Epsilon Sigma Phi - extadmin.ifas.ufl.edu

Compiled by: Samantha Kennedy, UF/IFAS Extension Wakulla County

Epsilon Sigma Phi Alpha Delta Chapter

2018-2019 Annual Report

Martha Maddox, President

ESP Membership Meeting

August 28, 2019

Extension Professional Associations of Florida Conference

Ft. Myers, FL

ESP Alpha Delta Chapter – 2018-2019 Annual Report

2

Table of Contents

2019 President’s Message 3

List of Officers, District Directors, and Committee Chairs 4

2019 Annual Membership Meeting Agenda (DRAFT) 8

2018-2019 Actual Budget 10

2019-2020 Proposed Budget 11

Note about Dues Increase 12

Committee Reports

Abstract 13

Annual Report 14

Audit 15

Constitution and Bylaws 16

EPAF Memorial 17

Finance 18

Global Relations 19

History 20

Member Services 21

Membership Recruitment and Retention 23

Nominating 24

Professional Development 25

Public Issues 26

Resource Management and Development 27

Retirees 28

Webpage Management 30

District Reports

Northwest 31

Northeast 35

Central 36

Southwest 38

Southeast 42

State (Specialists) 44

Meeting Minutes

Fall Board Meeting (August 26, 2018) 45

Winter Board Meeting (March 12, 2019) 47

Appendices

Constitution 51

Bylaws 55

Standing Rules and Policies 62

Deed of Gift Form 65


3

2019 President’s Address

Dear Florida ESP,

It has been my privilege to serve as the 2018-2019 president of the

Alpha Delta Chapter of Epsilon Sigma Phi (ESP) to help shape the

future of the Extension system, foster excellence in the Extension

profession, and cultivate a strong relevant ESP organization.

This year, ESP has had the honor of our past president Alex Bolques

chairing Extension Professionals Association of Florida (EPAF).

EPAF is a coalition of the Florida Association of County Agricultural

Agents, the Florida Extension Association of Family and Consumer Sciences, the Florida

Association of Extension 4-H Agents, Epsilon Sigma Phi – Alpha Delta Chapter, and the Florida

Association of Natural Resources Extension Professionals. Under Alex’s leadership each of

these organizations have worked together to organize the 2019 state professional development

conference. Great job Alex! Florida ESP along with ESP chapters throughout the United States

successful adopted this year the National ESP Online Membership Dues Renewal system. It

seem the National ESP Office was successful in resolving and streamlining the functionality of

the Wild Apricot membership system. The National ESP is working to offer ways to educate

member how to use technology by connect using text messaging and learning the do’s and don’ts

of data through the innovative idea of data parties.

We are grateful to Betsy Crisp and Chris Kilbride for publishing the ESP Life Member & All

Extension Retirees Newsletter.

I want to thank the Florida ESP Officers: Henry Mayer, President-Elect, Abbey Tharpe,

Treasurer, Nancy Moores, Secretary, Lori Wiggins, Analyst, Linda Seals, Chaplain and Alex

Bolques, Past President for supporting me throughout the year. To the Florida ESP District

Directors and Committee Chairs, thank you for giving your time and efforts in support of the

many functions of the organization. To the membership, we all thank you for being a member of

ESP and for your service to others as an Extension professional. It takes all of us working

together to be successful. I have had an Awesome TEAM!

Martha Martha Maddox

Florida ESP President


4

List of Officers, District Directors, and Committee Chairs

Officers

National ESP Executive Director

Greg Price

55 Walton Place Drive

Newnan, GA 30263

Phone: (470) 347-0394

E-mail: [email protected]

President

Martha Maddox

Alachua County

2800 NE 39th Avenue

Gainesville, FL 32609-2402

Phone: (352) 955-2402

FAX: (352) 334-0122


President-Elect

Henry Mayer

Miami-Dade County

18710 SW 288 St

Homestead, FL 33030

Phone: (305)248-3311

FAX: (305) 246-2932


Treasurer

Abbey Tharpe

Taylor County

203 Forest Park Drive

Perry, FL 32348

Phone: (850) 838-3508

FAX: (850) 838-3546


Secretary

Nancy Moores

Hernando County

16110 Aviation Loop Drive

PO Box 15427

Brooksville, FL 34604

Phone: (352) 754-4433


Analyst

Lori Wiggins

Taylor County


Perry, FL 32348

Phone: (850) 838-3508

FAX: (850) 838-3546


Chaplain

Linda Seals

2199 South Rock Rd.

Fort Pierce, FL 34945-3138

Phone: (772) 468-3922

Email: [email protected]

Past President

Alejandro (Alex) Bolques, Ph.D.|

FAMU Research & Extension Center

4259 Bainbridge Highway

Quincy, FL 32352

Phone: (850) 875-8559


mailto:[email protected]









5

District Directors

Northwest

Yolanda Goode

Gadsden County

2140 W Jefferson St.

Quincy, FL 32351-1905

Phone: (850) 875-7261

FAX: (850) 875-7257


Northeast

David Nistler

Union County

25 NE 1st St.

Lake Butler, FL 32054-1701

Phone: (386) 496-2321

FAX: (386) 436-1111


Central

Grantly Ricketts

Osceola County

1921 Kissimmee Valley Lane

Kissimmee, FL 34744

Phone: (321) 697-3000

FAX: (321) 697-3044


Southwest

Lara Milligan

Pinellas County

3940 Keystone Road

Tarpon Springs, FL 34688

Phone: (727) 453-6905

FAX: (727) 453-6801


Southeast

Linda Seals

Brevard County

3695 Lake Drive

Cocoa, FL 37926

Phone: (321) 633-1702

FAX: (321) 633-1829


State (Specialists)

Jennifer Gillett-Kaufman

Department of Entomology & Nematology

Steinmetz Hall

1881 Natural Area Dr.

Gainesville, FL 32611-0540

Phone: (352) 273-3950


Retirees/Life Members

Betsy Crisp

6459 Barcellona Road

Land O’Lakes, FL 34637

Phone: (813) 404-6120










6

Committee Chairs

Abstract

Yolanda Goode

Gadsden County

2140 W Jefferson St.

Quincy, FL 32351-1905

Phone: (850) 875-7261

FAX: (850) 875-7257


Annual Report

Samantha Kennedy

Wakulla County

84 Cedar Avenue

Crawfordville, FL 32327

Phone: (850) 926-3931


Audit

Sonja Crawford

Hendry County

P.O. Box 68

LaBelle, Florida 33975

Phone: (863) 674-4092


Constitution and Bylaws

Brent Broaddus

4-H Youth Development RSA

Southwest District

1200 N. Park Road

Plant City, FL 33563

Phone: (813) 757-2221

FAX: (813) 707-7399


EPAF Memorial

Linda Seals

2199 South Rock Rd.


Phone: (772) 468-3922


Finance

Abbey Tharpe

Taylor County


Perry, FL 32348

Phone: (850) 838-3508

FAX: (850) 838-3546


Global Relations

Vanessa Campoverde

Miami-Dade County

18710 SW 288 Street

Homestead, FL 33030

Phone: (305) 248-3311 Ext. 241

Fax: (305) 246-2932


Member Services (Awards)

