Full Board Packet May 7 2014

AGENDA

GLTC Board of Directors Meeting Wednesday May 7, 2014

8:30 AM, GLTC 1301 Kemper Street 1) Public Comment

2) Consideration of Approval:

a) April 2, 2014 minutes

3) Staff Reports: a) March Financial Statements b) March Ridership and Operational Goals c) Capital Projects d) Management Report e) Kemper Street Transfer Center update

4) New O&M Facility Subcommittee Report

5) President’s Report 6) Other Business 7) Adjourn Please call in advance if you are unable to attend the meeting (Natalie Wilkins @ 455.4010 or Karen Walton @ 455.5084). Please bring this packet with you to the meeting. If you need to leave early, please advise the President at the start of the meeting, as we might need to adjust the agenda.

Go Green! Ride Blue! With GLTC Draft Minutes

Greater Lynchburg Transit Company (GLTC) BOARD OF DIRECTORS MEETING

April 2, 2014 8:30 a.m.

A meeting of the Board of Directors of the Greater Lynchburg Transit Company was held on Wednesday, April 2, 2014 at the GLTC office, 1301 Kemper Street, Lynchburg, Virginia. Board members attending were: Greg Daniels, Peggy Whitaker, Jack Hellewell, Dr. Jim Mundy, Jennifer Martin, Jan Walker, Kim Payne, Christian DePaul, and Lee Beaumont. Staff members attending were: Karen Walton, Gloria Berkley, Gary Paris, Millie Martin, Allen Robey, and Natalie Wilkins. Visitors to the meeting included Ron Reekes (Wendel); Patrice Strachan (VDRPT); Sharon Slaughter (GLTC Customer Advisory Committee); Ben Blanks, GLTC Customer; Philipp Gabathuler (Region 2000), and Alicia Petska from the News and Advance. Mr. Daniels called the meeting to order at 8:34 a.m.

Public Comment:

Mr. Blanks stated that he is excited about the new transfer center. He also inquired about the Routes 4E and 4F and wondered if there could be a shuttle bus at the Mall. This bus would serve River Ridge Mall to Wards Road & the Airport and from the Mall to Candler’s Station and not return to the transfer center. Mr. Blanks drew a map of his request and gave it to staff. The board thanked him for his input.

Ms. Slaughter provided the following report from the Customer Advisory Committee:

CAC REPORT-APRIL 2, 2014

The CAC has met three times since February 10. During the first meeting there was discussion concerning new schedules, and the grand opening of the transfer station. There was discussion concerning participation in the Real World Expo.

Our next meeting we talked about Transit Driver Appreciation Day-March 18, 2014. On that day I handed out slips of paper to approximately 30 drivers. On the papers were “Because You Rock, I Roll” and “Hey Driver, You Really Pick Me Up. Thanks.” I received positive response from the drivers.

In attendance at our meeting was Ms. Dashia Womack. She is the founder of Aunt Gwen’s Place. Aunt Gwen’s Place helps children in foster care transition to the community. She invited GLTC to set up a booth Saturday April 12 at Dunbar Middle School.

Our last meeting was to brainstorm for the upcoming opening of the transfer station. The committee would like the board to consider doing a commemorative fare for one day. The fare forty years ago was twenty-five cents. We felt that it would be appropriate to not issue transfers for that day as well because of the small cost to ride. The committee also discussed the actual first day of operations for the new center and felt that it should not be on the same day as the Grand Opening. Thank you.

Ms. Walton stated that the Customer Advisory Committee and the ADA Committee are really engaged and really appreciates the assistance they give to the Marketing Department. Ms. Whitaker also thanked them and asked for a round of applause for both committees.

Consideration of Approval of the board minutes: Mr. Daniels asked for the consideration of approval of the board minutes of March 5, 2014. Mr. Hellewell made a motion to accept the minutes of March 5, 2014. Ms. Whitaker seconded the motion and the vote was unanimously carried.

Staff Reports:

February Financial Statements

Ms. Walton updated the board on the February financial statements. She stated that GLTC is $80,000 in the black and continues to look for efficiencies. She also stated that the Virginia Liability Pool’s insurance for vehicle’s is $45K less next year. Overall, operating revenue and budget are on-line with projections and GLTC should end the year with no surprises.

February Ridership and Operational Goals

Ms. Walton stated that fixed route ridership continues to do well despite the recent snow and ice storms. Paratransit continues to decrease, down 13% YTD. She stated that she is still working on the revenue miles and hours. GLTC’s AGM is currently attending a Route Match conference and will inquire as to how to make the revenue and miles report more efficient and reliable. Mr. Daniels asked about the paratransit qualification process. Ms. Walton stated that GLTC is tightening up on certain criteria for individuals to become certified. She also noted that the FTA requires that there only a complimentary service that mirrors the fixed route.

Capital Projects

Ms. Walton stated that GLTC is continuing to spend down the capital grants for construction and maintenance. There is currently an amendment to VA-95-X110-01 (73009-30) which is under internal review at FTA. This is the amendment that will change the Eng/Design of the O&M Facility from 30% to up to and including final design.

Management Report

Ms. Wilkins provided an update to the upcoming marketing for the transfer center. She mentioned that the staff and the Customer Advisory Committee would like the fare for the grand opening to be 25 cents. This would occur a day after the grand opening so that everyone would be able to enjoy the grand opening festivities. She also stated that she has names of some of GLTC’s long time riders and plans to invite them to the grand opening. Ms. Wilkins also stated that GLTC is planning on having displays our GLTC’s history such as photos, newspaper articles, etc. She is working on obtaining donations from vendors as give-a-ways during the grand opening. Tours of the facility can also be conducted to various organizations and businesses.

Ms. Walton and Mr. Paris stated that several bus shelters have already been installed and will continue to be installed during the weeks to come. Mr. Daniels would like to have an update on bus shelter installation for each board packet. Ms. Walton stated that an Eagle Scout has approached GLTC and would like to learn more about building bus shelters as part of a project. He will work with Mr. Paris and a presentation of the project will be made to the board this fall.

