw County and the

home visiting partners needed a web-based data system to track its data:

https://v3.childcareresource.com/felix/

Enables the monitoring of the program, tracking home visits, screen/assessment results, UIC assignment, etc.

As a collaborative, we…..Arrived at common intake forms for Birth-5Arrived at a common Authorization to Share

Information form across Birth-5, Early Head Start, Head Start, GSRP, Early On, Special Education, etc.

Performed collective training on the forms and family-friendly best practices to get consent from families

Ken Bell PerspectiveBuilding the B-5 DB and future efforts with the Regional Data

Warehouse

Interim EC Data Collection System B-5

( replaced by permanent solution later?)

Collect Key Child & Family

Information

Assign UIC,Enter in MSDS

Integrate w Data Warehouse

Integrate w EC Student

Information Systems

•Head Start•Birth-5 / Great Parents•Great Start University•Great Start Readiness Program•Imagination Library•TBD

Integrate w K-12 Student Information

Systems•Skyward•TIES•CIMS•TEMS

Integrate w State Level Agencies

B-20 Data Warehouse

Use The Data To Optimize Child – Student Services For Each Child

Interim EC Data Collection System B-5(Does it do all of these or just collect data to start?)

Create a Data Model to Identify Key Child & Family Information

Map Data Model to current Data Warehouse, SIS, EC systems and State Systems such as the MSDS

Prepare a GAP Analysis

Design, Build (or purchase ), and Implementthe data collection system

Define Interfaces needed and design interface architectures

(XML , CSV, Web Services?)

Create a Process Model to Identify Who, What, When, How

StatewideLongitudinalData Systems

Notes from the SLDS Grant Program

Goals of Statewide Longitudinal Data Systems (SLDSs)

http://nces.ed.gov/Programs/SLDS

• evaluate teacher programs to improve instruction• know if graduates have skills to succeed in

postsecondary and/or workforce• simplify local, state, and federal reporting• support informed decision-making for all educators

SLDS can help states…

evaluate various education programs

How program participation relates to high school graduationStudents’ success with transitions to postsecondary institutions Effective teacher instruction programs

develop early warning indicator systems

Use key variables to identify at-risk students by program, teacher, school

Grantee States

Next Steps for SLDSAllow for reliable connections to early childhood,

postsecondary and labor dataConnect teachers and students to understand teacher impactProvide data access to research community and public

stakeholdersFigure out how to build data structures for seamless transfers of

student records across state linesData use at all levels of education

http://nces.ed.gov/Programs/SLDS

Elements of Longitudinal Data Systems (America Competes Act)

1. Student Enrollment Information

2. Information on Graduates, Transfers, Dropouts

3. State Assessment Scores

4. Information on Students Not Tested

5. College-Readiness Test Scores

6. A Teacher Identifier System

7. Student Transcript Information

8. Data on Student Transition and Success in College

9. Data on Preparation for Success in Postsecondary Education

10. An Audit System to Ensure Data Quality

11. Ability to Share Data from Preschool Through College

12. Unique Student Identifiers

SLDS Program Evolution

Moving along the Accountability Spectrum

Compliance Reporting

Accountability (rearview mirror view—what we did well/not so well), i.e., Outcomes/Results of Program/s

Continuous Improvement (looking out the front window)

The future?Continue to assign UIC and sustain the data

system infrastructure that is in placeContinued work with the Regional Data

WarehouseMichigan Care Improvement Registry (MICR) and

possible link with Child Plus, i.e., California’s Immunization Registry links to their Head Start programs (Child Plus) to verify child status (Jeremy Reuter, HSSCO).

CC.NET into the data warehouse?Common Kindergarten assessment system?

Opportunity to Leverage Federal Funding

Source: Leveraging Federal Funding: A Roadmap for States