Samantha Kennedy

Wakulla County

84 Cedar Avenue

Crawfordville, FL 32327

Phone: (850) 926-3931











7

Membership Recruitment and Retention

Lori Wiggins

Taylor County


Perry, FL 32348

Phone: (850) 838-3508

FAX: (850) 838-3546


Nominating

Alejandro (Alex) Bolques, Ph.D.|

FAMU Research & Extension Center

4259 Bainbridge Highway

Quincy, FL 32352

Phone: (850) 875-8559


Professional Development

VACANT

Public Issues

LuAnn Duncan

Sumter County

7620 State Road 471, Suite 2

Bushnell, FL 33513-8716

Phone: (352) 569-6871

FAX: (352) 569-6861


Resource Management and Development

Debbie Nistler

Bradford County

2266 N. Temple Avenue

Starke, FL 32091-1612

Phone: (904) 966-6224

FAX: (904) 964-9283


Retirees & Life Members

Betsy Crisp



Phone: (813) 404-6120


Senior Times Newsletter

Betsy Crisp



Phone: (813) 404-6120


Webpage Management

Linda Seals

2199 South Rock Rd.


Phone: (772) 468-3922










8

Annual Membership Meeting at the

2019 EPAF Professional Improvement and Administrative Conference

Sanibel Harbour Marriott Resort and Ft. Myers, FL

August 28, 2019, 10:00 – 11:00AM

Draft Agenda

Call to Order Martha Maddox, President

Thought of the Day Linda Seals, Chaplain

Recognition of Guests and Retirees Nancy Moores, Secretary

Alpha Delta Chapter Annual Report (Committee Report) Samantha Kennedy

Webpage Management Committee Report Linda Seals

Treasurer’s Report Abbey Tharpe, Treasurer

Finance Committee Report Abbey Tharpe

Audit Committee Report Sonya Crawford

Analyst’s Report Lori Wiggins, Analyst

Membership Recruitment & Retention Committee Report Lori Wiggins

Initiation of New Members Lori Wiggins

EPAF Memorial Committee Report Linda Seals

District Directors Reports

Northwest District Jennifer Bearden

Northeast District David Nistler

Central District Grantly Ricketts

South Central District Lara Milligan

South District Linda Seals

State Faculty (Specialists) Jennifer Gillett-Kaufman

Life Members (including Retirees Committee Report) Betsy Crisp

Other Standing Committee Reports

Abstract Yolanda Goode

Members Services (Awards) Samantha Kennedy

Professional Development Vacant

Public Issues LuAnn Duncan

Resource Management and Development Debbie Nistler

Global Relations Vanessa Campoverde

Constitution and Bylaws Brent Broaddus

Old Business


9

New Business

Nominating Committee Report Alex Bolques, Past President

Vote: 2019-2020 Officers and District Directors

Professional Development Opportunities

2019 National ESP Conference, Oct. 14-17, Colorado Springs, CO

2020 JCEP Leadership Conference, Feb. 12-13, San Antonio, TX

2020 PILD Conference, Apr. 5-8, Arlington, VA

Adjourn


10

Actual Budget for Fiscal Year (10/1/18-9/30/19)

Income

Budgeted

2018-19 Actual

Membership Dues

Renewals @ $60

New @ $70

$ 6,000.00

$ 700.00

$4,920.00

$840.00

Life @ $200 $ 400.00 $400.00

Fundraising (High 5 & High 10) $ 800.00 $420.00

EPAF Auction-2018 $ 1,500.00 $1,274.86

National Donations $ TBD $200.00

JCEP Workshop Funds

$ 500.00 $500.00

Total Income

$ 9,900.00

$8,134.86

Expenses

Member Recognition $ 300.00 $457.25

Scholarships $ 1,200.00 $400.00

Friend of Extension Award $ 400.00 $360.00

Public Policy Conference (PILD)-Public

Issues Chair

$ 500.00 $1,341.99

ESP Annual Meeting - President $ 1,300.00

JCEP Meeting – President Elect -

President

$ 1,300.00 $1,631.95

ESP National Dues $ 4,850.00 $4,840.00

Office Expenses $ 50.00 $0

Mark Shuffit Scholarship

National Endowment Donations

$ 0.00 $1,200.00

Total Income $ 9,900.00 $10,231.19


11

Proposed Budget for Fiscal Year (10/1/19-9/30/20)

Income

Budgeted

2019-20

Membership Dues

Renewals @ $60

New @ $70

$ 6,000.00

$ 700.00

Life @ $200 $ 400.00

Fundraising (High 5 & High 10) $ 800.00

EPAF Auction-2019 $ 1,500.00

National Endowment Donations $ TBD

JCEP Workshop Funds

$ 500.00

Total Income

$ 9,900.00

Expenses

Member Recognition $ 300.00

Scholarships $ 1,200.00

Friend of Extension Award $ 400.00

Public Policy Conference (PILD)-Public

Issues Chair

$ 500.00

ESP Annual Meeting - President $ 1,300.00

JCEP Meeting – President Elect -

President

$ 1,300.00

ESP National Dues $ 4,850.00

Office Expenses $ 50.00

National Endowment Donations

$ 0

Total Expenses $ 9,900.00


12

Note about Dues Increase

The following is a massage from Greg Price, ESP Executive Officer relative to ESP membership

dues increase.

As previously announced, the delegates of the 2018 National Council Meeting voted to raise

dues for the first time in 10 years. National ESP dues will increase to $55 for annual renewal,

$55 for new members, and $275 for life membership for the 2020 membership year.

2020 FL / Alpha Delta Chapter Dues

Annual Renewal - $20

New Member - $25

Life Membership - $0

Total 2020 FL / Alpha Delta Chapter/National Dues for 2020

Annual Renewal - $75

New Member - $80

Life Membership - $275

National Membership Dues Collection Calendar - When do changes go into effect for 2020

The ESP membership year is a calendar year. The national campaign starts in October for the

upcoming year. We recognize that some chapters adjust this schedule slightly to accommodate

local needs. The following are the National guidelines and the dates that the online system will

be changed.

On October 1, 2019 the National Office will send out renewal invoices for 2020 to FL / Alpha

Delta members for the amount of $75. Any change in chapter dues should be reported to the

National Office by September 1 so the change can be properly reflected in the October 1 invoice.

The new rates will be updated in the online system as of May 1 to accommodate any chapter that

desires to collect 2020 dues prior to October 1.

After October 1, 2019 Life Members will be invoiced $275 for 2020.

Effective May 1, 2019 all New Members will be invoiced at the new rate of $80.

For additional information please review and share the link:

https://espnational.org/2020-Dues-Increase-Information

Respectfully submitted by

Alex Bolques, ESP Past President

https://espnational.org/2020-Dues-Increase-Information


13

Abstract Committee

Invited reviewers: Laurie Osgood, Prudence Caskey, and Laura Valencia reviewed 10 abstracts.

Eight (8) of the submissions were accepted. I was the fourth reviewer on the team this year.

Abstracts will be presented during two days at EPAF with an additional 7 abstracts added to the

ESP room for a grand total of 15.

I encourage Extension faculty to submit strong abstract proposals to share ideas and inspiration

as well as refreshing for seasoned members of each association.

Submitted by Yolanda Goode, Chair


14

Annual Report Committee

Officers, district directors, and committee chairs were solicited for information to include in the

ESP Annual Report. Four reminders were sent out via email and information was collected for

inclusion in the report. The information received was collated and formatted for the Annual

Report. Placeholders were left for information not received in anticipation of being added to the

final version of the Annual Report at a later date. Therefore, this version is a draft version of

the report, pending final submission of the currently missing pieces.

Thank you to everyone who sent their information in for the Annual Report. It is a big

undertaking and could not be completed properly without your cooperation. When everyone

submits their reports on time, the entire process goes much more smoothly.

Submitted by Samantha Kennedy, Chair and Editor


15

Audit Committee

Audit will be conducted prior to EPAF. More information regarding the results of the audit will

be available at a later date.

Submitted by Sonja Crawford, Chair


16

Constitution and Bylaws Committee

The Constitution and Bylaws Committee had no requests this year. However, the committee is

looking for new members and a co-chair.

Submitted by Brent Broaddus, Chair


17

EPAF Memorial Committee

The following Extension colleagues passed away in the last year:

Fred Burkey (Farmer Fred) (1940-2019)

Jesse Godbold (1940-2019)

Bert Harris Jr. (1919-2019)

Karl Havens (1957-2019)

Kristen Poppell (1992-2019)

Luther Lynson Rozar, Jr. (1929-2018)

Robert Bezelle Whitty (1934-2019)

More information about the lives and careers of these treasured colleagues will be presented

during the memorial service at the Friends of Extension and Retirees Lunch on Wednesday,

August 28, 2019.

Submitted by Linda Seals, Chaplain


18

Finance Committee

The 2018-2019 ESP Budget (page 10) and the 2019-2020 ESP Proposed Budget (page 11) have

been submitted for review by membership.

Status of Accounts as of July 11, 2019:

Checking Account (as of 7/12/19)…..…..……..………………..$5,330.49

Savings Account (as of 7/12/19)……………………….….…...$5,156.92

Total $10,487.41

Certificates of Deposits

(Maturity Date 12/06/19- this account will automatically renew for 2 years)…....$6,430.90

Total $6,430.90

Submitted by Abbey Tharpe, Treasurer


19

Global Relations Committee

No report.


20

History Committee

No report.


21

Member Services Committee

All awards and scholarships were reviewed and scored by three members of the member services

committee. The highest average score received the final award.

