Department of Tourism Computerization Project Phase I Accreditation 14-16 JULY 2009.

Department of TourismComputerization ProjectPhase IAccreditation14-16 JULY 2009

DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1DOT COMPUTERIZATION PROJECT PHASE I

*AGENDA01 Objectives02 Definition of Terms03 Accreditation3.1 Evaluation3.1.1 Receiving and Assessment of Applications3.1.2 Evaluation of Supporting Documents3.1.3 Approval of application for Inspection3.2 Inspection3.2.1 Receiving and Assessment of Endorsed Application3.2.2 Mission Order Creation3.2.3 Endorsement of Inspection Findings and Recommendations3.3 Approval3.3.1 Receiving of Endorsed Applications3.3.2 Approval of Application (Application Form and Process/Supporting Documents)3.4 Releasing Process3.4.1 Receiving of Approved Applications for Release3.4.2 Certificate Printing and Signature3.4.3 Releasing of Certificate to Applicant


*ACCREDITATION SYSTEMS LIFECYCLEEvaluationInspectionApprovalApprovedReleasing


*ACCREDITATION SYSTEMS LIFECYCLEEvaluation Receiving and Assessment of Applications Evaluation of Supporting Documents Approval of Application for InspectionInspection Receiving and Assessment of Endorsed Application Mission Order Creation Endorsement of Inspection Findings and RecommendationsApproval Receiving of Endorsed Applications Approval of Application (Application Form and Process/Supporting DocumentsReleasing Receiving of Approved Applications for Release Certificate Printing and Signature Releasing of Certificate to Applicant




*OBJECTIVESThe objectives of the presentation are:To present the Accreditation General CycleTo teach users on how to view, edit and save accreditation applicationsTo teach users on how to change accreditation application form status




*DEFINITION OF TERMSAccreditation ApplicationThis refers to the application for accreditation of an individual or organization. Renewed regularly.

Entity Type Used interchangeably with application type

Application Type Type of application hotel, homestay, tourist transport, cave guide.

Supporting Documents These are documents digitized or scanned to be uploaded to the TFSS-Accreditation

TFSS-Accreditation The Tourism Facilities and Services System Accreditation module.

Entity/EntitiesEstablishments or individuals who have been or who are subject to accreditation. Accredited entity means an accredited establishment (hotel, spa, tourist inn) or an individual (tour guide, taxi driver, cave mountain guide).




*OBJECTIVESThe objectives for evaluation process are:To be able to accept online applicationsto be able to validate application forms submitted by the applicantsto be able to verify the authenticity of supporting documents submittedto be able to approve and endorse application for inspection




*ACCREDITATION > EVALUATION PROCESS> RECEIVING AND ASSESSMENT OF APPLICATIONS

USER: EVALUATORSStep 1: Open Internet BrowserStep 2: Type in http://e-services.tourism.gov.ph/AccreditationIf internet Connection is ok, DOT Portal Log In Page will be displayedStep 3: Enter the given User Name and Password and click OK buttonStep 4: Click OK button to log inStep 5: Under NEW APPLICATION Category, Select to display the application record and other details of the chosen entity Step 6: Select Application Form tab to display application form submitted by the applicant Step 7: Evaluator validates data entered by the applicant in the application form


*ACCREDITATION > EVALUATION PROCESS> RECEIVING AND ASSESSMENT OF APPLICATIONSStep 1: Open Internet BrowserStep 2: Type in http://e-services.tourism.gov.ph/AccreditationIf internet Connection is ok, DOT Portal Log In Page will be displayedStep 3: Enter the given User Name and Password and click OK buttonStep 4: Click OK button to log in


*ACCREDITATION > EVALUATION PROCESS> RECEIVING AND ASSESSMENT OF APPLICATIONSUpon log-in, page will display list of all pending task assigned for the user.


*ACCREDITATION > EVALUATION PROCESS> RECEIVING AND ASSESSMENT OF APPLICATIONSStep 5: Under NEW APPLICATION Category, Select to display the application record and other details of the chosen entity


*ACCREDITATION > EVALUATION PROCESS> RECEIVING AND ASSESSMENT OF APPLICATIONSOUTPUT : APPLICATION RECORD OF THE SELECTED ENTITY


*ACCREDITATION > EVALUATION PROCESS> RECEIVING AND ASSESSMENT OF APPLICATIONSStep 6: Select Application Form tab to display application form submitted by the applicant


*ACCREDITATION > EVALUATION PROCESS> RECEIVING AND ASSESSMENT OF APPLICATIONSStep 7: Evaluator validates data entered by the applicant in the application form


