District of Summerland REGULAR COUNCIL MEETING AGENDA

District of SummerlandREGULAR COUNCILMEETING AGENDA

April 14, 2009 - 7:00 p.m. Council Chambers

Municipal Hall, 13211 Henry Ave.Summerland, BC

Page

1. Adoption of Minutes1.1 Adoption of Minutes

Recommendation:THAT the minutes of the Regular Meeting dated March 23, 2009 be adopted.

1.2 Adoption of Minutes Recommendation:THAT the minutes of the Special Meeting dated April 6, 2009 be adopted.

2. Resolution to Amend the Agenda

3. Public Hearing

4. Delegations4.1 Okanagan College Delegation - President Jim Hamilton, Director of

Public Affairs Allan Coyle, Board Chair Janet Shaw, Vice Chair Lance Kayfish and Regional Dean Donna Lomas - achievements, goals and future projects of the college

5. Mayor's Report

6. CAO's Report

7. Unfinished Business

8. Correspondence

4-7

8

of 29

Development Services Department Reports

10. Staff and Other Reports10.1 Recommendations from the Committee of the Whole

11. New Business11.1 Appointment of Approving Officer

Recommendation:THAT, pursuant to section 77 of the Land Title Act, Council appoint Ian McInthsh, Manager of Development Services as Approving Officer for the District of Summerland effective April 15, 2009.

12. Bylaws12.1 Bylaw 2000-357 - OCP and Rezoning, 7404 Kirk Ave. (S. & J. Kentel) to

rezone the property to permit a subdivision OCP Amendment - requires a majority vote of full Council (4)

Recommendation:THAT Bylaw 2000-357 be adopted.

12.2 Bylaw 2000-358 - Amendment of the Fees and Charges Bylaw - Sewer Rate Increase effective July 2009 Recommendation:THAT Bylaw 2000-358 be read a first, second and third time.

12.3 Bylaw 2000-359 Five Year Financial Plan, 2009-2013 Recommendation:THAT Bylaw 2000-359 be read a first, second, and third time.

12.4 Bylaw 2000-360 - Final Budget for 2008 Recommendation:THAT Bylaw 2000-360 be read a first, second and third time.

12.5 Bylaw 2000-361 - Annual Property Tax Bylaw, 2009 Recommendation:THAT Bylaw 2000-361 be read a first, second and third time.

12.6 Bylaw 2000-362 - 2009 Revenue Anticipation Borrowing Bylaw Recommendation:THAT Bylaw 2000-362 be read a first, second and third time.

9

10-11

12-20

21-24

25-27

28-29

of 29

Councillor's Report

14. Adjourn

15. Public Question Period

of 29

Regular Council March 23, 2009

1

The Regular Meeting of the Municipal Council of the District of Summerland was held in the Council Chamber, 13211 Henry Ave., Summerland, B.C. on Monday, March 23, 2009 at 7:00 p.m. Council members in attendance were: Mayor J. Perrino, Councillors L. Christopherson, G. Clark, S. Elia, B. Hallquist and K. Roberge. Council member absent: J. Kyluik. Staff members in attendance were: Chief Administrative Officer D. DeGagne, Corporate Officer G. Matthews, Director of Finance K. Ostraat, Building Inspector/Planner R. Coutts and Deputy Corporate Officer M. Fugeta. (* denotes partial attendance) 1. CALL TO ORDER Mayor Perrino called the meeting to order at 7:00 p.m. 2. ADOPTION OF MINUTES A member of Council suggested the March 9, 2009 minutes should be amended with respect to the second bullet of Item #12-Draft 2009 Budget, which should read “Reduction of approximately 2 million dollars from original budget submitted”. Moved by Councillor Hallquist, Seconded by Councillor Clark, THAT the minutes of the Special Meeting dated March 2, 2009 and the Regular

Meeting minutes dated March 9, 2009 as amended, be adopted. Carried. 3. PUBLICE HEARING: BYLAW 2000-357 – OCP AND REZONING, 7404 KIRK AVE (S. & J. KENTEL)TO PERMIT A SUBDIVISION OF THE PROPERTY The Corporate Officer read a statement on the purpose of the Public Hearing. The Building Inspector/Planner provided a powerpoint presentation, outlining the proposed OCP amendment and rezoning. Mayor Perrino asked the public if there was anyone wishing to speak to the matter. As there were none, the Public Hearing was closed at 7:05 p.m. 4. BYLAW 2000-357-OCP AMENDMENT AND REZONING, 7404 KIRK AVE Moved by Councillor Hallquist, Seconded by Councillor Clark, THAT Bylaw 2000-357 be read a second and third time. Carried.