Ms. Walton stated that GLTC is currently working on tweaking our current route bus numbers, and updating transit bus schedules to coincide with the grand opening of the transfer center.

Ms. Walton recapped her research on Wi-Fi on buses. There was discussion regarding the pros and cons of internet service and connectivity. It was stated that there will be Wi-Fi at the new transfer center, and that staff and board members will be open if any opportunities present themselves regarding Wi-Fi.

Kemper Street Transfer Center Update

Mr. Reeks provided an update on the transfer center. He stated that the concrete will be laid soon. Due to the recent weather, opening the transfer center has been delayed and expects the center to open around the end of May.

Ms. Walton gave a presentation on the FF&E. She discussed the customer service area and the board room amenities.

President’s Report

Mr. Daniels stated that he would like the board’s thoughts on expanding service to Bedford County and Campbell County. Overall, the board was in agreement with expanding service. They felt best to conduct demographic studies, talk to the board of supervisors and businesses, etc. Mr. Payne suggested waiting until the appropriate time to approach the counties as they are currently working out their own budget constraints. Ms. Walker and Mr. Beaumont stated that there are several employees and students who live outside the county who would benefit from the service.

Ms. Whitaker asked the board to consider a “Fare Free” Day for the local election on May 6. After reviewing the budget, Ms. Whitaker made a motion to offer Fare Free Day on May 6 to fixed route riders with Mr. Payne seconding the motion and the vote was carried.

Mr. Daniels stated that some citizens are concerned about the lack of transportation to the Plaza once GLTC moves to the new transfer center. Staff stated that there will continue to be a stop at the upper level and lower level at the Plaza.

As there was no further business, the meeting adjourned at 9:23 a.m.

Secretary/Treasurer

GLTC Board Item Summary

MEETING DATE: 5.7.14 AGENDA ITEM NO.: 3a CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: FY14 Financial Statements – March

SUMMARY: Attached are the financial statements for March. Revenue is tracking slightly over what was expected. Whereas some of our contracts are coming in under projections, our fare and passenger revenue is coming well over. Our expenses YTD are coming in as expected. Operator (both FR and Para) costs are a little over budget, but savings have been realized in Maintenance and Administration. Fringe and Overtime costs are down across the board. Overall our operating revenue and budget are on-line with projections and we should end up the year with no surprises. CONTACT(S): Karen Walton ATTACHMENT(S): March Financial Statements

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.INCOME STATEMENTAS OF MARCH 31, 2014

MONTH TO DATE YEAR TO DATE FY2014 FY2014 FY2014 FY2014

MAR MAR % YTD YTD %ACTUAL BUDGET VAR ACTUAL BUDGET VAR

REVENUE

FRT Passenger Revenue 86,795$ 79,180$ 10% 769,321$ 712,620$ 8% DRT Passenger Revenue 6,299 7,744 -19% 59,430 69,692 -15% Contracts (LC Access) 2,476 2,175 12% 20,309 17,397 17% Contracts (CVCC Access) 2,063 - 100% 6,189 - 100% Liberty University Revenue 90,253 107,933 -16% 722,027 863,463 -16% Other Contract Revenue 784 4,067 -81% 10,874 36,600 -70% Non-Operating Revenue (7,210) 2,083 -446% 39,240 18,750 109% Advertising Revenue 3,412 5,417 -37% 28,517 48,750 -42% City Operating Assistance 99,520 99,520 0% 895,679 895,679 0% County Operating Assistance 4,791 5,690 -16% 43,119 51,212 -16% State Operating Assistance 189,306 115,594 64% 1,105,274 1,040,342 6% Federal Operating Assistance 164,477 153,778 7% 1,480,290 1,384,002 7%

TOTAL REVENUE 642,966$ 583,179$ 10% 5,180,269$ 5,138,506$ 1%

EXPENSES

FIXED ROUTE Operator Labor 134,490$ 109,785$ 23% 1,208,087$ 988,064$ 22% Operator-Overtime 8,172 10,027 -19% 31,578 90,245 -65% Other Salaries & Wages 13,649 18,379 -26% 125,288 165,407 -24% Supervisors-Overtime 1,166 1,350 -14% 10,200 12,150 -16% Fringe Benefits 85,131 85,718 -1% 756,625 771,458 -2% TOTAL FIXED ROUTE 242,608$ 225,258$ 8% 2,131,779$ 2,027,324$ 5%

DEMAND RESPONSE Operator Labor 24,857$ 22,419$ 11% 198,384$ 201,773$ -2% Operator-Overtime-PTS 186 458 -59% 2,108 4,125 -49% Other Salaries & Wages 7,926 5,431 46% 68,760 48,881 41% Fringe Benefits 17,846 17,144 4% 148,145 154,292 -4% TOTAL DEMAND RESPONSE 50,815$ 45,452$ 12% 417,397$ 409,070$ 2%

MAINTENANCE Other Salaries & Wages 44,895$ 45,557$ -1% 413,320$ 410,016$ 1% Inspection&Maint,Srvc-Overtime 2,803 1,804 55% 17,110 16,235 5% Fringe Benefits 25,769 28,573 -10% 236,827 257,153 -8% Fuel & Lubricants 70,294 78,192 -10% 622,593 703,725 -12% Tires & Tubes 2,835 4,012 -29% 40,836 36,110 13% Other Materials & Supplies 32,560 25,642 27% 237,245 230,774 3% TOTAL MAINTENANCE 179,156$ 183,779$ -3% 1,567,930$ 1,654,012$ -5%

ADMINISTRATION Other Salaries & Wages 15,671$ 17,158$ -9% 152,462$ 154,424$ -1% Fringe Benefits 8,452 11,429 -26% 83,887 102,861 -18% Services 41,287 36,119 14% 346,099 325,070 6% Utilities 11,685 9,750 20% 78,696 87,750 -10% Casualty & Liability Expenses 24,112 25,500 -5% 216,940 229,500 -5% Other Materials & Supplies 5,219 3,341 56% 19,362 30,066 -36% Miscellaneous 1,941 7,042 -72% 23,812 63,375 -62% TOTAL ADMINISTRATION 108,368$ 110,338$ -2% 921,259$ 993,046$ -7%