*AGENDA01 Objectives02 Definition of Terms03 Accreditation3.1 Evaluation3.1.1 Receiving and Assessment of Applications3.1.2 Evaluation of Supporting Documents3.1.3 Approval of Application for Inspection3.2 Inspection3.2.1 Receiving and Assessment of Endorsed Application3.2.2 Mission Order Creation3.2.3 Endorsement of Inspection Findings and Recommendations3.3 Approval3.3.1 Receiving of Endorsed Applications3.3.2 Approval of Application (Application Form and Process/Supporting Documents)3.4 Releasing Process3.4.1 Receiving of Approved Applications for Release3.4.2 Certificate Printing and Signature3.4.3 Releasing of Certificate to Applicant


*ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTS

Step 1: After assessment of application forms submitted to evaluators, Click Supporting Documents tab to display list of supporting documents associated with the entityStep 2: Click to display document detailsStep 3: Select attachments to view document for review/verificationStep 4: Right Click the link and open in a new tab/window to view the documentStep 5: For Word and Excel files, Enter Username and password to open the fileStep 6: Evaluator verifies the authenticity of the supporting documents submitted by the applicant to AccreditationStep 7: Once the selected Application Required Documents has been verified and validated, evaluator updates document status into CHECKED and add remarks in the remarks field if necessary.


*ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTS

Step 8: If submitted document is found to be invalid, Evaluator updates status to CHECKED FOR RESUBMISSION and applicant needs to re-upload the rejected document.Step 9: Click Upload Documents Tab for manual applications that evaluators will be the one to upload supporting documentsStep 10: Browse and select the document to be attached Step 11: Enter Document Expiry Date if applicable and click upload button to upload the document


*ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTSStep 1: After assessment of application forms submitted to evaluators, Click Supporting Documents tab to display list of supporting documents associated with the entity


*ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTSStep 2: Click to display document details


*ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTSStep 3: Select attachments to view document for review/verification


*ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTSStep 4: Right Click the link and open in a new tab/window to view the document


*ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTSStep 5: For Word and Excel files, Enter Username and password to open the file


*ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTSStep 6: Evaluator verifies the authenticity of the supporting documents submitted by the applicant to Accreditation


*ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTSStep 7: Once the selected Application Required Documents has been verified and validated, evaluator updates document status into CHECKED and add remarks in the remarks field if necessary.


*ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTSStep 8: If submitted document is found to be invalid, Evaluator updates status to CHECKED FOR RESUBMISSION and applicant needs to re-upload the rejected document.


*ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTSStep 9: Click Upload Documents Tab for manual applications that evaluators will be the one to upload supporting documents


*ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTSStep 10: Browse and select the document to be attached


*ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTSStep 11: Enter Document Expiry Date if applicable and click upload button to upload the document


*ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTSOnce uploaded, Document Status will be automatically updated into CHECKED


*AGENDA01 Objectives02 Definition of Terms03 Accreditation3.1 Evaluation3.1.1 Receiving and Assessment of Applications3.1.2 Evaluation of Supporting Documents3.1.3 Approval of Application for Inspection3.2 Inspection3.2.1 Receiving and Assessment of Endorsed Application3.2.2 Mission Order Creation3.2.3 Endorsement of Inspection Findings and Recommendations3.3 Approval3.3.1 Receiving of Endorsed Applications3.3.2 Approval of Application (Application Form and Process/Supporting Documents)3.4 Releasing Process3.4.1 Receiving of Approved Applications for Release3.4.2 Certificate Printing and Signature3.4.3 Releasing of Certificate to Applicant


*ACCREDITATION > EVALUATION PROCESS> RECEIVING AND ASSESSMENT OF APPLICATIONS

Step 1: Once Supporting Documents has been verified, Evaluator clicks Remarks/Comments tab to display remarks made by the evaluator for the specific entityStep 2: Click Edit to add remarksStep 3: Enter Comments to the field providedStep 4: Click OK button to save changes and Cancel button to go back to the previous pageStep 5: Click Update button to update status to FOR INSPECTION and forward application to InspectorsStep 6: Click OK button to update status. Cancel button will go back to the default page


*ACCREDITATION > EVALUATION PROCESS> APPROVAL OF APPLICATION FOR INSPECTIONStep 1: Once Supporting Documents has been verified, Evaluator clicks Remarks/Comments tab to display remarks made by the evaluator for the specific entity


*ACCREDITATION > EVALUATION PROCESS> APPROVAL OF APPLICATION FOR INSPECTIONStep 2: Click Edit to add remarks


*ACCREDITATION > EVALUATION PROCESS> APPROVAL OF APPLICATION FOR INSPECTIONStep 3: Enter Comments to the field provided


*ACCREDITATION > EVALUATION PROCESS> APPROVAL OF APPLICATION FOR INSPECTIONStep 4: Click OK button to save changes and Cancel button to go back to the previous page


