CITY OF WILLISTON, FLORIDA CITY COUNCIL MEETING AGENDA - Agenda Packet - (Reg CC... · CITY OF...
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CITY OF WILLISTON, FLORIDA CITY COUNCIL MEETING
AGENDA
DATE: TUESDAY, OCTOBER 20, 2015 TIME: 7:00 P.M. PLACE: WILLISTON CITY COUNCIL ROOM
CALL TO ORDER
ROLL CALL
MEMBERS: OTHERS:
Mayor R. Gerald Hethcoat City Manager Scott Lippmann President Charles Goodman City Clerk Frances Taylor Vice-President Danny Etheridge City Attorney Fred Koberlein Councilman Matt Brooks Councilman Jason Cason Councilman Elihu Ross
OPENING PRAYER AND PLEDGE OF ALLEGIANCE TO THE FLAG
ITEM – 1 – ADDITIONS, DELETIONS, CHANGES AND APPROVAL OF THE AGENDA
ITEM – 2 – PROCLAMATION: FLORIDA CITY GOVERNMENT WEEK (pp 3)
ITEM – 3 – PUBLIC PARTICIPATION
ITEM – 4 – CONSENT AGENDA A. MINUTES: OCTOBER 6, 2015 REGULAR CITY COUNCIL MEETING (pp 4–8) B. RESOLUTION 2015-66: APPROVING THE PURCHASE OF A FIRE TRUCK IN
ACCORDANCE WITH THE CAPITAL IMPROVEMENT PLAN (pp 9–11)
ITEM – 5 – OLD BUSINESS
A. NONE
ITEM – 6 – NEW BUSINESS
A. RESOLUTION 2015-67: APPROVING BAD DEBT WRITE OFF (pp 12–27) B. RESOLUTION 2015-68: APPROVING A CONTRACT RENEWAL WITH
SEVERN TRENT SERVICES (pp 28–31) C. REPORTS: AUGUST 2015 FINANCIAL REPORTS (pp 32–53)
ITEM – 7 – PUBLIC PARTICIPATION
ITEM – 8 – ANNOUNCEMENTS
CITY OF WILLISTON, FLORIDA CITY COUNCIL MEETING
Agenda 2 October 20, 2015
ITEM – 9 – ADJOURNMENT
Council Meeting Procedures for members of the Public
1. All cell phones to be turned off when entering the Council Chambers;2. Once the audience has taken their seat and the meeting begins, there will be no talking between audience members
during the course of the Council meeting. If anyone continues to talk within the audience and is called down 3 timesduring the course of the meeting, on the third time that person will be escorted out of the Council meeting;
3. The audience must be recognized by the President before being allowed to address the Council;4. The member of the audience that is recognized will proceed to the podium, state their name and then proceed with their
comments;5. The audience member will be limited to not more than 5 minutes to speak based on Resolution 2003-14;6. There will be no personal attacks made by any member in the audience toward a sitting Councilperson, and likewise for
any sitting Councilperson;7. There will be no conversation between a member of the audience that has been recognized and any other member of the
audience when speaking while at the podium;8. If an audience member wants to speak more than the allotted 5 minutes allowed then that person should make a request
to City Hall so that the item may be placed on the agenda.
Minutes of the City Council meeting may be obtained from the City Clerk’s office. The minutes are recorded, but not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recordings, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be borne by the requesting party.
In accordance with Section 286.0105, Florida Statutes, notice is given that if a person wishes to appeal a decision made by the City Council with respect to any matter considered at this meeting they will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is based.
In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the Mayor through the City Clerk’s office no later than 5:00 P.M. on the day prior to the meeting.
