GASTPE Guidelines_SY2015-16.pdf

POLICIES AND GUIDELINES ON THE

IMPLEMENTATION OF THE GOVERNMENT

ASSISTANCE TO STUDENTS

AND TEACHERS IN PRIVATE EDUCATION

EFFECTIVE SY 2015-2016 DepEd Order No. 6, S. 2015

LEGAL BASES

RA 6728 or GASTPE Law

Section 2. Declaration of Policy 1. Policy of the State to promote quality education and

make it accessible to all Filipino citizens

2. Recognition of the complimentary roles of public and private education institutions

3. Recognition of the past and continuing invaluable contribution of private schools to education

4. The State to provide mechanisms to improve quality of private education by maximizing the use of its existing resources

Government Assistance to Students and Teachers in Private Education

1. Education Service Contracting (ESC) regular and Open High School Program (OHSP)

2. Teacher Salary Subsidy (TSS) 3. In-Service Training (INSET) 4. Research

R.A. 8545 (Expanded) GASTPE

GENERAL PRINCIPLES AND

OBJECTIVES

Public Sector Private Sector

Reduce class sizes in public high schools to manageable levels - improve the learning environment

Utilize excess capacities of private secondary schools (classrooms and teachers)

Decongest public secondary schools, esp. those w/ shortages of classrooms and teachers

Improve viability of private secondary schools

General Principles of ESC

Democratize and improve access to secondary education

Demonstrate strong public-private relationship

PROGRAM MANAGEMENT

State Assistance Council (SAC) policy-making body for GASTPE chaired by DepED Secretary

Department of Education agency responsible for

program implementation issues annual guidelines

Management

Regional Program Committees (RPComs) chaired by DepEd RD and PEAC

RPD oversee operations of the

program in a region

Private Education Assistance Committee (PEAC) trustee of FAPE contracted by DepEd PEAC National Secretariat

manages the program

Roles of the PEAC-NS

Established by govt. to assist private schools

DepEds partner in the implementation of assistance programs for private schools

Conducts certification as a quality assurance mechanism for school participation in the ESC

EDUCATION SERVICE

CONTRACTING

ESC Subsidy

1. Given to elementary graduates who opt to enroll in private high schools under a formal school setting or Open High School Program (OHSP)

a) covers four (4) years of secondary education

b) given starting at Grade 7

2. ESC is a subsidy because students pay top-ups the difference between the subsidy and a private schools actual tuition and other fees

Level Formal Schooling Open High School

Program

Grade 7 7,500.00 7,500.00 all-in

Grade 8 7,500.00 7,500.00 all-in

Grade 9 6,500.00 6,500.00 all-in

Grade 10 6,500.00 6,500 all-in

NCR 10,000.00

Grades 7 to 10 10,000.00

Grades 7 to 10 all-in

Note:

Unless SAC approves Increase

Unless SAC approves increase

Amount of ESC Subsidy (per

student per year)

Added provision

Open High School Program

Exception to All-in Provision (no top-up) of Subsidy: o A school may charge the grantee the cost of

reproduction of the prescribed student learning modules provided by the PEAC National Secretariat

Private School

Participation in the ESC

Private School Participation

in ESC

For Regular (Formal Schooling) 1. Must have government recognition

2. Must pass Certification

3. Schools accredited at least as Level I by any member of the Federation of Accrediting Agencies of the Philippines (FAAP) are exempt from Certification


in ESC

For Regular (Formal Schooling) 3. Actual participation of new schools depends on:

a. Availability of new slots

b. Position based on a queuing system

c. Priority based on seat shortages in the city/municipality

d. March-end cut-off list for newly-certified schools


in ESC

For OHSP (Informal Schooling) 1. Must have government recognition

2. Must be accredited at least as Level II by any member of the FAAP, or has passed the Certification Program with a rating of at least 2.50

3. Must have the following:

a. ICT facilities with good internet connectivity;

b. Student Guidance Services

ESC Certification

ESC Certification

Certification Program Goals 1. Determine if a GASTPE participating or applicant

school complies with DepEd minimum standards and criteria for participation in the ESC

