EU VAT DE MINIMIS REMOVAL

EU VAT DE MINIMIS REMOVAL EDI SOLUTION REQUIREMENTSDHL Express – Excellence. Simply delivered. dhl.co.uk/express

EU VAT DE MINIMIS REMOVAL BESPOKE SOLUTIONS

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DOCUMENT CONTROL

REVISION HISTORY:

Version Release Date Comments

0.1 30-03-2021 Draft

0.2 23-04-2021 Updated after comments received


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CONFIDENTIALITY (CONTENT IS COMMERCIALLY CONFIDENTIAL)

The information contained in this document is the property Deutsche Post DHL. No part of its contents may be divulged to third parties without the express written approval of DHL Express. All rights reserved; no part of this document may be reproduced, stored in a retrieval system, or transmitted in any form or by any other means, electronic, mechanical, photocopying, recording otherwise without the prior written permission of DHL Express. This document may not be lent, resold, hired out or otherwise disposed of by way of trade in any form, binding or cover other than that in which it is published, without the prior written permission of DHL Express.

DISCLAIMER (RIGHT TO MODIFY)

This document contains (as detailed) the latest information received in time to be incorporated for publication. However, DHL Express reserves the right to modify the information contained herein without published notification.

Deutsche Post World Net offers no warranty, express or implied, regarding its accuracy, sufficiency, merchantability or fitness for any purpose of the information contained herein. Any use made thereof is made entirely at the risk and for the account of the user.

TERMS AND CONDITIONS

The requirements and specifications outlined in this manual are governed by DHL’s Terms and Conditions of Carriage, found on DHL’s website, www.DHL.com.

AUDIENCE

This document is intended to serve as a guide to assist DHL customers and third party developers during the integration development process. The primary audience of this document is intended to be a trading partner’s technical resources and internal DHL support staff.

© 2005 - 2021 DHL Express, Inc. All rights reserved.

http://www.dhl.com/


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CONTENT

1 INTRODUCTION ....................................................................................................................................... 5 2 REQUIREMENTS ...................................................................................................................................... 6

2.1 SPECIFICATION DOCUMENTS .................................................................................................................... 6 3 KEY DATA ELEMENT CATEGORIES BY MANIFEST FORMAT .................................................................... 7

3.1 FFTIN 4.1 V3 ....................................................................................................................................... 7 3.2 IFTMIN & IFCSUM D01B ................................................................................................................... 10


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1 INTRODUCTION

To help prepare you for the forthcoming EU Regulatory changes, this document provides the minimum requirements for key data element categories for a successful customs clearance with the following solutions:

• EDI Solutions (FFTIN, IFTMIN & IFCSUM)

The information provided below has been aligned with the format of the recent communications related to EU VAT de Minimis removal.


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2 REQUIREMENTS

All bespoke applications have been enhanced to add additional fields to cater for the new VAT22 data requirements.

Therefore, it is necessary for customers using bespoke solutions to update integrations to the latest global standards to take advantage of the new VAT22 fields.

2.1 SPECIFICATION DOCUMENTS

Use the Developer Download Centre to access the latest message implementation guides for FFTIN, IFTMIN and IFCSUM

https://dhlguide.co.uk/developer-download-centre/


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3 KEY DATA ELEMENT CATEGORIES BY MANIFEST FORMAT

3.1 FFTIN 4.1 V3

# Data Element Category EDI - Fixed width (FFTIN)

1

Shipper & Exporter of Record (EOR)

Location: SHP - Shipment Record Field Description 9 Shipper name 10 Shipper contact name 11 Shipper building name 12 Shipper street name 13 Shipper street number 14 Shipper city name 15 Shipper district 16 Shipper zip code 17 Shipper phone number 18 Shipper fax number 19 Shipper country code, ISO3166 20 Country code qualifier ADP - Additional Party Detail Record Field Description 7 Party name 8 Party contact name 9 Party building name 10 Party street name 11 Party street number 12 Party city name 13 Party province 14 Party state code 15 Party district 16 Party zip code 17 Party phone number 18 Party fax number 19 Party country code, ISO3166 20 Country code qualifier

Receiver & Importer of Record (IOR)

Location: SHP - Shipment Record Field Description 22 Receiver name 23 Receiver contact name 24 Receiver building name 25 Receiver street name 26 Receiver street number 27 Receiver city name 28 Receiver district 29 Receiver zip code 30 Receiver phone number 31 Receiver fax number 32 Receiver country code, ISO3166 33 Country code qualifier ADP - Additional Party Detail Record Field Description 7 Party name 8 Party contact name 9 Party building name 10 Party street name 11 Party street number 12 Party city name 13 Party province 14 Party state code 15 Party district 16 Party zip code 17 Party phone number 18 Party fax number 19 Party country code, ISO3166 20 Country code qualifier


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2 Contact

(e-mail, mobile number)

Location: Shipper: SHP - Shipment Record Field Description 53 Shipper mobile phone number 55 Shipper email address Receiver: SHP - Shipment Record Field Description 54 Shipper mobile phone number 56 Shipper email address Exporter and Importer: ADP - Additional Party Detail Record Field Description 21 Party mobile phone number 22 Party email address

