UPDATES ON THE GASTPE PROGRAM (ESC) - PEAC · Updates on the ESC,TSS & SHS Billings received by the...

UPDATES ON THE GASTPE PROGRAM (ESC)

June 20, 2019Hotel Alejandro, Tacloban City

25 June 2019 Department of Education Region VIII 2

OBJECTIVES:

•To discuss the updates on the ESC & TSSVouchers received by the Regional Office

•To present the RO 8 ESC & TSS Billingprocess

•To present the issues and concernspertaining to ESC/TSS ProgramImplementation

Updates on the ESC,TSS & SHS Billings received by the Regional Office


ESC TSS

112 89

As of June 18, 2019

Note: There is no pending billings in the Regional Office VIII


ESC & TSS Billing ProcessLEVEL OF CONCERN

ACTIVITY/IES LEGAL BASES Timeline FOCAL PERSON

School 1) Encodes learners in the LIS D.O. 45, S. 2017 After finalization

of the

enrolment

School

Head/School

ICT/Class

Advisers




2) Requests the SDO Private School

/M & E Coor for the conduct of

Head Count for ESC & TSS GASTPE

Program Recipients

RM # 81, S. 2017-

Paragraph 2

After encoding

the learners in

the LIS

School Head




3) Prepares the Billing Statement &

the Certification of School Fees (

Form 0 & 3)

ESC-DO 17,s.2017 ESC-3rd Friday

of August

(Section 9-

paragraph-C

School Head




4) Reviews the entries in number of

ESC & TSS grantees to the Head

Count report of SDOs

RM # 81, S. 2017-

Paragraph 2

After the

printing of

billing and HC

report

School Head

5) Submits the billing statements to

the SDO for countersignature of the

Supt.

RM # 81, S. 2017-

Paragraph 3

Immediately

after the review

School Head


ESC & TSS Billing Process

LEVEL OF CONCERN


Schools

Division

Office

1) Conducts Head Count

to ESC & TSS Voucher

Recipients

RM # 81, S.

2017-

Paragraph 2

After

finalization

of the

enrolment

Division

Private

School/M & E

Coor

2) Receives the Billing

Statements

RM # 81, S.

2017-

Paragraph 2

Immediately

after

receiving the

Billings

Division

Private

School/M & E

Coor

3) Reviews the entries in

the billings (Form 0) as

to number of GASTPE

Voucher Recipients vis-

à-vis the HC report

RM # 81, S.

2017-

Paragraph 2

Upon

receiving the

billings

Division

Private

School/M & E

Coor



LEVEL OF CONCERN


Schools

Division

Office

4) Reviews the entries in the

Certification of School Fees

(FORM 3) vis-à-vis Approved

School fees

D.O. #88, s. 2010,section 180-181 and

75,s,2010

Immediately

upon receipt

Division Private

School/M & E

Coor



LEVEL OF CONCERN


Schools

Division

Office

4) Reviews the entries in the

Certification of School Fees

(FORM 3) vis-à-vis Approved

School fees

D.O. #88, s.

2010,section 181-

182 and D.O. 75,s,2010

Immediately

upon receipt

Division Private

School/M & E

Coor



LEVEL OF CONCERN


Schools

Division

Office

5) Countersigns the

billing statement

below the name of the

Regional Director

RM # 81, S.

2017-

Paragraph 2

Immediately

upon receipt

Schools

Division

Superintende

nt

6) Returns the billing

statements to the

participating Private

School

Immediately

upon receipt

Division

Private

School/M & E

Coor


Penalty for collecting school fees without approval by the Regional Director

D.O. 88, s. 2010 (Section 34-paragraph 1 & 4)

NOTE: Application form for School Fees increase is available in the SDO M & E Coordinator




School 1) Submits billing statements to

PEAC Regional Office

PEAC

Regional

Office

1) Submits billing statements to

DepEd Regional Office – Quality

Assurance Division

DO #20,s. 2017,

Section X-

paragraph 2

PEAC RO

Focal Person




DepEd

Regional

Office 8

1) Receives the billing statements DO #20,s. 2017,

Section X-

paragraph 2

2-3 weeks

RO8-QAD

2) Review the entries in the billing

statements vis-à-vis HC Report

RM # 81, S.

2017- Paragraph

2

RO8-QAD

3) Indorse the billings to the

Regional Director/Authorized

Representative for Signature

DO #20,s. 2017,

Section X-

paragraph 2

RO8-QAD

4) Informs the PEAC Focal Person

for retrieval of the signed billings

RO8-QAD

PEAC

Regional

Office

1) Retrieves the billing statements

from DepEd Regional Office –

Quality Assurance Division

DO #20,s. 2017,

Section X-

paragraph 2

PEAC RO

Focal Person


ISSUES AND CONCERNS PERTAINING TO ESC & TSS Voucher Implementation

ISSUES & CONCERNS

LEGAL BASES PROPOSED SOLUTION

TIMELINE FOCAL PERSON

1) Billing

statements for

previous SY still

billed in the

current SY

DO 17,s. 2017

–Section IX-

Paragraph C

Coordinate to

PEAC on possible

solution

Immediately School Head

PEAC – RO

PEAC -CO



ISSUES & CONCERNS

LEGAL BASES PROPOSED SOLUTION

TIMELINE FOCAL PERSON

2) Submitted billing

statement have

inconsistent data on

number of

recipients to the

head count report

3) Late submission

of SDO Head Count

Report to RO

RM # 81, S.

2017-

Paragraph 2

1) SDO

Private School Coor.

must sign the HC

report with the

School

Head as conforme

2)Ask 1 copy and

attached it to the

billing statement

Immediately

after the

conduct of the

Head Count

Report

School Head



ISSUES & CONCERNS LEGAL BASES

PROPOSED SOLUTION TIMELINE

FOCAL PERSON

4) How to address the

concerns of Private schools

where some of the SHSVP

recipient were not included

in the billing statement.

Raise the Issue to PEAC

Central Office

5) Regional Office 8 can not

provide technical assistance

to billing issues & concerns

issues since RO don’t have

access to PEAC IMS

1) Request PEAC CO to

allow RO 8 to access the

IMS and provide access

code to the portal

DepEd RO8 –

QAD GASTPE In-

Charge

6) Non participation of

DepEd Regional Office

Representative during PEAC

Monitoring/ Head Count,

Certification/Recertification

Activities

1) Inform DepEd Regional

Office on the schedules

for PEAC Monitoring/

Head Count,

Certification/Recertificati

on Activities and include

1 representative from

RO8


Other Matters: Requirements for Application of School Fees


Timeline for Submission: R.M. # 398,s. 2018


For more updates and queries pls access to QAD Facebook Page & Email Account

* QAD Email Account : [email protected]

UPDATES ON THE GASTPE PROGRAM (ESC) - PEAC · Updates on the ESC,TSS & SHS Billings received by the...

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