Fundraising Pack

Get involved. Help us Fundraise!

Your ‘how to’ guide

www.hospiceintheweald.org.uk For more information regarding fundraising for Hospice in the Weald please contact,Pam Coleman - Community Fundraising Coordinator, on 01892 820502 or pam.coleman@hospiceintheweald.org.ukClaudine Frisby - Community Fundraising Assistant, on 01892 820533 or claudine.frisby@hospiceintheweald.org.uk

/hospiceintheweald @hospiceweald ‘Like’ us on facebook to read patient, family and carer stories...

Follow us on twitter to get extra fundraising top tips...

...and see �rst-hand why fundraising for us is so important

For more information regarding fundraising for Hospice in the Weald please contact,Pam Coleman - Community Fundraising Coordinator, on 01892 820502 or pam.coleman@hospiceintheweald.org.ukClaudine Frisby - Community Fundraising Assistant, on 01892 820533 or claudine.frisby@hospiceintheweald.org.uk

Thank you so much for choosing to support Hospice in the Weald.

Hospice in the Weald provides compassionate, supportive, individualised and holistic care to patients with a terminal illness, their families and carers.

Our care philosophy is about the quality of life and death. We care for the whole person and put patients �rst to help make their remaining time as ful�lled and happy as it can be.

All of our care is o�ered free of charge to our patients, their families and carers so we rely on support from and in our community to help us reach the £6 million we need to raise every year to continue providing our vital services. We are not part of the NHS and truly value the dedication of the people who give their money and time from our local community to enable the Hospice’s philosophy of care to reach more and more local patients.

As a supporter you will be glad to hear that we are always careful with your money. We are well run and 90p of every £1 we receive goes directly towards patient care.

Every donation, no matter the size, helps us to reach the £7 million we need to raise every year to continue to provide our vital services.

Dave Hickson and friends,Community event supporters

Why your support matters

As you know, at Hospice in the Weald we put patients �rst. As your local charity, it’s important that you hear �rst-hand why every donation we receive is so important to us. Here, Marilyn shares her story

After 4 gruelling weeks at hospital with IV antibiotics and drains I was well enough to return to the Hospice. Back again to a lovely room, with a warm welcome and appealing food. The nurses, doctors, and indeed all the sta� are marked by kindness, compassion, and a deep sensitivity to your needs. Nothing is too much trouble.

After the trauma of illness in hospital my �rst night at the Hospice brought my usual night terrors. Again, the nurses were on hand to comfort, bring hot drinks, and stay with me all night if need be. After a couple of nights I was able to sleep right through the night and had lost my anxiety. I began to see the Hospice as a life giving place, a wonderful and very special place, with sta� who go more than the extra mile.My fears have all gone. My thinking has been completely turned around. I would welcome the opportunity to come here for care again, and will in fact look forward to it.

Hospice in the Weald provides compassionate, supportive, individualised and holistic care to patients with Every donation, no matter the size, helps us to reach the £6 million we need to raise every year to continue to provide our vital services.

Marilyn Harvey, Hospice in the Weald patient

A few ideas to get you started

Our supporters have organised so many wonderful events to raise money for us.

There are so many di�erent events that you could consider arranging to support us; a music festival, a charity golf day, a choir concert, a quiz night, an afternoon tea, a murder mystery evening...the list is endless! Here’s a few ideas to help you decide what to do and how to go about organising your event.

Choose something fun to doDecide what you are going to do and give us a call so we can help support you along the way. We can help provide you with lots of ideas.

Set a date, time and targetThink about what else is taking place in your area and nationally so you don’t clash and give yourself a target of what you would like your event to raise.

Choose a venueFind an appropriate place in your community or at home to hold your event – see if you can get charity discounts on any hire charges.

Jemima Teichman-Derville, A young supporter

A few ideas to get you started

Tell EveryoneMake sure you tell everyone about your event including family, friends and work colleagues to help spread the word. Put up posters, leave �yers in your local shops, pubs and libraries. Allow lots of time and e�ort for this part of your event planning – the more people who know the better.