2. Assess the extent of school compliance with standards

3. Evaluate school characteristics, qualitative traits of excellence and level of performance

ESC Grade 7 Slot

Allocation to

Participating Schools

ESC Grade 7 Slot Allocation to

Participating Schools

1. Fixed Slot Allocation Equal to actual no. of Grade 7 ESC grantees last SY provided

school is in good standing:

passed last certification/re-certification visit

no adverse findings in last monitoring

demonstrated capacity to utilize slots

New or first time participating schools 50 slots

2. Incentive Slot Allocation Level II and above accredited schools plus 60 (New Provision)

Level I accredited schools plus 30 (New Provision)

Certification rating of 3.00 and above plus 15

ESC Grade 7 Slot Allocation

3. Total slot allocation is equal to the sum of the ff: Fixed slot allocation, plus

Incentive allocation, if any, plus

Additional slot if any, minus

Sanctions and penalties, if any

4. A schools total slot allocation is indicated in its online account in the ESC Information Management System (ESC IMS) in the PEAC website: www.fape.org.ph


6. Letter requests for additional slots must be submitted to the PEAC National Secretariat on or before June 1, 2015. Requests received after this date will not be entertained unless the request cites extraordinary circumstance/s.

ESC OHSP Slot Distribution Schools authorized to offer the OHSP

are provided slots depending on their capacity and on the number of applicants they certify as

capable of undergoing this mode of delivery


ESC Grantee Selection


1. Schools campaign for applicants to fill up their slot allocations

2. Preference shall be given to public elementary graduates

3. Preference shall also be given to students who need financial assistance (RA 10533 E-GASTPE)

4. A School Committee (SC) chaired by the principal with a representative each from PTA and faculty association as members:

Screen and prepare each applicants profile as basis for selection

Keep applicants profiles for inspection by DepEd and PEAC

5. SC assesses and selects applicants need and capability to sustain secondary education in the school and selects applicants for limited ESC slots


For OHSP applicants, the school must certify in writing that it has assessed student-applicants readiness and capability to undergo this mode of learning


6. Principal must conduct an orientation for grantees and parents/guardians on ESC guidelines: Emphasize ESC is a program of government under GASTPE

Objectives of ESC

How grantees were selected and out of how many applicants

Requirements for grantees to continue enjoying their subsidies

How much subsidy per student and top-up to be paid, if any


6. School must keep an attendance sheet as proof of the conduct of the orientation together with individual contracts signed (sample in PEAC website) for inspection by DepEd and PEAC

7. School must encode names and info. of selected grantees as well as those of its regular students in the ESC IMS


8. School must indicate in student IDs the icon provided in PEAC website to signify student is an ESC grantee

9. Schools must submit billing statements generated by ESC IMS along with supporting documents to PEAC RPC by the August 15 DEADLINE!

Conditions for ESC

Grantees to Maintain

their Grants/Subsidies

Conditions for ESC Grantees to

Maintain their Subsidies

For Regular (Formal Schooling) 1. ESC is Government financial assistance to grantees, no

maintaining grade is required

2. Grantee promotion to next year level assures him/her of continued support through ESC subsidy

Situations that result in the

loss of ESC Subsidy

For Regular (Formal Schooling) 3. The subsidy is terminated for any one of the following

situations: If a grantee drops out for non-health reasons in the middle of

the school year;

If a grantee does not apply for official leave and does not re-enroll the following year;

If a grantee is retained in the same year level or is not promoted to the next higher year level;

If a grantee is suspended for more than 2 wks. or is dismissed or expelled by the school for disciplinary violation;

If a grantee transfers to a non-ESC participating school

ESC Subsidy is Portable

Subject to Conditions

For Regular (Formal Schooling) 4. Guidelines on grantee transfers

Outside the NCR into the NCR is not allowed

Outside NCR to another school outside NCR is permitted

NCR to outside NCR is permitted but subsidy is reduced

If transfer is before July 15, subsidy is paid to the school the grantee transferred to

If transfer is after July 15, subsidy is paid to school of origin and grantee has to pay tuition and other fees in school he/she transferred to for that year

Conditions for ESC Grantees

to Maintain their Subsidies

For Regular (Formal Schooling) 5. A Grantees Transfer is valid when:

School of origin gives written certification that the grantee is a student of the school indicating his/her student ID number and submits this to the new/receiving school

School of origin indicates in its online account that the status of student is a Transfer-Out

Receiving school indicates in its online account that the grantee is a Transfer-In