TOTAL EXPENSES 580,947$ 564,828$ 3% 5,038,365$ 5,083,452$ -1%

NET INCOME/(LOSS) 62,019$ 18,351$ 238% 141,904$ 55,054$ 158%

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.COMPARATIVE INCOME STATEMENTAS OF MARCH 31, 2014

MONTH TO DATE YEAR TO DATE FY2014 FY2013 FY2014 FY2013

MAR MAR % YTD YTD %ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR

REVENUE

FRT Passenger Revenue 86,795$ 80,239$ 8% 769,321$ 747,305$ 3% DRT Passenger Revenue 6,299 6,936$ -9% 59,430 67,393 -12% Contracts (LC Access) 2,476 2,175$ 14% 20,309 17,397 17% Contracts (CVCC Access) 2,063 -$ 100% 6,189 - 100% Liberty University Revenue 90,253 107,933$ -16% 722,027 863,463 -16% Other Contract Revenue 784 1,114$ -30% 10,874 24,723 -56% Non-Operating Revenue (7,210) 176$ -4196% 39,240 15,401 155% Advertising Revenue 3,412 4,388$ -22% 28,517 40,872 -30% City Operating Assistance 99,520 114,105$ -13% 895,679 1,026,947 -13% County Operating Assistance 4,791 4,791$ 0% 43,119 43,119 0% State Operating Assistance 189,306 119,416$ 59% 1,105,274 1,074,740 3% Federal Operating Assistance 164,477 153,778$ 7% 1,480,290 1,384,001 7%

TOTAL REVENUE 642,966$ 595,049$ 8% 5,180,269$ 5,305,362$ -2%

EXPENSES

FIXED ROUTE Operator Labor 134,490$ 117,759$ 14% 1,208,087$ 976,621$ 24% Operator-Overtime 8,172 19,332 -58% 31,578 177,058 -82% Other Salaries & Wages 13,649 17,432 -22% 125,288 150,277 -17% Supervisors-Overtime 1,166 1,440 -19% 10,200 10,952 -7% Fringe Benefits 85,131 70,395 21% 756,625 617,933 22% TOTAL FIXED ROUTE 242,608$ 226,358$ 7% 2,131,779$ 1,932,840$ 10%

DEMAND RESPONSE Operator Labor 24,857$ 20,382$ 22% 198,384$ 181,386$ 9% Operator-Overtime-PTS 186 213 -13% 2,108 3,133 -33% Other Salaries & Wages 7,926 7,266 9% 68,760 59,144 16% Fringe Benefits 17,846 12,553 42% 148,145 114,508 29% TOTAL DEMAND RESPONSE 50,815$ 40,415$ 26% 417,397$ 358,172$ 17%

MAINTENANCE Other Salaries & Wages 44,895$ 50,692$ -11% 413,320$ 413,116$ 0% Inspection&Maint,Srvc-Overtime 2,803 1,692 66% 17,110 15,948 7% Fringe Benefits 25,769 23,675 9% 236,827 201,636 17% Fuel & Lubricants 70,294 70,872 -1% 622,593 631,069 -1% Tires & Tubes 2,835 1,951 45% 40,836 14,425 183% Other Materials & Supplies 32,560 21,313 53% 237,245 191,171 24% TOTAL MAINTENANCE 179,156$ 170,195$ 5% 1,567,930$ 1,467,366$ 7%

ADMINISTRATION Other Salaries & Wages 15,671$ 14,667$ 7% 152,462$ 123,474$ 23% Fringe Benefits 8,452 6,621 28% 83,887 58,026 45% Services 41,287 29,588 40% 346,099 297,196 16% Utilities 11,685 14,488 -19% 78,696 83,898 -6% Casualty & Liability Expenses 24,112 24,812 -3% 216,940 223,305 -3% Other Materials & Supplies 5,219 1,651 216% 19,362 20,777 -7% Miscellaneous 1,941 560 247% 23,812 19,205 24% TOTAL ADMINISTRATION 108,368$ 92,386$ 17% 921,259$ 825,883$ 12%

TOTAL EXPENSES 580,947$ 529,354$ 10% 5,038,365$ 4,584,260$ 10%

NET INCOME/(LOSS) 62,019$ 61,529$ 1% 141,904$ 683,600$ -79%

Greater Lynchburg Transit Company, Inc.Balance SheetMarch FY 2014

FY 2014 FY 2013 Difference

ASSETS

Cash - GLTC -$ -$ -$ Cash - Capital 265,122 223,655 41,467 Accounts Receivable 100,309 - 100,309 TOTAL CURRENT ASSETS 365,431$ 223,655$ 141,776$

Tangible Property 36,211,540$ 29,545,287$ 6,666,253$ Accumulated Depreciation (10,667,885) (8,693,577) (1,974,308) NET FIXED ASSETS 25,543,655$ 20,851,710$ 4,691,945$

TOTAL ASSETS 25,909,086$ 21,075,365$ 4,833,721$

LIABILITIES AND CAPITAL

Accounts Payable - Miscellaneous 83,919$ -$ 83,919$ TOTAL LIABILITIES 83,919 - 83,919

Capital Stock 5 5$ Accumulated Income/(Loss) Prior Years 20,426,215 19,854,286 571,929 Accumulated Income/(Loss) Current Year 5,398,947 1,221,074 4,177,873 TOTAL CAPITAL 25,825,167$ 21,075,365$ 4,749,802$