1.1 Adoption of Minutes of 29


2

5. AL SISMEY, REGIONAL CRIME STOPPERS COORDINATOR, SOUTH OKANAGAN SIMILKAMEEN Al Sismey, Regional Crime Stoppers Coordinator presented an overview of Crime Stoppers program, their roles and responsibilities. Presentation included the following topics:

• Originated in 1976 • Tri-partite arrangement and roles (community; police and media) • Coordinators roles (tips from the public; reward system; fundraising) • Community based program, not a police program • Safety in passing on information to crime stoppers • 12 board members, plus volunteers

Members thanked Mr. Sismey for the presentation. Mayor Perrino stated that the District supports the Crime Stopper program and will encourage the residents in the community to get involved. 6. JOHN GORDON, VALENTINE FARM RE BOTTLENECK DRIVE WINE ROUTE John Gordon of Valentine Farms opened his presentation by explaining that the new Bottleneck Drive group of wineries has formed a partnership to promote the growing wine business on the west side of Okanagan Lake connecting eleven Summerland wineries. The Bottleneck group requested Council’s support in incorporating directional signage throughout the Bottleneck Drive Wine Route, at their cost and that a letter be forwarded to the Ministry of Transportation advising of the District’s support promoting the route. Mr. Gordon stated that he has also met with Bob Inwood of Mainstreet Consulting, who is currently under contract with the District to install signage at the south and north entrances to Summerland. Mr. Gordon advised that they had discussed where signage should occur along the winery route. He also advised he has been in contact and discussion with the Summerland Chamber. The CAO stated that staff is supportive of this and reminded members that what we have to be careful of not marketing independent businesses; but that Bottleneck Drive is a community marketing group which will benefit all businesses within the District, similar to the KVR and golf courses. Moved by Councillor Christopherson, Seconded by Councillor Clark, THAT Council direct staff to work with the Bottleneck Drive Group of Wineries to

incorporate directional signage throughout the Bottleneck Drive Wine Route (at their cost);

AND THAT a letter be forwarded to the Ministry of Transportation advising of the

District’s support for highway signage promoting the route. Carried.



3

7. MAYOR’S REPORT Highlights as follows:

• Earth Hour 2009–building lights to be turned off from 8:30 to 9:30 p.m. March 28th • SCEDT held AGM meeting and welcomed new board members • Transit discussions with High School students • Attended the South Okanagan Similkameen Stewardship program’s 15th

Anniversary • Agur Lake Camp hosted an event to unveil their plans for buildings and received

a cheque in the amount of $100,000.00 from MLA’s Bill Barisoff and Rick Thorpe. • District received funds from MLA Rick Thorpe’s office: $375,000 through Towns

for Tomorrow for our RCMP Detachment building project; $534,996.00 under our new Strategic Community Investment Fund and $4,861.00 under the Climate Action Revenue Incentive Program. Thanks to Bill Barisoff and Rick Thorpe.

8. CAO’S REPORT Highlights as follows:

• Attended the AGM of the OMMLRA in Kelowna discussing future of organization as a benefits provider.

• Sludge management improvement project at water treatment plant is on schedule.

• Workshop to be held on Tuesday, March 24 overview of Risk Assessment for the Trout Creek Community watershed. Session will focus on impacts due to the Mountain Pine Beetle infestation.