Grantee is included in the accepting schools Billing Statement

Conditions for ESC Grantees

to Maintain their Subsidies

For OHSP (Informal Schooling) 1. Complete and pass a given year level within one

calendar year from enrolment

2. Enroll in the next year level within 2 months from completing and passing the previous year level

3. No maintaining grade is required for retention in the program

Situations where ESC OHSP

Grantees lose their Subsidy

For OHSP (Informal Schooling) 4. Failure to complete a year level within one calendar

year from enrolment - automatically dropped from the program

5. Failure to enroll in the next year level within two months of completing and passing the previous year level - automatically dropped from the program

ESC Reporting and Billing

Arrangements


Arrangements

1. Each participating school is provided an account and password in the ESC Information Management System (ESC IMS) in the PEAC website: www.fape.org.ph

2. Schools must annually update information on the status of their grantees and other information required in order for the ESC IMS to generate: ESC and TSS Billing Statements

BEIS (Basic Education Information System)

These documents are valid only when they are electronically generated and coded by the ESC IMS.


Arrangements

3. Schools must have an assigned IT proficient staff to serve as encoder to ensure complete and correct data entry in the ESC IMS and to facilitate proper documentary submission to the PEAC RPC by the August 15 DEADLINE

4. An annual orientation is conducted by the PEAC Regional Secretariat for schools IT staff during the Regional Orientation on the Guidelines


Arrangements

5. Supporting documents that need to be submitted with the ESC and TSS billing statements and BEIS: DepEd received copy of school tuition and other fees

Form 3 for ESC (Certification of Tuition and Other School Fees)

List of qualified TSS teachers

Copy of latest PRC Licenses (for 1st time participating teachers)

Copy of LET Cert. of Rating (for 1st time participating teachers)

TSS payroll of the preceding school year 2014-2015

Photocopy of Land Bank of the Phils. STI1 (Savings Acct.) or IMI1 (Checking Acct.)

Official Receipt/s for receipt ESC and TSS in SY 2014-2015


Arrangements

6. A guide/checklist on the order and no. of copies of the all documents to be arranged in six (6) folders is indicated in each schools online account

7. The six (6) folders are for the following: Billing Statement for the signature of DepEd Regional Director or

his/her representative

PEAC

DepEd Central Office

PEAC Regional Secretariat

DepEd Regional Office

School copy


Arrangements

8. Deadline for submission of Billing Statements, BEIS and supporting documents to the PEAC RPC is August 15, 2015. All valid claims shall be paid within the fiscal year

9. Claims received after the deadline will be subject to verification and shall result in a delay in payment

TEACHER SALARY SUBSIDY

Coverage and Amount of

Teacher Salary Subsidy

1. Available to teachers of ESC participating schools that meet the following:

Are LET teacher passers issued licenses by the Professional Regulation Commission (PRC) (New Provision)

Must be teachers of ESC grantees

Note: non-teaching staff are not entitled to the salary subsidy.



2. TSS is P12,000.00 per teacher (unless SAC approves an increase) per year or P1,000.00 per month of service subject to withholding tax

3. Teachers who resigned or retired at time of payment of TSS due to health reasons are entitled based on actual services rendered and in accordance with school regulations



3. Unexpended subsidies must be returned to DepEd Central Office and are not transferrable to teachers not listed among those billed by the school for the school year

4. The government may verify the PRC licenses of teachers claiming TSS. Any false claim shall result in suspension of the TSS of a school

TSS Billing Requirements

1. Schools submit to PEAC RPC, together with the ESC Billing Statement: a) TSS Form available in FAPE website for listing teachers and their

PRC license numbers b) Photocopy of latest issued PRC license c) Photocopy of LET Certificate of Rating d) TSS Billing Statement e) TSS Payroll

Note: - items a to c are only for teachers billed for the first time under TSS - teachers successfully billed the previous year only need updating of their status in online system

TSS Proof of Pymt. & Receipt

Requirement

2. Upon schools receipt of TSS payment, it shall prepare a payroll in five (5) copies, consisting of the following: Names of TSS teachers;

Corresponding PRC license numbers;

Amount received; and

Signatures of recipients


Requirement

3. The payroll must be signed by school authorized officials and the head of the faculty organization, or its equivalent, in the school

4. In case there is no faculty organization in the school, teachers listed in the payroll must elect a representative to witness the payment of TSS to them