TOTAL LIABILITIES AND CAPITAL 25,909,086$ 21,075,365$ 4,833,721$

Central VA Transit Management Company Inc.Balance SheetMar FY 2014

FY 2014 FY 2013 Difference %

ASSETS

Cash 218,805$ 454,689$ (235,883)$ -52% Temporary Cash Investment - - - N/A Cash - OPEB 57,048 46,002 11,046 24% Working Funds 150 150 - 0% Accounts Receivable 51,886 51,342 544 1% Materials and Fuel 183,604 211,628 (28,023) -13% TOTAL CURRENT ASSETS 511,494$ 763,810$ (252,317)$ -33%

Tangible Property 12,382$ 12,382$ -$ 0% Accumulated Depreciation (12,382) (12,382) - 0% NET FIXED ASSETS -$ -$ -$ N/A

Prepayments 194,445 163,622 30,823 19%

TOTAL ASSETS 705,939$ 927,432$ (221,494)$ -24%

LIABILITIES AND CAPITAL

Accounts Payable - Trade 56,748$ 73,280$ (16,533)$ -23% Wages Payable 145,912 137,386 8,525 6% Other Payroll Liabilities 191,084 118,926 72,157 61% Short Term Loan - City of Lynchburg - - - N/A Line of Credit - - - N/A Advance Payments 170,292 (99,024) 269,316 -272% TOTAL LIABILITIES 564,034 230,569 333,466 145%

Accumulated Income/(Loss) Prior Years - (74,239) 74,239 -100% Accumulated Income/(Loss) Current Year 141,904 683,602 (541,697) -79% Restricted Reserve - 87,501 (87,501) -100% TOTAL CAPITAL 141,904$ 696,864$ (554,960)$ -80%

TOTAL LIABILITIES AND CAPITAL 705,939$ 927,432$ (221,494)$ -24%

GREATER LYNCHBURG TRANSIT COMPANY, INC.INCOME STATEMENTAS OF MARCH 31, 2014

FY2014 FY2014ACTUAL ACTUAL

MAR YTD

REVENUE

Operating Assistance Revenue 117,727$ 3,637,489$ Money Paid to CVTMCI (117,727) (3,637,489) Federal Grant Revenue 328,487 4,299,235 Local Grant Revenue 89,508 1,109,840

TOTAL REVENUE 417,995$ 5,409,075$

EXPENSES

Repairs - Capital 2,539 10,128$ Other Miscellaneous Expense - - TOTAL EXPENSES 2,539$ 10,128$

NET INCOME/(LOSS) 415,456$ 5,398,947$


MEETING DATE: 5.7.14 AGENDA ITEM NO: 3b CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: March Ridership & Operational Goals

SUMMARY: Our fixed-route ridership metrics are still increasing at an above average pace when compared both to the Virginia and national ridership trends. LU ridership is up a very impressive 11%. Our paratransit ridership metrics continue to show a decline over last year’s numbers. Our costs however are still not declining. We will continue to try different methods of operating to see if we can bring these costs down further. I have noticed that our ambulatory passengers are slightly over half of our rides. As we continue to change “unconditional” riders to “conditional” riders, I think there are more savings to be shown. Attachment: March & YTD metrics CONTACT(S): Karen Walton

-22.3%-1.9%

-15.0% -19.3%-6.9% -4.3%-4.1% -12.0%3.4% -8.3%

22.4% 25.5%17.9% 11.9%14.6% 18.9%

RIDERSHIP Current Prior CurrentPrior Year Year YTD YTD

Current Percent

$6.82$65.35$45.30

Year ChangeCurrent

YTD114,560

11,95317,244

1.44$5.08

$57.59$36.76

1.47$6.11

$63.24$42.93

1.52$7.87

$74.59$49.18

Mar-14

Sunday Service DaysHoliday Service Days

Snow Routes

Revenue Miles FRRevenue Hours FR

Prior Year13,927

1,3451,981

Cost/HourCost/Passenger

Farebox Recovery

Cost/HourCost/Passenger

Revenue MilesRevenue HoursPassenger BoardingsPass Revenue HourCost/Mile

ParatransitMar-14

Percent

0 0

Weekday Service DaysSaturday Service Days

Fixed Route Current

00

Year

2150

24.875.47$

55.54$ 2.23$

198,95379,555

119,398

$49.70$1.77

$6.18

63,135Prior Year

0

215

81,2057,999 7,845

Change

31.376.57

517,84564,170

636,342

-10.5%

-7.0%

66.79$

58,1251,840,451

718,9791,121,472

2,012,944763,850

13.0%

-20.6%18.06%

10.4%9.3%

11.4%

53.02

-1.6%8.1%

10.7%2.3%

2.10$

Passenger/HourCost/Mile

Passenger BoardingsTotal City TripsLiberty Campus Trips 16.3%

12.9%

81,429138,906

28.09

220,335

11,8421,2521,899

141,96912,49319,600

Percent Change

6.2%1,249,094

19.34%

31.876.08$

-19.5%-12.1%

1.6917.0%

-20.6%

16.8%

-18.6%

Percent Change

CurrentYTD YTD

Prior

0

18940

2

18940

2

000

Prior YTD

1.57


MEETING DATE: 5.7.14 AGENDA ITEM NO.: 3c CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: March 2013 Capital Report

SUMMARY: We continue to spend down capital grants for construction and maintenance. As you can see from the report, most of our capital funding is in the pending column. Our amendment to VA-95-X110-01 (73009-30) is still under internal review at FTA. We expect movement on this very soon. A large part of our capital report is under the pending column. I’m not sure why the FTA Region that we are in is having such a slow down. We will continue to aggressively advocate for the approval of these grants so that we don’t end up in a bind. CONTACT(S): Millie Martin and Karen Walton ATTACHMENT(S): Capital Report