PROCLAMATION FLORIDA CITY GOVERNMENT WEEK
WHEREAS, city government is the government closest to most citizens, and the one with the most direct daily impact upon its residents; and
WHEREAS, city government is administered for and by its citizens, and is dependent upon public commitment to and understanding of its many responsibilities; and
WHEREAS, city government officials and employees share the responsibility to pass along their understanding of public services and their benefits; and
WHEREAS, Florida City Government Week is a very important time to recognize the important role played by city government in our lives; and
WHEREAS, this week offers an important opportunity to spread the word to all the citizens of Florida that they can shape and influence this branch of government which is closest to the people; and
WHEREAS, the Florida League of Cities and its member cities have joined together to teach students and other citizens about municipal government through a variety of different projects and information; and
WHEREAS, Florida City Government Week offers an important opportunity to convey to all the citizens of Florida that they can shape and influence government through their civic involvement;
NOW, THEREFORE, BE IT PROCLAIMED BY THE CITY COUNCIL OF THE CITY OF WILLISTON, that October 18th through October 24th 2015, shall be designated as
FLORIDA CITY GOVERNMENT WEEK
and the City Council encourages our citizens, businesses, institutions, city government officials and employees to promote recognition of this week, accordingly.
HEREBY, DULY ADOPTED this 20th day of October, 2015
City of Williston
____________________________________ R. Gerald Hethcoat, Mayor
October 20, 2015 Agenda Packet 3 of 53
CITY OF WILLISTON, FLORIDA CITY COUNCIL MEETING
MINUTES
DATE: TUESDAY, OCTOBER 6, 2015 TIME: 7:00 P.M. PLACE: WILLISTON CITY COUNCIL ROOM
CALL TO ORDER
ROLL CALL
MEMBERS: OTHERS:
Mayor R. Gerald Hethcoat City Manager Scott Lippmann President Charles Goodman City Clerk Frances Taylor Vice-President Danny Etheridge City Attorney Fred Koberlein Councilman Matt Brooks Councilman Jason Cason Councilman Elihu Ross
OPENING PRAYER AND PLEDGE OF ALLEGIANCE TO THE FLAG Mayor Hethcoat led in prayer and the Pledge of Allegiance to the Flag.
ITEM – 1 – ADDITIONS, DELETIONS, CHANGES AND APPROVAL OF THE AGENDA President Goodman stated he would like Item 6D of the Consent Agenda to be moved to the first item of New Business and noted that, after the Student of the Month presentation, he wanted to allow Councilman Cason to make a brief statement prior to students and families departing the meeting.
President Goodman advised that one great honor to being on Council is the ability to recognize young people who represent a hope for the future and the teachers that have worked with them. He thanked the teachers and gave praise to the young people in achieving the recognitions. Mayor Hethcoat requested that the Council President wait to dismiss the audience members until after items 2 through 4. Councilman Cason moved to approve the Agenda, as amended. Vice President Etheridge seconded. On vote, the motion carried, 5-0.
ITEM – 2 – MAYOR’S STUDENT OF THE MONTH AWARD PRESENTATION Mayor Hethcoat presented the student of the month awards. He noted it was the first presentation of the school year and Council was ready to get back to offering them as an opportunity to recognize the young people in the community for their achievements. He asked the audience to listen for a trend in the comments given about each awardee. He presented the awards to Karley Boyer of Joyce Bullock Elementary School, Isabel Fischbach of Williston Elementary School, Shirley Riveros of Williston Middle School and Jacob Robinson of Williston Central Christian Academy. He noted that every one of the students was recognized for being respectful hardworking and willing to help others. He thanked them and commented that they had these traits because of the parents and teachers that work with them.
ITEM – 3 – PRESENTATION: IIMC CERTIFIED MUNICIPAL CLERK DESIGNATION TO CITY CLERK TAYLOR BY FACC PAST PRESIDENT AUDREY SIKES President Goodman invited Audrey Sikes, Past President of the Florida Association of City Clerks and FACC North East Director John Gill to address the Council. Mrs. Sikes spoke briefly and then, with the assistance of Mr. Gill, presented City Clerk Taylor with her Certified Municipal Clerk certificate and pin.