*ACCREDITATION > EVALUATION PROCESS> APPROVAL OF APPLICATION FOR INSPECTIONUpon clicking OK, Remarks/Comments section will be updated


*ACCREDITATION > EVALUATION PROCESS> APPROVAL OF APPLICATION FOR INSPECTIONStep 5: Click Update button to update status to FOR INSPECTION and forward application to Inspectors


*ACCREDITATION > EVALUATION PROCESS> APPROVAL OF APPLICATION FOR INSPECTIONStep 6: Click OK button to update status. Cancel button will go back to the default page


*OUTPUT


*OUTPUTAPPLICATION STATUS: FOR INSPECTION


*OUTPUTAPPLICATION REQUIRED DOCUMENT STATUS: CHECKED


*AGENDA01 Objectives02 Definition of Terms03 Accreditation3.1 Evaluation3.1.1 Receiving and Assessment of Applications3.1.2 Evaluation of Supporting Documents3.1.3 Approval of Application for Inspection3.2 Inspection3.2.1 Receiving and Assessment of Endorsed Applications3.2.2 Mission Order Creation3.2.3 Endorsement of Inspection Findings and Recommendations3.3 Approval3.3.1 Receiving of Endorsed Applications3.3.2 Approval of Application (Application Form and Process/Supporting Documents)3.4 Releasing Process3.4.1 Receiving of Approved Applications for Release3.4.2 Certificate Printing and Signature3.4.3 Releasing of Certificate to Applicant


*OBJECTIVESThe objectives for inspection process are:to be able to create mission order to conduct ocular inspectionto be able to create inspection reportto be able to create Affirmation Letter for the applicantto be able to endorse application to OIC/AD for approval of inspection results




*ACCREDITATION > INSPECTION PROCESS> RECEIVING AND ASSESSMENT OF ENDORSED APPLICATIONS

USER: INSPECTORSStep 1: Open Internet BrowserStep 2: Type in http://e-services.tourism.gov.ph/AccreditationIf internet Connection is ok, DOT Portal Log In Page will be displayedStep 3: Enter the given User Name and Password and click OK buttonStep 4: Click OK button to log inStep 5: Under FOR INSPECTION Category, Click to display application details of the chosen entityStep 6: Inspector verifies if status of Application is FOR INSPECTION


*ACCREDITATION > INSPECTION PROCESS> RECEIVING AND ASSESSMENT OF ENDORSED APPLICATIONSStep 1: Open Internet BrowserStep 2: Type in http://e-services.tourism.gov.ph/AccreditationIf internet Connection is ok, DOT Portal Log In Page will be displayedStep 3: Enter the given User Name and Password and click OK buttonStep 4: Click OK button to log in


*ACCREDITATION > INSPECTION PROCESS> RECEIVING AND ASSESSMENT OF ENDORSED APPLICATIONSUpon log-in, page will display list of all pending task assigned for the user.


*ACCREDITATION > INSPECTION PROCESS> RECEIVING AND ASSESSMENT OF ENDORSED APPLICATIONSStep 5: Under FOR INSPECTION Category, Click to display application details of the chosen entity


*ACCREDITATION > INSPECTION PROCESS> RECEIVING AND ASSESSMENT OF ENDORSED APPLICATIONSOUTPUT : APPLICATION RECORD OF THE SELECTED ENTITY


*ACCREDITATION > INSPECTION PROCESS> RECEIVING AND ASSESSMENT OF ENDORSED APPLICATIONSStep 6: Inspector verifies if status of Application is FOR INSPECTION




*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATION

USER: INSPECTORSStep 1: Select MISSION ORDERS link to direct user on page for creation of mission orderStep 2: Click Create New Mission Order to display fields to be filled-up in creating mission orderStep 3: Fill-up Mandatory Fields needed for creating mission orderStep 4: Click Save button to generate mission order. Cancel Button goes back to the previous pageStep 5: Click + Name of Inspector to include inspector in the mission order. Click + Name of Inspector to exclude inspector from the mission orderStep 6: Select Click HERE to Modify Covered Establishments to add establishment in the mission order to be generatedStep 7: Click + Accreditation Code to include establishment in the mission order. Click + Accreditation Code to exclude establishment from the mission orderStep 8: Select Click HERE to View Mission Order to view mission order details



Step 9: Click Generate to create mission order documentStep 10: Click OK to confirm the generation of mission orderStep 11: Click Attached mission order to view the documentStep 12: Enter the given User Name and Password and click OK buttonStep 13: Click OK button to log in to view mission orderStep 14: Upon closing the document, click Submit to submit mission order to OICStep 15: Click OK to submit mission order


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 1: Select MISSION ORDERS link to direct user on page for creation of mission order


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONUpon clicking, Page for generation of mission order will be displayed