GLTC CAPITAL GRANTS

FEDERAL STATE 3/31/2014GRANT# PROJECT# DESCRIPTION FEDERAL STATE LOCAL TOTAL Balance

VA-95-X110 73009-30 REAL ESTATE APPRAISALS (STP) 4,000$ 800$ 200$ 5,000$ 4,100$ Amendment1-Pending 73009-30 30%ENG/DESIGN-ADMIN/MAINTENA 492,000$ 98,400$ 24,600$ 615,000$ 129,791$ Amendment1-Pending ENG/DESIGN-ADMIN/MAINTENANCE 960,000$ 192,000$ 48,000$ 1,200,000$ 1,200,000$ Rev 3 -FY14grant 73014-32 PURCHASE SUPPORT VEHICLES (1) 29,200$ 4,015$ 3,285$ 36,500$ 36,500.00$ Rev 3 -FY14grant 73014-35 PURCHASE SHOP EQUIPMENT 110,878$ 15,246$ 12,472$ 138,596$ 138,596.00$ Rev 3 -FY14grant 73014-33 PURCHASE RPLCMT BUS <30FT(3) 350,395$ 70,079$ 17,520$ 437,994$ 437,994.00$ Rev 3 -FY14grant 73014-34 PURCHASE EXPANSION BUS,30FT 116,799$ 16,060$ 13,140$ 145,999$ 145,999.00$ Rev 3 -FY14grant 73014-31 REHABILITATE/REBUILD BUSES (1) 129,753$ 25,951$ 6,488$ 162,192$ 162,191.00$ Rev 3 -FY14grant 73011-22 BUY REPLACEMENT 35-FT BUS 1,950,090$ 390,018$ 97,504$ 2,437,612$ -$ Rev 3 -FY14grant 73011-23 BUY REPLACEMENT <30 FT BUS 220,226$ 44,045$ 11,011$ 275,282$ -$ Rev 3 -FY14grant 73011-24 BUY <30FT BUS FOR EXPANSION 415,334$ 55,032$ 48,802$ 519,168$ 178,232$

4,778,675$ 911,646$ 283,022$ 5,973,343$ 2,433,403$

VA-95-X122 73012-35 ENG/DESIGN-BUS TERMINAL 737,422$ 99,552$ 84,804$ 921,778$ 552,654$ EXECUTED 1/13/13 73012-36 CONSTRUCT-BUS TERMINAL 5,617,782$ 758,401$ 646,045$ 7,022,228$ 788,002$ EXECUTED 1/13/13 73012-37 CONSTRUCT-BUS PASSENGER SHELTE 41,069$ 5,544$ 4,723$ 51,336$ 47,236$ EXECUTED 1/13/13 73011-25 ACQUIRE-BUS ROUTE SIGNING 18,000$ 2,385$ 2,115$ 22,500$ 7,550$ EXECUTED 1/13/13 73012-39 BUY ASSOC CAP MAINT ITEMS 9,479$ 1,280$ 1,090$ 11,849$ 1,283$ EXECUTED 1/13/13 73011-26 ACQUIRE-SHOP EQUIPMENT 9,440$ 1,251$ 1,109$ 11,800$ 7,867$ EXECUTED 1/13/13 73011-27 ACQUIRE-MISC SUPPORT EQUIPMEN 6,400$ 848$ 752$ 8,000$ 832$ EXECUTED 1/13/13 73012-38 PURCHASE RADIOS 144,000$ 19,440$ 16,560$ 180,000$ 838$ EXECUTED 1/13/13 73011-28 PURCHASE MISC COMMUNICATIONS 36,000$ 4,770$ 4,230$ 45,000$ 45,000$ Revision - new ALI REHABILITATE FARE COLLECTION EQ 12,000$ 2,400$ 600$ 15,000$ -$ EXECUTED 1/13/13 73012-40 PREVENTIVE MAINTENANCE 55,601$ 11,120$ 2,780$ 69,501$ 64,681$

6,687,193$ 906,991$ 764,808$ 8,358,992$ 1,515,943$

2013/14 CAPITAL 73013-36 ACQUIRE-FURN/GRAPHICS 141,984$ 19,523$ 15,973$ 177,480$ PENDING 73013-36 ACQUIRE-MISC BUS STATION EQUIP 258,016$ 35,477$ 29,027$ 322,520$

73013-37 ACQUIRE-SUPPORT VEHICLES 56,154$ 7,721$ 6,317$ 70,192$ PENDING73013-38 ENG/DESIGN ADMIN/MAINTENANCE 191,000$ 26,263$ 21,487$ 238,750$ PENDING73013-42 ACQUIRE-SHOP EQUIPMENT 20,000$ 2,750$ 2,250$ 25,000$ PENDING73013-43 ACQUIRE-MOBILE FARE COLL EQUIP 55,480$ 7,629$ 6,241$ 69,350$ PENDING73013-44 ACQUIRE-ADP SOFTWARE 56,000$ 7,700$ 6,300$ 70,000$ PENDING73013-45 ACQUIRE-MOBILE SURV/SECURITY EQ 56,000$ 7,700$ 6,300$ 70,000$ PENDING73013-39 ACQUIRE-BUS PASSENGER SHELTERS 64,354$ 8,849$ 7,239$ 80,442$ PENDING73013-40 BUY ASSOC CAP MAINT ITEMS 106,263$ 14,611$ 11,955$ 132,829$ PENDING73013-41 REHAB/REBUILD 40-FT BUS 280,000$ 96,000$ 24,000$ 400,000$ PENDING73014-29 PURCHASE SPARE PARTS-ACM 35,120$ 4,829$ 3,951$ 43,900$ PENDING73014-30 PURCHASE PASSENGER SHELTERS 86,594$ 11,906$ 9,742$ 108,242$ PENDING73014-31 REHABILITATE/REBUILD BUSES (1) 206,247$ 41,249$ 10,313$ 257,809$ PENDING

1,613,212$ 292,207$ 161,095$ 2,066,514$ PENDING

2015 CAPITAL CONSTRUCT- ADMIN/MAINT FACILIT 22,400,000$ 3,080,000$ 2,520,000$ 28,000,000$ PENDINGPENDING PURCHASE-PASSENGER SHELTERS 44,455$ 6,113$ 5,001$ 55,569$ PENDING

