Preparing and Delivering an Effective Presentation
description
Transcript of Preparing and Delivering an Effective Presentation
LEA
P-III
(201
1)
Welcome to:
Preparing & Delivering an Effective PresentationWorkshop
LEAP-III (2011)Fadhel Alsheikh
LEA
P-III
(201
1)
LEA
P-III
(201
1)
Workshop Objectives
At the end of this workshop you will be able to … Identify the stages and requirements of the LEAP III
competition Prepare an effective presentations Deliver an effective presentations
LEA
P-III
(201
1)
Content
LEAP III Preparing an effective presentation Delivering an effective presentation
- Stages
- Language
- Body Language
- Using tools
- Final notes
LEA
P-III
(201
1)
What is LEAP III Competition?
LEA
P-III
(201
1)
PREPARING AN EFFECTIVE PRESENTATION
LEA
P-III
(201
1)
Preparation
1. Analyze the audience
2. Prepare Content
3. Plan the organization
4. Visual aids
5. Notes
6. Practice
7. The venue
LEA
P-III
(201
1)
Preparation - Analyze the Audience
What is their level of language, education, etc.?
What do they already know about the topic? What do they need or want to know? What presentation style can they best relate
to?
LEA
P-III
(201
1)
Remember!Your presentation is for your audience,
so it should satisfy their needs
LEA
P-III
(201
1)
Preparation: Content
Decide the topic of your presentation Limit the topic into specific elements to
be covered Read, Search and learn about the topic. Decide on main ideas to convey Share with colleagues
The less the content the better the result
LEA
P-III
(201
1)
Preparation: Plan
Make a written plan that includes all the following elements:
1. Introduction
2. Body
3. Conclusion
Make a time space for questions
LEA
P-III
(201
1)
Preparation: Plan
A good opener to get the audiences’ attention (e.g. a short story, photos, …etc.)
An idea to motivate audience to listen. General information about topic The main points of the presentation
1- Introduction:
LEA
P-III
(201
1)
Preparation: Plan
Is the longest part of the presentation
Is organized according to the steps mentioned in the introduction
Has a limited number of main points, discussed in detail.
1- Body
LEA
P-III
(201
1)
Preparation: Plan
Brings discussion to an end before time is up
Restates the purpose Summarizes the main points discussed Makes a closing remark or statement (a
closer)
1- Conclusion:
Write your closer carefully
LEA
P-III
(201
1)
Preparation: Determine Visual Aids
Appropriate for size of room and audience.
Simple and easy to understand. Unity of fonts size and colours. Avoid excessive use of photos and
unnecessary drawings. To enhance the presentation, not
replace it.
LEA
P-III
(201
1)
Always Have a back-up plan in case of equipment failure
LEA
P-III
(201
1)
Preparation: Notes
Prepare note cards for brief hints.
Do not try to memorize the speech.
You can use visual aids to help you remember.
LEA
P-III
(201
1)
Preparation: Practice
The delivery steps
The used language
The chosen tools
The timing.
The more you practice, the better your performance becomes.
LEA
P-III
(201
1)
Preparation: The venue
Attend to the venue before the presentation
time
Check that all the needed tools are available
Try the tools out
Many presentation feels because of the tools
LEA
P-III
(201
1)
Presentation Delivery
Stages:
- Stage I Introduction
- Stage II Body
- Stage II Conclusion
Body Language Handling Tools
LEA
P-III
(201
1)
Presentation Delivery : Stages
Stage I: Introduction Smile and greet the audiences Introduce yourself and other relevant
details Get audiences’ attention Introduce the topic in general Introduce the elements of the contents. The introduction is your key to the audience
attention
LEA
P-III
(201
1)
Stage II: Body Follow the steps in order Use transition words to shift from a
point into a another Support your claims with evidences Give examples when necessary
Presentation Delivery : Stages
LEA
P-III
(201
1)
Stage III Conclusion Remind the audiences of the steps
discussed Emphasize the main point(s) Close the topic Thank the audiences Invite for questions Thank again.
Remember to close effectively
Presentation Delivery : Stages
LEA
P-III
(201
1)
1. Appearance
2. Standing
3. Eye contact
4. Hands movement
5. Whole body movement .
6. Voice
7. Smile
Presentation Delivery : Body Language
LEA
P-III
(201
1)
• Don’t use two tools at once,
• Try them before your presentation,
• Place the tools in good position,
• Use them with confidence
• Use them professionally
Presentation Delivery : Handling Tools
LEA
P-III
(201
1)
Dos
Write notes as bulleted points
Use a clear font type (not smaller than 24 points)
Use different colours for a purpose
Keep unity of the colour and font-size used
Use symbolic pictures or drawing
Keep the design simple
Use eye-friendly colours
Handling ToolsPowerPoint
LEA
P-III
(201
1)
Don’ts
Write paragraphs
Use unnecessary pictures or decorative devices
Use confusing background
Write more than 45 words per slide (Max.): the
less, the better
Use unnecessary sound effects and/or animation
Handling ToolsPowerPoint
LEA
P-III
(201
1)
Final Notes
Show an interest in your topic Maintain eye contact with audience Speak clearly, monitor volume, vary
your voice Pause for important ideas Take your time, but stick to the time
limit. Behave on your nature.
LEA
P-III
(201
1)
ANY QUESTIONS?
Thanks for attention
LEA
P-III
(201
1)
THANK YOU AGAIN