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Construction Assessment Hearing October 3, 2002

Shawnee Middle School Cafeteria

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Overview of Tonight’s Meeting:

I. Review the objective of tonight’s meeting.

II. Review the history of the project.III. Review the proposed sewer layout.IV. Review the statutory procedures.V. Review the project cost and financing.VI. Review the tentative schedule.VII. Review easement acquisitions. VIII. Questions and answers.

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This meeting will provide for public participation on the consideration of the construction assessments for the Oakview Subdivision

Area.

This project consists of providing sanitary sewer service to the Oakview Subdivision Area, Zurmehly Road, Wapak Road, and Nancy Sue Drive.

Discussion items will include cost of sewer lines and locations, tentative cost for construction and schedules.

I. Meeting Objective

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II. Project History

April , 1999 Allen County Health Department completes evaluationsof 13 on lot home systems.

April 27, 1999 Water test samples were collected from ditches.

June 10, 1999 Second set of water test samples were collected fromditches. Testing Table

August, 1999 Letters were mailed by Allen County Health Department to homeowners of the Oakview Subdivision explaining pollution problem in the ditches.

November 17, 1999 Ohio Environmental Protection Agency (OEPA) contacted the Board of County Commissioners and informed the board to submit a Permit To Install (PTI) within six month outlining the sewerage improvements necessary to alleviate the pollution problem in the Oakview Subdivision.

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II. Project History (continued)

December 7, 1999 Informational Meeting is held to explain the details of the project.

December 15, 2000 OEPA issued Draft Orders to sewer the project area. Consent Orders

February 24, 2000 Detailed Planning Hearing was held to discuss and explain the project.

May 23, 2001 Construction Assessment Hearing.

August 29, 2002 Board of County Commissioners dismiss the proceedings of the May 23, 2002 Construction Assessment Hearing, set a new hearing

date for September 18, 2002.

September 5, 2002 Board of County Commissioners revise Construction Assessment Hearing date to October 3, 2002.

October 3, 2002 Second Construction Assessment Hearing.

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Proposed Party Boundary

Proposed Sewer

Proposed Pump Station Site

III. Proposed Oakview Subdivision Sewer Layout

Proposed Force Main

Existing Pump Station Site

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III. Proposed Sewer Layout (cont.) Zurmehly Rd.

15” Sanitary Sewer

12” Sanitary Sewer

N

4309

4325

4355

4377

4411

4439

4467

4545

4560

4590

4665

4673

466646

90

4748

4774

4803

4840

4849

4871

Amanda Lakes #3Subdivision Existing

PumpStation

Zurmehly Rd.

8

12” Sanitary Sewer

III. Proposed Sewer Layout (cont.) Zurmehly Rd.

N

4933

4949

4963

4981

5029

4990

5122

5073

5123

5210

5260

5175

1300

5277

3185

3245

S.R

. 501

Zurmehly Rd.

Nancy Su

e

8” Sanitary Sewer

9

12” Sanitary Sewer

III. Proposed Sewer Layout (cont.)

Nancy Sue Dr.

8” Sanitary Sewer

N

1300 5175

1318

1330

1338

1344

1358

1372

1319

1331

1345

1357

1371

Nan

cy Sue D

rive

Zurmehly Rd.

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12” Sanitary Sewer

III. Proposed Sewer Layout (cont.) S.R. 501

4” Force Main

N

5277

3245

3257

3275

3297

3319

3345

33633385

3397

3270

3278

3306

3360

3368

3450 3425

3475

S.R

. 501

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III. Proposed Sewer Layout (cont.) Fort Amanda Rd.

8” Sanitary Sewer

N

1227

5653 1226

55955567

5529

1201

Fort Amanda Rd. Waysid

e Drive

Forest D

rive

Fairgreen

Drive

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III. Proposed Sewer Layout (cont.)

Fairgreen Dr.

8” Sanitary Sewer

N 12281227

12401239

1252 1251

1256 1271

1262 1277

1284 1283

1292 1291

1302 1301

1306 1307

5653

Fairgreen

Drive

Ft. Amand Rd.

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III. Proposed Sewer Layout (cont.)

Fairgreen Dr.

8” Sanitary Sewer

N

1313

1312

1326

1340

1337

1352

1368

1376

3899

1355

1369

1387

Fairgreen

Drive

Maple Dr.

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III. Proposed Sewer Layout (Cont.)

Forest Dr.

8” Sanitary Sewer

N

5595

5567

12265653

1244

1254

1260

1268

1276

1284

1239

1251

1261

1265

1271

1283

1295

Forest D

rive

Parkway St.

Ft. Amanda Rd.

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8” Sanitary Sewer

Lift Station

4” Force Main

III. Proposed Sewer Layout (cont.)

Forest Dr.N

1307

1321

1323

1345

1365

1385

1391

1308

1316

1322

3850

3853

1360

1370

1380

Forest D

rive

Maple Dr.

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8” Sanitary Sewer

III. Proposed Sewer

Layout (cont.) Wayside Drive

N

1201

1207

1215

1231

1259

1267

1271

3285

5529

1216

1228

1258

1266

3826

Waysid

e Drive

Parkway St.

Ft. Amanda Rd.

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8” Sanitary Sewer

III. Proposed Sewer Layout (cont.) Parkway St.

N3825

12713826

1283

1271

Parkway Street

Waysid

e Dr.

Forest D

r.

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III. Proposed Sewer Layout (cont.) Maple Drive

8” Sanitary Sewer

N3850

3853

1313

1337

Maple Drive

Fairgreen D

r.

Forest D

r.

