Delivering Effective Presentation
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Transcript of Delivering Effective Presentation
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Delivering Effective PresentationVilmore Kenneth A. Quinicio
John Arwen Penaranda
Jeremy Ramos
Erving Ng
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Delivering Effective Presentation
I. Defining Your Goals
II. Determining the Details
III. Creating Handouts, Slides, and
Powerpoint SlideshowsIV. Structuring the Content
V. Working Within Time Constraints
VI. Preparation for the Presentation
VII. Making an Effective Delivery
VIII. Interacting with the Audience
IX. Making a Memorable Close
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"Forgetting our objectives is the most frequent
stupidity in which we indulge ourselves"
- Friedrich Nietzche
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I. Defining the Goal of your
PresentationDetermine what you're trying to accomplish
- What kinds of goals are we talking about?
It all depends
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I. Defining the Goal of your Presentation
Write it down
- "The Goal of this presentation is to _________."
Ex."T
he goal of this presentation is to introduce the newX product
Simplify it
- To make the objective clear and understandable
Don't mix goals
- The objective(singular) must be simple and
uncomplicated
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II. Determining the Details
6 Standard Questions to Ask
Who is your audience?
What does the audience expect from your presentation?
When is the presentation?
Where is the presentation?
Why are you giving this presentation?
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II. Determining the Details
Who is your audience?
- Know whom are you going to speak
What does the audience expect from your presentation?
- Find out what you need to deliver
When is the presentation?
- Know the day and time of your presentation
Where is the presentation?
- Find the space where you'll be presenting
Why are you giving this presentation?
- Review your goal or objective
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III. Creating Handouts, Slides,
and Powerpoint SlideshowsWhy use Visual aids?
Graphically illustrating a speaker's ideas, a projector also helps to
ease the nerves of some speakers by taking part of the spotlight offthem.
Reminds the speakers of important points and keeping them on the
right track.
Take Note:PowerPoint allows you to add fancy transitions
and animations doesn't mean you should use
them. Use these extra features only when necessary.
Don't do anything to distract your audience from your
main point.
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III. Creating Handouts, Slides,
and Powerpoint Slideshows
Use Visual Aids
Use visuals (pictures, graphs, tables, props) whenever you can
In a speech you are only using 38% of the communication medium
Ditch the bullet points
Make the Presentation Memorable
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III. Creating Handouts, Slides,
and Powerpoint SlideshowsEffective Presentation Using Powerpoint
Simplify the slides and use key phrases and necessary information
Keep the slides consistent
Avoid over-using of "fly-in" or other special effects
Avoid using over-decorated slides, pictures, graphics, etc
Synchronize the movement of the slides along with what you're
saying
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III. Creating Handouts, Slides,
and Powerpoint SlideshowsEffective Presentation Using Powerpoint
Use graphics, icons, and/or symbols to reinforce or communicate a
concept Use key words, not full sentences
Use color where necessary but not excessively
Use pictures where possible
Use bullets, not numbers for non-sequencial items
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III. Creating Handouts, Slides,
and Powerpoint Slideshows
What not to do in a Power Point presentation
Dont put lots of text in a single slide
Avoid Excessive Bullet points
Dont use inappropriate sound effects
Dont use distracting color schemes
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Sample only
Forms of communicationy Intrapersonal - is the most basic of the
communication contexts or levels. It occurs when anindividual sends and receives messages internally.
y Interpersonal - is the process of sending and receivinginformation between two or more people.
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III. Creating Handouts, Slides,
and Powerpoint Slideshows
Several options on giving the handouts
Set handouts on the seats before the presentation
Hand them out to audience members as they arrive
Pass them out after the presentation, etc
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III. Creating Handouts, Slides,
and Powerpoint SlideshowsTake Note:
It's best to summarize key-point every end of a
topic
Most important:
Don't speak to the slides, speak to the audience
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IV. Structuring the Content
Facts
- delivering reliable informations
Descriptions
- to distinguish in details
Historical Background (if necessary)
- to present previous informations
Examples
- to give samples
Real-life stories and/or anecdotes (if
necessary)
- adding personal touch
Quotes and Testimonials- giving passages
Analogies and Comparisons
Demonstrations (if necessary)
Elaborate on your Main Points
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V. Working Within Time
ConstraintsTiming your presentation
How long will it take?
- Know how many slides does your visual contain and also consider if youhave to talk about technical topics
Timing yourself
- may depend on how fast you talk
Other Factors:
breaks
interruptions
questions
unavoidable instances
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VI. Preparation for the
PresentationSetting upSample Seating Layouts
- Theater Style
- Classroom Style
- Confrence Room Style
- U-Shape Style
Arrangement of Equipmentscomputer
remote control
computer projector
overhead / slide projectorprojection screen
white board / blackboard
microphone
Lighting
Temperature
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VII. Making an Effective Delivery
Take Note of the following:
1. Physical Appearance
- Dress better than your audience
- WEAR PROPER ATTIRE
2. Body Language
Things to consider
Establish eye contact with the audience
Stand beside your visual aid, not directly in
front of it
Use your hands and arms to make your points
Watch your movements
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VII. Making an Effective Delivery
3. Vocal Control
Volume
- to speak steadily, but not murmuring and yelling
Projection
- to talk distinctly to all audience, not only to those people near
you
Dynamics
- highness and lowness of your voice
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VII. Making an Effective Delivery
4. Word Choice
- use active voice, not passive voice
- Use "we" and "us" instead of "I" and "you"
Take Note:
Come on the venue ahead of time
Speak with authority
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VIII. Interacting with the
AudienceFirst Impressions are important
Dress appropriately
Don't be late on your presentation
Start the presentation on time Deliver your opening remarks properly
Acknowledge the presence of your audience
Sample Opening Lines
- "Good morning/afternoon/evening..."
- "I've been invited to present..."
- "Thank you for that kind introduction" etc.
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VIII. Interacting with the Audience
Answering Questions
1. Listen - listen carefully and respectfully to the person askingquestion
2. Repeat - rephrase the question out loud
3. Pause - stop for a moment as if you're thinking
4. Answer - give your answer, clearly and concisely and without
emotion
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IX. Making a Memorable
Close Summarize the main points of your presentation
Deliver the closing statement
"That concludes our presentation."
"Thank you for having me here today"
"I appreciate your attention" etc.
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References
Miller, M. (2005). The 80/20 Guide to Effective Presentation. Canada: Thomson
Course Technology
Harvard Business School Press (2007). Giving Presentations: Expert Solutions
to Everyday Challenges. Boston Massachusetts, USA. Harvard Business
School Publishing Corporation
http://www.presentationmagazine.com/Essential_presentation_skills_1_visuals.
htm
http://redcatco.com/blog/communication/10-things-not-to-do-in-business-powerpoint-presentation/
http://hubpages.com/hub/11-Tips-for-Giving-a-Great-Presentation
http://www.entrepreneur.com/tradejournals/article/100012283.html