The following state/national awards went unapplied for:

• Continued Excellence Recognition

• Administrative Leadership Recognition

The following Chapter-only award went unapplied for:

• Retiree Service Recognition

2019 ESP Awards (# given) Number of

Applicants Winners

Distinguished Service Award (1) 1 Nancy Moores

Distinguished Team Award (1) 1

Holly Abeels

Carol Alberts

Alicia Bradigan Betancourt

Joy Hazell

Ramona Madhosingh-Hector

Lara Milligan

Martha Monroe

Linda Seals

M. Jennison Kipp Searcy

Sandra Thompson

Kenya Washington

Dreamal Worthen

Diversity/Multicultural Award –

Individual (1) 1 Whitney Elmore

Early Career Award (1) 1 Laura Valencia

Friend of Extension Award (1) 2 Mike Casey

Visionary Leadership Award (1) 1 Libby Carnahan


22

These state award winners will be submitted by Member Services Chair for recognition at the

national level in 2020. A special congratulations goes out to Elver Pardo and Chris Decubellis,

the 2018 Diversity/Multicultural Team Award winners from the Alpha Delta Chapter, who won

the Diversity/Multicultural Team Award for the ESP South Region in 2019!

2019 Recognitions (Chapter-only

Awards) Recognition (# given)

Number of

Applicants Winners

25-Year Recognition 2 Judy Corbus

Liz Felter

Meritorious Support Service Award (1) 1 Cynthia Rutherford

Outstanding Specialist Award (1) 1 Heidi Radunovich

Retiree Recognition (no limit) N/A

Pam Allen

Monica Brinkley

Terry Delvalle

Diann Douglas

Cindy Higgins

Barbara Hughes

Nan Jensen

Gene McAvoy

Marjorie Moore

Jane Morse

Clay Olson

Marvin Weaver

2019 Scholarships (# given) Number of

Applicants Winners

JCEP Scholarship (1) 1 Lara Milligan

Chapter Scholarship (2) 5 Samantha Kennedy

Stephanie Toelle

Each scholarship is $400.00. One more scholarship opportunity will be announced after EPAF

for the JCEP Leadership Conference. This conference will take place February 12-13, 2020 at

the Wyndham San Antonio Riverwalk in San Antonio, TX. The Alpha Delta Chapter of ESP has

dedicated a scholarship to support attendance and participation in this conference. The deadline

for this scholarship is December 1. The application is available on the ESP Alpha Delta Chapter

website. Applicants MUST have contributed to the High Five/High Ten campaign to qualify.

Member Services Committee

Thank you to the following ESP members who served on the Member Services Committee,

helping to judge scholarship and award winners: Linda Seals, Brian Estevez, and Judy Corbus.

Submitted by Samantha Kennedy, Chair


23

Member Recruitment and Retention Committee

Our second year of online membership via Wild Apricot seem to go a lot smoother.

Thank you to all the members for being patient and working with us on this new system. In the

long run it should be to everyone’s benefit. Our membership as of July 1, 2019:

• 9 new members

• 97 renewals

• 109 life members

For a total of 215 members this year.

Remember, enrollment for FLORIDA must be submitted by December 31, 2019, despite the

system saying you have until Feb. 1, 2020.

The national membership operates on a calendar year. The official membership collection

campaign starts on October 1st prior to the new membership year and continues to February 1st of

the membership year. The National Office will send a dues renewal invoice to every Annual

Member on October 1st via email. However, members can renew membership for the next year

beginning May 1st. Any New Member that pays their dues after May 1st will be awarded free

membership for the remaining year and their dues will be credited to the next year.

Submitted by Lori Wiggins, Analyst


24

Nominating Committee

ESP Alpha Delta Chapter

2019-20 Proposed Roster of Officers

The following slate of officers for 2019-20 will be presented to the membership at the annual

business meeting. The proposed officers, except treasurer, will rotate into the next position the

following year.

Past-president Martha Maddox

President Henry Mayer

President-elect Nancy Moores

Secretary Lori Wiggins

Analyst Grantly Ricketts

Chaplain Samantha Kennedy

Treasurer Abbey Tharpe

District Directors

Term expiring in 2020:

Northeast Jessica Altum

Northwest Yolanda Goode

State Faculty Heidi Radunovich

Life Members Betsy Crisp

Term expiring in 2022:

Central Kalan Taylor

Southeast Laurie Hurner (Will serve another 2-year term expiring in 2022)

Southwest Crystal Snodgrass

Committee: Alex Bolques, Chair; Martha Maddox, Jennifer Bearden, David Nistler; Grantly

Ricketts; Lara Milligan; Linda Seals; Jennifer Gillett-Kaufman; and Betsy Crisp

Submitted by Dr. Alex Bolques, Chair


25

Professional Development Committee

No report.


26

Public Issues Committee

No report.


27

Resource Management and Development Committee

No report.


28

Retirees & Life Members Committee

ACCOMPLISHMENTS:

We (Betsy Crisp and Chris Kilbride) just finished the third/latest issue of the ESP Life Members

& All Extension Retirees Newsletter with lots of great information!

All Newsletters are here posted on the ESP website.

- https://extadmin.ifas.ufl.edu/esp/seniortimes.shtml

Summer 2019 issue

Hurricane Michael Update, Dr. Marjorie Moore (Bay) • EPAF Retirees FREE Luncheon August

28 Registration info • Retirements (12) • A Fond Farewell (3) • Hello from Retirees: Donna

Peacock, Joe Pergola, Jana Hart, Nan Jensen, Ray Zerba • Retirees in Action In the News: Bill

Thatcher, Reggie Brown, Tim Hurner

https://extadmin.ifas.ufl.edu/esp/pdf/retiree_6.19.pdf

Fall/Winter 2018 issue

Hurricane Michael • Retirements (27) • A Fond Farewell (7) • Hello from Retirees: Mary Beth

Salisbury, Larry Arrington, Mary Keith, Tom McCubbin, Tom Braddock, Want to Keep Your

UF Email? • Retirees in Action • News from the State Office • EPAF Retirees Luncheon 8/18


May 2018 Issue

FCS Summit • Hello from Retirees: Betsy Crisp, Dan Culbert, John Woeste, Marilyn Norman,

Mary Williams, Mike McKinney • Retirements (9) • A Fond Farewell (13) • Invitation to EPAF •

New Extension Districts Map

https://extadmin.ifas.ufl.edu/esp/pdf/retiree_5.18.18.pdf

ACTION NEEDED:

TWO UPCOMING RETIREMENT DATES

We received these two notices after we finished the newsletter. Please note that these both come

before EPAF so we included their email in case you want to send a note.

1. Steve Futch - retiring soon 6/30/19 - Citrus Research and Education Center, Lake

Alfred • Multi-County Citrus Agent: Manatee, Hardee, Sarasota, Desoto, formerly Indian

River - [email protected] http://citrusindustry.net/2019/06/12/farewell-to-futch/

2. Gene McAvoy - retiring soon 7/31/19 Hendry County Vegetable

Agent - [email protected]

https://extadmin.ifas.ufl.edu/esp/seniortimes.shtml


http://epaf.ifas.ufl.edu/esp/pdf/retiree_11.18.pdf

http://epaf.ifas.ufl.edu/esp/pdf/retiree_5.18.18.pdf


http://citrusindustry.net/2019/06/12/farewell-to-futch/



29

We have already started collecting articles and personal notes from retirees for the next issue. If

you have anything that you would like to share, please email to either of us (Betsy/Chris – our

contact info is on the newsletters)

Also, once you do retire, unless you provide us with your personal contact info, we will have

trouble keeping in touch. Sometimes, we have to track you down through mutual friends (UF

will not provide that info) but we would rather hear from you directly. And just in case we do

track you down or you no longer wish to receive the info we provide, just let either of us know

and we will gladly remove your name for our email list.

Hope to see you at EPAF on Wednesday, August 28 for the ESP General Meeting at 10am;

FREE Retirees Luncheon at 11:30pm (register at https://extadmin.ifas.ufl.edu/epaf/epaf-

conference/ ); and Retirees Meeting with Dean Place at 2pm

Note: At this moment, I am not sure that I will be able to attend this year and if not, I will miss

seeing you all!

Submitted by Betsy Crisp, Chair

https://extadmin.ifas.ufl.edu/epaf/epaf-conference/

https://extadmin.ifas.ufl.edu/epaf/epaf-conference/


30

Webpage Management Committee

Thanks to everyone who sent updates for the website this year. The IFAS Webteam plans to

transition the ESP website to the Terminal 4 platform in the fall of 2019. If you have any

suggestions or concerns, please share them with me.

