Job Scheduling and Dispatch

Customizable Mobile Forms

Mapping and Location

Reports and Accountability

Mobility Solutions for

Facilities Management

in Holiday Parks

GeoPal is a cloud service and mobile app for holiday parks that need to manage

facilities and workers, jobs and assets on campus.

GeoPal provides you with real-time visibility and management of your cleaning and

maintenance staff, leading to greater staff accountability and up to 20% increase in productivity.

What is GeoPal?

GeoPal for Facilities Management

GeoPal is so flexible in deployment it can be used to manage just about any workflow

requirement for your staff out in the park. Currently used by holidays parks such as Haven

and Butlins to manage their cleaning and maintenance teams.

• Get a real-time view of the status of accommodation

units and historical data showing the amount of time

spent cleaning and maintaining units.

• Use data to optimise your workforce through better

rostering and elimination of idle time.

EfficiencyHigh admin costs due to difficulty of manual scheduling and transferring information between office IT systems

Problems Solved by GeoPal

VisibilityLack of visibility of staff when they leave the office

ProductivityLow productivity due to inefficient scheduling or time-theft

Proof of Delivery No proof of work completion and inaccurate records, results in unhappy customers.

Compliance with Health & SafetyNo efficient way to monitor worker performance & safety, Vehicle Inspection Checks,Risk Assessments

There are two parts to GeoPal, a mobile app and a web management system.

The mobile app is used to replace paper-based work orders allowing

cleaners, checkers, and maintenance teams to work smarter and faster.

Detail the steps each employee needs to work through to accurately record completion

of job tasks and instantly update the office with no need for paper or data re-entry.

GeoPal mobile apps are available for Android and iPhone.

How it works – Mobile App

How it works – Web Management System

There are two parts to GeoPal, a mobile app and a web management system.

The online management system streamlines scheduling and operations,

providing visibility, detailed data and real-time reports

for improved business insight and decision making.

• Used to create mobile forms and workflows, manage assets, schedule and dispatch jobs.

• Track the location of workers and assets in real-time on an interactive map.

• Customize, schedule and analyse reports and data collected in the field in real-time.

GeoPal creates significant efficiencies in managing scheduling and dispatching jobs to teams

for cleaning, maintenance, or quality checks. Save time to get more work completed.

View the real-time location of cleaning and maintenance

staff to assign jobs to the person closest to the job site,

eg. for unplanned maintenance requests.

Schedule planned cleaning and maintenance work to staff

and dispatch to their mobile with full details of accommodation

location, and tasks to be completed, ruling out the need to

return to the office between jobs.

Streamline Operations

With GeoPal, staff can work smarter and faster with standardized job

instructions and real-time job status reports sent back to the office.

• Staff receive their jobs on their mobile phone and can see

the exact location of the job and the time allotted to the job.

• Using the GeoPal app the staff member can work through the

job steps and confirm as each step is completed, such as :

• Pre-clean started / finished

• Clean started / finished

• Cleaning staff can also report a fault to automatically create

a maintenance job in the GeoPal system.

Streamline Operations

GeoPal ensures all information is verified with time, date and location-stamps, providing

detailed records for monitoring or auditing work completed, to enhance performance and

compliance of all field workers, internal or outsourced.

• To provide proof of work completed, staff scan an RFID tag when arriving and departing

from accommodation units, noting time and location.

• Each task carried out at the accommodation unit is confirmed on the mobile.

• Confirmation of tasks completed is time and date stamped and transferred to the web

management system in real time.

Proof of Work Completed

GeoPal enables real-time visibility of activities in the holiday park campus, including staff

location and job status, facilitating decision-making and increasing control of operations.

Shift Tracking – Staff use GeoPal to clock in and out of shifts by touching their phone against

an RFID tag at the park. Achieve payroll savings with accurate records of shifts worked.

Location Monitoring - View a breadcrumb trail of the movement

of staff members in the park to eliminate any unnecessary or

unauthorised journeys, and increase staff productivity.

Enhance Visibility to Improve Productivity

Connected View - Connect GeoPal to your accommodation system to allow cleaners to view

accommodation with early leavers, accommodation ready to check, maintenance status etc.

When a guest arrives on site, you will have a real-time view of the status of their

accommodation and whether it is ready to be occupied.

Staff in the park and the office can make more informed decisions about work tasks, and

complete work faster because they have visibility of accommodation status without having

to return to the office for their next assignment.

By eliminating unnecessary journeys and giving staff more visibility of park activities,

GeoPal increases productivity by up to 20%

Enhance Visibility to Improve Productivity

Enhance the investment in your office systems by adding mobility to these systems,

providing a communication channel between your back office and the park staff, to

improve the quality of service provided and enhance reporting for your business.

GeoPal’s flexible and open API suite enables you to integrate with

almost any existing IT system, including:

• Accommodation Management,

• ERP, Maintenance,

• HR, Finance systems.

Seamless Integration

GeoPal enables real-time reporting and analysis of work completed in the holiday park.

• Increased visibility and operational control, to support critical decision-making.

• Real-time progress updates, increasing customer satisfaction.

• Use job data from GeoPal to create custom reports.

• Analyse statistics showing the actual time spent cleaning,

checking, and maintaining accommodation to find efficiencies.

• Optimise rosters and staff schedules based on this information.

Real-Time Reporting & Data Analysis

GeoPal helps field and office employees to work faster and smarter, increasing productivity

and revenue for your holiday park, and keeping customers happy.

Achieve efficiencies in administration time and cost of up to 50%

and increase staff productivity by up to 20%

Through optimised scheduling and better control of park operations

with enhanced visibility of accommodation status and staff locations

Benefits of GeoPal

GeoPal is a cloud service and mobile app to manage holiday park staff, reducing admin

costs and increasing productivity, giving your business a competitive edge.

Companies using GeoPal:

• Eliminate up to 100% of paperwork

• Reduce administration time and costs by up to 50%

• Improve employee productivity by up to 20%

• Improve visibility of employees and assets in the field

• Create detailed, accurate reports in minutes rather than days

• Enhance customer satisfaction with real-time proof of delivery

Benefits of GeoPal

Job Scheduling and Dispatch

Customizable Mobile Forms

Mapping and Location

Reports and Accountability

Mobile Workforce Management for Holiday Parks