3

Registration Number

Type

Issuing country

Location: ADR - Additional Party Registration Record Field Description 5 Party registration number type 6 Party registration number 7 Party registration number country code, ISO3166 8 Party registration number country code qualifier

4

Type (Business / Private)

Location: ADP - Additional Party Detail Record Field Description 6 Business Party Trader Type Possible values: - business - direct consignee - government - other - private - reseller

Reason for Export

Location: Export Reason Code: SHP - Shipment Record Field Description 46 Reason for export IVL - Invoice Line Record Field Description 20 Reason for export Shipment purpose (Trading Transaction Type): SHP - Shipment Record Field Description 108 Trading Transaction Type Possible values (Export Reason Code): - P (Permanent) - T (Temporary) - R (Return For Repair) - M (Used Exhibition Goods To Origin) - I (Intercompany Use) - C (Commercial Purpose Or Sale) - E (Personal Belongings or Personal Use) - S (Sample) - G (Gift) - U (Return To Origin) - W (Warranty Replacement) - D (Diplmatic Goods) - F (Defenece Material) Possible values (Shipment Purpose): - COMMERCIAL (B2B) - PERSONAL (B2C)


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5

Line Item Goods Description

Location: IVL - Invoice Line Record Field Description 5 Invoice Line Description

Line Item HS Code for Export / Import

Location: Outbound: IVL - Invoice Line Record Field Description 19 Commodity classification Inbound: IVL - Invoice Line Record Field Description 23 Inbound Commodity Classification

Line Item Country of Origin

Location: IVL - Invoice Line Record Field Description 17 Country of manufacture, ISO3166 18 Country code qualifier

Line Item Quantity and Measure

Location: IVL - Invoice Line Record Field Description 6 Invoice line quantity 7 Invoice line unit of measure

6

Goods Line Item Value & Currency

Location: IVL - Invoice Line Record Field Description 11 Invoice line value 12 Invoice line currency code, ISO 4217

Total Other Monetary Amount (Insurance)

Total Freight Value &

Currency

Location: IVC - Invoice Charge Record Field Description 4 Invoice Charge Code Type 5 Invoice Charge Code Value 6 Invoice Charge Code Currency 7 Decimal Places in Invoice Charge Code Value

Total Invoice Value & Currency

Location: SHP - Shipment Record Field Description 42 Declared value for customs 43 Declared value currency code, ISO 4217

Incoterm and Place

Location: SHP - Shipment Record Field Description 47 Incoterms INV - Invoice Record Field Description 15 Incoterms 23 Place of Incoterms Code 24 Place of Incoterms Name


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7 Total Gross Weight & Unit

Location: SHP - Shipment Record Field Description 36 Shipment total weight 37 Shipment weight qualifier 38 Decimal places in weight

8

Customs Document Type and ID

Location: INV - Invoice Record Field Description 4 Invoice type 5 Invoice number

Customs Document Date

Location: INV - Invoice Record Field Description 6 Invoice date and time

3.2 IFTMIN & IFCSUM D01B

# Data Element Category EDI - Edifact (IFTMIN D01B & IFCSUM D01B)

1

Shipper & Exporter of Record (EOR)

Location: SG11 NAD Segment – Name and Address Element Element Name 3035 Party qualifier C082 PARTY IDENTIFICATION DETAILS 3039 Party identification C058 NAME AND ADDRESS 3124 Building name 3124 City district 3124 Address line 1 3124 Address line 2 3124 Address line 3 C080 PARTY NAME 3036 Party Name C059 STREET 3042 Street name 3042 Building number 3042 House number 3164 City name C819 COUNTRY SUB-ENTITY DETAILS 3229 State code 1131 Code list identification code 3055 Code list responsible agency code 3228 Province 3251 Postcode identification 3207 Country, coded Possible values (Party qualifier): - CZ (Consignor/Shipper) - EX (Exporter)

Receiver & Importer of Record (IOR)

Location: SG11 NAD Segment – Name and Address The NAD segment (as above) is used to specify the Receiver and Importer address details Element 3035 is used to specify the party qualifier Possible values (Party qualifier): - CN (Consignee/Receiver) - IM (Importer)


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2 Contact

(e-mail, mobile number)

Location: SG12 CTA Segment – Contact Information Element Element Name 3139 Contact function code C056 DEPARTMENT OR EMPLOYEE DETAILS 3413 Department or employee name code 3039 Department or employee name SG12 COM Segment – Communication Contact Element Element Name C076 COMMUNICATION CONTACT 3148 Communication address identifier 3155 Communication address code qualifier Possible values (Communication address code qualifier): - EM (Electronic mail) - TE (Telephone) - AL (Mobile phone)

3

Registration Number

Type

Issuing country

Location: SG15 RFF Segment – References Element Element Name C506 REFERENCE 1153 Reference code qualifier 1154 Reference identifier

4

Type (Business / Private)

Location: SG17 FTX Segment – Free Text Element Element Name 4451 Text Subject Code Qualifier 4453 Free Text Function Code C107 TEXT REFERENCE C108 TEXT LITERAL 4440 Business Party Trader Type Possible values (Business Party Trader Type): - business - direct consignee - government - other - private - reseller

