July 2011 Board Packet

STARK COUNTY DISTRICT LIBRARY CANTON, OH

BOARD OF TRUSTEES MEETING JULY 19, 2011

Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of TrusteesAgenda

July 19, 2011Main Library - James M. Conley Board Room

Canton, Ohio 5:00 pm.

I. Public Comments

II. Board President Comments

III. Main Library Friends of the Library Comments

IV. Staff ReportsA. Kent Oliver, Executive DirectorB. Russ Humerickhouse, Fiscal OfficerC. Bryan Harris, Information Technology Manager

V. Consent CalendarA. Minutes of the June 21, 2011 Regular MeetingB. June Financial ReportC. June Gift ReportD. Monthly Training ReportE. Monthly Human Resources Report

VI. Building and Grounds Committee ReportA. Facilities UpdateB. Jackson Capital Campaign Update

VII. Human Resources Committee ReportA. Health Insurance Update

VIII. Finance and Audit Committee ReportA. Appropriation Resolution for Fund 450B. 2011 Budget UpdateC. County Funding Formula Update

IX. Old BusinessA. Strategic Planning Update - Karen Miller

X. New BusinessA. Customer Code of Conduct Guidelines

XI. AdjournmentNext Meeting September 20, 2011 at Madge Youtz Branch

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Statistical Overview ‐ June 2011Stark County District Library, Ohio

200000

250000

300000

350000

400000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Circulation

Year to Date1,873,507 20101,745,548 2011

June314,319 2010280,219 2011

‐10.85%

140000

Library Visits

Y D J

25000

30000

35000

40000


Computer Use

Year to Date186,994 2010176,295 2011

June28,812 201027,933 2011

‐3.05 %

200000

250000

300000

350000

400000


Circulation

Year to Date1,873,507 20101,745,548 2011

June314,319 2010280,219 2011

‐10.85%

80000

100000

120000

140000


Library Visits

Year to Date694,007 2010648,387 2011

June114,460 2010116,823 2011

2.06 %

25000

30000

35000

40000


Computer Use

Year to Date186,994 2010176,295 2011

June28,812 201027,933 2011

‐3.05 %

24 Month Trend Graph July 2009 ‐ June 2010 July 2010 ‐ June 2011

500

700

900

1100

1300

1500


New Cardholders

Year to Date4,975 20105,049 2011

June1,177 20101,092 2011

‐7.22 %

1

Statistical Overview ‐ June 2011Stark County District Library, Ohio

Website Visits ‐ Total

100

600

1100


Programs

Year to Date4,590 20104,275 2011

June436 2010479 2011

9.86 %

2000

12000

22000

32000


Program Attendance

Year to Date102,213 2010108,216 2011

June11,938 201022,355 2011

87.26 %

25000

30000

35000

40000

45000


Website Visits ‐ Total

Year to Date216,461 2010238,789 2011

June35,966 201039,587 2011

10.07 %

100

600

1100


Programs

Year to Date4,590 20104,275 2011

June436 2010479 2011

9.86 %

24 Month Trend Graph July 2009 ‐ June 2010 July 2010 ‐ June 2011

2000

12000

22000

32000


Program Attendance

Year to Date102,213 2010108,216 2011

June11,938 201022,355 2011

87.26 %

2

Statistical Summary ‐ June 2011Stark County District Library, Ohio

June 2011Circulation

June 2011% of Total

June 2010Circulation

% Change2011‐2010

June 2011Year to Date

June 2010Year to Date

% Change2011‐2010

Main Library 52,959 18.90% 61,376 ‐13.71% 344,692 384,052 ‐10.25%Mobile Services 42,397 15.13% 42,794 ‐0.93% 322,638 324,685 ‐0.63%DeHoff Memorial 5,527 1.97% 5,303 4.22% 32,569 29,893 8.95%East Canton 7,103 2.53% 8,443 ‐15.87% 42,798 50,336 ‐14.98%Jackson Township 27,758 9.91% 32,349 ‐14.19% 153,397 169,565 ‐9.53%Lake Community 28,410 10.14% 34,182 ‐16.89% 161,286 186,581 ‐13.56%Madge Youtz 7,162 2.56% 7,760 ‐7.71% 44,862 42,313 6.02%North 29,116 10.39% 33,908 ‐14.13% 165,216 192,408 ‐14.13%Perry Sippo 25,840 9.22% 29,670 ‐12.91% 138,711 158,006 ‐12.21%Plain Community 13,127 4.68% 17,023 ‐22.89% 81,138 92,705 ‐12.48%Sandy Valley 11,541 4.12% 14,272 ‐19.14% 76,597 85,611 ‐10.53%ECRC 580 0.21% 931 ‐37.70% 5,160 5,370 ‐3.91%Online Renewals 27,011 9.64% 25,285 6.83% 168,029 147,017 14.29%Downloads 1,688 0.60% 1,023 65.00% 8,455 4,965 70.29%SCDL Total 280,219 100.00% 314,319 ‐10.85% 1,745,548 1,873,507 ‐6.83%