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 2: Click Create New Mission Order to display fields to be filled-up in creating mission order


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 3: Fill-up Mandatory Fields needed for creating mission order


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 4: Click Save Button to generate mission order.Cancel Button goes back to the previous page


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 5: Click + Name of Inspector to include inspector in the mission order Click + Name of Inspector to exclude inspector from the mission order


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 6: Select Click HERE to Modify Covered Establishments to add establishment in the mission order to be generated


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 7: Click + Accreditation Code to include establishment in the mission order


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 7: Click + Accreditation Code to include establishment in the mission order0Click + Accreditation Code to exclude establishment from the mission order


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 8: Select Click HERE to View Mission Order to view mission order details


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 9: Click Generate to create mission order document


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 10: Click OK to confirm the generation of mission order


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONGeneration of mission order is successful if attachment has been created


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 11: Click Attached mission order to view the document


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 12: Enter the given User Name and Password and click OK buttonStep 13: Click OK button to log in to view mission order


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 14: Upon closing the document, click Submit to submit mission order to OIC


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 15: Click OK to submit mission order


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONUpon submission, list of mission created, approved and issued will be displayed


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONUpon submission, list of mission created, approved and issued will be displayed


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONClick on Mission Order No. to display Mission order details



USER: OIC/ADStep 1: Open Internet BrowserStep 2: Type in http://e-services.tourism.gov.ph/AccreditationIf internet Connection is ok, DOT Portal Log In Page will be displayedStep 3: Enter the given User Name and Password and click OK buttonStep 4: Click OK button to log inStep 5: Select Mission Order No. to view mission order details of the mission order with FOR APPROVAL statusStep 6: Click to view the fileStep 7: Enter the given User Name and Password and click OK buttonStep 8: Click OK button to log in to view mission orderStep 9: Upon closing the document, click Approve button to approve or Reject button to reject mission order. Step 10: Click OK confirm approval/rejection of the mission order


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 1: Open Internet BrowserStep 2: Type in http://e-services.tourism.gov.ph/AccreditationIf internet Connection is ok, DOT Portal Log In Page will be displayedStep 3: Enter the given User Name and Password and click OK buttonStep 4: Click OK button to log in


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONUpon log-in, page will display list of all pending task assigned for the user.


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 5: Select Mission Order No. to view mission order details of the mission order with FOR APPROVAL status


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 6: Click to view the file




*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 9: Upon closing the document, click Approve button to approve or Reject button to reject mission order.


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONApprover is also allowed to put remarks on the field provided in support for the approval/rejection of the mission order


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 10: Click OK confirm approval/rejection of the mission order



USER: INSPECTORSStep 1: Selecting Mission Order No. to view mission order details of the mission order with FOR APPROVAL statusStep 2: Click to open the fileStep 3: Enter the given User Name and Password and click OK buttonStep 4: Click OK button to log in to view mission order


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 1: Selecting Mission Order No. to view mission order details of the mission order with FOR APPROVAL status


*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONStep 2: Click to open the file




*ACCREDITATION > INSPECTION PROCESS> MISSION ORDER CREATIONInspector can now print the mission order generated to be used for ocular inspection




*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS

USER: INSPECTORSStep 1: Select to display the application record and other details of the chosen entity Step 2: Select Supporting Documents tab to view template for inspection report, Affirmation Letter and certificate of accreditation for establishmentsStep 3: Click to view document details of the selected templateStep 4: Click < Inspection Report document > to open template for Inspection ReportStep 5: Choose Edit radio button and click OK to open template for the documentStep 6: Enter the given User Name and Password and click OK buttonStep 7: Click OK button to log in to view the selected reportStep 8: Inspector creates Inspection Report and clicks save button to apply changes



Step 9: Once Inspection Report has been created, inspector updates document status into DOCUMENT FOR APPROVAL and add remarks in the remarks field if necessaryStep 10: Click Update button to update statusStep 11: Click OK button to confirm the status updateStep 12: Click Click here to continue to go back to the list of supporting documents with updated statusesStep 13: Click to view document details of the selected templateStep 14: Click to open template for Affirmation LetterStep 15: Choose Edit radio button and click OK to open template for the documentStep 16: Enter the given User Name and Password and click OK buttonStep 17: Click OK button to log in to view the selected report



Step 18: Inspector creates Affirmation Letter and clicks save button to apply changesStep 19: Once Affirmation Letter has been created, inspector updates document status into DOCUMENT FOR APPROVAL and add remarks in the remarks field if necessaryStep 20: Click Update button to update statusStep 21: Click OK button to confirm the status updateStep 22: Click Click here to continue to go back to the list of supporting documents with updated statusesStep 23: Select Classification tab to update Classification based on the ocular inspection done by the inspectorsStep 24: Click Remarks/Comments tab to display remarks made for the specific entity.Step 25: Click Edit to add remarksStep 26: Enter Comments to the field provided



Step 27: Click OK button to save changes and Cancel button to go back to the previous pageStep 28: Once all process documents status is DOCUMENT FOR APPROVAL, inspector updates status to FOR APPROVAL. Put remarks on the field provided if necessary.Step 29: Click Update button to update status. If Status is FOR APPROVAL, Application will be forwarded to OIC/ADStep 30: Click OK button to confirm the status update



Once Ocular Inspection is finished, inspector will log-in to the portal to enter results of inspection



Upon log-in, page will display list of all pending task assigned for the user.