BUY ASSOC CAP MAINT ITEMS 84,000$ 11,550$ 9,450$ 105,000$ PENDINGACQUIRE-SUPPORT VEHICLES 60,735$ 8,351$ 6,833$ 75,919$ PENDINGREHAB/REBUILD BUSES 64,000$ 8,800$ 7,200$ 80,000$ PENDING

22,653,190$ 3,114,814$ 2,548,484$ 28,316,488$ PENDING

Deobligated by State


MEETING DATE: 5.7.14 AGENDA ITEM NO.: 3d CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Management Report

The following 6 shelters have been placed to date:

• LSI on Odd Fellows Rd • BB&T Bank on Rivermont • SS Building (2 shelters) on Lakeside Dr • Kroger on Rivermont • Miller Park/Park & Langhorne • Timberlake (Kroger)

These are the next couple of shelters to be placed: • Fort Ave & Rutherford • Park Ave & Langhorne • Campbell Ave & Georgia ( Family Dollar) • University Inn • Rush Homes, Rivermont and Victoria

Train Derailment – GLTC was called by Emergency Services to provide support during the first couple of hours after the derailment. GLTC provided 3 buses, originally with the idea that we would move the Griffin Pipe employees whose vehicles were in the parking lot that was blocked by the trains. They ultimately decided to uncouple and move the trains, but requested that we keep one bus on standby in case it was needed. Public Relations – We had a very nice article in the Lynchburg Business Magazine regarding the new Transfer Center. In addition, we did a presentation to the Citizens Academy. There was a lot of interest in the transit system, especially more steady service to the airport, and there were a lot of great questions and suggestions. CONTACT(S): Karen Walton


MEETING DATE: 5.7.14 AGENDA ITEM NO.: 3e CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Kemper Street Construction update Written summary and financial update are attached.

A) Change Order B) Update on FF&E

CONTACT(S): Gareth McAllister, Karen Walton

ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT

140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com

GLTC PROJECT STATUS REPORT AS OF 30 April 2014

1. Current Status :

a. Building:

i. Interior painting continuing ii. Interior ceiling tile holding until project closer to close-out

iii. Substrate for building canopy soffit 100% iv. Canopy soffit material installed 90% v. HVAC system testing & balancing being scheduled

vi. Fire alarm testing being scheduled vii. Roof testing (flooding) complete

b. Site around building:

i. Cobblestone work continuing ii. Final curb & Gutter and sidewalks in Parking area at main building continuing

iii. Trench drain at overflow parking complete iv. Curb & gutter on 8th street complete v. Curb & gutter at Main building on Kemper 70% complete

vi. Bus Loop island concrete in place vii. Bus Loop heavy duty paving 40% complete

2. Next Two Weeks Look-Ahead: a. Still working on opening up Kemper/ Buchannan Streets to get bus loop out of the site work b. Continuing interior work in building c. Main building parking lot d. Fencing at Mary Janes 95% waiting on a gate e. Bus Canopy heavy duty paving f. Cobblestones

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3. Possible Cost Impacts Pending:

a. Kemper street curb & gutter re-work (direct result of retaining wall relocation) b. Buchannan curb & gutter re-work (City inspection requirement-curb & gutter to mirror street

profile) c. Power to auto doors and security controllers

4. Most important issues that are outstanding on the project: a. Temporary bus loop moved out of the site work. b. Cobblestone work c. Various connections for the smart building which need to be coordinated with owner

ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT

140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com

5. Financial Update:

CONTINUATION SHEET AIA DOCUMENT G702AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATON NO. 4.00 Contractor's signed certificatin is attached. APPLICATION DATE: 4/20/2012In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 4/30/2012Use Column I on Contracts where variable retainage for line itmes may apply. PURCHASE ORDER NO:

A B C D E F H I

FROM PREVIOUS

APPLICATION (D+E)

THIS PERIOD % of Individual

Line Item Payout

(Without Retainage)

% of Total

Contract Value

(Original Bid)

% of Overall Project Pay

Request Including Retainage

(Original Bid) 100 GENERAL COST 319,076 293,710 700 0 294,410.00 92.3% 24,666.00 14,720.50 87.66% 4.69% 4.33%130 PHASE 1 - RR ACCESS ROAD 176,113 176,113 0 176,113.00 100.0% - 8,805.65 95.00% 2.59% 2.59%160 PHASE 2A & 3 - CANOPY/BUILDING 4,338,339 3,975,343 146,801 0 4,122,144.00 95.0% 216,195.00 237,116.30 89.55% 63.83% 60.65%585 ELECTRICAL-see attached 649,779 620,182 0 635,294 97.8% 14,485.00 31,009.10 93.00% 9.56% 9.35%670 CANOPY 135,630 128,679 0 130,291 96.1% 5,339.00 6,433.95 91.32% 2.00% 1.92%715 SITE 184,294 174,063 0 181,421 98.4% 2,873.00 8,703.15 93.72% 2.71% 2.67%760 PHASE 2B-KEMPER STREET 261,521 240,206 0 240,206.00 91.8% 21,315.00 12,010.30 87.26% 3.85% 3.53%820 PHASE 4 - KEMPER ST COBBLES 306,051 23,043.00 11,523.00 - 34,566.00 11.3% 271,485.00 1,728.30 10.73% 4.50% 0.51%875 PHASE 5 - ADDITIONAL PARKING 610,432 592,836 0 0 592,836.00 97.1% 17,596.00 29,641.80 92.26% 8.98% 8.72%950 PHASE 6 - BUCHANAN ST/OVERLAYS 135,516 99,164 1,140 0 100,304.00 74.0% 35,212.00 5,015.20 70.32% 1.99% 1.48%

SUB TOTAL 6,796,827 6,020,597.00 175,276.00 - 6,195,873.00 91.2% 600,954.00 371,323.95 85.70% 100.00% 91.16%Change

