Councillor Information Bulletin - City of Ryde...Page 2 COUNCILLOR INFORMATION BULLETIN 9 February...

Councillor Information Bulletin

Thursday 9 February 2016

- Issue 05/16

Any feedback or queries?

Contact the Councillor HelpDesk on 9952 8200 or [email protected]

COUNCILLOR INFORMATION BULLETIN

4 February 2016 - Issue 05/16

Thursday 9 February 2016

- Issue 05/16

COUNCILLOR INFORMATION BULLETIN IN THIS ISSUE Item Page

1 CALENDAR OF EVENTS ................................................................................. 2

2 CITY OF RYDE PROCUREMENT .................................................................... 4

3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS ............... 7

4 COUNCILLOR HELPDESK REQUESTS - 2015 SUMMARY ......................... 12

5 QUARTERLY PERFORMANCE REPORT ..................................................... 14

6 COMPLETED PROJECT - SPORTSGROUNDS AMENITIES UPGRADE - SANTA ROSA PARK, RYDE ..................................................... 17

7 CINEMA IN THE PARK .................................................................................. 19

8 RYDE CIVIC HUB INTERNATIONAL DESIGN COMPETITION ..................... 20

9 EXERCISE PROGRAMS FOR SENIORS AND RETIREES ........................... 21

mailto:[email protected]

COUNCILLOR INFORMATION BULLETIN 9 February 2016 - Issue 05/16

1 CALENDAR OF EVENTS

TUESDAY, 9 FEBRUARY 2016 5.00pm Planning & Environment Committee

Meeting Civic Centre, Level 5, Room 2

6.00pm Ryde Civic Hub Committee Meeting

Civic Centre, Level 5, Room 2 WEDNESDAY, 10 FEBRUARY 2016 4.00pm Skate park Working Group Meeting

Civic Centre, Level 5, Room 3 5.00pm Economic Development Advisory

Committee Civic Centre, Level 5, Room 1

THURSDAY, 11 FEBRUARY 2016 6.30pm Citizenship Ceremony

Civic Hall, 1 Devlin Street Ryde SATURDAY, 13 FEBRUARY 2016 11.00am Lunar New Year Cooking

Competition Eastwood Plaza

TUESDAY, 16 FEBRUARY 2016 5.00pm Works & Community Committee


6.00pm Finance & Governance Committee


WEDNESDAY, 17 FEBRUARY 2016 6.00pm Heritage Advisory Committee

Civic Centre, Level 5, Room 2 THURSDAY, 18 FEBRUARY 2016 4.00pm Macquarie Park Forum

Civic Centre, Level 5, Room 2

Cancelled Centenary of Anzac & WW1 Committee Eucalyptus Room, 1A Pope Street, Ryde

6.00pm NSROC Ordinary Meeting

Willoughby City Council FRIDAY, 19 FEBRUARY 2016 8.00pm Cinema in the Park – Avengers 2

Morrison Bay Park SATURDAY, 20 FEBRUARY 2016 10.00am Lunar New Year Celebrations

Eastwood Plaza TUESDAY, 23 FEBRUARY 2016 6.00pm Briefing prior to Council Meeting

Civic Centre, Level 5, Room 2 6.00pm Working Dinner during Briefing

Civic Centre, Level 5, Room 2 7.00pm Council Meeting

Civic Centre, Level 6 Council, Chambers

WEDNESDAY, 24 FEBRUARY 2016 5.30pm Joint Library Services Advisory

Committee Gladesville Library Meeting Room

THURSDAY, 25 FEBRUARY 2016 6.00pm Ryde Youth Council Meeting

Civic Centre, Level 5, Room 2 Contact: Michael Paine, Community Projects

Officer - Young People – 9952 8248

FRIDAY, 26 FEBRUARY 2016 8.00pm Cinema in the Park – Whiplash

Macquarie University Lakeside Lawn

COUNCILLOR INFORMATION BULLETIN 9 February 2016 - Issue 05/16

SATURDAY, 27 FEBRUARY 2016 8.00pm Cinema in the Park – Inside Out

Yamble Reserve THURSDAY, 3 MARCH 2016 6.30pm Status of Women Advisory

Committee Civic Centre, Level 5, Room 1

FRIDAY, 4 MARCH 2016 8.00pm Cinema in the Park - Minions

Eastwood Plaza SATURDAY, 5 MARCH 2016 3.00pm Public Auction for the sale of land

for unpaid rates Ryde Eastwood Leagues Club, 117 Ryedale Rd, West Ryde

Contact: Roy Newsome, Acting Director Corporate and Community Services – 9952 8011