*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS Step 1: Select to display the application record and other details of the chosen entity



Step 2: Select Supporting Documents tab to view template for inspection report, Affirmation Letter and certificate of accreditation for establishments



Step 3: Click to view document details of the selected template



Step 4: Click < Inspection Report document > to open template for Inspection Report



Step 5: Choose Edit radio button and click OK to open template for the document



Step 6: Enter the given User Name and Password and click OK buttonStep 7: Click OK button to log in to view the selected report


*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS Step 8: Inspector creates Inspection Report and clicks save button to apply changes


*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS Step 9: Once Inspection Report has been created, inspector updates document status into DOCUMENT FOR APPROVAL and add remarks in the remarks field if necessary


*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS Step 10: Click Update button to update status


*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS Step 11: Click OK button to confirm the status update


*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS Step 12: Click Click here to continue to go back to the list of supporting documents with updated statuses



Step 13: Click to view document details of the selected template



Step 14: Click to open template for Affirmation Letter



Step 15: Choose Edit radio button and click OK to open template for the document



Step 16: Enter the given User Name and Password and click OK buttonStep 17: Click OK button to log in to view the selected report



Step 18: Inspector creates Affirmation Letter and clicks save button to apply changes



Step 19: Once Affirmation Letter has been created, inspector updates document status into DOCUMENT FOR APPROVAL and add remarks in the remarks field if necessary



Step 20: Click Update button to update status



Step 21: Click OK button to confirm the status update


*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS Step 22: Click Click here to continue to go back to the list of supporting documents with updated statuses


*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS Step 23: Select Classification tab to update Classification based on the ocular inspection done by the inspectorsThis option is for Hotel and Resort establishments only. Click Change to update classification.


*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS Step 24: Click Remarks/Comments tab to display remarks made for the specific entity.


*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS Step 25: Click Edit to add remarks


*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS Step 26: Enter Comments to the field provided


*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS Step 27: Click OK button to save changes and Cancel button to go back to the previous page


*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS Upon clicking OK, Remarks/Comments Section will be updated


*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS Step 28: Once all process documents status is DOCUMENT FOR APPROVAL, inspector updates status to FOR APPROVAL. Put remarks on the field provided if necessary.


*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS Step 29: Click Update button to update status. If Status is FOR APPROVAL, Application will be forwarded to OIC/AD


*ACCREDITATION > INSPECTION PROCESS > ENDORSEMENT OF INSPECTION FINDINGS AND RECOMMENDATIONS Step 30: Click OK button to confirm the status update


*OUTPUT


*OUTPUTAPPLICATION STATUS: FOR APPROVAL / CONDITIONAL


*OUTPUTMISSION ORDER FOR OCULAR INSPECTION


*OUTPUTPROCESS DOCUMENT STATUS: DOCUMENT FOR APPROVAL




*OUTPUTSUBMITTED INSPECTION REPORT TO OIC/AD


*OUTPUTSUBMITTED Affirmation Letter TO OIC/AD




*ACCREDITATION > APPROVAL> RECEIVING OF ENDORSED APPLICATIONS

USER: OIC/ADStep 1: Open Internet BrowserStep 2: Type in http://e-services.tourism.gov.ph/AccreditationIf internet Connection is ok, DOT Portal Log In Page will be displayedStep 3: Enter the given User Name and Password and click OK buttonStep 4: Click OK button to log inStep 5: Selecting will display the application record and other details of the chosen entity


*ACCREDITATION > APPROVAL> RECEIVING OF ENDORSED APPLICATIONSStep 1: Open Internet BrowserStep 2: Type in http://e-services.tourism.gov.ph/AccreditationIf internet Connection is ok, DOT Portal Log In Page will be displayedStep 3: Enter the given User Name and Password and click OK buttonStep 4: Click OK button to log in


*ACCREDITATION > APPROVAL> RECEIVING OF ENDORSED APPLICATIONSUpon log-in, page will display list of all pending task assigned for the user.