Ordeer % of

Original Contract

Sum1005 CHANGE ORDERS 478,174 290,186 159,659 0 449,845 94.1% 28,329 22,457 7.04%

GRAND TOTAL 7,275,001 6,310,782.87 334,935.00 - 6,645,717.87 91.4% 629,283.23 393,780.49

GLTC Total Budget Summary

Grand Total Budgeted 8,014,659.63

C.L. Lewis Bid including all Alternates 6,796,827.00 Change Orders Approved 478,174.10

C.L. Lewis Adjusted Contract Sum Total 7,275,001.10

Original Construction Contingency 0.12 986,732.63 % of ContingencyPlus left over from Hazardous Material Abatement (Now Completed) - Change Orders (478,174.10) 48.5%

Balance 508,558.53

Wendel & Wiley Wilson Design & Schedule Changes Based on Revised Project Budget: 85,000.00 (85,000.00)

Balance -

Estimated FF&E Cost: 78,100.00 (Now includes the Automated Vehicle Locator system not previously included) Acutal Cost to date (177,480.00)

Balance (99,380.00)

Estimated Special Inspections Project Cost: 68,000.00 Acutal Cost to date (17,995.45)

Balance 50,004.55

Grand Total Balance 7,734,184.18

BALANCE TO FINISH

(C - G)

RETAINAGE (IF VARIABLE

RATE)

G ITEM NO.

DESCRIPTION OF WORK SCHEDULED VALUE

WORK COMPLETED MATERIALS PRESENTLY

STORED (NOT IN D OR E)

TOTAL COMPLETED AND STORED

TO DATE (D+E+F)

% (G ÷ C)

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CHANGE ORDER DETAIL TRACKINGA B C D E F H I

FROM PREVIOUS APPLICATION

(D+E)

THIS PERIOD

COE #1 ASBESTOS ABATEMENT 70,672 70,672.00 70,672.00 100.00% - 3,533.60 COE #2 ABATEMENT FLUORESCENT BLUBS & BALLASTS 22,248 22,248.00 22,248.00 100.00% - 1,112.40 COE#3 ADDITIONAL ASBESTOS WINDOW ABATEMENT 9,471 9,471.00 9,471.00 100.00% - 473.55 COE#5 BACKWATER FLUSH SEWER LINE REPLACEMENT 49,238 49,238.00 49,238.00 100.00% - 2,461.90 COE#7UNSUITABLE MATERIALS AT RR CROSSING 34,503 34,503.00 34,503.00 100.00% - 1,725.15 COE#8 CHANGE SHOTCRETE-CAST STONE WALLS TO SEGMENTAL BLOCK (126,838) (126,838.00) (126,838.00) 100.00% - (6,341.90)COE#9 ELECTRICAL CHNAGES PER RFI-008 2,175 2,175.00 2,175.00 100.00% - 108.75 COE#10 REPAIR OF UG PIPING PER CCTV INSPECTONS 58,629 58,629.00 58,629.00 100.00% - 2,931.45

CO3 COE#15 TICKET VENDING MACHINE (OWNER REQUESTED) 57,285 57,284.00 57,284.00 100.00% 0.67 2,864.20 CO4 COE#13 ADDITIONAL BUS CANOPY LIGHTING 47,649 45,267.00 2,382.00 47,649.00 100.00% (0.31) 2,382.45

COE#11 RFP#003 FINAL QUANTITIES UNIT PRICE STONE RR ACCESS 1,471 1,471.00 1,471.00 100.02% (0.31) 73.55 COE#12 - FLOWABEL FILL FOR SEWER LINE 2,159 2,159.00 2,159.00 99.99% 0.20 107.95 COE#14 RFP#7 YARD HYDRANT AT STORAGE BUILDING 5,956 5,956.00 5,956.00 100.00% 0.18 297.80 COE#16 ADD CLEAN OUT MARY JANES CAFÉ (CITY COST) 2,873 2,873.00 2,873.00 100.00% 0.08 143.65 COE#17 REV KEMPER STREET ALIGNMENT & UNDERCUT 15,433 15,433.00 15,433.00 100.00% (0.28) 771.65 COE#18 SEGMENTAL WALL CHANGES 11,101 11,101.54 11,101.54 100.01% (1.00) 555.08 COE#20 ADDITIONAL UNSUITABLE MATERIALS RR ACCESS & KEMPER 6,763 6,763.33 6,763.33 100.00% - 338.17 COE#24 DELETE SUNSHADES ADD HORIZONTALS W-3 W-10 WINDOWS (2,566) - - 0.00% (2,566.00) - COE#22 REVISIONS TO PRECAST 1,110 1,110.00 1,110.00 100.00% - 55.50 COE#23 CONCRETE CURB FOR BRICK 1,884 1,884.00 1,884.00 100.00% - 94.20 COE#27 BREAK METAL 1,554 1,554.00 1,554.00 100.00% - 77.70 COE#29 NEMA 3R ENCLOSURE 911 911.00 911.00 100.00% - 45.55 COE#33 TVM RELOCATION 943 943.00 943.00 100.00% - 47.15 COE#39 PAYMENTS TO VERIZON AND AEP 6,628 6,628.00 6,628.00 100.00% - 331.40 COE#40 DOWNSPOUT CONNECTIONS TO STORM 3,461 3,461.00 3,461.00 100.00% - 173.05 COE#41 WALL CAP AND FENCING 1,703 852.00 852.00 50.03% 851.00 42.60 COE#45 ADD ORNAMENTAL FENCE 486 - 486.00 486.00 100.00% - 24.30 COE#47 RESTAKIING 2,403 2,403.00 2,403.00 100.00% - 120.15 COE#49 WATER VALVE AND BOXES 514 514.00 514.00 100.00% - 25.70 COE#50 I POWER POLE 1,520 1,520.00 1,520.00 100.00% - 76.00 COE328-ADD HOSE BIBB TO GREEN ROOF 812 812.00 812.00 100.00% - 40.60 COE#30-INCREASE CONDUCTOR SIZE FOR CANOPY LIGHTS 3,157 3,157.00 3,157.00 100.00% - 157.85 COE#31-NEW DOOR/FRAME AT ELEVATOR MACHINE ROOM 1,527 1,527.00 1,527.00 100.00% - 76.35 COE#32-FIXTURES 11,700 11,700.00 11,700.00 100.00% - 585.00 COE#35-POWER UPGRADE 8,001 8,001.00 8,001.00 100.00% - 400.05 COE#34-STAIR B STORAGE 4,536 4,536.00 4,536.00 100.00% - 226.80 COE#26 ADDITIONAL BLOCKING 19,737 19,737.00 19,737.00 100.00% - 986.85 COE#42-CONCRETE BULKHEAD 654 654.00 654.00 100.00% - 32.70 COE#43-DUCT RELOCATION 4,097 4,097.00 4,097.00 100.00% - 204.85 COE#46 ADJUST INTERIOR WINDOW HEIGHTS 2,371 2,371.00 2,371.00 100.00% - 118.55 COE#48-POWER FOR OPERATORS AT DOORS 1,944 1,944.00 1,944.00 100.00% - 97.20 COE#52-BACKFLOR PREFVENTION FOR FLUSH BOX HYDRANTS 11,922 11,922.00 11,922.00 100.00% - 596.10 COE#53-CONCRETE BORDER BETWEEN ASPHALST & COBBLESTONES 1,232 1,232.00 1,232.00 100.00% - 61.60 COE#54-POWER FOR REFREGERANT GAS MONITORING EQUIPMENT 2,293 2,293.00 2,293.00 100.00% - 114.65 COE#55-POWER TO WH2 637 637.00 637.00 100.00% - 31.85 COE#57-AEP DECORATIVE SITE LIGHT FEE 18,555 18,555.00 18,555.00 100.00% - 927.75 COE#58-GATE AT MARY JANE'S 757 379.00 379.00 50.07% 378.00 18.95 COE#37-SMART CROSSWALKS 30,730 15,350.00 15,350.00 49.95% 15,380.00 767.50 COE#44-POLE BASES & RACEWAYS 43,602 43,602.00 43,602.00 100.00% - 2,180.10 COE#61 WIRELESS PA SYSTEM 17,858 3,571.00 3,571.00 20.00% 14,287.00 178.55

