Delivering Effective PresentationsDelivering Effective Presentations

5th March 2009.

CILIPS/Career Development Event.

Objectives for an effective Objectives for an effective presentation.presentation.

To Engage To Inspire To Entertain

As well as to deliver the content. The above is what makes the truly

effective presenter.

Define your PurposeDefine your Purpose

Sell/Persuade Inform/Update Teach/Train Demonstrate Speech/Introduction

Whatever it is, write it down in one sentence and keep it in mind if not in view during the presentation

Consider the AudienceConsider the Audience

What are their expectations? pre-existing knowledge. sector/job role (relevance). reason for attendance (casual or very

committed). attitude to subject (neutral, hostile). numbers attending. personal factors e.g. age, gender.

Characteristics common to all Characteristics common to all audiencesaudiences

They want you to succeed! They have a listening span of about 20

minutes (children less) they will remember about 20% of what

they hear and 50% of what they see and here

the better structured the material, the more they will remember

Characteristics common to all Characteristics common to all audiences (cont.)audiences (cont.)

the more relevant the material is to them, the more they will remember

the more you can relate ideas and examples to things they are familiar with the better

the more often they see/hear something, the easier it becomes to remember

people are always sleepy after lunch!

Retaining InformationRetaining Information

People typically remember 10% of what they read 20% of what they hear 30% of what they see 50% of what they see and hear 90% of what they hear, see and do “Tell me and I may hear, show me and I

will see, involve me and I will understand”

Structuring the PresentationStructuring the Presentation

Objective+Audience+Time available

= structure/methods

Why+Who+When = How

Use of horizontal plan cilipspres2.exe

Beginnings (standard)Beginnings (standard)

Tell the audience who you are (if you are not introduced) why you are here (share objective) how long you will talk when they should ask questions outline the structure of the presentation say why you feel the topic is relevant to

them

Starting with impactStarting with impact

Provocative statement. Rhetorical question. Remarkable/Shocking statistics. Relevant Quotations. Audience participation. Picture or Video clip. Demonstration.

EndingsEndings

Recap on the objective and summarise

Finish on a positive note - I’ve enjoyed sharing this with you

Thank the audience Invite questions

Final checksFinal checks

Run through the presentation with a colleague/friend/partner

Ask for an honest crit - jargon check! Check your timing Rehearse the beginning - when you

get it right it’ll settle you down Check out the venue/equipment in

advance

Effective DeliveryEffective Delivery

Personal Appearance. Choice of language style, use of

appropriate humour. Use of audio-visual material. Distance from audience - if you have an

option. Environment e.g. Position of tables,

lecterns, screens, lighting, temperature. BE NATURAL!

Non-verbal communicationNon-verbal communication

Posture Eye Contact Mannerisms Hand movements Facial Expression Voice (aural)

Use of the voiceUse of the voice

Tone. quality or timbre of the voice e.g. full,

shrill, piercing. not to be confused with pitch which is

the value of a note e.g. A, A sharp, B. Volume. Diction. Stress, Pause and Intonation.

Making the most of mishapsMaking the most of mishaps

A well-handled mishap will ADD to your credibility, not detract from it

Don’t be afraid to say e.g. you’ve lost the place in your notes and pause to compose yourself

Treat mishaps with a bit of humour and don’t get rattled - you are human and the audience want you to succeed!