9. LIGHTS OUT ACROSS CANADA FOR EARTH HOUR, MARCH 28, 2009 Members received the FCM Members Advisory circular supporting the lights out across Canada for earth hour to take place from 8:30 p.m. to 9:30 p.m. on March 28, 2009. 10. 2009 CITIZEN SURVEY RESULTS The Corporate Officer highlighted some of the survey results for Council and reminded survey participants that 2 prizes are unclaimed. Moved by Councillor Roberge, Seconded by Councillor Clark, THAT the report on the 2009 Citizen Survey be received and the document be

made available to the public in the Administration Office, Summerland Library and on the District’s website.

Carried.



4

11. BLOSSOM RUN 2009 – REQUEST FOR WAIVER OF NOISE BYLAW, MAY 15,

16 AND 17, 2009 Moved by Councillor Roberge, Seconded by Councillor Clark, THAT Council waive the Noise Bylaw requirements relating to the Peach Orchard

Campground on Friday, May 15, Saturday May 16 and Sunday May 17 by extending the time to 1:00 a.m. each day for outdoor dance in connection with the 2009 Blossom Run, subject to the applicants providing their own security fencing and security for the event, and advising adjacent residential neighbours of the event in advance.

Carried. 12. COUNCILLOR’S REPORT Councillor Elia:

• Attended SCEDT’s Annual General Meeting – roles are promoting the town on the website; attract new businesses in town; current membership services and community development (eg festival of lights; Canada Day celebrations). They are also in search of a new General Manager

Councillor Hallquist:

• Street sweeping has started – 100 kilometers of roads to be swept in Summerland with one sweeper. People need to be patient.

Councillor Christopherson:

• Attended a fund raiser for the sea cadets at the Legion • Attended unveiling of Agur Lake Camp

Councillor Roberge: • RDOS is working on their budget.

13. ADJOURN Meeting is adjourned at 8:25 p.m. Certified Correct: _______________________________ ______________________________ Mayor Corporate Officer /mf


1 Special Meeting of Council April 6, 2009 A Special Meeting of Council of the District of Summerland was held in Council Chamber, 13211 Henry Avenue, Summerland, B.C. on April 6, 2009 at 10:02 a.m. Council members in attendance were: Mayor Janice Perrino, Councillors L. Christopherson, G. Clark, S. Elia, B. Hallquist and K. Roberge. Council members absent: Councillor J. Kyluik. Staff members in attendance were: Acting Chief Administrative Officer K. Ostraat, Corporate Officer G. Matthews, Manager of Development Services I. Mcintosh and Director of Economic Development S. Boswell. (* denotes partial attendance) 1. CALL TO ORDER Mayor Perrino called the meeting to order at 10:02 a.m.

2. RESOLUTION TO CLOSE MEETING TO THE PUBLIC Moved by Councillor Clark, Seconded by Councillor Elia,

THAT this meeting now be closed to the public pursuant to Section 90(1)(e) of the Community Charter for Council to deal with subject matter relating to the disposition of land.

Carried. 3. TERMINATION Council adjourned to a closed session at 10:03 a.m. and the Special Meeting of Council subsequently terminated at 10:45 a.m. Certified Correct: Mayor Corporate Officer /gdm


District of Summerland

Memorandum To: Mayor and Council From: Don DeGagne, CAO Date: March 31, 2009 Re: Approving Officer _________________________________________________________ Recommendation: That pursuant to section 77 of the Land Title Act, Council appoint Ian McIntosh, Manager of Development Services, as Approving Officer for the District of Summerland effective April 15, 2009. Background: The restructure of the Development Services Department has resulted in a need to appoint a new Approving Officer. The position is currently held by Gordon Morley, who is relinquishing this duty to focus on long range planning. The Deputy Approving Officers are the CAO and the Corporate Officer which will remain the same. Please advise if you have any questions or require clarification. Respectfully Submitted, Don H. DeGagne, CAO

11.1 Appointment of Approving Officer of 29

THE CORPORATION OF THE DISTRICT OF SUMMERLAND BYLAW NUMBER 2000-358

A BYLAW TO AMEND BYLAW NUMBER 98-001, A BYLAW TO AUTHORIZE THE CHARGING OF FEES FOR VARIOUS MUNICIPAL SERVICES (SEWER RATES)