Library VisitsJune 2011Visits

June 2010Visits

% Change2011‐2010

June 2011Circ per visit

June 2010Circ per visit

% Change2011‐2010

Main Library 33,647 28,497 18.07% 1.57 2.15 ‐26.92%DeHoff Memorial 4,931 4,520 9.08% 1.12 1.17 ‐4.45%East Canton 4,222 4,742 ‐10.97% 1.68 1.78 ‐5.51%Jackson Township 14,592 14,877 ‐1.92% 1.90 2.17 ‐12.52%Lake Community 14,505 14,294 1.48% 1.96 2.39 ‐18.10%Madge Youtz 5,394 5,948 ‐9.32% 1.33 1.30 1.78%North 13,480 13,132 2.65% 2.16 2.58 ‐16.35%Perry Sippo 13,712 14,485 ‐5.33% 1.88 2.05 ‐8.00%Plain Community 8,905 9,105 ‐2.20% 1.47 1.87 ‐21.15%Sandy Valley 3,438 4,862 ‐29.30% 3.36 2.94 14.37%SCDL Total 116,823 114,460 2.06% 2.40 2.75 ‐12.65%

Self Check UseAssisted

CirculationSelf‐checkCirculation

%Self‐check

Main Library 45,550 4,578 9.13% 148,507Jackson Township 19,559 7,356 27.33% 1,092 Lake Community 24,191 2,120 8.06%Perry Sippo 18,644 6,270 25.17%Plain Community 8,090 4,298 34.69%

Added this month

CirculationMonth Year to Date

Cardholders

Total Cardholders

3

Statistical Summary ‐ June 2011Stark County District Library, Ohio

Hours Open2011

Hours Open2010

Hours Open2011

Circ per hour2010

Circ per hour% Change2011‐2010

Main Library 266 240 199 256 ‐22.15%Mobile Services 528 528 80 81 ‐0.93%DeHoff Memorial 204 204 27 26 4.22%East Canton 204 204 35 41 ‐15.87%Jackson Township 266 240 104 135 ‐22.58%Lake Community 261.75 240 109 142 ‐23.79%Madge Youtz 204 204 35 38 ‐7.71%North 266 240 109 141 ‐22.53%Perry Sippo 266 240 97 124 ‐21.42%Plain Community 299 295 44 58 ‐23.92%Sandy Valley 220 222 52 64 ‐18.40%ECRC 209.5 213 3 4 ‐36.66%SCDL Total 3,194.3 3,070.0 88 102 ‐14.32%

2011 2010 % of Change 2011 2010 % of ChangeAdult Programs 93 57 63.16% 399 364 9.62%Teen Programs 56 65 ‐13.85% 594 687 ‐13.54%Children's Programs 330 314 5.10% 3,282 3,539 ‐7.26%Total Programs 479 436 9.86% 4,275 4,590 ‐6.86%

Adult Attendance 6,373 1,347 373.13% 13,031 8,001 62.87%Teen Attendance 2,155 1,045 106.22% 18,019 17,346 3.88%Children's Attendance 13,827 9,546 44.85% 77,166 76,866 0.39%Total Attendance 22,355 11,938 87.26% 108,216 102,213 5.87%

2011 2010 % of Change 2011 2010 % of ChangeTotal Computer Use 27,933 28,812 ‐3.05% 176,295 186,994 ‐5.72%

SearchOhio Borrowed 2,228 1,726 29.08% 12,036 10,469 14.97%SearchOhio Loaned 3,902 3,613 8.00% 24,535 21,630 13.43%

ILL Borrowed 221 232 ‐4.74% 1,344 1,224 9.80%ILL Loaned 865 820 5.49% 4,688 5,334 ‐12.11%

Volunteer hours 143.50 309 ‐53.56% 990 1,527 ‐35.20%

ProgrammingMonth Year‐to‐Date

Misc.Month Year‐to‐Date

4

Board Minutes – June 21, 2011 Page 1 of 7

Stark County District Library Board of Trustees

Minutes June 21, 2011

The Board of Trustees of the Stark County District Library met in regular session on Tuesday, June 21, 2011 at the Lake Community Branch Library. In attendance were board members, Susan Rodgers, John Mroczkowski, and Bert Nero. Also in attendance were Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse. Absent were Steve Pittman and Robin Austin. The meeting was called to order at 5:05 p.m. by Susan Rodgers, after which Beth Borda and Shawn O’Brien were in attendance. Guests included eight library employees. PUBLIC COMMENTS

• None

BOARD PRESIDENT COMMENTS • None

LAKE FRIENDS OF THE LIBRARY COMMENTS

• Jen Welsh reported the Lake Friends of the Library held their book sale last week, and it was very successful. Some of the projects they have completed include restoring the front walkway and purchasing a low vision CCTV for the vision impaired. They also do computer tutoring, maintain a library for the migrant workers, read at an eldercare facility, and maintain the outside alphabet garden.

EXECUTIVE DIRECTOR’S REPORT

• Executive Director Kent Oliver informed the board of the status of Overdrive providing solutions for libraries to meet the explosive demand for eBooks. He also mentioned that later this year, Overdrive will have an app to allow Kindle to download library eBooks.

• Mr. Oliver commended the Lake Friends of the Library for being very active and supportive, especially during the building construction.

• He informed the board that he will be attending the American Library Association’s Annual Conference June 22 - 28, 2001 in New Orleans. He will be on vacation June 30 - July 6, 2011.

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FISCAL OFFICER’S REPORT

• Fiscal Officer Russell Humerickhouse reported that an audit exit conference was completed on May 24, 2011 with the Board and Finance Committee. The audit is available for review on the Auditor of State’s website.