Submitted by Linda Seals, Chair


31

Northwest District Report Yolanda Goode, NW District Director

Bay: No Report

Calhoun: No Report

Escambia:

County & CED’s Name Escambia, Nick Simmons

Vacancies None

Potential new ESP members Nick Simmons, Rick O’Conner, Carrie

Stevenson

Announcements(personal or in general 2 agents seeking promotion for 2020

Budget Issues None

Franklin: No Report

Gadsden:

County & CED’s Name Gadsden, Shep Eubanks

Vacancies 1 - Hort (vacant 4+ years)

Potential new ESP members Kenda Woodburn

Announcements(personal or in general None

Budget Issues - Budget cuts (5%) expected; no county raises

again


32

Gulf:

Holmes: No Report

Jackson: No Report

Jefferson: No Report

Leon:

County & CED’s Name Leon – Marcus D. Boston Jr.

Vacancies None

Potential new ESP members 1

Announcements(personal or in general *Since 12/2018 – Had two Admin Associates

to retire, two Program Assistants(Hort & 4-H)

resigned, two new Admin Associates were

hired and two new Program Assistants(Hort

& 4-H) were hired.

*Held a successful Extension Office Retreat

that consisted of canoeing, team building, and

a picnic style lunch last Spring. Retreat

included all faculty and staff.

Budget Issues No budget issues but the county has decided

to move 13 people in the Leon County

Extension Office. The entire extensionoffice

is moving to one side of the building and

Leon County Human Services and

Community Partnerships will occupy the

other side.

County & CED’s Name Gulf, Ray Bodrey

Vacancies Administrative Assistant

Potential new ESP members

Announcements(personal or in general

Budget Issues We have county operating budget concerns,

as Gulf rebuilds from Hurricane Michael.

Badly need a new county vehicle. I am

working with the county to submit a new

facility grant this year.


33

Liberty:

County & CED’s Name Okaloosa, Jennifer Bearden, Interim CED

Vacancies 4-H position

Potential new ESP members Jill Breslawski

Announcements(personal or in general We have a great new front office person,

Austin Chisholm, who just joined our team in

January.

Budget Issues Budget looks good this year. Holding steady

with the expectation of cost of living and

merit raises.

Santa Rosa: No Report

Wakulla: No Report

Walton:

County & CED’s Name Mike Goodchild

Vacancies Horticulture Agent (Sept)


Announcements(personal or in general Most of my agents are relatively new, less

than 5 years

Budget Issues Walton County is booming

County & CED’s Name Liberty, Marie Arick

Vacancies none


Announcements(personal or in general

Budget Issues county is late with budget

meetings/preliminary yet to be addressed


34

Washington:

County & CED’s Name Washington – Julie Pigott Dillard

Vacancies None

Potential new ESP members Julie P. Dillard

Matt Orwat

Mark Mauldin

Announcements (personal or in general

Budget Issues none


35

Northeast District Report David Nistler, NE District Director

No report.


36

Central District Report Grantly Ricketts, Central District Director

Flagler

Interim CED Name: Maia McGuire

New hire: None

Departures/Retirements: Sol Looker, Residential Horticulture EA I, Flagler County

Vacancies: Horticulture Agent

Putnam

CED Name: Sharon Treen.

New hire: Julio Perez, Horticulture Agent

Departures/Retirements: Prissy Fletcher transferred to St. Johns County

Vacancies: none

Lake

Interim CED Name: Meagan Mann

New hire: None

Departures/Retirements: Lloyd Singleton CED

Vacancies: Commercial Horticulture

Marion

CED Name: David Holmes

New hires:. Chandler Mulvaney, 4-H EA I

Departures/Retirements: none

Vacancies: none

Orange

Interim CED Name: Ed Thralls

New hires: Tiare Salvasy Florida Friendly Landscaping Agent


37

Departures/Retirements: Kelly Greer, Florida Friendly Landscaping Agent; Amy Vue, Master

Gardener Coordinator, Richard Tyson, CED

Vacancies: Commercial Horticulture Agent

Osceola

CED Name: Stacy Strickland

New hires: None


Vacancies: none

St. Johns

CED Name: Tim Wilson.

New hires/Transfer: Prissy Fletcher, Ag EA I, St. from Putnam County

Departures/Retirements: Bonnie Wells Transfer to Brevard County

Vacancies: none

Seminole

Interim CED Name: Shane Michael

New hires: None

Departures/Retirements: Barbara Hughes, CED

Vacancies: none

Sumter

CED Name: Jim Davis

New hires/Rehire: Norma Samuel, Florida-Friendly Landscaping and Urban Horticulture


Vacancies: none

Volusia

CED: Sharon Gamble

New hires: None


Vacancies: none


38

Southwest District Report Lara Milligan, Southwest District Director

Charlotte County

• New Hires - None

• Departures/Retirements – Pam Phillippe in March 2018

• Position Vacancies – None

• Potential New Members (must be with Extension a minimum of 3 years before they can

join)- Betty Staugler

• Permanent Status/Promotions – None

• Personal/Announcements - None

Collier County

• New Hires – Tom Becker, Residential Horticulture Agent, start date August 5, 2019

• Departures/Retirements - None

• Position Vacancies – Sea Grant Agent – posting complete, screening underway,

interviews in September


join)- Twyla Leigh

• Permanent Status/Promotions – None

• Personal/Announcements – UF/IFAS Extension Collier County is happy to be back in our

repaired building, post Hurricane Irma. We were displaced for 18 months. Whew!

DeSoto County

• New Hires - Dr. Karla A. Hernandez (CED and Livestock Agent II); Katelyn Mulinix

(4H Agent); Jodi L. Schaefer (4H PA)

• Departures/Retirements - Dr. Steven Futch, Multi-County Citrus Agent IV

• Position Vacancies - None


join)- None

• Permanent Status/Promotions - None



39

Hardee County


• Departures/Retirements – Dr. Stephen Futch, Multi-County Citrus Agent IV

• Position Vacancies – Multi-County Citrus Agent

• Potential New Members – Mr. Jose Zayas, 4-H Youth Development Agent II

• Permanent Status/Promotions – Jonael Bosques. Promoted to Agent II

• Personal/Announcements – None

Hillsborough County

• New Hires - Pam Bradford (EFNEP Agent from EFNEP PA) and Kimberly Bragg-

Armatrout - FCS Nutrition Agent

• Departures/Retirements - Jackie Hunter - EFNEP Agent retired; Alison Grooms - FCS

Nutrition Agent resigned



join)- Charlie Poliseno and Francisco Rivera


• Personal/Announcements - Charlie Poliseno - Masters Degree

Lee County

• New Hires – David Outerbridge – CED and Small Farms/Natural Resources Agent – July

1, 2019

• Departures/Retirements - Dr. Fitzroy Beckford, CED/ Small Farms/Natural Resources

Agent; Joy Hazell – Sea Grant – Accepted new position in Gainesville:

Facilitation/Deliberative Engagement; upcoming in January 2020 – Cathy Suggs, 4-H

• Position Vacancies – 4-H Agent (in 2020)


join)- Jennifer Hagen



Manatee County

• New Hires – Deina Brinker: 4-H Office Specialist 4/1/19; Alyssa Vinson: Residential

Horticulture, Agent I 1/7/19; Becky Schellinger: Food and Nutrition Office Assistant

11/16/18

• Departures/Retirements – Erik Flanagan: Office Specialist for the Water Conservation

Program departure 7/5/19; Margaret “Peggy” Baruch: County Extension Liaison for the

SMART Program departure 3/27/19; Martha Glenn: Commercial Horticulture Agent

departure 11/10/18

• Position Vacancies – Commercial Horticulture Agent, County Extension Liaison for the

SMART Program (offer pending), Office Specialist for the Water Conservation Program,

and we were granted a part-time Office Specialist position that we will begin the hiring

process for in October.


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join)- Alyssa Vinson

• Permanent Status/Promotions – Michelle Atkinson: Permanent Status & Promotion to

Agent II


Pasco County

• New Hires - Shayla Reighter, 4-H & Youth Development

• Departures/Retirements - Jean Hink retired (4-H)



join)- None



Pinellas County

• New Hires - Steve Robinson, Commercial Horticulture Agent II

• Departures/Retirements -Nan Jensen- FCS Agent IV; Jane Morse- Commercial

Horticulture Agent III

• Position Vacancies – FCS Agent (currently frozen due to early retirement incentive)


join)-


• Personal/Announcements – Lara Milligan, Natural Resources Agent is set to go on

maternity leave at the end of August through the calendar year.

