FI_DOCUMNT
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Business Blueprint Document Data Archiving Business Object FI_DOCUMNT Description Financial Accounting Documents Sr. No Topics 1 Available display functions (incl proposed info structure) Document can be displayed using any of the following functions: The General Ledger Menu Accounts Receivable Menu Accounts Payable Menu From the line item display, it is possible to access the documents stored in the archive file. Displaying Individual Objects Using SAP AS The archiving object FI_DOCUMNT comes with a standard business view. To display individual objects for the archiving object FI_DOCUMNT using SAP AS, you require an information structure that has been created based on the standard field catalogs SAP_FI_DOC_001 or SAP_FI_DOC_002. Displaying linked documents via DRB Use Transaction ALO1 (Document Relationship Browser DRB) to display the entire process chain in which a specific document is embedded. It does not matter whether the preceding or subsequent document you want to display is still in the database or was already archived. ALO1 Transaction provides below selection options for displaying the archived Accounting documents. Search In Data Base Search in Database and SAP AS Search DB , SAP AS, and Archive 2 Archiving object specific Requirements Page 1 of 4
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Transcript of FI_DOCUMNT
Business Blueprint DocumentData Archiving
Business Object FI_DOCUMNT
Description Financial Accounting Documents
Sr. No
Topics
1 Available display functions (incl proposed info structure)
Document can be displayed using any of the following functions:
The General Ledger Menu
Accounts Receivable Menu
Accounts Payable Menu
From the line item display, it is possible to access the documents stored in the archive file.
Displaying Individual Objects Using SAP AS
The archiving object FI_DOCUMNT comes with a standard business view. To display individual objects for the archiving object FI_DOCUMNT using SAP AS, you require an information structure that has been created based on the standard field catalogs SAP_FI_DOC_001 or SAP_FI_DOC_002.
Displaying linked documents via DRB
Use Transaction ALO1 (Document Relationship Browser DRB) to display the entire process chain in which a specific document is embedded. It does not matter whether the preceding or subsequent document you want to display is still in the database or was already archived.
ALO1 Transaction provides below selection options for displaying the archived Accounting documents.
Search In Data Base Search in Database and SAP AS Search DB , SAP AS, and Archive
2 Archiving object specific Requirements
To archive FI documents so that they can be accessed in the future, you must make sure that the technical and business environments are stored in the archive file.
You should always run write and reload programs in the background, by making the appropriate selection in the ‘Maintain variants’ screen. This ensures that the selections made in archive management are saved when the program is run. You can run programs from the G/L menu or directly using the transaction SARA. If you run programs online, the
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Business Blueprint DocumentData Archiving
system neither saves the selection parameters nor starts the delete programs automatically. Therefore, you should use online processing for test purposes only.
Always execute the production run as a background job.
3 Recommendations for Object Selection
Available selection Options:
The object parameters for the totals records and line items that you want to archive are company code, Document type, Fiscal Year/Period, Key date and min. no of days in the system (retention period).
Note: Actual recommendation will be given based on the based on business requirements gathered during workshops)
4 Legal Requirements
5 Dependant objects and Sequence
When archiving, you must consider dependencies between archiving objects. This means that you will need to know if a predecessor exists for some of these objects. Predecessors must be archived first.
Archiving Object FI_DOCUMNT does not have any dependant objects
6 Relevant tablesWith archiving object ‘FI_DOCUMNT’; system deletes data from following table/s:
RFBLG – Cluster for accounting document
7 Available Business Add-ins (BADIs)
FI_DOCUMNT has the following programs and their functions
FI_DOCUMNT_PRE - Pre processor program
FI_DOCUMNT_WRI - Write program
FI_DOCUMNT_DEL - Delete program
Available Business Add-Ins: Enhancement FARC0001 is available for FI documents archiving
BADI_LAYER- Layer Value Management for BADIs Use: BADI_LAYER uses the Interface IF_EX_BADI_LAYER and the Interface contains the following methods.
o SORT_DATA - Sort the data read from dbo PUT_DATA_TO_SCREEN - Put data to screeno GET_DATA_FROM_SCREEN - Get data from screeno SET_LAYER_CHANGEABLE - Set attribute changeable
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Business Blueprint DocumentData Archiving
o IS_LAYER_CHANGEABLE -Get attribute changeable
8 Authorizations for Archiving
S_ARCHIVE is the authorization object; It controls the use of the archive, delete, and reload programs.
S_ADMIN_FCD for printing and using the spool
S_BTCH_JOB for archiving, deleting, and reloading data and for the read program in batch processing
F_BKPF_BUK (company code authorization)
9 Retention Periods (Online and in archives)SAP Provides the flexibility to define the retention periods by
Company Code and account Type
(In this activity you specify a minimum life for accounts in days. When archiving documents, the system checks whether this minimum life is adhered to)
Company Code and Document Type
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