LAKE COMMUNITY BRANCH MANAGER JEN WELSH • Lake Community Branch Manager Jen Welsh welcomed everyone. She explained about

the road construction project causing detours to the library and stated that she was informed that it should be complete before the school year begins.

• She said the Lake Board of Education met the previous evening, and announced that a bond issue would be placed on the November ballot. There are plans to ease some over-crowding in the school system by moving the elementary and middle school. Some objectives in their strategic plan are providing energy plans, partnerships for wellness programs, and an outdoor pavilion space the library can access.

CONSENT CALENDAR

• The minutes of the May 17, 2011 meeting were presented to the Board. • The May financial report was presented to the Board.

Resolution 2011-24 May Gift Report BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR AMOUNT DESIGNATION State Library Board $2,600.00 Restricted: BMGF Opportunity Online Hardware - Purchase 5 Computers for DeHoff Memorial Branch Linda Crabs 20.00 Restricted: Perry Sippo Branch - Memory of Mary Morey Dollar General Literacy 3,000.00 Restricted: Summer Reading Program Perry Friends of Library 250.00 Restricted: For Staff In-Service Day

6


Helen Pickering 20.00 Restricted: Perry Sippo Branch - Memory of Mary Morey Genealogy Patrons 143.76 Restricted: Genealogy Department MONTHLY TOTAL $6,033.76 YEAR TO DATE TOTAL $27,558.36 MONTHLY HUMAN RESOURCES REPORT

APPOINTMENTS

05/27/11 Christina Nadeau, Substitute, Administration, hours as worked. 06/13/11 Kathryn Kibler, Branch Manager, Jackson Township Branch, full time. 06/14/11 Donald Reith, Skilled Maintenance, Maintenance-Main, full time.

DEPARTMENT/AGENCY/STATUS CHANGES 05/09/11 Amy Baltzly, Library Assistant, DeHoff Memorial Branch, from part time, 40 hours

biweekly to full time, 80 hours biweekly. 05/16/11 Shannon Lee, Library Associate, Youth Services - Main, return from leave of

absence, part time, 48 hours biweekly. 06/20/11 Kathleen Clay from part time 48 hours biweekly Senior Librarian to full time 80

hours biweekly Branch Manager, Madge Youtz Branch.

RESIGNATIONS/RETIREMENTS/TERMINATIONS 06/04/11 Lydia Carmany, Shelver, Circulation Services - Main, part time. MONTHLY TRAINING REPORT

Name: Linda Miday, Presenter 4/15/11

Conference: OLC Northwest Chapter Conference Toledo, OH Total $174.12 Ohio Library Council

Name: Russell Humerickhouse & Michele Monnette 5/6/11

Conference: Annual Certification Fee for Fiscal Officer for CPIM

Academy Courses in 2011 Canton, OH Total $200.00 County Treasurer's Educational Fund

7


Name: Michele Monnette 5/11/11 Conference: CMI Spring Roadshow Twinsburg, OH Total $33.67 CMI

Name: Russell Humerickhouse 5/20/11 Conference: OLFOA Spring Meeting Columbus, OH Total $138.97 Ohio Library Fiscal Officers' Assoc.

Name: Jean McFarren 5/19/11 Conference: Building Endowments 101 Canton, OH Total $0.00 Arts in Stark

Name: Delores Rondinella 6/1/11 Conference: Project Compass Webinar Total $0.00 Web Junction

Name: Kathy Lamantia 6/1/11-9/1/11

Conference: RDA @ Your Library: An online conference about RDA (15 sessions at 1 hour increments available for 90 days) Canton, OH

Total $140.00 Amigos Library Services

Name:

Kathy Brand, Joan Green, Kathy Schaefer, Linda Bender, Brett Neff, Rebecca Hartmann, Jennifer Welsh, Kent

Oliver & Jean McFarren 6/2/11

Conference: Ethical Decision-Making for Librarians and Information

Professionals Canton, OH Total $685.28 OLC

Name: Marianna DiGiacomo 6/2/11

Conference: Early Childhood Advisory Council - Family Support

Committee Columbus, OH Total $122.35 ECAC

Name: Mike Barni 6/9/11

Conference: Safety Council Luncheon topic: "Important OSHA

Enforcement Update" Canton, OH Total Season Pass Stark County Safety Council

Name: Marianna DiGiacomo 6/9/11

Conference: Project Compass: Libraries Lead the Workforce for the 21st

Century Stow, OH Total $18.13 Stow-Munroe Falls Public Library

Name: Kathy Lamantia, Linda Bender & Vicki Muzzy 6/17/11 Conference: NOTSL Spring Meeting: Patron-Driven Acquistions Parma, OH Total $211.08 NOTSL

Name: Linda Dahl 6/17/11 Conference: Legislative Breakfast Canton, OH

Total $25.00 Canton Regional Chamber of Commerce

Name: Mike Barni 7/2011 to 6/2012 Conference: Safety Council Luncheon Season Pass Canton, OH Total $160.00 Stark County Safety Council

Name: Linda Dahl 7/12/11 Conference: Social Media Marketing Conference Akron, OH Total $245.68 Skill Path Training

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June $2,154.28 Motion by John Mroczkowski to approve the consent calendar, Susan Rodgers seconded the motion; all voting yes. BUILDING AND GROUNDS COMMITTEE REPORT

• Patty Marsh said progress continues to be made on the Technology Learning Environment.