The Municipal Council of the Corporation of the District of Summerland, in open meeting assembled, enacts as follows: 1. That Schedule “O” – Sewer Fees and Charges of Bylaw Number 98-001 be deleted

and replaced by Schedule “O”, attached to and forming part of this bylaw. 2. This Bylaw shall take effect for the July, 2009 billing. 3. This bylaw may be cited as “Bylaw Number 2000-358, Amendment of Fees and

Charges Bylaw No. 98-001 (Sewer Rates 2009).” Read a first, second and third time this Adopted by the Municipal Council of the Corporation of the District of Summerland this

_____________________________ Mayor

_____________________________ Corporate Officer

12.2 Bylaw 2000-358 - Amendment of the Fees and Charges Bylaw - S... of 29

Bylaw 98-001 SCHEDULE "O" SEWER FEES AND CHARGES SEWER OPERATING AND MAINTENANCE USER FEE The sewer operating and maintenance user fee is charged for each unit of sewer effluent discharged. One unit is defined as 900 litres per day which is equivalent to the amount of effluent discharge from an average single family residential dwelling. All users of the sewer system are subject to the charge with the amount of the charge calculated on the estimated sewer effluent discharge of the user. For those users with a water meter, the sewer user fee will be based on the metered water consumption. The user fee will be charged on a monthly basis with a minimum charge of one unit. Per unit sewer operating and maintenance user fee: $21.00 per month The sewer operating and maintenance user fee is eligible for a 10% discount if paid by the due date as indicated on the utility billing each month. SEWER CAPITAL USER FEE The sewer capital user fee is charged for each unit in excess of one unit of sewer effluent discharged. One unit is defined as 900 litres per day which is equivalent to the amount of effluent discharge from an average single family residential dwelling. All properties within the sewer specified area are subject to the charge. The sewer capital user fee will be charged on an annual basis at the rate of $200.00 per unit for each unit in excess of one.

12.2 Bylaw 2000-358 - Amendment of the Fees and Charges Bylaw - S... of 29


Five Year Financial Plan, 2009-2013 ______________________________________________________________________________

WHEREAS pursuant to section 165 of the Community Charter, the District must, by bylaw, adopt a financial plan before the annual property tax bylaw is adopted; NOW THEREFORE the Municipal Council of The Corporation of the District of Summerland in open meeting assembled, enacts as follows: 1. Schedule ‘A’ entitled ‘Operating Fund Revenue and Expenditures’ and Schedule ‘ B'

entitled ‘Five Year Capital Budget’ which are attached to and form part of this bylaw are hereby declared to be the Five Year Financial Plan of the District of Summerland for the period of January 1, 2009 to and including December 31, 2013.

2. This bylaw may be cited for all purposes as the ‘Five Year Financial Plan, 2009 to

2013, Bylaw No. 2000-359‘.

Read a first, second and third time this day of April, 2009. Adopted by the Municipal Council of the District of Summerland this day of May, 2009.

______________________________ Mayor

______________________________ Corporate Officer

12.3 Bylaw 2000-359 Five Year Financial Plan, 2009-2013 of 29

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4



Final Budget for the Year 2008 The Council of the Corporation of the District of Summerland in open meeting assembled enacts as follows: 1. Schedule "A" attached to and forming part of this bylaw is hereby declared to be the

Amended Annual Budget of the Corporation of the District of Summerland for the year ending December 31, 2008.

2. This Bylaw may be cited for all purposes as the "Final Budget, 2008, Bylaw No.

2000-360". Read a first, second and third time this day of April, 2009. Adopted by the Municipal Council of the District of Summerland this day of May, 2009.