*ACCREDITATION > APPROVAL> RECEIVING OF ENDORSED APPLICATIONSStep 5: Under FOR APPROVAL Category, Click to display application details of the chosen entity


*ACCREDITATION > APPROVAL> RECEIVING OF ENDORSED APPLICATIONSOUTPUT : APPLICATION RECORD OF THE SELECTED ENTITY




*OBJECTIVESThe objectives for the approval of OIC/ADto be able to approve endorsed document statusto be able to approve endorsed inspection report and Affirmation Letter from inspectorsto be able to endorse approval of application to OIC/AD


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATION

USER: OIC/ADStep 1: Select Application Form tab to display application form submitted by the applicantStep 2: Select Classification tab for Hotels and Resort onlyStep 3: Click Supporting Documents tab to display list of supporting documents associated with the entityStep 4: Click to view document details of the selected templateStep 5: Click to open the fileStep 6: Choose Edit radio button and click OK to open template for the documentStep 7: Enter the given User Name and Password and click OK buttonStep 8: Click OK button to log in to view the selected reportStep 9: OIC/AD reviews and make necessary corrections on the Inspection Report and clicks save button to apply changes



Step 10: Once Inspection Report has been corrected, OIC/AD updates document status into OIC APPROVED and add remarks in the remarks field if necessaryStep 11: Click Update button to update statusStep 12: Click OK button to confirm the status updateStep 13: Click Click here to continue to go back to the list of supporting documents with updated statusesStep 14: Click to view document details of the selected templateStep 15: Click to open template for Inspection Report and Affirmation LetterStep 16: Choose Edit radio button and click OK to open template for the documentStep 17: Enter the given User Name and Password and click OK buttonStep 18: Click OK button to log in to view the selected reportStep 19: OIC/AD reviews and make necessary corrections on the Affirmation Letter and clicks save button to apply changes



Step 20: Once Affirmation Letter has been corrected, OIC/AD updates document status into OIC APPROVED and add remarks in the remarks field if necessaryStep 21: Click Update button to update statusStep 22: Click OK button to confirm the status updateStep 23: Click Click here to continue to go back to the list of supporting documents with updated statusesStep 24: Click to view document details of the selected templateStep 25: Click to open template for Certificate of AccreditationStep 26: Enter the given User Name and Password and click OK buttonStep 27: Click OK button to log in to view the selected reportStep 28: OIC/AD checks certificate for possible correctionsStep 29: Once Certificate is in correct format, OIC/AD updates document status into OIC APPROVED and add remarks in the remarks field if necessary



Step 30: Click Update button to update statusStep 31: Click OK button to confirm the status updateStep 32: Click Click here to continue to go back to the list of supporting documents with updated statusesStep 33: Click to display document detailsStep 34: Select attachment to view document for review/verificationStep 35: Right Click the link and open in a new tab/window to view the documentStep 36: For Word and Excel files, Enter Username and password to open the fileStep 37: Click Remarks/Comments tab to display remarks made by the evaluator for the specific entity.Step 38: Click Edit to add remarksStep 39: Enter Comments to the field providedStep 40: Click OK button to save changes and Cancel button to go back to the previous page



Step 41: Click DOT Trainings tab to display lists of trainings associated with the entity. Step 42: Once all document statuses are tagged as OIC APPROVED, OIC/AD updates status to FOR APPROVAL. Put remarks on the field provided if necessary.Step 43: Click Update button to update status. If Status is FOR APPROVAL, Application will be forwarded to OIC/ADStep 44: Click OK button to confirm the status update


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 1: Select Application Form tab to display application form submitted by the applicant


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONApplication form submitted by the applicant:


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 2: Select Classification tab for Hotels and Resort only


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 3: Click Supporting Documents tab to display list of supporting documents associated with the entity


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 4: Click to view document details of the selected template


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 5: Click to open the file


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 6: Choose Edit radio button and click OK to open template for the document


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 7: Enter the given User Name and Password and click OK buttonStep 8: Click OK button to log in to view the selected report


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 9: OIC/AD reviews and make necessary corrections on the Inspection Report and clicks save button to apply changes


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 10: Once Inspection Report has been corrected, OIC/AD updates document status into OIC APPROVED and add remarks in the remarks field if necessary


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 11: Click Update button to update status


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 12: Click OK button to confirm the status update


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 13: Click Click here to continue to go back to the list of supporting documents with updated statuses




*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 15: Click to open template for Inspection Report and Affirmation Letter






*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 19: OIC/AD reviews and make necessary corrections on the Affirmation Letter and clicks save button to apply changes


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 20: Once Affirmation Letter has been corrected, OIC/AD updates document status into OIC APPROVED and add remarks in the remarks field if necessary










*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 25: Click to open template for Certificate of Accreditation




*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 28: OIC/AD checks certificate for possible corrections


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 29: Once Certificate is in correct format, OIC/AD updates document status into OIC APPROVED and add remarks in the remarks field if necessary








*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 33: Click to display document details


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 34: Select attachment to view document for review/verification


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 35: Right Click the link and open in a new tab/window to view the document


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 36: For Word and Excel files, Enter Username and password to open the file


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 37: Click Remarks/Comments tab to display remarks made by the evaluator for the specific entity.