• A surplus sale was held on June 2, 2011and the total receipts were $565.90. • The Jackson Campaign Committee met on May 2, 2011. Bob and Linda DeHoff agreed

to be the honorary chairs for the committee. • North Branch had an exterior gas leak, and Dominion and the HVAC Contractors are

working to remedy the situation. • Mr. Oliver introduced the Education Center Lease resolution.

Resolution 2011-25 Education Center Lease with Arts In Stark Resolution NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the library’s Executive Director is authorized to negotiate and enter into a six month building lease with ArtsinStark for use of the Education Center at a rate not to exceed $600 per month and renew that lease after six months if the partnership proves beneficial for the library. Motion by Beth Borda to approve the Education Center Lease with ArtsinStark Resolution, John Mroczkowski seconded the motion; all voting yes. HUMAN RESOURCES COMMITTEE REPORT

• Human Resource Director Mike Barni reported on the hiring of branch managers at Jackson and East Canton. The branch manager from Madge Youtz has resigned, and the position has been filled with an internal candidate.

FINANCE AND AUDIT COMMITTEE REPORT

• Mr. Humerickhouse updated the board on the status of the State Budget. The deadline is July 1, 2011.

• Mr. Humerickhouse introduced the Commercial Insurance Policy Resolution in which he accepted quotes.

9


Resolution 2011-26 Stark County District Library Commercial Insurance Policy WHEREAS, the Stark County District Library Board of Trustees has the duty to provide insurance coverage for library buildings, library building contents, library vehicles, and library staff and patrons, and WHEREAS, Leonard Insurance Services has quoted the lowest and most responsible quote for the coverage period July 1, 2011 to July 1, 2012. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Fiscal Officer contract with Leonard Insurance Services for an annual premium of $32,581.00 for the Commercial Insurance Policy for the period of one year from July 1, 2011 to July 1, 2012. Motion by Susan Rodgers to approve the resolution to contract with Leonard Insurance Services for Commercial Insurance Policy for one year, John Mroczkowski seconded the motion; all voting yes.

• Mr. Oliver updated the Board on the effort to revise the County Funding Formula with Stark County library directors. A third meeting is scheduled in July to continue to discuss the formula.

• Mr. Oliver discussed with the Board the need to place the Operating Levy on the ballot in 2012.

OLD BUSINESS

• Jean Duncan McFarren, Administrative Projects Manager, discussed with the Board the need to expand and meet the needs of the community with the Technology Learning Environment which is being planned for Main Library. She explained a grant application that is being submitted to the State Library of Ohio for furniture and technology. This space will be used for patrons, staff, and other training needs.

NEW BUSINESS

• Ann Wetmore, Youth Services Coordinator, updated the Board on the Summer Reading Program.

• Linda Dahl, Public Information Manager, introduced the SCDL Library Food for Fines Amnesty Week Resolution.

10


Resolution 2011-27 Stark County District Library Food for Fines Amnesty Week Resolution WHEREAS, the Stark County District Library Board of Trustees is seeking to support the community of Stark County by helping to fill its food pantries, and WHEREAS, a Food for Fines Amnesty Week has produced measurable results in both returned materials and donated food items, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that a Food for Fines Amnesty Week be held July 18 through 23, 2011. Motion by Beth Borda to approve the resolution for the Food for Fines Amnesty Week, Bert Nero seconded the motion; all voting yes.

• Mr. Oliver introduced The Stark County District Library Foundation “Thank You” Picnic Resolution.

Resolution 2011-28 Stark County District Library Foundation Picnic Resolution NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Stark County District Library Foundation be allowed to use the Perry Sippo Branch at the Exploration Gateway for the donor “thank you” picnic July 17, 2011 and to provide wine and beer to guests. Motion by Susan Rodgers to approve the resolution for the Stark County District Library Foundation Picnic, John Mroczkowski seconded the motion; all voting yes. ADJOURNMENT Motion by Bert Nero to adjourn the meeting at 5:50 p.m., Beth Borda seconded the motion; all voting yes. NEXT BOARD MEETING

• The next board meeting is scheduled for Tuesday, July 19, 2011 at the Main Library.

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STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR JUNE 2011

JUNE REVENUES

DESCRIPTION FUND 101 FUND 216 FUND 217 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTALGENERAL STARK COMMUNITY EARLY CHILD. IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE

FOUNDATION RESOUCE CTN. MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST

TAXES (PLF) $589,070.17 $589,070.17TAXES PROP. (LEVY) 2,617.75 2,617.75TAXES (REIMB. P.P.) 71,113.93 71,113.93GRANTS 0.00 0.00PATRON FINES & FEES 19,737.02 19,737.02INVESTMENT INCOME 221.10 25.86 419.91 259.33 926.20SERVICE FEES 40.84 40.84DONATIONS 826.15 60.00 886.15MISC. REV. & REIMB. 626.02 626.02OTHER 6,099.59 6,099.59SUB-TOTAL 690,352.57 0.00 0.00 0.00 0.00 0.00 25.86 60.00 419.91 259.33 691,117.67TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $690,352.57 $0.00 $0.00 $0.00 $0.00 $0.00 $25.86 $60.00 $419.91 $259.33 $691,117.67