Need extra hands Make sure you get all your family, friends, colleagues, local businesses and community groups to help. Remember to tell people why this is so important to you and make sure you and your helpers all have plenty of fun along the way.

Charge for tickets or entryWork out what the event costs will be and then set your ticket price. Unfortunately we can’t sell tickets for your event but can advertise your details on our website

Stay in touchWe want your event to be a success and to help you achieve this we are here to give lots of support, so please do get in touch if you need advice or publicity materials

Adrian Finn & family, Community event supporters

A few ideas to get you startedBirthday party donations can raise £100 - £500£100 could fund a Carer Support Coordinator for a day ensuring carers receive advice and support they need

Cake bake sales can raise £150 - £300 £200 is the average cost of a counselling sessions for a patient, family or carer providing them with emotional support as and when they need it most

Host a coffee morning and raise £300 - £500£500 could fund a Nursing Assistant for a week ensuring that patients receive compassionate and supportive care across all of our Services

A fishing competition could raise £1000 - £2000Could fund a Clinical Nurse Specialist for a week providing specialist support and care to patients, their families and carers

A Dinner & Dance or Ball could raise £7,000 - £10,000Could fund our whole Nursing Service for a day providing patients, their families and carers with the compassionate, supportive and individualised care they need

A fitness challenge - run, cycle or row - could raise £15,000 - £20,000£20,000 could cover the cost of all Hospice in the Wealds vital services for a day

A car auction could raise over £25,000£25,000 could fund 2 weeks of Hospice Day Service enabling patients to take part in groups and classes and meet other patients with a terminal illness

George Voice-Jones, A young supporter

Supporters at the Hospice in the Weald 10km Run

Why your support matters

Ben Ashwell, a Hospice in the Weald supporter explains why he fundraises for us

‘ My father was originally diagnosed with pancreatic cancer in January 2011 however he did extremely well to hold o� the disease until 2014 when sadly, his condition began to deteriorate rather rapidly. My family’s preconception of what a hospice was, was initially not a positive one, however when my father was admitted we were overawed by the positivity, professionalism, and the bedside manner of the nurses, doctors and sta�. They really all do a fantastic job. My father felt at ease when he was there and for that we, as a family, will be eternally grateful.

Our family fundraising page was initially set up to allow people to donate to a worthy charity rather than send �owers following my father’s death. We hope it will serve as a site for all of the family to raise money throughout the next two years and hopefully thereafter for various events we plan to get involved in. We all ran the Hospice in the Weald 10KM last year and hope to continue to support the event in the years to come.’

To date Ben’s family has raised an incredible £6,015 for Hospice in the Weald

Ben Ashwell, Patient’s sonBen and his family pose with Patron Kelly Holmes at our 10KM run

Some extra top tips

Contact your local mediaDependant on the size and scale of your event local media may sometimes be able to help you with promotion. They always like to hear about community events and always look to support Hospice in the Weald. Send a simple press release to the Courier, Chronicle, local magazines or radio stations or event tweet them directly. Always include your donation details so community supporters can sponsor you or get in touch.

If you ever need help with promoting your event our Communications and Marketing Manager - Becca Hill will always be happy to help. Call her on 01892 820530 or email becca.hill@hospiceintheweald.org.uk

Gift AidNot everyone understands Gift Aid and we don’t blame them, it always sounds complicated but the reality is any UK tax payer who donates can include Gift Aid which means the taxman gives a further 25% to Hospice in the Weald. It’s as simple as that!

For every £40 you raise Hospice in the Weald would receive an additional £10 at no charge to you, your friends or family. That extra money can make a huge di�erence to our patients, families and carers. Please don’t forget to ask UK taxpayers to tick the Gift Aid box on your sponsorship form. They also need to include their full name and home address including postcode. Don’t worry, we won’t pass this information onto any third parties but we need it in order to claim the Gift Aid.

