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A Guide to Programme Error/Warning Messages

This guide aims to help you understand the information and terminologydisplayed on your error/warning messages page on PIP.

The responsibility for the content of your programme lies with you and so it isimportant that you notice and act on the messages the Universitys computersystem generates for your benefit. Your programme of study is checked by thecomputer system against the rules for your course/subject and modules. From thechecks the computer system performs, a programme summaryis generated and ifany problems are identified, error messages too. If you do have any errormessages, details of these errors are displayed via links at the top and bottom of

your Records & Results page on your PIP. You should take these errors seriouslyas failure to correct an error may mean you will not be able to achieve your awardat the normal time or possibly at all.

In addition to using this guide, you may also find it useful to refer to the regulations/ guides listed below during your study at Oxford Brookes:

Undergraduate Modular Programme Regulations and Glossary

UMP Student Guide

Postgraduate Taught Programme Regulations

Make sure you discuss your error/warning messages with your Academic Adviserand Student Support Coordinator(s) as soon as possibleand keep a note ofwhat action is agreed.

Some of the common messages and the appropriate action to take are givenbelow. This section has been split in two showing information forUndergraduate Modular Programme (UMP) students and then for non UMP(e.g. Postgraduate) students:

Important: Do NOT ignore error/warning messages on your record asthey indicate that your programme of study is incorrect and/orincomplete. You will not be able to graduate unless you have completed

the correct modules and the correct number of modules for your award.

http://www.brookes.ac.uk/uniregulations/current/specific/documents/umpregulations.pdfhttp://www.brookes.ac.uk/services/asd/registry/sas/student_guide/index.htmlhttp://www.brookes.ac.uk/services/asd/registry/sas/student_guide/index.htmlhttp://www.brookes.ac.uk/uniregulations/current/specific/pgtregulations/index_htmlhttp://www.brookes.ac.uk/uniregulations/current/specific/pgtregulations/index_htmlhttp://www.brookes.ac.uk/uniregulations/current/specific/pgtregulations/index_htmlhttp://www.brookes.ac.uk/services/asd/registry/sas/student_guide/index.htmlhttp://www.brookes.ac.uk/uniregulations/current/specific/documents/umpregulations.pdf

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Not enough m odules in programme:

In Stage I this means you do not have the minimum 8 level 4 module credits.

You must add m odules which are acceptable to you r sub ject(s):

This statement may be general in which case you have the minimum of 7 in eachof two single subjects but not the total of 16 necessary overall. If a specific subjectis mentioned then obviously it is that subject for which you lack modules.

Compulsory m odules not inc luded or passed:

You should add the module unless you have a resit in which case you shouldmake sure you pass it.

Double Level 6 honours m odule not passed or includ ed:For students who entered Stage II of the UMP in September 2011 or after, one ofthe UMP regulations that has to be met in order to qualify for an honours award isthat a double level 6 honours credit is passed. If you have a resit in such amodule then you should make sure you pass it.

Prerequisi te must b e passed before taking:

If you do not obtain the correct standard in a prerequisite you might not beallowed to take the module which requires it.

Warning-Exclud ed from mo dules:

This means that you have equivalent learning and cannot take this module.

Lim it regarding c ombinat ion of certa in modules exceeded, contact Acad.

Adv iser imm ediately:

This error arises if your subject rules limit the number of modules from a specificgroup which can be counted as acceptable; oryou have taken two or moremodules which are mutually exclusive. In the last case there will be a specificerror message referring to them.

Excess Ac ceptable Level 4s in Prog ramme:

This error arises if you have included more level 4 modules than the allowedmaximum.

Warning-Not al lowed on restr icted mod ule:

This means that you have registered for a module which is restricted to specifiedgroups of students. You will normally not be allowed to study this module by themodule leader.

Warning-Combinat ion of modules not al lowed:

This means that one module may not be taken with one or other more modules

and you may not be able to gain sufficient module credits unless you change yourprogramme.

Undergraduate Modular Programme (UMP) students:

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Warning-Excess modules:

Students will be charged by the Student Finance Office if they take more modulesin a year than they have paid for.

Warning-Has not passed or included enough L evel 6 Honours modules:

This means you have to add Level 6 Honours module credits if you do not haveany resit grades.

Warning-Not an Honou rs Programm e:

Indicates that the programme breaks the 22 Rule and you are ineligible for anHonours Degree. The 22 Rule is a limitation on the number of credits that canbe taken and states that:

Acandidate for an honours degree, completing their programme in a

period longer than six semesters shall not be permitted to take more than

twenty two acceptable module credits.

Not enough m odules in programme:

You do not have the minimum number of credits required for your award e.g. 9level 7 credits for a masters award.

You must add modules to your programme:

You do not have the minimum number of credits required for your award e.g. ninelevel 7 credits for a masters award.

Has not passed or included enough d issertat ion credits:

There is a requirement for your award to complete a dissertation/project so youneed to add this module and pass it. If you have a resit you should make sure youpass it.

Compulsory m odules not inc luded or passed:

You should add the module unless you have a resit in which case you shouldmake sure you pass it.

Prerequisi te must b e passed before taking:

If you do not obtain the correct standard in a prerequisite you might not beallowed to take the module which requires it.

Warning-Exclud ed from mo dules:

This means that you have equivalent learning and cannot take this module.

Lim it regarding c ombinat ion of certa in modules exceeded, contact Acad.

Adv iser imm ediately:

This error arises if your subject rules limit the number of modules from a specificgroup which can be counted as acceptable; oryou have taken two or more

modules which are mutually exclusive. In the last case there will be a specificerror message referring to them.

Non UMP (e.g. Postgraduate) students:

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Warning-Not al lowed on restr icted mo dule:

This means that you have registered for a module which is restricted to specifiedgroups of students. You will normally not be allowed to study this module by themodule leader.

Warning-Combinat ion of modules not al lowed:

This means that one module may not be taken with one or other more modules

and you may not be able to gain sufficient module credits unless you change yourprogramme. The modules causing this error will be listed.

Warning-Excess modules:

Students will be charged by the Student Finance Office if they take more modulesin a year than they have paid for.

In general most of the messages, whether errors, warnings or information shouldbe clear. If you think they do not apply to you please discuss the matter with yourAcademic Adviser and/or Student Support Co-ordinator in the first instance. If

they believe the message is wrong, please put the facts in writing to StudentCentral with a copy of your student record and ask them to look at the problem.