Polk County





join)- Bridget Stice, Anne Yasalonis, Shannon Carnevale


• Personal/Announcements - Mary Beth Henry will be moving on soon as she and her

husband are purchasing a farm in Michigan and she’ll live her lifelong dreams related to

her own family farm.

Sarasota County

• New Hires – Sarah Bostick (Sustainable Agriculture Agent)




join)- Abbey Tyrna, Armando Ubeda, Carol Wyatt-Evens, Randy Penn (they all

completed 3 year packets this year, so I assume they are eligible).


• Personal/Announcements – Marguerite Beckford completed her PhD


41

Regional

• New Hires - Susan M Webb, Extension Agent I, M.A., Regional Specialized Agent,

Community Gardens- Southwest




join)- Susan M Webb




42

Southeast District Report Linda Seals, Southeast District Director

Brevard County CED: Beth Shephard

No Report

Broward County CED: Lorna Bravo No Report

Glades County CED: Tycee Prevatt New Hires: None Departures/Retirements: None Vacancies: None

Hendry County CED: Gene McAvoy New Hires: None Departures/Retirements: Gene retires July 31

Vacancies: None


43

Highlands County CED: Laurie Hurner

No Report

Indian River County CED: Christine Kelly-Begazo New Hires: None Departures/Retirements: None Vacancies: None

Martin County CED: Jennifer Pelham New Hires: Natalie Parkell 4-H Agent I and Vincent Encomio Sea Grant Agent II

Departures/Retirements: None Vacancies: None

Miami-Dade County CED: Teresa Olczyk No Report

Monroe County CED: Alicia Betancourt New Hires: None Departures/Retirements: None Vacancies: None

Okeechobee County CED: Lauren Butler

No Report

Palm Beach County CED: Ron Rice New Hires: Heidi Reever - FNP Extension Program Manager; Daniel Gonzalez - 4-H Extension Agent Rank I Departures/Retirements: Deborah Levulis - Urban Hort / Master Gardener Coordinator Vacancies: Urban Hort / Master Gardener Coordinator

St. Lucie County CED: Ed Skvarch New Hires: Dr. Amir Rezazadeh, Fruit & Field Crop Agent, UF/IFAS St. Lucie County

Departures/Retirements: None Vacancies: None


44

State Specialist Report Report Submitted by Jennifer Gillett-Kaufman

State Specialist Report, Jennifer Gillett-Kaufman: I am continuing to work to recruit state

specialists and upper administration to join ESP. I solicited a list from Dr. Tom Obreza of

State Specialists, RSAs, and SSAs who submitted promising three year packets. I reached out

to seven RSAs and SSAs and to 43 State Specialists. So far the following nine specialists

have joined ESP based on my invitation: Bahder, Brian; Bhadha,Jehangir; Crandall, Rae;

Dale, Adam; Desaeger,Johan; Her,Young Gu; Kadyampakeni,Davie Mayeso; Liao, Hui-

Ling; Myers, Brian; and Scheffler, Jason. In addition six more specialists and two RSAs have

indicated they will be joining soon. I am hopeful they will follow up on this promise and I

will check back with them in the fall if they do not appear on the online member roster. I

discussed award nominations with several state specialists and CEDs to recognize the work

of their county faculty and/or collaborators. I nominated three colleagues for ESP awards and

submitted three award packets to ESP (including one packet co-submitted with Martha

Maddox). I have no other information to report.


45

ESP Fall Board Meeting Minutes August 26, 2018

12:00-2:00pm EDT

Call to order at 12:15pm by President Alex Bolques

Thought of the day by Chaplain Lori Wiggins

Guest and prospective member introduced: Sandra Thompson of FAMU

No minutes were presented (Secretary Henry Mayer was absent)

Treasurer Abbey Tharpe reported: As of August 13, 2018, $5971.22 in checking and $5155.51

in savings for a total of $11126.73. There is one outstanding membership check from nationals

forthcoming. These amounts will be updated in the annual report.

Pres. Bolques reported that Henry Mayer will be attending the national ESP conference and will

need our financial support. Bolques is also attending but FAMU is covering his costs.

Analyst Nancy Moores reported: 140 total members, 9 new, 93 renew, 38 life. She spoke of the

challenges with Wild Apricot, especially with the recording/accepting of Hi-5 and Hi-10. An

envelope will be passed at the membership meeting this Wed. for collection of these and

members will be reminded they have to donate by Dec. 31 to be considered for scholarships.

Chaplain Lori Wiggins reported seven entries for the memorial program.

All districts had a report submitted for the annual report this year (kudos to all district directors).

Abstracts: Chair Adrian Hunsberger: 14 submitted, 6 accepted; some issues following written

guidelines; Yolanda Goode co-chairing and will help with room.

Member Services: Chair Sam Kennedy: 21 applicants (more than double last year), some

categories still had no applications. Three chapter scholarships with applications due April 1 -

$400 professional development. Will Sheftall (retired) is the DSA for the Southern Region.

REMINDER: This year’s award winners are submitted for next year’s national awards.

Annual Report: Chair Sam Kennedy: Most reports submitted, very few pending; need to update

the treasury report from Aug. 13 to current; all districts reported; membership forms removed;

Pres. Bolques reminded us Professional Development and Public Issues both need committee

chairs. Encourage your peers with three years in Extension to join – submit a 3 year packet –

time to join ESP.


46

Bolques volunteered to help incoming Pres. Maddox with chapter history, getting items to UF

libraries for archiving; Adrian Hunsberger has items; we already have the Deed of Gift Form.

Acting Past President Marjorie Moore presented a written report from the nominating committee

with the slate of officers selected and notes about the district directors. This will be presented at

the membership meeting for approval.

-Bolques is incoming EPAF chair for the 2019 event in Panama City.

Farm Bureau Appreciation dinner is in August, in Gainesville – possibly at Austin Carey.

ESP is in charge of the Friends of Extension Luncheon this week – ticket taker volunteers are:

Samantha Kennedy, Yolanda Goode, Abbey Tharpe, and Grantly Ricketts. They will need to

report to the doors directly after our membership meeting Wednesday.

Membership induction: Tharpe has the pins, Bolques has the certificates, Moores is doing the

induction.

Sam Kennedy distributed certificates to recognize officers, chairs, and DDs.

Committee sign up forms are present at this meeting (in the back) and will be at the membership

meeting. Hunsberger asked if they could register for committees online if they can’t make

meetings. They need to contact the committee chair at this time but the committees can be listed

on the website.

The meeting adjourned at 2:00pm

Minutes recorded and submitted by Analyst Nancy A Moores in the absence of a secretary.

Attendance per sign in sheet – scanned and attached with minutes.

Submitted by Nancy Moores, Secretary


47

ESP Winter Board Meeting Minutes March 12, 2019

1:00-3:00 EDT

The meeting was called to order by President Martha Maddox at 1:00pm EST.

See end of page 2 for attendance. This meeting was held via Zoom and phone conferencing.

Chaplain Linda Seals shared a thought of the day in honor of the 30th anniversary of the World

Wide Web:

“Strength lies in differences, not in similarities.” Stephen R. Covey

-Treasurer was not present for a report.

-No minutes were provided by previous secretary.

-No audit committee report at this time.

-Analyst not present for a report; will be emailed a request to share membership report with

district directors and officers for various reasons.

Awards (S. Kennedy reporting) – due by April 1st. Multiple reminders emailed out.

Professional Development Chapter Scholarship application also due April 1st, National

Scholarship due May 1st. Applications are down as of today, hoping for a flurry in the last few

weeks.

Webpage Update (L. Seals reporting) – she needs the names of committee chairs; awards have

been updated; if you see anything that looks incorrect or needs updating, send to Linda Seals.

EPAF Memorial – if you get notice of, or know of, any Extension Agent’s death, please notify

Linda Seals, Chaplain. This memorial is done by ESP but not limited to our membership.

District Director Reports (only those reporting noted):

Central (G. Ricketts) – recruiting from three year packets

Southwest (L. Milligan) – emailed all potential members; recruited Lisa Hickey. Hickey

requested we sign the AA document affirming we do not discriminate. Discussion was held;

Maddox will sign. Milligan is tracking departures through Comings & Goings publication but

doesn’t know who is and isn’t a member. Requested membership rosters.

Faculty (J. Gillett-Kaufman) – need updated membership lists; speaking with deans

about getting names BEFORE three year packets are put in so they can start recruiting in

summer.