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III. Proposed Sewer Layout (cont.) Forest Drive

8” Sanitary Sewer

N

1376

3889

1387

3863 1391

1380

1385

Forest Drive

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III. Proposed Sewer Layout (cont.) Force Main Location

4” Force Main 8” Sanitary Sewer

Lift Station 12” Sanitary Sewer

N 3364

3360

1365

3306

3278

S.R

. 501 F

ores

t D

r.

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IV. Statutory ProcedureA. Conduct Detailed Planning Assessment (DPA) Hearing.

B. Legislation approving DPA.

C. Complete construction plans.

D. Finalize DPA costs, and mail billings to property owners.

E. Conduct a Construction Assessment Hearing.

F. Five day wait for written objections.

G. Respond to all written objections.

H. Ten day wait for filing of all appeals to Probate Court.

I. Settle all appeals.

J. Dismiss proceedings of first Construction Assessment Hearing.

K. Conduct a second Construction Assessment Hearing.

L. Five day wait for written objections.

M. Respond to all written objections.

N. Ten day wait for filing of all appeals to Probate Court.

O. Settle all appeals.

P. Proceed to the construction of the project.

Q. Complete construction of the project.

R. Finalize cost of construction and mail billings to property owners.

S. Notify property owners to connect to project.

T. Certify assessments to the tax duplicate of the property owners.

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1. Final Detailed Planning Assessment (DPA)

DPA – 5 year Assessment with interest:

FinalEngineering $69,300.00Soils $ 9,152.75Miscellaneous Expense $ 0.00Advertising $ 674.62Note Interest $ 7,620.00

Total DPA Cost $86,747.37

Final DPA billed to each property owner:$86,747.37 / 137 households = $633.20

Note ~ Will appear on the first half taxes of 2003.

V. Cost to Property Owners and Financing

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2. Estimated Construction Assessment (CA)

CA – 20 year Assessment with interest:Engineering (Administrative, Bidding, and Soils) $120,000.00Construction $1,145,000.00Legal $10,000.00Note & Bond Issuance Fees $20,000.00Advertising $1,000.00Permits $10,000.00Interest on Notes $75,000.00Easement Acquisition $10,000.00Contingency $110,000.00Total Principal For Assessments $1,501,000.00

V. Cost to Property Owners and Financing (cont.)

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V. Cost to Property Owners and Financing (cont.)2. Estimated CA with OPWC Financing

= ($1,501,000.00 - $225,000.00 (have received $188,000.00 to date)) ÷ 135

=$9,451.85

Not to Exceed Total Assessments Billed to Property Owners:

= DPA + CA = $633.20 + $8,525.93 = $9,159.13

The County will commit up to $75,000.00, and the Township will commit up to $50,000.00 to bring the assessment down to:

=( $1,276,000.00 - $75,000.00 - $50,000.00) ÷ 135 = $8,525.93

Note: The County and the Township will decrease their amount of commitment in a proportionate manner in the event the total project cost is reduced.

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V. Cost to Property Owners and Financing (cont.)2. Estimated CA (cont.):

Half Year Tax payments are as follows:

Note ~ CA may be paid in cash or placed on taxes for twenty years with interest.

Term of Loan Interest Rate Half Year Tax Payment Sum of all Payments

20 yrs. 4 ½ % $325.00 $13,000.00

25 yrs. 5.0 % $300.00 $15,000.00

30 yrs. 5 ½ % $314.00 $18,840.00

3. Miscellaneous Non-Assessed Cost to Property Owners

a.) Abandonment of existing private sewage system/tank and installation of sanitary sewer lateral to the project. Approximate cost - $700.00 to $1,000.00.

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3. Miscellaneous Non-Assessed Cost to Property Owners (cont.)b.) Once a property owner has connected to the project he or she will

receive a quarterly sewer bill form the County to pay for operation, maintenance, and future major capital expenditures for the sewer district. The breakdown of the County sewer billing is as follows:

V. Cost to Property Owners and Financing (cont.)

Month’s Billed Billing Date Due Date Cost

Jan-Feb-Mar May June $75.00

Apr-May-June Aug Sept $75.00

July-Aug-Sept Nov Dec $75.00

Oct-Nov-Dec Feb March $75.00

4. Financial Assistance The County has CDBG funds that are available on a limited basis to assist LMI households for the cost of connecting to the sanitary sewer (abandonment of septic tank, and construction of service lateral). Application needs to be made to the County CDBG Coordinator so that eligibilty and, order assistance may be determined. Ohio Rural Development has grant assistance for property owners ages 62 yrs., and older with good credit (www.rurdev.usda.gov, “Housing and Community Facilities”, 419-222-0242, Cindy Craley)

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VI. Easement Acquisition

The County is requesting all property owners who have, or will be contacted for acquisition of easements to donate the easement to the project. The cost of acquisition of easements is factored back into the overall cost of the project. Therefore, all property owners in the project will pay for the added cost of easement acquisition.

We have a list of all easements yet to be acquired. I would request you get with us at the end of this meeting to negotiate the acquisition of the easement on your property.

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VII. Tentative Schedule

Informational Meeting 12/17/1999DPA Hearing 2/24/2000First CA Hearing 5/23/2001Second CA Hearing 10/03/2002Begin Construction 12/04/2002Construction- Substantially Complete 6/30/2003 Complete Grading/Seeding 7/30/2003Assessment Billing 8/2003Project Wrap-Up Meeting 8/2003Tax Certification 10/1/2003

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VIII. Questions & Answers

Note: Please State Your Name and Address, for the record, before asking your question.