THURSDAY, 10 MARCH 2016 6.30pm Citizenship Ceremony

Civic Hall, 1 Devlin Street Ryde THURSDAY, 17 MARCH 2016 10.00am Ryde Traffic Committee Meeting

Acacia Meeting Room, Level 1A Pope Street, Ryde

5.00pm Centenary of Anzac & WW1

Committee Eucalyptus Room, 1A Pope Street, Ryde

WEDNESDAY, 23 MARCH 2016 5.00pm Access Advisory Committee

Civic Centre, Level 5, Room 2 THURSDAY, 24 MARCH 2016 9.30am Celebrating Interculturalism

Eastwood Plaza, Eastwood

6.00pm Community Harmony Reference

Group Eucalyptus Room, Level 1A Pope Street, Top Ryde

THURSDAY, 24 MARCH 2016 6.00pm Community Harmony Reference

Group Eucalyptus Room, Level 1A Pope Street, Top Ryde

WEDNESDAY, 30 MARCH 2016 6.00pm Ryde Youth Council Meeting

Civic Centre, Level 5, Room 2 WEDNESDAY, 6 APRIL 2016 6.15pm Sport & Recreation (Including

Wheeled Sports) Advisory Committee Meeting Civic Centre, Level 5, Room 3

MONDAY, 11 APRIL 2016 6.00pm Bicycle Advisory Committee


WEDNESDAY, 20 APRIL 2016 6.00pm Heritage Advisory Committee

Civic Centre, Level 5, Room 2 THURSDAY, 21 APRIL 2016 5.00pm Centenary of Anzac & WW1

Committee Eucalyptus Room, 1A Pope Street, Ryde

WEDNESDAY, 27 APRIL 2016 6.00pm Ryde Youth Council Meeting

Civic Centre, Level 5, Room 2 THURSDAY, 28 APRIL 2016 6.30pm Citizenship Ceremony

Civic Hall, 1 Devlin Street Ryde

Councillor Information Bulletin Page 4



2 CITY OF RYDE PROCUREMENT

The ATTACHED report on formal procurement at the City of Ryde provides information as to Requests for Tender or Requests for Quotation that are currently in the market. The report also outlines those items of procurement (if any) that are to be reported to the next meeting of Council in accordance with the requirements of the Local Government Act and Regulations. This includes all procurement in the bracket of $50k - $150k in value (Request for Quotation) or exceeding $150k inc GST (Request for Tenders).

Some of these processes may be marked as being limited to selective respondents. Where this is the case, there has been a publicly advertised Expression of Interest process to establish select respondents or a panel of select respondents that are prequalified to undertake the required works.

Contact:

Name: Rafik Meleka

Position: Acting Manager Risk, Audit and Governance

Contact No: 9952 8213

Attachments

1 Formal Procurement - 9 February 2016

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3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS

ATTACHED for your information are the following documents:

A list of development applications received during the period 21 January 2016 to 27 January 2016.

A list of development applications determined during the period 21 January 2016 to 27 January 2016.

Searchable lists of received and determined development applications are also available on Council’s website using the following link: Development Application Tracking

Contact:

Name: Liz Coad

Position: Acting Director – City Strategy and Planning


Attachments

1 Development Applications Received by Ward 21 January to 27 January 2016

2 Development Applications Determined by Ward 21 January to 27 January 2016

http://eservice.ryde.nsw.gov.au/DATracking/Modules/Common/Default.aspx?page=disclaimer

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4 COUNCILLOR HELPDESK REQUESTS - 2015 SUMMARY

The following information is provided to Councillors with regard to HelpDesk requests received throughout 2015:

Total Total Number of Requests 1099 avg 84 per month

By Ward Number Percentage

Central Ward 213 19.38%

East Ward 563 51.23%

West Ward 323 29.39%

1099 100%

Days to complete Number Percentage

Completed within 5 days 928 84.44%

Completed outside of 5 days 171 15.56%

1099 100.00%

Councillor requests Average/month 2015 Annual Total

Councillor Maggio 35 420

The Mayor, Councillor Laxale 10.8 130

Councillor Perram 9.5 115

Councillor Chung 9.1 109

Councillor Pendleton 8.6 104

Councillor Li 4.8 58

Councillor Yedelian OAM 4 48

Councillor Salvestro-Martin 2.25 27

Councillor Pickering 2.25 27

Councillor Stott 1.9 23

Councillor Etmekdjian 1.75 21

Councillor Simon 1.4 17


ITEM 4 (continued)



Category Percentage

Development Applications 186 16.92%

Councillor Service Requests 170 15.47%

Roads and Traffic 115 10.46%

Parking 92 8.37%

Planning Controls 66 6.01%

Maintenance 62 5.64%

Parks (maintenance) 57 5.19%

Trees - Private 57 5.19%

Parks (use) 45 4.09%

Environment 44 4.00%

Events 42 3.82%

Council Buildings/Land 38 3.46%

Trees - Public 32 2.91%

Waste 20 1.82%

Fees and Charges 16 1.46%

Animal Control 11 1.00%

Natural Areas 11 1.00%

Stormwater 10 0.91%

Trees (pre private/public specification) 8 0.73%

Sporting Groups 7 0.64%

Illegal Works 3 0.27%

Access & Equity 3 0.27%

Unknown 2 0.18%

Top Ryde City 1 0.09%

Procurement 1 0.09%

1099 100.00%

Councillors will recall that, amongst other things, the new organisational structure was designed to enhance service delivery by Council in relation to the top 5 categories of community and Councillor complaints, many of which appear in the above table. Early indications show that service levels in these categories are improving.

Contact:

Name: Roxanne Thornton

Position: Governance, Risk and Audit Coordinator

Contact No: 02 9952 8038




5 QUARTERLY PERFORMANCE REPORT

In accordance with Council’s resolution of 24 September 2013, ATTACHED is the Quarterly Performance Report for Quarter 2 of 2015/16 on the Key Management Areas of:

Our People: including turnover, sick and carers leave taken and annual leave balances;

Our Workplace Health and Safety and Risk: including lost time hours, incident reports, workers’ compensation claims; and

Our Customers: including the number of customer compliments and complaints received and complaint resolution.

This report and the results are regularly reviewed and monitored by each Director and the Executive Team and therefore this report is provided to all Councillors for their information.

Contact:

Name: Roy Newsome

Position: Acting Chief Operating Officer


Attachments

1 Councillor Quarterly Report Q2 2015


ITEM 5 (continued)






6 COMPLETED PROJECT - SPORTSGROUNDS AMENITIES UPGRADE - SANTA ROSA PARK, RYDE

The City Works and Infrastructure – Project Development Department has recently completed a sportsground amenities building at Santa Rosa Park, Ryde. The City of Ryde is committed to providing better facilities in our parks. The new amenities building was constructed as part of the Shrimptons Creek Plan of Management and the Santa Rosa Park Masterplan.

Project Details:

1 x Unisex and accessible toilet for public access 24/7 (auto locked after hours)

A site office with a small kitchenette and adjoining toilet for the ‘Habitat*’

Basic shade structure for the ‘Habitat*’ volunteers to work under

Flood mitigation works to minimise flooding of adjoining properties *The Habitat is a community nursery and garden located in Santa Rosa Park, Ryde

Project Team:

Location: Central Ward

Business Manager: Operations Department

Delivery Manager: Project Development Department

Project Manager: Brian Jacobs

Constructed By: External Contractor

The project was completed in December 2015 and is now accessible to the public. Details and pictures are provided in the ATTACHMENT.