JUNE EXPENSES

DESCRIPTION FUND 101 FUND 224 FUND 228 FUND 229 FUND 401 FUND 450 FUND 460 FUND 801 FUND 802 FUND 803 TOTALGENERAL PERRY BRANCH SISTERS OF SCDL CAPITAL PERMANENT CAPITAL FUND- YOUTZ MCDONALD WISE

RECOVERY CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT PERRY SIPPO TRUST TRUST TRUST

PAYROLL/BENEFITS $623,649.53 $623,649.53SUPPLIES 16,344.76 197.68 16,542.44PURCH. SERVICES 170,411.31 950.00 171,361.31LIBRARY MATERIALS 113,622.61 113,622.61CAPITAL OUTLAY 3,617.06 2,301.04 5,918.10OTHER EXPENSES 12,215.58 12,215.58TOTAL $939,860.85 $0.00 $0.00 $197.68 $0.00 $950.00 $2,301.04 $0.00 $0.00 $0.00 $943,309.57

ENCUMBRANCES $954,304.68 $123.53 $80.00 $1,913.47 $3,501.36 $1,200.00 $0.00 $28.45 $0.00 $0.00 $961,151.49

DISTRIBUTED TO BOARD OF TRUSTEES ON 7/19/11

REVEXPM11.XLS

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STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/11 THRU 12/31/11 2011 REVENUE PER

AMENDED OFFICIAL YTD % OF REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE YTD TOTAL CERTIFICATE ESTIMATED

1000 Taxes (PLF) $576,215.48 $672,511.85 $392,483.22 $515,540.12 $838,938.80 $589,070.17 $3,584,759.64 $7,022,281.00 51.05%1200 Taxes Property (Levy) 0.00 0.00 1,360,168.01 750,659.70 291,651.14 2,617.75 2,405,096.60 4,730,932.00 50.84%1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 0.00 0.00 71,113.93 71,113.93 427,439.00 16.64%2000 Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 142,000.00 0.00%3000 Patron Fines & Fees 18,280.64 19,234.89 23,940.86 20,976.73 19,424.18 19,737.02 121,594.32 226,000.00 53.80%4000 Investment Income 259.52 181.70 922.60 272.41 272.25 926.20 2,834.68 5,776.00 49.08%5000 Service Fees 8.50 3,984.33 2,550.66 40.64 81.29 40.84 6,706.26 47,500.00 14.12%6000 Donations 111.50 250.00 20,258.00 905.10 6,033.76 886.15 28,444.51 18,000.00 158.03%

8100-8700 Misc. Rev. & Reimb. 1,805.77 2,364.72 1,525.79 2,225.28 0.00 626.02 8,547.58 25,000.00 34.19%8900 Other 3,326.95 3,310.11 3,704.55 5,443.18 3,583.27 6,099.59 25,467.65 25,000.00 101.87%

TOTAL $600,008.36 $701,837.60 $1,805,553.69 $1,296,063.16 $1,159,984.69 $691,117.67 $6,254,565.17 $12,669,928.00 49.37%

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE YTD TOTAL1000 Payroll/Benefits $636,898.47 $671,481.07 $869,423.48 $669,222.64 $646,888.43 $623,649.53 $4,117,563.622000 Supplies 12,133.59 22,643.50 30,832.49 10,457.86 20,410.49 16,542.44 113,020.373000 Purch.Services 90,478.77 87,985.43 153,166.13 97,092.35 96,225.62 171,361.31 696,309.614000 Library Materials 60,088.41 56,809.63 99,428.56 51,718.58 153,691.14 113,622.61 535,358.935000 Capital Outlay 20,397.02 0.00 0.00 0.00 753.10 5,918.10 27,068.22

7-8000 Other Expenses 1,580.25 267.36 4,344.91 204.37 2,567.87 12,215.58 21,180.34TOTAL $821,576.51 $839,186.99 $1,157,195.57 $828,695.80 $920,536.65 $943,309.57 5,510,501.09

PRIOR YEAR ENCUMBRANCES PAID IN 2011 (415,357.68)TOTAL CURRENT Y-T-D EXPENSES FOR 2011 $5,095,143.41

DISTRIBUTED TO THE BOARD OF TRUSTEES 7/19/11

REVEXP2011.XLS

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STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 6/30/11

2011 YTD 2011 YTD 2011 YTD % OF EXPENSE ACCOUNT 2011 YTD YEAR 2010 YEAR 2010 CAPITAL, CURRENT YEAR GENERAL FUND 2011 GENERAL

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES APPROPRIATIONS FUND BUDGETALL FUNDS PAID IN 2011 AT 6/30/2011 FUND EXPENSES GENERAL FUND AND TRANSFERS USED IN 2011

1000 Payroll/Benefits $4,117,563.62 $191,861.98 $11,428.71 $0.00 $3,925,701.64 $8,575,140.00 45.78%2000 Supplies 113,020.37 15,597.82 6,293.94 586.53 96,836.02 249,000.00 38.89%3000 Purch.Services 696,309.61 81,372.12 8,010.94 1,900.00 613,037.49 1,866,000.00 32.85%4000 Library Materials 535,358.93 103,749.08 33,411.51 6,339.93 425,269.92 1,291,500.00 32.93%5000 Capital Outlay 27,068.22 22,626.68 4,451.03 0.00 4,441.54 587,403.00 0.76%