**It was brought up for discussion regarding the new membership requirement that you be

invited/nominated by a member in good standing and is this still accurate. Maddox indicated it

was up to each state to make those decisions. However, she noted a first year agent can now

become a member-at-large of ESP National while not being a state member. A. Bolques will


48

address this further in his report. For now, the district directors generally invite and nominate a

candidate.

Committee Reports (only those reporting noted):

Public Issues (L. Duncan) – would like direction on what her responsibilities with this

committee are; she will get with Linda Seals, former chair, after the meeting. This chair is also

encouraged to attend PILD and asked to bring public issues effecting agents to the membership.

No other chairs were present; Professional Development needs a chair, looking for

volunteers.

There was a question as to who is chairing Abstracts, Yolanda Goode was mentioned and

Maddox will follow up.

Old Business

JCEP (M. Maddox) – members are encouraged to submit a presentation for national

meetings; if selected for concurrent session, National ESP has stipends available to award. Due

by March 15, 2019. Posters and Lightning session submissions are also needed.

New Business

National dues increase (A. Bolques) – per Executive Director Greg Price, we are

currently at $60 dues, $40 of which goes to national and $20 comes to Florida. There has been

no increase for ten years. In 2020, dues will increase $15, all of which goes to national. There

will no longer be an additional $5 charge for new members, all will be $75. Each state can add

the $5 if they choose. *ACTION – this needs to be addressed by the Constitution and Bylaws

Committee, B. Broaddus, Chair.

New Members-at-large (A. Bolques) – as previously mentioned, eligible to join

National ESP in first year as agent; however, they are not eligible for state awards and

scholarships. E.D. Greg Price will be developing talking points to address this new option.

PILD (A. Bolques) – the dean pays $950 and our chapter picks up the rest to attend this

conference in Washington, D.C. each year. GRANTLY RICKETTS is interested in attending.

Others, contact Maddox or Bolques.

A Doodle poll will be forthcoming to set our next meeting date.

1:45 pm – S. Crawford moved, it was seconded, and the motion passed to adjourn.

ATTENDANCE

Martha Maddox, President

Henry Mayer, President-elect

Nancy A. Moores, Secretary

Alex Bolques, Past-president

Linda Seals, Chaplain

Samantha Kennedy

Grantly Ricketts

Lara Milligan

Jennifer Gillett-Kaufman


49

LuAnn Duncan

Sonja Crawford (joined 1:29pm)

Submitted by Nancy Moores, Secretary


50

Appendices

Constitution

Bylaws

Standing Rules

Deed of Gift Form


51

ESP Alpha Delta Chapter Constitution

Article I - Name

The name of this organization shall be the Alpha Delta Chapter, Epsilon Sigma Phi, National

Extension Fraternity.

Article II - Purpose

Section A

The purpose of this association shall be exclusively charitable and educational within the meaning

of section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any

future United States Internal Revenue Law).

Section B

This purpose includes, but is not limited to:

1. maintaining the standards and ideals, preserving the traditions and upholding the morale,

prestige and respect of the Cooperative Extension Service; and,

2. developing an effective working relationship and a spirit of fraternal fellowship among the

present and past employees of the Cooperative Extension Service.

Article III - Membership

Section A

Qualifications:

1. duly elected faculty, professional and administrative staff who have held full or part-time

Extension appointments for a total of three or more years (the three-year requirement does not

apply to ESP members in other states transferring to Florida); and,

2. have displayed a cooperative and helpful attitude toward fellow Extension employees,

demonstrated competency in assigned fields of responsibility; and,

3. exhibited ability in educational techniques essential to the conduct of an effective Extension

program.

Section B

Classification:

1. Active: Active members are those who are engaged in professional Extension work and who

have met all qualifications of membership;


52

2. Life: Active Alpha Delta Chapter members may become life members upon their retirement

from Extension work.

Section C

Election:

1. Membership shall be on the basis of a ninety percent (90%) favorable vote by the eligible voters

who properly mark and cast their ballot.

Section D

Eligible Voters - All active members.

Section E

Voting:

1. Membership voting may be taken by mail, an alternative method or at any annual or called

meeting or a combination in compliance with the requirements stated below; and,

2. The vote shall be reported not later than at the next annual meeting of the fraternity after the

membership has been proposed.

3. Alternative provisions for the process of the membership to cast their votes shall be adopted at

the discretion of the board of directors.

Section F

Membership Criteria

1. Acceptance of membership by the newly elected member shall be acknowledged in writing and

accompanied by the initiation fee, prior to the date of initiation; and,

2. A person may withdraw from membership by notifying the Secretary in writing; and,

3. Any member who fails to pay annual dues shall be dropped from membership in the fraternity

and shall be so notified in writing by the Secretary; and,

4. Any member may be expelled from the fraternity for failure to observe the obligation or for

conduct unbecoming a member of the fraternity; and,

5. Charges may be referred in writing, signed by two members; and,

6. These charges shall be reviewed by the membership committee which will investigate the

charges and report to the fraternity, making a recommendation and,

7. An accused member shall have right of personal hearing and to file evidence in regard to

preferred charges; and,

8. Expulsion from the fraternity shall require that three-fourths of all eligible voters, as defined

above, cast their ballots with a simple majority showing support of the motion to expel.


53

9. Reinstatement - Any member whose membership has lapsed may be reinstated by paying regular

dues and a reinstatement fee of $10.00. Retirees are exempt from paying the reinstatement fee.

Article IV - Officers

The officers of this organization shall consist of a President, President-Elect, Secretary, Treasurer,

Annalist, Chaplain and Immediate Past President.

Article V - Meetings and a Quorum

Section A

An annual meeting shall be at the time of the annual Extension Professional Associations of

Florida, Inc. meeting.

Section B

Special meetings shall be held upon call of the President or upon written request of twenty percent

of the members.

Section C

A Quorum - 15% of the paid membership shall be present to constitute a quorum at any called or

special meeting of the membership.

Article VI - Initiation Fees and Dues and Changes

Section A

Initiation fee - For this chapter it shall be set annually and will include state and national dues for

one year.

Section B

State and National Dues - Shall be payable to the Secretary prior to the annual chapter meeting.

Section C

Changes - Made by the National Council in dues and/or fees will automatically apply to the local

chapter.

Article VII - Emblem and Membership Card

Section A

The official emblem shall be that adapted by the National Council of Epsilon Sigma Phi.

Section B


54

Each member will be provided with a membership card signed by the local chapter secretary and

the national organization secretary.

Article VIII - Amendments

This Constitution may be amended at any annual or special meeting by a two-thirds vote of the

members present providing members were notified of suggested changes thirty days prior to the

meeting.

History:

Changes approved 10/19/09


55

ESP Alpha Delta Chapter Bylaws

ARTICLE I – Name and Mission

The Extension Professionals' Organization

ESP is dedicated to fostering standards of excellence in the Extension System

and developing the Extension profession and professional.

ARTICLE I – Name and Mission

Section 1. Name:

The name of this organization shall be Alpha Delta Chapter, Epsilon Sigma Phi, The

National Honorary Extension Fraternity, herein referred to as ESP.

Section 2. Mission:

ESP is dedicated to fostering the standards of excellence in the Extension System and

developing the Extension Profession and professional.

ARTICLE II - Purpose

Section 1. Purpose:

The purpose of ESP is:

a. to serve exclusively as a charitable and educational organization within the

meaning of Section 501(c)(3) of the Internal Revenue code of 1954 (or the

corresponding provision of any future United States Internal Revenue Law).

b. to recognize excellence in the Extension community.

c. to provide opportunity for networking, fellowship and collaborative efforts.

d. to foster leadership development through mentoring Extension professionals in

the philosophy and professional practice of Extension education.

e. to facilitate professional development.

ARTICLE III – Membership

Epsilon Sigma Phi is an equal opportunity/affirmative action fraternity. Epsilon Sigma Phi is

committed to the active involvement of all its members regardless of race, color, sex, age,

religion, national origin, disability, or veteran status. Epsilon Sigma Phi values and seeks a

diverse membership.

Page 2 of 8

Section 1. Qualifications:

The membership of ESP shall consist of duly installed faculty, professional and

administrative staff who have held full or part-time Extension appointments for a total of

three or more years on June 1, and who shall have displayed a cooperative and helpful

attitude toward fellow Extension employees, demonstrated competency in assigned fields of

responsibility, and exhibited ability in educational techniques essential to the conduct of an


56

effective Extension program.