Contact:

Name: George Dedes

Position: Director City Works and Infrastructure


Attachments

1 Attachment to CIB Item BP16/66 - Completed Project -Santa Rosa Park Amenities Building


ITEM 6 (continued) ATTACHMENT 1






7 CINEMA IN THE PARK

The City of Ryde hosts an annual Cinema in the Park which features free movie screenings in different locations across the Ryde LGA. Movies start at sundown (approximately 8.00pm) and feature English subtitles for the deaf and hearing impaired. The locations and movies are listed below:

Friday, 19 February 2016 – Avengers 2: Age of Ultron (PG) Morrison Bay Park, Frances Road, Putney

Friday, 26 February 2016 – Whiplash (MA15+) Lakeside Lawn, Gymnasium Road, Macquarie University Note: This movie is aimed at university students as part of their orientation week and security will be engaged to check ID. Children under the age of 15 years must be accompanied by an adult, proof of age is required. Intended for mature audiences only and contains strong language.

Saturday, 27 February 2016 – Inside Out (PG) Yamble Reserve, Quarry Road, Ryde

Friday, 4 March 2016 – Minions (PG) Lakeside Lawn, Gymnasium Road, Macquarie University

Councillors and residents are encouraged to take a picnic rug or low chair and find a suitable spot in front of the big screen. For more information or in the event of wet weather, visit www.ryde.nsw.gov.au/cinema.

This event is proudly bought to you by the City of Ryde and is sponsored by Macquarie University, Telstra Store Top Ryde and News Local - Northern District Times.

Contact:

Name: Roy Newsome



http://www.ryde.nsw.gov.au/cinema




8 RYDE CIVIC HUB INTERNATIONAL DESIGN COMPETITION

The ‘Design Our Ryde” Competition is generating very good levels of interest from the global architectural community.

By 22 January 2016, 58 people had registered to take part from 21 countries.

At 29 January 2016, these totals had increased to 101 registrations from 33 countries with 30% of the registrations from Australia.

According to the Competition Registrar 70% to 80% of registrations generally result in formal submissions. We are therefore on track to receiving a broad range of design concept ideas for the Civic Hub site.

Contact:

Name: Roy Newsome






9 EXERCISE PROGRAMS FOR SENIORS AND RETIREES

The Active In Ryde initiative includes a number of targeted exercise programs for seniors and retirees. These preventative health programs are provided on a cost recovery basis, by the City of Ryde for the benefit of the community.

The following term 1 programs commenced with a free come and try session in the first week of February and are to be followed by a full 8 week program:-

1. Lift for Life programs: This outdoor strength and resistance training program for

seniors and retirees. This program is conducted outdoors in a small group and includes 16 sessions delivered by an accredited Lift for Life Trainer. Lift for Life can help participants reach their health goals including better diabetes control, increased muscle strength and tone, healthier weight, stronger bones, improved flexibility, balance and posture and increased energy.

Meadowbank Park: Mondays and Wednesdays, 9:30 - 10:30am (twice a week). Waterloo Park, Marsfield: Tuesdays and Thursdays, 9:30 - 10:30am (twice a week). Cost: $65 for 8 week program (16 sessions).

2. Heartmoves Programs: This gentle exercise program for seniors and retirees consists of low to moderate intensity physical activity. This program is conducted indoors in a small group and delivered by an accredited Heartmoves Trainer. Heartmoves can help participants reach their health goals including lower blood pressure, improved cholesterol control, weight management, improved wellbeing, improved diabetes management, improved balance and flexibility, improved sleep, improved bone mineral density with arthritis management and falls prevention.

Monday classes: Ryde Civic Hall, 1.30 – 2.30pm (once a week). Wednesday classes: Ryde Civic Hall, 11.00 – 12.00noon (once a week). Cost: $40 for 8 week program (8 sessions).

3. Aquatic Exercise Program: This exercise program for seniors and retirees consists

of low impact exercises with low to moderate intensity physical activity. This program is suitable for seniors/retirees with stable long term health conditions. The program is delivered by a qualified instructor and with support from the Ryde Aquatic Leisure Centre.

Fridays: Ryde Aquatic Leisure Centre, 2.30 – 3.30pm (once a week) Cost: $45 for eight week program (8 sessions) plus pool entry.

Contact:

Name: George Dedes

Position: Director City Works and Infrastructure


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