7-8000 Other Expenses 21,180.34 150.00 0.00 0.00 21,030.34 345,000.00 6.10%

TOTAL $5,510,501.09 $415,357.68 $63,596.13 $8,826.46 $5,086,316.95 $12,914,043.00 39.39%

011BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 7/19/11

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STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDSFINANCIAL STATEMENT AT 6/30/11

401 450 460 212 217 219 221 222 223 224 228 229 801 802 803CAPITAL PERMANENT PERRY BLDG. & EARLY CHILD IRELAND, PRAXAIR LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. CAPITAL RENOV. RES. CENTER MY IRELAND FOUNDATION FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2011 $948,288.31 $1,000.00 $2,301.04 $500.00 $211.82 $358.09 $0.00 $4,000.00 $2,190.36 $76,513.37 $5,130.77 $20,108.22 $11,311.23 $5,920.75 $1,525.09 $1,079,359.05

2011 REVENUE: 351.05 20,060.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 839.82 0.00 518.66 21,769.53

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 11- 0.00

2011 EXPENDITURES:

0.00 (1,900.00) (2,301.04) 0.00 0.00 (74.95) 0.00 0.00 0.00 (896.65) (4,920.00) (586.53) (303.36) 0.00 (395.36) (11,377.89)

2011 BOARD OF TRUSTEES

APPROPRIATION 11- 0.00

BAL. AT JUNE 30, 2011 $948,639.36 $19,160.00 $0.00 $500.00 $211.82 $283.14 $0.00 $4,000.00 $2,190.36 $75,616.72 $210.77 $19,521.69 $11,847.69 $5,920.75 $1,648.39 $1,089,750.69

ENCUMBR. AT 6/30/11 $3,501.36 $1,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $123.53 $80.00 $1,913.47 $28.45 $0.00 $0.00 $6,846.81

CAPTRST11.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 7/19/11

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STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT AT JUNE 30, 2011

BALANCE @ 5/31/11 BALANCE @ 6/30/11 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT $157,219.58 $241,890.56 $84,670.98KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 36,825.45 40,498.39 3,672.94

INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT ( .04% @ 6/30/11 ) 849,725.06 849,750.92 25.86HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 6/30/11 ) 2,796,359.78 2,429,061.81 (367,297.97)

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00SUB-TOTAL 3,840,824.87 3,561,896.68 (278,928.19)OUTSTANDING CHECKS (323,767.09) (297,030.80) 26,736.29CASH BALANCE $3,517,057.78 $3,264,865.88 ($252,191.90)

CSHALL11.XLS DISTRIBUTED TO BOARD OF TRUSTEES 7/19/11

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STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2011

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSIT

MANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEESPortage 3/18/11 $411.32 $6.69 ($6.14) $411.87

5/4/11 45.70 45.700.000.000.00

Stark 3/11/11 1,359,750.00 1,359,750.004/7/11 742,191.79 (35,139.86) (1,908.00) (68.92) 705,075.01

5/25/11 2,511.28 2,511.285/20/11 289,090.42 (1,779.35) 287,311.076/15/11 71,113.93 71,113.936/30/11 2,617.75 (317.75) 2,300.00

0.000.000.000.000.000.000.000.000.000.000.000.000.00

Carroll/Brown Twp. 4/15/11 58.22 50.73 (2.95) (1.28) 104.725/13/11 3.63 3.63

0.000.000.00

Summit 4/8/11 0.98 8,357.98 (143.37) (3.85) (1.48) 8,210.265/18/11 0.11 0.11

0.000.000.000.00

Y-T-D at 6/30/11 $2,102,412.31 $2,617.75 $289,139.86 $2,511.28 $8,415.40 $71,113.93 ($37,389.42) ($5.13) ($1,908.00) ($70.40) $2,436,837.58

Levy Taxes Received 2011 $2,476,210.53Collection and Election Expenses 2011 ($39,372.95)

Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/11 thru 12/31/11 $2,436,837.58Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44

Levy Taxes Received 2010 $5,204,591.18 Collection and Election Expenses 2010 ($71,136.73)

Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45

RETAXBO11.XLS Distributed to Board of Trustees 7/19/1117

STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 6/30/11

SPECIAL PERRY 2010GENERAL REVENUE CAPITAL PERMANENT CAPITAL PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUND FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2011 $1,441,442.75 $109,012.63 $948,288.31 $1,000.00 $2,301.04 $18,757.07 $2,520,801.80 $2,207,335.62REVENUE

1000 Taxes (PLF) 3,584,759.64 3,584,759.64 3,214,125.171200 Taxes Property (Levy) 2,405,096.60 2,405,096.60 2,390,460.111200 Taxes (Reimb. P. P.) 71,113.93 71,113.93 70,181.082000 Grants 0.00 0.00 0.003000 Patron Fines & Fees 121,594.32 121,594.32 122,354.904000 Investment Income 1,125.15 351.05 1,358.48 2,834.68 2,807.075000 Service Fees 6,706.26 6,706.26 4,092.666000 Donations 8,384.51 20,060.00 28,444.51 37,123.15

8100-8700 Misc. Rev. & Reimb. 8,547.58 8,547.58 17,925.808900 Other 25,467.65 25,467.65 28,751.09