If you ever need advice regarding Gift Aid please contact our Donationa and DatabaseAdministrator- Deborah Paterson, on 01892 820590 or email deborah.paterson@hospiceintheweald.org.uk

Supporters at the Hospice in the Weald ‘Wheels Around the Weald’ event

For community fundraising queries or if you need any support please contact Pam,Pam Coleman - Community Fundraising Coordinator, on 01892 820502 or pam.coleman@hospiceintheweald.org.ukClaudine Frisby – Community Fundraising Assistant, on 01892 820533 or claudine.frisby@hospiceintheweald.org.uk

Embrace social mediaUse facebook and twitter to let your friends and family know about your fundraising event. This is such an easy way to keep in touch with people about your planning and also direct people to your donation links too as they are already online. Oh and don’t forget to tweet us @hospiceweald so we can let all of our other supporters know about your plans!

Tell your boss!So many companies want to support charities, especially local ones. In addition to your colleagues sponsoring you or helping with your event the company may even run a ‘Matched Giving’ scheme whereby they match anything you have already raised. It’s tax-e�cient for them too so a win-win scenario!

Keep it simpleOur Hospice in the Weald text donation code is live all year round and is an easy way for anyone to donate. Text our unique code HITW11 to 70070 followed by the amount you would like to donate. Choose from £1, £2, £3, £4, £5 or £10; and every penny of your donation comes to us.

Sponsorship formsA template is available to download from our website. Once you have collected the money you need to send it in to us with the formAs we’ve mentioned, our community fundraisers are here to support you with your fundrais-ing every step of the way so if you have any questions or concerns regarding your fundraising event please do get in touch with Maddy or Pam.

Mark Sparrow, Hicks and Anna Hodsoll

support at the Hospice in the Weald Classic Car Rally

Keep it safe and legalWe want you to stay safe and on the right side of the law when you’re fundraising. It’s important for everyone to have fun, enjoy the event and keep safe.

Please follow the fundraising guidelines on our website or call Pam or Claudine if you have any questions.

Paying in your donationPlease complete the paying in form adjacent or download it from our website when sending us the money you’ve fundraised, that way we know where it’s come from and more importantly we can send you a well deserved thank you letter.

There are lots of ways that you can donate fundraising money to Hospice in the Weald;* Donate directly via our website www.hospiceintheweald.org.uk

* Use a justgiving account and donations will be paid directly to us

* Tot up any change and send a cheque to Hospice in the Weald, Maidstone Road, Pembury,Tunbridge Wells. Kent. TN2 4TA. Or why not pop into the Hospice yourself to bring a cheque to us in person. Our supporters are always welcome, just ask for the Fundraising Department

* Pay the donation directly into our bank accountAccount Name: Hospice in the Weald (Lloyds Bank Account)Reference: Community FundraisingSort code: 30-98-77Account number: 07160154

Why not use a change-machine at a supermarket to count any lose change for you!

George Voice-Jones, A young supporter

Supporters at the Hospice in the Weald 10km Run

Paul Phillpott,A brave supporter

Victoria Swift and fellow students at Kent Police,,community supporters

George Voice-Jones,

A young supporter

Supporters at the Hospice in the Weald 10km Run

Paul Phillpot t,A brave supporter

Victoria Swift and fellow students at Kent Police,,community supporters

Paying-In Form

Paying-In Form Name of Your Event…………………………………. Thank you for your support! Please make cheques payable to: Hospice in the Weald Post to: Hospice in the Weald, Maidstone Road, Pembury, Kent, TN2 4TA By giving us your contact details we will be able to send you a much-deserved thank you letter. Please complete: (* mandatory) *Title…………………………………*First name……………………………………..*Surname………………………………………. *Address…………………………………………………………………………………………………………………………………………..... ……………………………………………………………………………………………………………..*Postcode……………………………. *Email…………………………………………………………………………………………………………………………………………………. *Amount paying in……………………………………………………………………………………………………………………………… *Signed……………………………………………………………………………………..*Date………………………………………………. Alternatively you can pay in via credit/debit card or direct to our bank account by calling us on 01892 820590

Convert every £1 you give into £1.25 – at no extra cost to you. Just fill in your details and tick the Gift Aid box if you’re a UK tax-payer.