Section 2. Classes:

There shall be three classes of membership: A) member, B) honorary, and C) life.

a. MEMBER. An Extension professional (currently employed by or retired from an

entity of the Cooperative Extension System) has exhibited excellence in

programming and leadership. Members continue to provide leadership and

excellence in Extension programming throughout their career and during retirement.

b. HONORARY. May be named upon recommendation of the ESP officers and

approval by two-thirds of members present and voting at the annual meeting of the

Chapter. Honorary members will not pay membership dues to the Alpha Delta

Chapter. A proposal of honorary membership must be accompanied by a detailed

statement showing the "meritorious service" it is proposed to recognize.

c. LIFE MEMBERSHIP. Members who are retired from the Cooperative Extension

System, may obtain a paid-up life membership by paying an amount equal to five

times the National dues at the time of the purchase of paid-up life membership or

may be made as installment payments over a two year period. These members hold

equal rights and privileges to those paying annual dues.

Section 3. Transfer of Membership:

Active members in good standing in another chapter of Epsilon Sigma Phi may transfer

upon:

a. making request to Alpha Delta Chapter.

b. paying initiation fee and being initiated.

c. paying annual dues.

Section 4. Termination of membership:

After one year of non-payment of dues, membership in ESP will be terminated. A person

can be reinstated by payment of dues plus a $10.00 reinstatement fee. Retirees are exempt

from paying the reinstatement fee.

ARTICLE IV - Business

Section 1. Fiscal Year:

The fiscal year of Alpha Delta Chapter shall begin on the first day of October and end on

September 30 of the following year.

Section 2. Meetings:

The annual meeting of the Alpha Delta Chapter shall be held in conjunction with the

Extension Professional Associations of Florida, Inc. meeting. Special meetings may be

called by the President or upon written request of twenty percent of the members.

Section 3. Place of Business:

The principal place of business of the Alpha Delta Chapter, Epsilon Sigma Phi, shall be the

University of Florida, Gainesville, Florida.


57

ARTICLE V – Officers, Directors, and Elections

Section 1. Officers:

The officers of ESP are: President, President-Elect, Secretary, Treasurer, Annalist,

Chaplain, and Immediate Past President.

Section 2. Directors:

The directors are: one from each Extension administrative district, one from state faculty,

and one from life members/retirees.

Section 3. Terms of Office:

The Treasurer shall be appointed annually by the President with the ratification of the

membership with the option of re-appointment. All other officers are elected annually.

District Directors serve a two-year term with half elected each year, according to the

standing rules.

Section 4. Election:

The nominating committee shall present a slate of officers at the annual business meeting.

ESP members present will vote, with election by majority vote.

Section 5. Assumption of Duties:

The officers and directors will assume their duties upon adjournment of the annual meeting

at which they are elected. In the event of no annual meeting, the officers and directors will

assume their duties at the conclusion of the election by mail (postal or electronically) or

some alternative process approved by the Board of Directors.

Section 6. Filling Vacancies:

If a vacancy occurs in the President’s position, the President-Elect will automatically

assume the Presidency for the unexpired term and then serve another full term as

President. The President-Elect’s position would remain vacant until the next annual

meeting.

If a Past President vacancy occurs, the previous Past President may assume the position

for the unexpired term.

All other officer and director vacancies will be filled by presidential appointment, ratified by

the Board of Directors.

ARTICLE VI – Functions of Officers and Directors

Section 1. President:

The President shall preside at all ESP meetings. The President shall appoint all chairs and

committee members necessary to carry out the business of ESP.

Section 2. President-Elect:

The President-Elect shall assume the duties of the President in his/her absence. The

President-Elect shall appoint a Co-chair of each standing committee, who will become the

chair the following year.


58

Section 3. Secretary:

The Secretary shall keep accurate records of honorary members and all meetings of the

Executive Board and annual business meeting.

Section 4. Treasurer:

The Treasurer shall keep the official record of all membership and an accurate record of all

monies. He/she shall also serve as chair and liaison between the Finance Committee and the

Board of Directors.

Section 5. Annalist:

The Annalist shall serve as Chair of the Membership Recruitment and Retention Committee.

He/she shall be responsible for keeping updated biographical information on each member.

Section 6. Chaplain:

The Chaplain shall have official charge of all religious and memorial services.

Section 7. Directors:

Directors will represent the area in which they serve, attend Board meetings, and encourage

membership and participation of members.

Section 8. Immediate Past President:

The Immediate Past President shall give counsel to the Board of Directors, chairs nominating

committee.

ARTICLE VII - Board Of Directors

Section 1. Members:

The Board of Directors shall consist of fourteen (14) members.

a. Officers (6) - President, President-Elect, Secretary, Treasurer, Annalist, Chaplain

b. The immediate Past President

c. The seven (7) directors (5 Extension Districts, 1 state faculty, 1 retiree)

Section 2. Meetings:

The Board of Directors shall meet as follows:

a. In the fall, spring, and prior to the annual meeting.

b. Additional meetings may be called at the discretion of the President.

Section 3. Duties:

The duties of the Board of Directors are to set policy, transact business of ESP, and keep the

membership informed.

Section 4. Conduct Business:

The Board of Directors may conduct business by mail (postal or electronically) or some

alternative process approved by the Board of Directors when necessary. A report of each

action taken shall be verified and made a part of the minutes at the next Board of Directors


59

meeting.

ARTICLE VIII – Committees and their Function

Section 1. Standing Committees:

The President will appoint members on the basis of interest and abilities to the following

committees:

a. Nominating - Chaired by Immediate Past President

b. Membership Recruitment and Retention

c. Public Issues

d. Resource Development and Management

e. Global Relations

f. Memorial

g. Member Services

h. Audit

i. Constitution &Bylaws

j. Finance

k. Retirees

l. Abstracts

m. Annual Report

n. Webpage Management

o. Professional Development

Section 2. Function:

These standing committees shall have the following duties. Additional duties may be

assigned by the president. Other special committees, as needed, shall be appointed by the

President.

a. Nominating: to prepare the yearly slate of officers.

b. Membership Recruitment and Retention: to recruit, retain and involve all ESP

members and promote an effective working relationship and spirit of fraternal

fellowship.

c. Public Issues: to educate and inform ESP members about public issues and

legislative matters affecting Extension programs and personnel needs.

d. Resource Development and Management: to generate new ideas for resource

development and management in order to maintain, create or enhance professional

development activities; to explore opportunities for and obtain new financial resources

for professional development activities.

e. Global Relations: to promote the Extension profession and professionalism

worldwide.

f. Memorial: to present at the annual meeting a remembrance program of those past

extension professional that have passed away since the last annual meeting.

g. Member Services: to administer and provide leadership to ESP's scholarships,

loans, and awards programs.

h. Audit: to audit the books at the end of the fiscal year.

i. Constitution & Bylaws: to review bylaws annually submit proposed changes to the

Board of Directors for review prior to submitting to the membership; to review


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chapter standing Rules and Policies annually submitting changes to Board of

Directors for approval; to review handbook as needed.

j. Finance: to prepare and submit proposed budget to the Board of Directors.

k. Retirees: to recruit, retain and involve retirees and promote continued involvement

in ESP.

l. Abstracts to notify and encourage members to submit abstracts by the established

due date. Responsibilities also include presiding and the facilitation of abstract

presentations to adhere to the designated time allotment and to secure equipment

requested by presenters for abstract presentations.

m. Annual Report: to solicit information and reports from the officers and the

committee chairmen to compile a comprehensive annual report for distribution to the

entire membership.

n. Website Management: To keep the membership up to date with all association

business through routine website updates.

o. Professional Development: To promote professional excellence, personal

development and leadership development among Extension personnel. Design and

implement additional professional development opportunities. Promote and foster

professional improvement through collaboration with professional organizations to

which Extension personnel belong. Provide leadership for mentoring activities

conducted through Epsilon Sigma Phi.

ARTICLE IX - Meetings

Section 1. Annual Meeting:

The annual meeting of this organization shall be held during the Extension Professional

Associations of Florida, Inc. conference for the purpose of furthering the objectives of the ESP,

electing and installing officers, receiving reports of officers and committees, and transacting any

other business that may arise. If deemed necessary, or if the scheduled annual meeting cannot

be held, the President may call a special meeting to transact business with the approval of the

Board of Directors. The President shall see that a notice is sent to everyone eligible for

membership telling the time and place of such a meeting.

Section 2. Special Meetings:

The President, with the approval of the Board of Directors, may call a special session of ESP

and conduct business by mail (postal or electronically) or some alternative process approved

by the Board of Directors as necessary.