TOTAL REVENUE Y-T-D 6,232,795.64 0.00 351.05 20,060.00 0.00 1,358.48 6,254,565.17 5,887,821.03

EXPENDITURES1000 Payroll/Benefits 4,117,563.62 4,117,563.62 4,347,290.002000 Supplies 112,433.84 586.53 113,020.37 102,921.333000 Purch.Services 694,409.61 1,900.00 696,309.61 684,266.754000 Library Materials 528,768.61 5,891.60 698.72 535,358.93 480,194.585000 Capital Outlay 24,767.18 2,301.04 27,068.22 149,057.36

7-8000 Other Expenses 21,180.34 21,180.34 26,896.97TOTAL EXPENDITURES Y-T-D 5,499,123.20 6,478.13 0.00 1,900.00 2,301.04 698.72 5,510,501.09 5,790,626.99

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE AT JUNE 30, 2011 $2,175,115.19 $102,534.50 $948,639.36 $19,160.00 $0.00 $19,416.83 $3,264,865.88 $2,304,529.66OUTSTANDING CHECKS 297,030.80 297,030.80TOTAL ACCOUNTED FOR AT 6/30/11 $2,472,145.99 $102,534.50 $948,639.36 $19,160.00 $0.00 $19,416.83 $3,561,896.68

PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 241,890.56KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 40,498.39STAR OHIO-INVESTMENT ACCOUNT 849,750.92HUNTINGTON BANK-MONEY MARKET ACCOUNT 2,429,061.81TOTAL ACCOUNTED FOR AT 6/30/11 $3,561,896.68

BOTCTRE11.XLS DISTRIBUTED TO BOARD OF TRUSTEES 7/19/11

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JUNE GIFT REPORT RESOLUTION 11- BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR AMOUNT DESIGNATION Genealogy Customers $54.00 Restricted: Genealogy Department Dr. Audrey Lavin 60.00 Restricted: Capital Fund for Jackson Township Branch Kathi Schmidt 50.00 Restricted: East Canton Branch – Memory of Thomas Burwell Kathleen Kennedy 20.00 Restricted: Perry Sippo Branch – Memory of Mary E. Morey Rotary Club of Jackson 702.15 Restricted: For Purchase Gifts for Rotary Speakers MONTHLY TOTAL $886.15 YEAR TO DATE TOTAL $28,444.51

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COUNTY CERTIFIED REVISED ESTIMATED FOR 2009 $6,785,305.85MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %09 January $652,111.85 10.37% $652,111.85 10.37%09 February $777,269.11 12.36% $1,429,380.96 22.73%09 March $437,272.53 6.95% $1,866,653.49 29.68%09 April $504,374.97 8.02% $2,371,028.46 37.70%09 May $799,628.46 12.71% $3,170,656.92 50.41%09 June $609,982.54 9.70% $3,780,639.46 60.11%09 July $620,253.77 9.86% $4,400,893.23 69.97%09 August $444,369.34 7.07% $4,845,262.57 77.04%09 September $456,639.01 7.26% $5,301,901.58 84.30%09 October $537,874.01 8.55% $5,839,775.59 92.85%09 November $510,249.35 8.11% $6,350,024.94 100.97%09 December $446,299.40 7.10% $6,796,324.34 108.06%

COUNTY CERTIFIED ESTIMATED FOR 2010 $6,289,251.30MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %10 January $545,451.13 7.77% $545,451.13 7.77%10 February $594,054.37 8.46% $1,139,505.50 16.23%10 March $369,543.05 5.26% $1,509,048.55 21.49%10 April $450,514.20 6.42% $1,959,562.75 27.90%10 May $727,260.47 10.36% $2,686,823.22 38.26%10 June $527,301.95 7.51% $3,214,125.17 45.77%10 July $585,107.11 8.33% $3,799,232.28 54.10%10 August $464,426.35 6.61% $4,263,658.63 60.72%10 September $482,965.48 6.88% $4,746,624.11 67.59%10 October $575,230.54 8.19% $5,321,854.65 75.79%10 November $531,813.90 7.57% $5,853,668.55 83.36%10 December $490,665.62 6.99% $6,344,334.17 90.35%

COUNTY CERTIFIED ESTIMATED FOR 2011 $7,022,281.23MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %11 January $576,215.48 8.21% $576,215.48 8.21%11 February $672,511.85 9.58% $1,248,727.33 17.78%11 March $392,483.22 5.59% $1,641,210.55 23.37%11 April $515,540.12 7.34% $2,156,750.67 30.71%11 May $838,938.80 11.95% $2,995,689.47 42.66%11 June $589,070.17 8.39% $3,584,759.64 51.05%11 July $0.00 0.00% $0.00 0.00%11 August $0.00 0.00% $0.00 0.00%11 September $0.00 0.00% $0.00 0.00%11 October $0.00 0.00% $0.00 0.00%11 November $0.00 0.00% $0.00 0.00%11 December $0.00 0.00% $0.00 0.00%

PLF2011.XLS

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Stark County District Library Staff Training Report July 19, 2011

Name: Michele Monnette 6/16-17/11

Conference: C/S FINX & PAYX Training Englewood OHTotal $1,661.39 CMI Inc

Name: Kent Oliver 6/22-28/11Conference: ALA Annual Conference New Orleans, LATotal $2,041.15 American Library Association

Name: Linda Dahl 6/23-27/11Conference: ALA Annual Conference New Orleans, LATotal $1,745.91 American Library Association

