Event Title Name

ErasmusCo-ordinators’ Workshop June 2012

Erasmus For BeginnersRebecca Rogers

•Project lifecycle

•Eligibility

•Student mobility

•Staff mobility

•General

Introduction

Project Lifecycle

Eligibility

General Eligibility Rules• Erasmus University Charter (EUC)

• Inter Institutional Agreement

• Mobility grants awarded only to those who are:

- Registered as a student at an institution which holds an EUC

- Employed by an institution which holds an EUC

Participating Countries

• European Union Member States

• European Economic Area States: Iceland, Liechtenstein, Norway, Switzerland

• Candidate Countries: Turkey, Croatia

Student Mobility

•Grant

•Study or work placement

•Minimum / maximum duration and eligible period

•Fees and waivers

Students

•Erasmus Student Charter

•Learning agreement / Training agreement

•Student contract

•Certificate of attendance

Documents for student mobility

Supplements

•Priority countries

•Widening participation

•Disability funding

•Short-term vocational work placements

EILCs

• Specialised courses in less widely spoken and taught languages

• Student application through the Erasmus office at their home institution

• Grant is paid for the duration of the EILC of between 2 – 6 weeks

• Completed prior to Erasmus period

Staff Mobility

• Teaching or training

• Flat rate subsistence payments

• Travel grant

• Minimum / maximum duration and eligible period

Staff

Documents for mobility

•Teaching agreement / Training agreement

•Teaching/ Work Programme

•Evidence of participation

Organisation of Mobility

Organisation of Mobility

•per capita grant based on numbers

•Supports outgoing and incoming mobility

• Flexibility

•No reporting

•10% rule

General

• In Euros

• Paid within 45 days of signature by both parties subject to:

- 2011/12 final reports submitted to NA

- No outstanding LLP debts

• Bank charges must be borne by institution

• Erasmus Mobility funds must be held in clearly designated account

Payments from the NA

Inter-institutional agreements

•Required for all mobility between HEIs*

•Outline model provided in operational handbook

•Signed and in place before mobility•Otherwise no deadline•Duration•Review clause•NA can help find partners

•Web-based for both interim and final reporting

•Data fields given in Operational Handbook

•The co-ordinator will be sent log-in details

Reporting Mobility to NA

Reporting – Key dates

SM Interim Report 11 January 2013

TM Interim Report 8 February 2013

SM and TM Final Report

31 July 2013

Reporting – basics

•Collect information according to data fields

• Standard procedure – follow the instructions!

•Problems - contact the Erasmus Helpdesk

•Importance of Interim Report•Final report – include all data

** RESPECT THE DEADLINES **

• Completed electronically

• Results sent to coordinators fortnightly

• 2012/13 reports available September 2012

• All reports completed by 30th September 2013

Student and staff individual reports

Erasmus-Information

Electronic discussion grouperasmus-information@lists.britishcouncil.org A closed mailing list for the NA to:

• Disseminate information• Provide advice or assistance to all institutions

To subscribe colleagues• Email NA and request subscription

Erasmus-Tempus-Talk

Electronic discussion grouperasmus-tempus-talk@lists.britishcouncil.org

An open discussion group for institutions to• Share ideas• Seek opinions

To subscribe colleagues• Email NA and request subscription

• Help higher education institutions establish contacts with prospective partner institutions.

• Visit one or more prospective partner higher education institution or an enterprise or organisation

• Travel and subsistence

• Deadline – 31st December 2012 /6 weeks before travel

• Contact- john.dunstan@britishcouncil.org

Preparatory visits

erasmus@britishcouncil.org

02920 924311

www.britishcouncil.org/erasmus

Thank you