Reason for Export

Location: FTX Segment – Free Text Element Element Name 4451 Text Subject Code Qualifier 4453 Free Text Function Code C107 TEXT REFERENCE C108 TEXT LITERAL 4440 Free text value Possible values (4451 Text Subject Code Qualifier): - CEX (Reason for Export) - AAI (Trading Transaction Type) Possible values (4440 Reason for Export): - P (Permanent) - T (Temporary) - R (Return For Repair) - M (Used Exhibition Goods To Origin) - I (Intercompany Use) - C (Commercial Purpose Or Sale) - E (Personal Belongings or Personal Use) - S (Sample) - G (Gift) - U (Return To Origin) - W (Warranty Replacement) - D (Diplmatic Goods) - F (Defenece Material) Possible values (4440 Trading Transaction Type): - COMMERCIAL (B2B) - PERSONAL (B2C)


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5

Line Item Goods Description

Location: SG18 FTX Segment – Free Text Element Element Name 4451 Text Subject code qualifier 4453 Free text function code C107 TEXT REFERENCE C108 TEXT LITERAL 4440 Free text value Possible values (4451 Text Subject code qualifier): - LIN (indicates line item - AAA (Line item goods description)

Line Item HS Code for Export / Import

Location: SG22 RFF Segment – References Element Element Name C506 REFERENCE 1153 Reference code qualifier 1154 Reference identifier Possible values (1153 Reference code qualifier): - HS (indicates HS Code)

Line Item Country of Origin

Location: SG18 LOC Segment – Place/Location Identifier Element Element Name 3327 Location function code qualifier C517 LOCATION IDENTIFICATION 3325 Location Name Code Possible values (3327 Location function code qualifier): - 27 (Country of Origin)

Line Item Quantity and Measure

Location: SG31 QTY Segment – Quantity Element Element Name C186 Quantity Details 6063 Quantity type code qualifier 6060 Quantity value 6411 Measurement unit code Possible values (6063 Quantity type code qualifier): - 47 (Quantity of goods)


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6

Goods Line Item Value & Currency

Location: SG18 MOA Segment – Monetary Amount Element Element Name C516 MONETARY AMOUNT 5025 Monetary amount type qualifier 5004 Monetary amount 6345 Currency identification code Possible values (5025 Monetary amount type qualifier): - 38 (Total value (includes charges) per item) - 43 (Total line item value) - 146 (Single item value)

Total Other Monetary Amount (Insurance)

Total Freight Value &

Currency

Location: SG6 MOA Segment – Monetary Amount Element Element Name C516 MONETARY AMOUNT 5025 Monetary amount type qualifier 5004 Monetary amount 6345 Currency identification code Possible values (5025 Monetary amount type qualifier): - 64 (Freight value) - 67 (Insurance value)

Total Invoice Value & Currency

Location: SG6 MOA Segment – Monetary Amount Element Element Name C516 MONETARY AMOUNT 5025 Monetary amount type qualifier 5004 Monetary amount 6345 Currency identification code Possible values (5025 Monetary amount type qualifier): - 43 (Total value)

Incoterm and Place

Location: SG2 TOD Segment – Terms of Delivery Element Element Name 4055 Delivery or transport form function code 4215 Transport charges payment method code C100 TERMS OF DELIVERY OR TRANSPORT 4053 Delivery or transport terms description code 1131 Code list identification code 3055 Code list responsible agency code 4052 Delivery or transport terms description Possible values (4055 Delivery or transport form function code): - 6 (Delivery conditions) Possible values (4053 Delivery or transport terms description code): - DAP (Delivered at Place (DDU)) - DDP (Delivered Duties Paid) SG2 LOC Segment – Terms of Delivery Location Element Element Name 3277 Location Function Code Qualifier C517 LOCATION IDENTIFICATION 3225 Delivery or transport terms description code 1131 Code list identification code 3055 Code list responsible agency code 3224 Name of the location Possible values (3277 Delivery or transport form function code): - 1 (Place of incoterm)


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7 Total Gross Weight & Unit

Location: CNT Segment – Control Totals Element Element Name C270 CONTROL 6069 Control total type code qualifier 6066 Control Total value 6411 Measurement unit code Possible values (6069 Control total type code qualifier): - 7 (Gross weight) - 11 (Total pieces) - 15 (Volume)

8

Customs Document Type and ID

Location: SG24 DOC Segment – Document/Message Details Element Element Name C002 Document/Message Name 1001 Document Name Code C503 Document/Message Details 1004 Document identifier Possible values (1001 Document Name Code): - 380 (Commercial Invoice) - 325 (Proforma Invoice)

Customs Document Date

Location: SG5 DTM Segment – Date/Time/Period Element Element Name C507 DATE/TIME/PERIOD 2005 Date/Time/Period function code qualifier 2380 Date/Time/Period value 2379 Date/Time/Period format code Possible values (2005 Date/Time/Period function code qualifier): - 3 (Invoice Date/Time)

EU VAT DE MINIMIS REMOVAL

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