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 38: Click Edit to add remarks


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 39: Enter Comments to the field provided


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 40: Click OK button to save changes and Cancel button to go back to the previous page


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONUpon clicking OK, Remarks/Comments Section will be updated


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 41: Click DOT Trainings tab to display lists of trainings associated with the entity. This option is for Tourism Front-Liners only. Click Application No to view details of the training


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 42: Once all document statuses are tagged as OIC APPROVED, OIC/AD updates status to FOR APPROVAL. Put remarks on the field provided if necessary.


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 43: Click Update button to update status. If Status is FOR APPROVAL, Application will be forwarded to OIC/AD




*OUTPUT




*OUTPUTPROCESS DOCUMENT STATUS: OIC APPROVED




*OUTPUTSUBMITTED INSPECTION REPORT TO DIRECTOR


*OUTPUTSUBMITTED AFFIRMATION LETTER TO DIRECTOR


*OUTPUTACCREDITATION CERTIFICATE REVIEWED BY OIC/AD


*OBJECTIVESThe objectives for the approval of Directorto be able to approve endorsed document statusto be able to approve endorsed inspection report and Affirmation Letter from inspectorsto be able to endorse approval of application to Director



USER: DirectorStep 1: Open Internet BrowserStep 2: Type in http://e-services.tourism.gov.ph/AccreditationIf internet Connection is ok, DOT Portal Log In Page will be displayedStep 3: Enter the given User Name and Password and click OK buttonStep 4: Click OK button to log inStep 5: Under FOR APPROVAL Category, Click to display application details of the chosen entityStep 6: Select Application Form tab to display application form submitted by the applicantStep 7: Select Classification tab to view Hotel/Resort Classification Step 8: Click Supporting Documents tab to display list of supporting documents associated with the entityStep 9: Click to view document details of the selected template



Step 10: Click to open the fileStep 11: Choose Edit radio button and click OK to open template for the documentStep 12: Enter the given User Name and Password and click OK buttonStep 13: Click OK button to log in to view the selected reportStep 14: Director reviews and make necessary corrections on the Affirmation Letter and clicks save button to apply changesStep 15: Once Affirmation Letter has been corrected, Director updates document status into DIRECTOR APPROVED and add remarks in the remarks field if necessaryStep 16: Click Update button to update statusStep 17: Click OK button to confirm the status updateStep 18: Click Click here to continue to go back to the list of supporting documents with updated statusesStep 19: Click to view document details of the selected template



Step 20: Click < Certificate of Accreditation for Establishments Document> to open template for Certificate of AccreditationStep 21: Enter the given User Name and Password and click OK buttonStep 22: Click OK button to log in to view the selected reportStep 23: Director checks certificate for possible correctionsStep 24: Once Certificate is in correct format, Director updates document status into DIRECTOR APPROVED and add remarks in the remarks field if necessaryStep 25: Click Update button to update statusStep 26: Click OK button to confirm the status updateStep 27: Click Click here to continue to go back to the list of supporting documents with updated statusesStep 28: Click to view document details of the selected templateStep 29: Click to open the fileStep 30: Choose Edit radio button and click OK to open template for the document



Step 31: Enter Username and password to open the fileStep 32: Click OK button to log in to view the selected reportStep 33: Director reviews and make necessary corrections on the Inspection Report and clicks save button to apply changesStep 34: Once Inspection Report has been corrected, Director updates document status into DIRECTOR APPROVED and add remarks in the remarks field if necessaryStep 35: Click Update button to update statusStep 36: Click OK button to confirm the status updateStep 37: Click Click here to continue to go back to the list of supporting documents with updated statusesStep 38: Click Remarks/Comments tab to display remarks made for the specific entityStep 39: Click Edit to add remarksStep 40: Enter Comments to the field provided



Step 41: Click OK button to save changes and Cancel button to go back to the previous pageStep 42: Click DOT Trainings tab to display lists of trainings associated with the entity. Step 43: Once all documents are tagged as DIRECTOR APPROVED, Director updates status to FOR APPROVAL. Put remarks on the field provided if necessary.Step 44: Click Update button to update satus. If Status is FOR APPROVAL, Application will be forwarded to UndersecretaryStep 45: Click OK button to confirm the status update


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 1: Open Internet BrowserStep 2: Type in http://e-services.tourism.gov.ph/AccreditationIf internet Connection is ok, DOT Portal Log In Page will be displayedStep 3: Enter the given User Name and Password and click OK buttonStep 4: Click OK button to log in


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONUpon log-in, page will display list of all pending task assigned for the user.