Name: Russell Humerickhouse 6/23/11Conference: Ohio Metro Libraries Initial Fiscal Officer's Meeting Columbus, OHTotal $73.25 Columbus Metro Library

Name: Mike Barni 7/13/11Conference: Human Resources Symposium Canton, OHTotal $150.00 The Corporate University @ KSU-Stark

Name: Kathy Cancelliere 7/26/11Conference: Summer Library Symposium Kent, OHTotal $84.17 NEO-RLS & KSU Library School

Name: Vickie Colangelo 7/27/11Conference: Serving the Seasoned: Engaging Older Adults WebinarTotal $15.00 OLC

Name:Kathy Cancelliere, Kimberly Castle, Renee Sheridan &

Penelope Vick 8/11/11

Conference:Star Power: Building Early Literacy into Library Programs &

Services Akron, OHTotal $81.46 Ohio Ready to Read & OLC

Name:Conference:Total

July $5,852.33

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Stark County District Library Monthly H R Report Distributed to the Board of Trustees

July 19, 2011

APPOINTMENTS 06/20/11 Taylor Zinsmeister-Teeters, Library Assistant, Circulation Services – Main, part time,

32 hours biweekly. 06/22/11 Theresa Gottl, Library Assistant, Circulation Services – Main, part time, 32 hours

biweekly. 06/29/11 Timothy Elder, Substitute Driver, Mobile Services – Main, hours as worked. 06/29/11 Eric Lowery, Substitute, Mobile Services – Main, hours as worked. 06/29/11 Sandra Fehn, Substitute, North Branch, hours as worked. 06/29/11 Judith Robinson, Substitute, North Branch, hours as worked. 07/05/11 Rebekah Bosler, Shelver, Circulation Services – Main, part time, 30 hours biweekly. 07/12/11 Stephen Mullen, Substitute Driver, Mobile Services – Main, hours as worked. 07/12/11 Todd Schuller, Substitute, Youth Services - Main, hours as worked. 07/12/11 Krista Easterly, Substitute, Youth Services - Main, hours as worked.

DEPARTMENT/AGENCY/STATUS CHANGES 06/20/11 Mark Villono, from Substitute to Library Assistant, Circulation Services- Main, from

hours as worked to full time, 80 hours biweekly. 07/18/11 Patricia Wollenberg, from Library Specialist - Children to Library Specialist - Adult,

Madge Youtz, part time, 48 hours biweekly. 08/01/11 Susan Sampson, from Library Specialist to Library Specialist – Children, Madge

Youtz, from part time, 32 hours biweekly to full time, 80 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS 06/24/11 William Gaume, Substitute, Maintenance - Main 08/13/11 Kip Rowlands, Circulation Services - Main

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STARK COUNTY DISTRICT LIBRARY FACILITIES UPDATE

July 19, 2011 MAIN LIBRARY Technology Learning Environment- Status: Bill Muzzy is getting estimates to add needed wiring and data to the second floor so we can begin moving the Tech Center computers onto the public floor. Little Theatre Troupe- Status: We met with Robb Hankins and have a draft of a lease from ArtsinStark for the Education Center Building of the Cultural Center. We will be meeting with the Little Theatre Troupe to get their schedule and review usage guidelines. JACKSON TOWNSHIP BRANCH Status: Unchanged The building project is progressing. The Campaign Committee is meeting as needed with the most recent meeting being May 2. Bob and Linda DeHoff have agreed to be the honorary chairs for the Capital Campaign. Kent Oliver, Susan Rodgers, Linda DeHoff and Bob Fonte presented the project to The Stark Community Foundations’ Capital Committee on May 2, 2011. We have not had a reply to this request as of the time of the compilation of this report. LAKE COMMUNITY BRANCH Status: Road construction continues with the same road closures as were in place during the last Board meeting. Some customers have said they will find another library to use during this time but programs continue to have a good turnout. PERRY SIPPO BRANCH Work is being down on the ground level, rear patio. It has settled so heavy rain is pooling and entering the building.

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Stark County District Library Board of Trustees

July 19, 2011

Resolution Title: Appropriate funds received for Permanent Improvement Fund 450 History/Background/Discussion: On March 8, 2011 the Stark County District Library received a check for $20,000.00 from the Friends of the Library-Jackson Township Branch for the capital campaign to renovate and expand the Jackson Township Branch Library. This donation must be appropriated by a Board of Trustees resolution for the Library to use these funds for expenses in 2011. Recommendation: That the Stark County District Library Board of Trustees adopts the resolution to appropriate the $20,000.00 received from the Friends of the Library-Jackson Township Branch for the Permanent Improvement Fund 450. Draftor(s): Russ Humerickhouse, Fiscal Officer Person(s) Responsible for Implementation: Kent Oliver, Executive Director, Michele Monnette, Deputy Fiscal Officer, and Russ Humerickhouse, Fiscal Officer

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RESOLUTION 2011-

Appropriate funds received for Permanent Improvement Fund 450

WHEREAS, the Stark County District Library Board of Trustees must approve the appropriation of additional funds received, and WHEREAS, additional funds were received from the Friends of the Library-Jackson Township Branch on March 8, 2011, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that funds received of $20,000.00 for Permanent Improvement Fund 450 be appropriated for expenses to renovate and expand the Jackson Township Branch Library in 2011.

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July 2011 Board Packet

Documents

Transcript of July 2011 Board Packet