_______________________________ Mayor

_______________________________ Corporate Officer

12.4 Bylaw 2000-360 - Final Budget for 2008 of 29

Bylaw 2000-360 Schedule "A"

THE CORPORATION OF THE DISTRICT OF SUMMERLANDGENERAL FUNDBUDGETED OPERATING FUND REVENUE AND EXPENDITURESFOR THE YEAR ENDED DECEMBER 31, 2008

REVENUE Taxation, net $ 5,577,671 Grants in lieu of taxes 139,030 Provincial government grants 574,663 Sales of services and rentals 1,991,043 Licenses, permits and fines 415,056 Penalties and interest on taxes 64,287 Return on investments 248,964 Franchise 147,462 Sundry 34,809 Other fiscal services 1,302 Transfer from electric fund 550,000 Transfer from surplus and reserve for future expenditure 574,697

10,318,984 EXPENDITURE Departmental expenditure General government 1,559,717 Protective services 1,722,994 Transportation services 1,505,122 Environmental health services 947,185 Environmental development services 377,725 Public health and welfare services 86,331 Recreational and cultural services 1,825,224 Debt charges Principal 81,683 Interest 140,864 Sundry interest and bank charges 10,913 Other fiscal services 1,302 Capital expenditure 1,948,889 Transfer to reserve for future expenditure 110,000

10,317,949

SURPLUS FOR THE YEAR $ 1,035

1



THE CORPORATION OF THE DISTRICT OF SUMMERLANDWATER FUNDBUDGETED OPERATING FUND REVENUE AND EXPENDITURESFOR THE YEAR ENDED DECEMBER 31, 2008

REVENUE Water parcel taxes $ 1,439,800 Water rates 2,292,283 Sundry 112,865 Other fiscal services 8,662 Grants - Okanagan Basin Water Board 39,500 Grants - Federal 42,400 Regional and other conditional transfers 180,124 Transfer from surplus and reserve for future expenditure 417,948

4,533,582 EXPENDITURE Administrative and general 459,909 Maintenance and operating 1,525,749 Debt charges Principal 634,714 Interest 901,878 Other fiscal services 8,662 Capital expenditure 859,873 Transfer to other funds 97,000 Transfer to reserve for future expenditure -

4,487,785


2



THE CORPORATION OF THE DISTRICT OF SUMMERLANDSEWER FUNDBUDGETED OPERATING FUND REVENUE AND EXPENDITURESFOR THE YEAR ENDED DECEMBER 31, 2008

REVENUE Sewer rates $ 739,967 Sewer tax levies 655,241 Sewer connection fees 56,974 OBWB grants 453,527 Sundry 3,680 Other fiscal services 8,694 Transfer from surplus and reserve for future expenditure 27,000 Transfer from other funds 97,000

2,042,083 EXPENDITURE Administrative and general 185,515 Maintenance and operating 690,280 Debt charges Principal 343,086 Interest 730,260 Other fiscal services 8,694 Capital expenditure 82,857 Transfer to reserve for future expenditure -

2,040,692


THE CORPORATION OF THE DISTRICT OF SUMMERLANDELECTRIC FUNDBUDGETED OPERATING FUND REVENUE AND EXPENDITURESFOR THE YEAR ENDED DECEMBER 31, 2008

REVENUE Electric rates $ 7,220,139 Other revenue 155,388 Transfer from reserve for future expenditure -

7,375,527 EXPENDITURE Administrative and general 388,551 Electric supply 5,055,497 Maintenance and operating 1,071,543 Capital expenditure 77,071 Transfer to general revenue fund 550,000 Transfer to reserve for future expenditure 150,000

7,292,662


3



Annual Property Tax Bylaw, 2009

_______________________________________________________________________ WHEREAS pursuant to section 197 of the Community Charter, Council must, by bylaw, impose property value taxes for the year by establishing tax rates for the municipal revenue proposed to be raised for the year from property value taxes as provided in the financial plan, and the amounts to be collected for the year by means of rates established by the municipality to meet its taxing obligations in relation to another local government or other public body; NOW THEREFORE, the Council of the Corporation of the District of Summerland in open meeting assembled, enacts as follows: 1. The following taxation rates are hereby imposed and levied for the year 2009:

a) For general purposes of the Municipality on the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Column "A" of the Schedule attached to and forming part of this bylaw.

b) For purposes of the Regional District of Okanagan-Similkameen on the assessed

value of land and improvements taxable for hospital assessment base purposes, rates appearing in Column "B" of the Schedule attached to and forming part of this bylaw.

c) For purposes of the Regional District of Okanagan-Similkameen for the Sterile

Insect Release Program on the assessed land taxable for hospital assessment base purposes, rates appearing in Column "C" of the Schedule attached to and forming part of this bylaw.

