Developing a Team to Plan and Implement a $1

Million Grant Proposal

Elizabeth A. ClaypooleCornell Cooperative Extension Wayne County

Epsilon Sigma PhiIdaho, 2015

Inventory of strengths◦ Knowledge;

Subject matter expertise Experience using Various Educational Methods

social media environmental change Workshops and “one times”

◦ Staff : flexibility and adaptability◦ Finance: cash management, cash reserves

Deciding to Investigate

Inventory other organizations: ◦ CCE’s, Non Profits, DOH◦ What are examples of other organizations?

Ease of workability◦ Strong commitment and prior experience working

together Complimentary skills

◦ Examples?

Filling in the Gaps

What data makes the case Who has that data

◦ Examples?◦ Anyone have access to internet?

Summarize data: in words and pictures◦ A picture really does say 1000 words

Gather the Data

Needs assessment and making the case Filling in gaps with other organizations Forming the team as a cohesive group

Combine Your Strengths with Data

Strengths Weaknesses Opportunity Threats

SWOT

Review grant application directions◦ In detail and follow directions!

Review all pieces◦ What is easy to acquire, more difficult?

Build writer teams with the pieces◦ Do they need to meet more often?

Meet very week and set deadlines

You can do it!

Review committee/team – may be from outside this group (who is/has been your pre-determined “other set of eyes”?)

Experience writing and budgeting for this type of grant

Succinct writers, follow directions

Build and Editing Team

Estimate for whole budget Share estimate and get actual from

collaborators Make budget modifications Review allowable and unallowable expenses Estimate cash needs:

◦ Cash on hand◦ Cash flow loan◦ Impact on broader budget

Build the Budget Team

Ask questions to clarify with grantor Detail and examples of admin:

◦ Advertising and hiring costs◦ (Salary and benefits), program staff vs admin staff◦ Supervision/HR costs, actual◦ Bookkeeping, actual hrs.◦ Secretary, actual hrs.◦ Phone and Printing, actual◦ Interest on cash flow

Administrative Costs vs Overhead

Usually a pre-calculated estimate (i.e., % FTE) for all costs associated under admin (interest on cash flow loan), space, benefits, HR, finance

Costs that may be in addition to overhead:◦ Actual printing and phone◦ Mileage of any admin staff◦ Office supplies

Most universities already have this calculated

Question: What is not included?

Overhead

Each category listing

Mileage

$2500 x 3 = $7500

Category calculation:

3 staff, 60 mi per day @ 3 days per wk. x 45 wks. X .575

actual is $13,972.50.

Detail Budget Narrative

Shared Experiences?eac9@cornell.edu

315-331-8415

Review the due date Review the application and all materials Submit

◦ Overnight mail◦ On line

Verify receipt of application, in advance of the deadline!

(examples of on line not going through)

Meeting the Challenge

SUCCESS!!