Requirement

5. The payroll for the SY 2014-2015 shall be submitted together with the billing statements for SY 2015-2016

6. The DepEd Division Office is tasked to monitor the implementation of the TSS and to report to DepEd Regional Office, cc: Central Office, violations, if any, committed by ESC participating schools

PROCESSING OF SCHOOL

CLAIMS

Processing of School Claims

The PEAC RS shall do the following: 1. Receive school documents - use a checklist to ensure

complete documents in six (6) folders

2. Indicate in the ESC IMS their receipt of complete school documents

3. Checks documents for accuracy and validity

4. Facilitates Billing Statement/s signature by DepEd Regional Director or his/her representative

5. Retrieves signed Billing Statements, arranges these in batches and sends to the PEAC National Secretariat (PEAC NS)


6. Indicates in ESC IMS Submitted to PEAC school docs. sent to PEAC NS

7. PEAC NS receives school docs., indicates in ESC IMS On-Process PEAC

8. PEAC NS checks billing statement against ESC IMS billing statement to ensure they are the same and checks supporting documents for completeness and validity If there is a deficiency or error, PEAC NS will indicate in ESC IMS

On-Hold and the reason for such

Schools must correct deficiency or error in document/s


9. PEAC NS arranges school billing statements in batches on a first-come, first-served basis for submission to DepEd Central Accounting Division (DepEd-CAD) for processing

10. Upon DepEd-CADs acknowledgment of receipt of a batch of billing statements, PEAC NS indicates Submitted to DepEd in the ESC IMS and indicates the batch number


Schools may view the status of their submission by checking their online accounts in the ESC IMS

Status: Submitted to DepEd indicates successful submission await payment

PEAC NS must process and submit to DepEd all valid claims received by the August 15 deadline not later than October 30


For the OHSP Due to the irregular entry/enrollment dates of grantees into the program, only those grantees billed by the school by the August 15 deadline shall be considered for payment for the particular school year.

Grantees not billed by the deadline may be billed for payment by the deadline the following school year.

Schools Paid thru Official

Landbank Accounts

1. DepEd pays the ESC and TSS subsidies through schools Land Bank of the Philippines (LBP) accounts

2. School LBP accounts must be in the official name of the school. No payment shall be made directly to a person, whether he or she is a grantee or a school official

Schools Must Issue Official

Receipt/s

3. For receipt of ESC and TSS subsidies, an official receipt must be issued by the school to DepEd Central Office (part of checklist)

4. Failure of a school to submit an official receipt shall cause the withholding of the following years subsidy payments

Overpayment to Schools Must

be Returned

6. Overpayment to schools due to errors and mistakes in the ESC and TSS Billing Statements must be returned by the school strictly through checks issued to DepEd Central Office Checks must be submitted to the PEAC RS

PEAC RS will acknowledge receipt of check, consolidate and send checks to PEAC NS

PEAC NS delivers checks to DepEd Central Accounting Division

DepEd CAD issues official receipts for cleared checks to PEAC NS

PEAC NS sends DepEd ORs to PEAC RS for mailing to concerned schools

QUALITY ASSURANCE OF

PARTICIPATING SCHOOLS



1. Re-certification of ESC participating schools is done every three (3) years to ensure schools meet DepEd minimum standards for secondary schools

2. Ratings given are as follows:

3.00 and above Above Standard

2.00 to 2.99 Standard

1.99 and below Below Standard



3. A school must make itself available for re-certification after 3 yrs. from its last certification

4. It must submit all requirements for re-certification w/in 2 mos. of receipt of notice for re-certification even if the actual visit may not follow immediately. Failure to comply will prevent the school from accepting Grade 7 grantees the following school year



5. Schools that fail re-certification with a rating of less than 2.00 shall: Not be allotted additional slots

Have one school year to improve their curriculum, governance, school operations to pass a re-certification visit

if they still fail, not be allowed to recruit Grade 7 grantees and only be allowed to graduate the continuing grantees

GROUNDS FOR PENALTIES,

SUSPENSION AND

TERMINATION OF SCHOOL

PARTICIPATION

Grounds for Penalties,

Suspension & Termination

1. Falsification of data or information in any of the program forms and related attachments

Penalty: a minimum suspension of one (1) year whereby the school shall not be allowed to recruit freshman grantees



2. Padding and/or inclusion of ghost students in the list of grantees. This refers to the following: Listed grantees absent during a PEAC field audit of the school,

whose existence and whereabouts cannot be sufficiently explained and supported by school authorities;