CO6 CORRECTION TO CO#6 714 714.00 714.00 100.00% - TOTALS 478,174 290,185.87 159,659.00 0.00 449,844.87 94.08% 28,329.23 22,456.54

G TOTAL

COMPLETED AND STORED TO

DATE (D+E+F)

% (G ÷ C)

WORK COMPLETED MATERIALS PRESENTLY

STORED (NOT IN

BALANCE TO FINISH

(C - G)

RETAINAGE (IF VARIABLE

RATE)

CO8

CO9

CO6

CO5

CO1

CO2

CO7

ITEM NO.

DESCRIPTION OF WORK SCHEDULED VALUE

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Reinforcing in place for Heavy Duty Paving Curb & Gutter on Lower Side of Bus Loop

Heavy Duty Paving at Bus Loop

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Cobblestones Repair and Tie-In at Lower end of Kemper

Granite curb & gutter and sidewalks at Kemper Side of Building

Cobbles showing setting base

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Carpet in 2nd Floor Conference

Rear wall 2nd Floor Conference


MEETING DATE: 5.7.14 AGENDA ITEM NO.: 4 CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: X INFORMATION: x ITEM TITLE: O&M Facility Subcommittee Update

A) 60% Design B) Phase II update C) GLTC current property

CONTACT(S): Lee Beaumont, Wendel Team, Brock Jones

Greg Daniels

Peggy Whitaker

Lee Beaumont

Jennifer Martin

Jack Hellewell

James Mundy Jan Walker Kim Payne

Christian DePaul

Meeting DateTerm date

10/31/2015Term date

10/30/2015Term date

10/31/2015Term date

10/30/2014Term date

10/30/2016Term date

10/30/2014Term date

10/30/2016Term date

10/30/2014Term date

10/30/20161/8/2014 P P P P P P P P A2/5/2014 P P P P P P P P P3/5/2014 P P P P P P P P P4/2/2014 P P P P P P P P P

business trips, and emergency work assignments. If you are absent and one of the above events was the reason, please let NatalieWilkens (455-4010 or [email protected]) know so she can indicate the reason on the record.

Greater Lynchburg Transit Company Board of DirectorsATTENDANCE LOG

2014 REGULAR (and special) BOARD MEETINGS("P" present - "A" absent)

Note: Attendance is reported to City Council members when considering reappointments, or as requested; as Council requires appointeesto attend 75% of the yearly meetings. Absences may be excused because of illness, death of family member, unscheduled or unforseen

GLTC BOARD OF DIRECTORS

Lee Beaumont , Secretary-Treasurer 592-3315 [email protected] Liberty University, 1971 University Blvd, Lynchburg, VA Gregory H. Daniels, President 455-3821 [email protected] City of Lynchburg, 900 Church St, Lynchburg, VA 24054 Christian H. DePaul 385-1340 [email protected] Ameriprise Financial Services, 3728 Old Forest Rd, Lynchburg, VA 24502 John “Jack” Hellewell 384-2746 [email protected] 4420 Williams Road, Lynchburg, VA 24503 Jennifer Martin 528-4971 [email protected] Lynchburg Area Center for Independ Living, 500 Alleghany Ave, Ste 520, Lynchburg, VA 24501 James H. Mundy 846-2778 [email protected] Lynchburg Community Action Group, 926 Commerce St, Lynchburg, VA 24504 L. Kimball Payne 455-3990 [email protected] City of Lynchburg, 900 Church St, Lynchburg, VA 24502 Jan Walker 200-7740 [email protected] Centra Health, 1920 Atherholt Rd, Lynchburg, VA 24505 Margaret “Peggy” Whitaker, Vice-President 384-8178 [email protected] 1226 Greenway Ct, Lynchburg, VA

mailto:[email protected]









Full Board Packet May 7 2014

Business

Transcript of Full Board Packet May 7 2014