□ Please tick here if you would like Hospice in the Weald to reclaim the tax you have paid on any donations you have made in the

previous four years (and all donations since 1st April 2008) and any future donations you make. The tax reclaimed will be used to help fund the whole of the Hospice in the Weald work, in order for Hospice in the Weald to reclaim the tax you have paid on your donations, you must have paid income or capital gains tax (in the UK) equal to the tax that will be claimed. Please notify us if you are no longer eligible to gift aid donations. □ Please tick if you would like us to confirm receipt of your payment via email

□ This is my own money

□ This is money I have raised

After your event

Don’t forget to say thank you!After your event don’t forget to thank the people that supported you at any stage and let them know how you did with your fundraising. Sometimes this can prompt another donation!

Contact your local press againSend the story to the local press with any photos from the day. This is a chance to thank everyone and let them know how much you raised.Don’t forget to send us your photos too. We can add these to our website gallery or you may even star in our quarterly newsletter.

Please send in your donationsPlease remember to send us your donation after the event, either via cheque, via debit or credit card or as a direct bank transfer (see page 10 for more information). If you have a JustGiving or ViriginMoneyGiving page you don’t need to worry, we will be noti�ed once your page expires.

Encourage others to fundraise Now you know how easy and fun it is to fundraise for us why not encourage others to organise an event for us too!

We rely on the support of our community to help us raise the £7 million we need every year to keep our services running.

Supporters at the Hospice in the Weald Plant Fair

For further information on any of the above, where not otherwise stated, please contact Pam,Pam Coleman - Community Fundraising Coordinator, on 01892 820502 or pam.coleman@hospiceintheweald.org.ukClaudine Frisby – Community Fundraising Assistant, on 01892 820533 or claudine.frisby@hospiceintheweald.org.uk

Other ways you can support Hospice in the Weald

• If you’re not sure about organising and hosting your own event why not enter or attend one of ours. We have on average one Hospice in the Weald event a month which vary to include our 10K run, Choir Competition Live Final or Christmas Market. We are always looking for helpers at our events too! See our website for further details including a full list of Hospice and Community events

• Join our Hospice Weekly Lottery to support Hospice in the Weald and have the chance to win £1500 every week

• Become a Regular Giver by donating to Hospice in the Weald by direct debit every month. Every donation, however small, makes a big di�erence to patients, families and carer’s. Please contact Sarah Raine- Fundraising Manager, on 01892 820526 or sarah.raine@hospiceintheweald.org.uk for more information

• Leave us a ‘Gift in Will’, a very special and lasting form of support. Heather is on hand to help with any queries you may have regarding this. Please contact Heather Graham- Philanthropy Manager ,on 01892 820528 or heather.graham@hospiceintheweald.org.uk

• Set up a Friends Group in your area to meet regularly and support Hospice in the Weald

• We are always looking for help at our street or store collections – 1 hour of your time can make a big di�erence

• Become a member of our Travel Club; enjoy trips and meet new people whilst supporting us

• Do you love being outdoors? Why not attend one of our Open Garden Events or even open your own garden

• Ask your company about Payroll Giving – a tax e�cient way to give regularly

• Volunteer at the Hospice or in one of our 24 shops. We are always looking for new volunteers to give up their time to support us. For more information contact Julia Cronin- Personnel Assistant on 01892 820529 or julia.cronin@hospiceintheweald.org.uk

As we’ve mentioned throughout this document, our community fundraisers are here to support you with your fundraising event every step of the way. If you have any questions or concerns regarding fundraising for us please do get in touch with Pam or Claudine,Pam Coleman - Community Fundraising Coordinator, on 01892 820502 or pam.coleman@hospiceintheweald.org.uk Claudine Frisby – Community Fundraising Assistant, on 01892 820533 or claudine.frisby@hospiceintheweald.org.uk

We are so reliant on the people who give their money and time from and in our local community.

Every donation we receive, no matter the size, helps us to reach the £7 million we need to raise every year to provide our vital services to patients, their families and carers.

Thank you so much for your support.