Grantees listed as enrolled in a specific school campus or unit but are actually attending classes in a different school campus or unit;

Grantees listed as enrolled but who have not been attending classes since the opening of classes;

Grantees double-listed under the ESC program. Santions & Penalties: Immediate return of subsidies otherwise no grade 7 slots

the following year Proof such as presentation of actual grantees must be

provided to dispute findings, among others Termination from program in extreme cases



3. Charging grantees in excess of the schools tuition and other standard and non-standard fees

4. Non-reimbursement or undue delay in the reimbursement of tuition and other fees advanced by grantees after the school has been paid by DepEd

Penalty: a documented return of the excess funds charged by the school and a 50% discount on any TFOF differential the grantee has to pay the school the following school year



5. A retention rate on the total number of ESC grantees below 80% except for reasons due to force majeure (e.g. calamities, armed conflict)

Penalty:

Actual retention rate to be applied on total would-be Grade 7 slot allocation. Example: if retention is 75% and total slot allocation is 100 school gets only 75 slots of the 100



6. Refusal to release transfer credentials to grantees that opt to transfer to other schools.

Penalty: a documented release of the transfer credentials and reduction in total grade 7 slot allocation by the number of grantees affected



7. Requiring transferring grantees to pay for unattended school years

Penalty: a reduction in the total grade 7 slot allocation by the number of affected grantees



8. Schools unduly withholding TSS payments to qualified licensed teachers.

Penalty: a 10% reduction in the schools fixed slot allocation and no additional slot allocation



9. Schools with unresolved ownership disputes filed in court

Once established through receipt of court documents supporting such or when the adverse party makes a claim over the grants received by the school, the schools participation in the programs shall be suspended beginning with grade 7 recruitment the next school year

Payment for continuing grantees of the school shall be made only upon the written Endorsement by the DepEd Regional Office after consulting its Legal Department.



10. Participating schools whose SEC Registration has lapsed must renew this before the start of the school year. Failure to do so may result in the revocation of Government Recognition thus preventing the school from accepting freshman ESC grantees.

Treatment of Findings

Depending on the nature of findings, the PEAC National Secretariat shall apply DepEd and PEAC agreed Protocols for Dealing with Schools with Adverse Findings

PRIVATE EDUCATION ASSISTANCE COMMITTEE NATIONAL SECRETARIAT Main Office Makati City

Trunk line (02) 845-0169/(0917)501-3237 (ask to be connected to ESC staff) www.fape.org.ph

Inquiries regarding GASTPE may be sent to the following contact numbers and addresses:

DEPARTMENT OF EDUCATION Accounting Division

(02) 633-7961 and 633-7233 [email protected] Office of Planning Service (02) 633-7216 and 638-8634 Bureau of Secondary Education (02) 633-7242 and 636-5173

Frequently Asked Questions

What is the withholding tax on the TSS? Answer

As a salary subsidy, the TSS is a form of additional compensation that does not part form part of a qualified teachers basic salary. Hence, a withholding tax on the TSS is applied separately from that of the basic salary. Therefore, the P12,000 TSS is subject to a withholding tax of 10% resulting in a TSS beneficiary receiving a net amount of P10,800. However, in cases where what is due the teacher on a pro rata basis due to the number of months served entitles him or her to an amount anywhere between P5,000 to below P10,000 the withholding tax is 5%. For amounts less than P5,000 no withholding tax is applicable.

Frequently Asked Questions

Can unexpended/unused TSS amounts be distributed or shared with other teachers that also teach ESC grantees who are not listed among those in the schools TSS billing statement?

Answer No. The TSS is only for those teachers listed in the billing statement. Unexpended funds must be returned to DepEd Central Office through a check that is submitted to the PEAC RPC.

ISSUES AND CONCERNS

1. The ESC subsidy is not intended to fund any other undertaking of the school other than those it charges under tuition and other school fees.

2. Active public school teachers are not allowed to teach in private schools and are therefore not valid TSS recipients.

3. TSS as a subsidy is not part of the regular salary given by schools as stipulated in their employment contracts.

4. Certification and/or accreditation is on a per department basis. The grant to one department does not extend to other departments, if any, in an institution.

GASTPE Guidelines_SY2015-16.pdf

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Transcript of GASTPE Guidelines_SY2015-16.pdf