ARTICLE X - Quorums

Section 1. Membership Quorum:

A quorum at any annual meetings shall consist of 15% of the paid membership shall be present

to constitute a quorum at any called or special meeting of the membership.

Section 2. Board of Directors:

A quorum of the Board of Directors shall consist of 50% of the Board of Directors


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ARTICLE XI - Financing

Section 1. Membership Year:

The membership year shall be from January 1st to December 31.

Section 2. Initiation Fees:

The initiation fee for ESP shall be set by the National Council. This fee shall be collected by the

Alpha Delta Chapter and forwarded to the Secretary/Treasurer of the National Council, Epsilon

Sigma Phi, for each member initiated. If a candidate fails to be initiated, he or she may be

initiated at a subsequent meeting.

Section 3. Member Dues:

Dues for the coming year are payable according to the Chapter Standing Rules and Policies.

Section 4. Payment:

Each member shall pay annual dues to the treasurer. ESP shall pay dues to the National

Council of Epsilon Sigma Phi in accordance with the amount stated in the national constitution.

Section 5. Life Membership Dues:

Members, retired from the Cooperative Extension Service, may obtain a paid-up life

membership by paying an amount equal to five times the National dues. Life Members have the

option to pay their dues in installments over a two year

period.

ARTICLE XII – Dissolution of Organization

On the dissolution of the Association, the entire net assets remaining after payment of any and

all liabilities and obligations of the Association shall be transferred to such association or

associations organized exclusively for charitable, educational or scientific purposes and shall at

the time qualify as exempt association or associations.

ARTICLE XIII - Liability

Epsilon Sigma Phi in no way shall be liable for the acts of individual members of the Board of

Directors, nor for officers who may act beyond their authority. Officers individually or

collectively

shall not be liable for Epsilon Sigma Phi, unless they have acted beyond their authority as

officers.

ARTICLE XIV – Non-Profit Corporation

Epsilon Sigma Phi shall conduct business like a non-profit corporation under Section

501(c)(3) of the Internal Revenue Code.

ARTICLE XV – Amendments

These Bylaws may be amended at any annual or special meeting by a two-thirds vote of the

members present providing members were notified of suggested changes thirty days prior to the

meeting. History: Changes approved 10/19/09; 9/12/06; 8/28/12, 2015


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ESP Alpha Delta Chapter Standing Rules and Policies

Standing rules may be adopted at the annual ESP Alpha Delta Chapter membership meeting by a

majority vote of the voting delegates present and voting. Standing rules may be amended or

rescinded by a two-thirds vote without previous notice or a majority vote after previous

notice. Standing rules may be suspended temporarily by a majority vote. Standing rules will be

formally reviewed every other year (even-numbered years) by the ESP Alpha Delta Chapter

Board.

1. Membership

Dues: annual dues are delinquent December 31 of each year.

Dues amounts: Renewing members $60.00, new members $70.00 (includes initiation

fees), life membership (five times annual national dues) $200.00. A former member can

be reinstated by payment of dues plus $10.00 reinstatement fee. Retirees are exempt from

paying the reinstatement fee.

Dues: Cannot be refunded, but may be transferred where applicable.

2. Officer Nominations and Elections Process

Election of officers is held at the annual membership meeting.

Terms of Office

▪ The Treasurer shall be appointed annually by the President with the

ratification of the membership with the option of re-appointment. All other

officers are elected annually.

▪ District Directors will be elected according to the following schedule:

• Even numbered years: Northwest, Central, Southeast, and Life

Member Director.

• Odd numbered years: Northeast, Southwest, and State Specialist

Director.

Filling Vacancies

If a vacancy occurs in the President’s position, the President-Elect will automatically

assume the Presidency for the unexpired term and then serve another full term as

President. The President-Elect’s position would remain vacant until the next annual

meeting.

If a Past President vacancy occurs, the previous Past President may assume the position

for the unexpired term.


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All other officer vacancies will be filled by presidential appointment, ratified by the

Board of Directors.

3. Board Meetings

Mid-Year Board meetings will be held at a convenient time with the President

determining and arranging for the meeting place.

4. Conference Calls

The President will schedule conference calls as needed to carry out immediate business

of the Chapter. Includes the option for Board meetings when necessary.

5. Bylaws

Bylaws and Standing Rules and Policies shall be reviewed annually.

6. Annual Budget

The voting delegates at the annual ESP Alpha Delta Chapter membership meeting shall

adopt the budget for the forthcoming year.

7. Awards

Award Nominees must be members in good standing with Dues paid by Dec 31 to the

Treasurer.

8. Scholarships

Applicants must be members in good standing with Dues paid by December 31 and

contribute to the scholarship or High 5/10 Fund.

9. Memorial Service at EPAF

All effort will be made to honor deceased Faculty with Extension appointments at the

EPAF Conference following the death.

10. Delegates

President and President Elect or their designee will serve as delegate to all National and

Regional meetings with the financial support of the chapter.

11. Membership Committees (Membership & Operating Details)

a. Finance Committee


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Under the Bylaws, the chapter’s Finance Committee is a Standing Committee chaired by

the elected Treasurer, and comprised of members recruited and appointed by the

President.

The Finance Committee’s annual membership is hereby further defined to include, by

office:

• The current chapter President;

• The current chapter President-elect; and

• The current Chair of the Resource Management (Foundation) Committee.

In addition, the President, with the advice and consent of the Treasurer, annually shall

appoint or reappoint to the Finance Committee:

• One member-at-large not currently holding an elected office in the chapter’s

officer rotation (but could be serving currently as a District Director), who has

served previously as Treasurer of a sister association at either the state and/or

national level; plus

• 1-2 additional members-at-large who are interested in chapter finances and

may have an interest in standing for election to the office of chapter Treasurer

in a future year.

The Finance Committee’s annual operating program is hereby further defined to

include:

• Annual solicitation of Committee budget requests linked to Committee

proposals for new and existing programs of value to the membership;

• Annual preparation of a draft proposed budget, to be submitted to the Board

for discussion and revision at the Summer Board Meeting, prior to

presentation to the general membership for adoption at the Annual

Membership Meeting;

• Consultation on financial management decisions the Treasurer must make;

• At the request of the chapter Board, development of financial scenarios for

chapter funds if new initiatives or programs under discussion were to be

adopted and funded.

Revised: 9/07; 8/12; 8/14; 8/16


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DEED OF GIFT

TO

UNIVERSITY OF FLORIDA FOUNDATION, INC.

on behalf of the

GEORGE A. SMATHERS LIBRARIES, UNIVERSITY OF FLORIDA

Each of the undersigned Donors hereby unconditionally and irrevocably gives, transfers, assigns

and delivers to the University of Florida Foundation, Inc. for and on behalf of the George A.

Smathers Libraries of the University of Florida as a gift, all right, title and interest of such Donor

in and to each of the following papers and other historical materials (Materials) (see attached

list), together with all rights (including copyright) and interests associated with the Materials,

insofar as such rights are held by the Donor:

The Donor wishes that the gift be identified to the public and in the records of the

Foundation as:

Gift of

The Donor further represents that he/she is the owner of the materials and has full legal authority

to make this gift. Copies of all transfer documents, receipts, and records related to the Materials

(including copyright) in the Donor’s possession are attached as Exhibit A.

Dated as of the ______ day of __ , 2017.

_____________________________

Signature of Donor Signature of Donor

____ _____________ ________ ____ ________________________

Name of Donor (typed) Name of Donor (typed)

The University of Florida Foundation, Inc. hereby accepts the above property under the attached

conditions.


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Dated this _______day of _______________, 2017. University of Florida Foundation, Inc., on

behalf of the George A. Smathers Libraries

By: __________________________

Name: ________________________ As its___________________

CONDITIONS

Acceptance of gifts by the University of Florida Foundation, Inc., acting for and on behalf of the

George A. Smathers Libraries is subject to the following conditions:

1. The Libraries will make the materials available for research as soon as reasonably

possible, consistent with the general policies of the Libraries. The Donor may freely

examine any of the materials during the regular working hours of the Library.

2. The Libraries reserve the right to exclude items from its permanent collections if they

are deemed to have no permanent value or historical interest. In the unlikely event that

this should arise, the Libraries will endeavor to transfer the original materials to another

suitable institution.

3. The University of Florida Foundation, Inc. is a duly qualified charitable organization

under section 501(c)(3) of the Internal Revenue Code, and is listed as such in IRS

Publication 78.

Exhibit A—Description of Collection and/or Accompanying Documents

Epsilon Sigma Phi - extadmin.ifas.ufl.edu

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