CUSP for VAP: EVAPComprehensive Unit-based Safety Program

forVentilator-Associated Pneumonia

Platform Review

• Overview of the Data Entry Portal

• Review of VAP Daily Rounding Tool Reports Available

• Preview of VAP Daily Rounding Tool Reports to Come

• Review of HSOPS Functionality

Agenda

Home Page

• Site can be accessed directly at: https://armstrongresearch.hopkinsmedicine.org

• Option to login on or browse many of the pages without logging in

• The “Return to Armstrong Institute – Home” will take you back to the Armstrong Institute’s homepage

• Clicking on VAP will take you to the VAP Project Home

Project Home

• Shows the components of the VAP project

Takes you to the data

entry tools

Takes you to page with recordings and slides from VAP Calls for that component

Takes you to page showing specific Tools

and Resources for that component Quick access

to the Science of Safety

Video

Tools & Resources

• Shows the specific Tools and Resources for a specific component of VAP

Educational Sessions

• Shows the specific Recordings and Slides from calls on that specific VAP component

My Projects

• Shows all the available projects and will highlight the one(s) you are participating in

• You will be prompted to login before accessing this page

• Clicking on the project will take you to the VAP Project page

My Tools

• Shows all your data entry tools

• You will see multiple tools if you are associated with multiple networks (i.e. units or hospitals)

• You will be prompted to login before accessing this page

• Clicking on the tool will take you directly to the tool

Tool Name

Network which Data will be Entered for

Search Tools by Tool Name or by

Network Name

Data Entry Tools

• Shows all your data entry tools for VAP

• Your access to a tool is determined by whether you are a member or an administrator. For example, only administrators will see the “Manage” button for HSOPS.

• Tools which are still in development are indicated with a “Coming Soon” banner

Network you are entering data. Ability

to click on the network name will take you to

the network.

Networks

• Networks represent an organization that is collecting. The organization can be a unit, hospital or health system.

• Networks can be arranged in a hierarchy to reflect their organizational structure. Hierarchy is used to calculate aggregate measure values.

• Within Networks there are users who are either members or administrators.

NetworksAdmins vs Members

• Member’s Permissions• Enter data into the VAP tools• View reports from the VAP Daily Rounding Tool

• Administrator’s PermissionsAdministrators have all the functionality of members and can also:• Invite users to participate into the Network• View the Network Performance Monitor• Send out HSOPS invitations• View HSOPS reports

• Members or Administrators can be part of many Networks

• There can be multiple administrators within a Network

• Users which will just be completing the HSOPS survey do not need to have a login to the system.

User and Network Configuration

• Networks and their hierarchy are configured by Armstrong Institute

• Armstrong Institute then sends an email invitation to the administrator of the network

User and Network Configuration

• Administrators then can upload or enter email addresses to send invitations to other team members to join their network Select Role

i.e. Member or Admin

User and Network Configuration

• Users will receive the invitation process with a link taking them directly into configuring their account

My NetworksView Networks

• Shows all the Networks that you are associated with

• Ability to search by name of Network

My NetworksMy Network Performance

• Network Admins will see the measures from the VAP Daily Rounding Tool for each of the networks they are associated with

• Ability to search for Measures by Name

Test Network 1

Test Network 1

Test Network 1

Test Network 1

Test Network 2

Test Network 2

Test Network 2

If Networks are in a hierarchy, you will have the ability to

expand to see each Network’s rate

Reports available for

download

My NetworksMy Reports

• Allows you to run all reports from a single interface. Reports are also available within their specific data entry tool.

• Tools, Networks and Reports are displayed based upon what you are associated with

My NetworksUpload Performance Data

• Currently being leveraged by other Armstrong initiatives for importing data

My AccountProfile

• Users can maintain any of their registration information

My AccountSecurity

• Users can update their password

• Users can change their Security Question which is asked when a user clicks the “Forgot Password” link on the homepage

My AccountSupport

• Contact form for any technical support questions

Support

Technical Support

Available 9:00 AM-6:00 PM EST

Contact Information:1-888-669-7444 extension 4lifetimesupport@cecitysupport.com

Content/ Project Support

Contact Information:cuspevap@jhmi.edu

Recommended System Requirements

• Firefox 17.0+, Internet Explorer 8.0+, Safari 4.0+

• Adobe Acrobat 5.0+ (For downloading reports)