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 5: Under FOR APPROVAL Category, Click to display application details of the chosen entity


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONOUTPUT : APPLICATION RECORD OF THE SELECTED ENTITY






*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 7: Select Classification tab to view Hotel/Resort Classification












*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 14: Director reviews and make necessary corrections on the Affirmation Letter and clicks save button to apply changes


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 15: Once Affirmation Letter has been corrected, Director updates document status into DIRECTOR APPROVED and add remarks in the remarks field if necessary










*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 20: Click < Certificate of Accreditation for Establishments Document> to open template for Certificate of Accreditation




*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 23: Director checks certificate for possible corrections


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 24: Once Certificate is in correct format, Director updates document status into DIRECTOR APPROVED and add remarks in the remarks field if necessary
















*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 33: Director reviews and make necessary corrections on the Inspection Report and clicks save button to apply changes


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 34: Once Inspection Report has been corrected, Director updates document status into DIRECTOR APPROVED and add remarks in the remarks field if necessary








*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 38: Click Remarks/Comments tab to display remarks made for the specific entity


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 39: Click Edit to add remarks


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 40: Enter Comments to the field provided


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 41: Click OK button to save changes and Cancel button to go back to the previous page


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONUpon clicking OK, Remarks/Comments Section will be updated


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 42: Click DOT Trainings tab to display lists of trainings associated with the entity. This option is for Tourism Front-Liners only. Click Application No to view details of the training


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 43: Once all documents are tagged as DIRECTOR APPROVED, Director updates status to FOR APPROVAL. Put remarks on the field provided if necessary.


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 44: Click Update button to update satus. If Status is FOR APPROVAL, Application will be forwarded to Undersecretary




*OUTPUT




*OUTPUTPROCESS DOCUMENT STATUS: DIRECTOR APPROVED


*OUTPUTACCREDITATION CERTIFICATE FOR REVIEWED BY THE DIRECTOR


*OBJECTIVESThe objectives for the approval of Undersecretaryto be able to approve certificate of Accreditation for Releasingto be able to endorse Application for Releasing



USER: DirectorStep 1: Open Internet BrowserStep 2: Type in http://e-services.tourism.gov.ph/AccreditationIf internet Connection is ok, DOT Portal Log In Page will be displayedStep 3: Enter the given User Name and Password and click OK buttonStep 4: Click OK button to log inStep 5: Under FOR APPROVAL Category, Click to display application details of the chosen entityStep 6: Select Application Form tab to display application form submitted by the applicantStep 7: Select Classification tab to view Hotel/Resort Classification Step 8: Click Supporting Documents tab to display list of supporting documents associated with the entityStep 9: Click to view document details of the selected template



Step 10: Click to open template for Certificate of AccreditationStep 11: Enter the given User Name and Password and click OK buttonStep 12: Click OK button to log in to view the selected reportStep 13: Undersecretary reviews and approves Certificate of AccreditationStep 14: Once Certificate is correct, Undersecretary updates document status into USEC APPROVED and add remarks in the remarks field if necessaryStep 15: Click Update button to update statusStep 16: Click OK button to confirm the status updateStep 17: Click Click here to continue to go back to the list of supporting documents with updated statusesStep 18: Once certificate is tagged as USEC APPROVED, Undersecretary updates status to FOR PRINTING and put remarks on the field provided if necessary.



Step 19: Click Update button to update status. If Status is FOR PRINTING, Application will be forwarded to Releasing OfficerStep 20: Click OK button to confirm the status update


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 1: Open Internet BrowserStep 2: Type in http://e-services.tourism.gov.ph/AccreditationIf internet Connection is ok, DOT Portal Log In Page will be displayedStep 3: Enter the given User Name and Password and click OK buttonStep 4: Click OK button to log in


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONUpon log-in, page will display list of all pending task assigned for the user. Only Application Status : FOR APPROVAL and CONDITIONAL will be forwarded to Undersecretary


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 5: Under FOR APPROVAL Category, Click to display application details of the chosen entity


*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONOUTPUT : APPLICATION RECORD OF THE SELECTED ENTITY






*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 7: Select Classification tab to view Hotel/Resort Classification






*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 10: Click to open template for Certificate of Accreditation




*ACCREDITATION > APPROVAL > APPROVAL OF APPLICATIONStep 13: Undersecretary reviews and approves Certificate of Accreditation


*A

Department of Tourism Computerization Project Phase I Accreditation 14-16 JULY 2009.

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Transcript of Department of Tourism Computerization Project Phase I Accreditation 14-16 JULY 2009.