d) For the purposes of the Regional District of Okanagan-Similkameen for 911

Emergency Call System and the Mosquito Control Program on the assessed improvements taxable for hospital assessment base purposes, rates appearing in Column "D" of the Schedule attached to and forming part of this bylaw.

e) For hospital purposes on the assessed value of land and improvements taxable for

hospital assessment base purposes, rates appearing in Column "E" of the Schedule attached to and forming a part of this bylaw.

f) For the purposes of the Okanagan Regional Library on the assessed value of land

12.5 Bylaw 2000-361 - Annual Property Tax Bylaw, 2009 of 29

g) Bylaw 2000-361 – Page 2

and improvements taxable for general municipal purposes, rates appearing in

Column "I" of the Schedule attached to and forming a part of this bylaw. 2. The minimum amount of taxation upon a parcel of real property shall be One Dollar ($1.00).

3. On or after the 3rd day of July, 2009, the Director of Finance for the Corporation of the

District of Summerland shall add to the current year's taxes unpaid at 4:00 p.m. on the 3rd day of July, 2009, on each parcel of land on the assessment roll, ten per centum (10%) of the amount thereof and the said unpaid taxes, together with amounts added as aforesaid shall from the 3rd day of July, 2009, to deemed to be the amount of the current year's taxes upon such land.

4. This Bylaw may be cited as "Tax Rates 2009, Bylaw Number 2000-361". Read a first, second and third time this day of April, 2009. Adopted by the Municipal Council of the District of Summerland this day of May, 2009.

__________________________________ Mayor

__________________________________ Corporate Officer


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5399



2009 Revenue Anticipation Borrowing Bylaw

_____________________________________________________________________ WHEREAS Section 177 of the Community Charter, empowers Council, by bylaw to borrow such sums of money as may be necessary to meet the current lawful expenditures of the Municipality, and to pay amounts required to meet the municipality’s taxing obligations in relation to another local government of public body; AND WHEREAS Section 177 of the Community Charter limits the amount that can be lawfully borrowed under these circumstances to the total of the unpaid taxes for all purposes imposed during the current year, and the money due from other local governments; AND WHEREAS to meet the current lawful expenditures of the Corporation of the District of Summerland (the “Municipality”) for the current year 2009, it is necessary to borrow the sum of Five Million Dollars ($5,000,000.00); NOW THEREFORE, the Municipal Council of District of Summerland, in open meeting assembled, hereby enacts as follows: 1. It shall be lawful for the Municipal Council to borrow upon credit of Municipality from the

Summerland and District Credit Union, a sum of money up to Five Million Dollars ($5,000,000.00) in such amounts at such times as the same may be required and to pay interest thereon at a rate not exceeding the prime lending rate.

2. The money so borrowed shall be expended in defraying the current lawful expenditures of

the Municipality for the year 2009, and shall, together with the interest thereon, be repayable and repaid to the lender on or before December 31, 2009.

3. The form of the obligation or obligations to be given as an acknowledgement of the liability

incurred under this bylaw shall be by way of a line of credit authorized by the Mayor and the Treasurer.

4. There is hereby set aside as security for the liability hereby authorized to be incurred, the

12.6 Bylaw 2000-362 - 2009 Revenue Anticipation Borrowing Bylaw of 29

Bylaw 2000-362 – Page 2

sum of Five Million Dollars ($5,000,000.00), being that part of the unpaid taxes due to the Municipality for the current year deemed by the Municipal Council expedient to be so set aside.

5. This bylaw may be cited as "Revenue Anticipation Borrowing (2009) Bylaw No. 2000-362”. Read a first, second and third time this day of April, 2009. Adopted by the Municipal Council of the District of Summerland this day of May, 2009.

__________________________________ Mayor

___________________________________ Corporate Officer

12.6 Bylaw 2000-362 - 2009 Revenue Anticipation Borrowing Bylaw of 29

District of Summerland REGULAR COUNCIL MEETING AGENDA

Documents

Transcript of District of Summerland REGULAR COUNCIL MEETING AGENDA