• Excel 2000 + (For downloading reports)

• Broadband connection with 500+ Kbps

VAP Daily Rounding Reports

• Now available within the VAP Daily Rounding tool or from the Networks ->Reports Page

• Measures are grouped as Compliance, Contraindication or Supplemental

VAP Daily Rounding Reports

• Contraindication Measures

VAP Daily Rounding Reports

• Supplemental Measures

VAP Daily Rounding Reports

• Ability to select the time period of data that you would like at measures for

• Can look at measure rates calculated Daily, Monthly, Quarterly, Year

VAP Daily Rounding Reports

• Trending gives you a quick snap shot in how the measure rate has changed

• Clicking View Chart opens a historical trend chart

VAP Daily Rounding Reports

• Interactive chart that allows to selector your comparators, change your time period

• Hovering over a data point will display your rate and the comparators configured

• Ability to download a PDF version of the report

Comparators turned on/off

Select time period

Print or download

report

VAP Daily Rounding Reports

• Report will show the graph and the time period based upon what was selected on the graph when you ran the report

• Data points are displayed below the graph in a table

VAP Daily Rounding Reports

• My Rate will show your performance rate as well as an indicator of whether “Higher is Better” or “Lower is Better”

• Improvement Opportunities displays the number of events which if eliminated improve your measure value

VAP Daily Rounding Reports

• Average Performance displays the mean for all the other participants in VAP.

• By clicking Show within the Average Performance, you will see both the All VAP Participants average as well as participants in your State’s average.

• My Percentile shows what percentile your rate is versus all other participants in VAP

VAP Daily Rounding Reports

• Ability to download both an Excel report or a PDF version of the report

• The same reports are also accessible under My Networks->Reports

Click to download the Excel or PDF

version of the report

VAP Daily Rounding Reports

• Excel version of the report will generate a row for each measure

• The data in the report will reflect the time period selected

VAP Daily Rounding Reports

• PDF version of the report will generate a row for each measure

• The data in the report will reflect the time period selected

Report Run Date

Network Name

Future VAP Daily Rounding Reports

• Available in the next few weeks

• A new set of reports under a Distribution tab displaying frequency charts of various data collection points

Future VAP Daily Rounding Reports

Future VAP Daily Rounding Reports

HSOPS App

• When Armstrong opens a new cycle for data collection for HSOPS, Network Administrators will receive an email

HSOPS App

The Survey can be accessed in the HSOPS section, select Entry & Reports - OR – Click on My Tools

HSOPS App

• Network Administrators will have a Manage button next to HSOPS

Networks administrators will see

the Manage button

HSOPS App

• Administrators can Upload Responses from a survey that was completed outside of the system, or Send Email Invitations to participants

• Administrators can track survey completions

HSOPS App

When Upload Responses is selected, HSOPS results collected outside of the site in the AHRQ format can be uploaded using this interface:

HSOPS App

When Send Emails is selected, participants can be invited via email, by uploading a spreadsheet of email addresses, or typing the email addresses in the field.

HSOPS App

Enter the Total Participants for tracking and measuring purposes. Click the Pencil Icon to edit

HSOPS App

Note the Total Participants number has been updated.

HSOPS App

Participant View of the Survey

HSOPS App

As Participants complete the survey, Administrators can track the status, as the updates display on the interface

HSOPS App

If you decide to add more Participants later, click on Upload Responses or Send Emails, and follow appropriate steps. After additional participants have been invited, or additional upload responses have been added, please note the status is updated, see Total Notified:

Remember to update Total Participants, to match the Total Notified:

HSOPS App

To Remove Participants, click on the Pencil Icon to edit the Total Notified. On the Remove Notified Participants pop-up box, select the Participant you wish to remove by selecting the box next to the email address. This will update the number in the Total Notified column. Make sure you update the Total Participants to match the Total Notified column.

HSOPS App

When the survey time period ends, the survey will be closed out. Remember to monitor the page for response rates, and send follow-up reminders to your team, to reach a minimum of a 60% response rate.

When the Survey is closed, Reports will be available for download.

HSOPS App

Data Available in Variety of

Aggregate Reports in PDF Format

HSOPS App Reports

Data Available in Variety of

Aggregate Reports in PDF Format

HSOPS App Reports

Thank You!

Questions?