NON-AGENDA ITEM
October 20, 2015 Agenda Packet 4 of 53
CITY OF WILLISTON, FLORIDA CITY COUNCIL MEETING
Minutes 2 October 6, 2015
Councilman Cason announced that his employment duties had been moved to Chiefland on a permanent basis. He stated that he and his family had purchased property out of town and will be putting their home in the City of Williston on the market. With that, he advised that he did not plan to seek reelection for his seat and he wanted the public to be informed. He noted that there were three months remaining to find a good group of candidates for the seat. He added that he would actively do what he could to help find another City councilman for the job. He commented that he was not going to be the typical lame duck. He stated that he and his wife had prayed and talked about the prospect of opting out of another run and determined that it would be in the best interest of his family.
ITEM – 4 – CLOSED SESSION: ATTORNEY CLIENT LITIGATION
At that time, President Goodman provided the attendees with the opportunity to depart the meeting and turned the floor over to the City Attorney. City Attorney Koberlein stated that it was the advice of his office and the representing attorney, Dave Marsey, to convene into a brief attorney-client session to discuss issues related to pending litigation. Councilman Cason moved to recess in to closed session. Councilman Brooks seconded. On vote, the motion passed unanimously, 5-0. The meeting was recessed at 7:30 pm.
The meeting was reconvened 8:46 pm.
Councilman Ross moved to direct Counsel to proceed with a cross claim in the matter and let the case move on to its normal course of action. Councilman Brooks seconded. Councilman Cason declared a conflict and advised he would abstain from a vote because he was an employee of the business that owned the property at the time of the incident and is an employee of the company that owns the property, today. On vote, the motion passed, 4-0, with Councilman Cason abstaining.
ITEM – 5 – PROCLAMATION: 2015 FLORIDA MANUFACTURING MONTH Mayor Hethcoat read from a proclamation for Florida Manufacturing Month and requested that a copy be added to the minutes. He advised that there are 495 people employed by manufacturing firms in the City of Williston. He noted that many are international firms. He stated that he wanted the manufacturers to know that the City appreciates them and that he would be presenting framed copies of proclamations to each one at a later time.
ITEM – 6 – PUBLIC PARTICIPATION – None.
ITEM – 7 – CONSENT AGENDA Councilman Cason moved to approve the Consent Agenda, as amended. Councilman Ross seconded. On vote, the motion was approved unanimously, 5-0.
A. MINUTES: SEPTEMBER 22, 2015 BUDGET HEARING B. MINUTES: SEPTEMBER 22, 2015 REGULAR CITY COUNCIL MEETING C. RESOLUTION 2015-62: APPROVING THE PURCHASE OF TWO 2015 DODGE CHARGERS
FOR THE POLICE DEPARTMENT PER THE CIP PLAN
ITEM – 8 – OLD BUSINESS
A. RESOLUTION 2015-64: APPROVING FOX ENTERPRISES FOR GRANT ADMINISTRATION SERVICES FOR THE CORNELIUS WILLIAMS PARK PHASE III PROJECT
City Manager Lippmann advised that the agreement was old business pertaining to an earlier decision regarding the FRDAP Grant Offer. President Goodman read the title of the resolution into the record.
October 20, 2015 Agenda Packet 5 of 53
CITY OF WILLISTON, FLORIDA CITY COUNCIL MEETING
Minutes 3 October 6, 2015
Councilman Cason recalled that the Council had previously discussed the potential for authorizing an agreement but he did not believe the members had voted to allow Fred Fox Enterprises to administer the grant. He noted the members had determined the question would come back before Council but did not approve it. Councilman Cason then moved to approve Resolution 2015-64. Councilman Brooks seconded. Mayor Hethcoat introduced Fred Fox, who was in attendance to answer any of the Council’s questions. Councilman Cason confirmed with Mr. Fox that the agreement would entail a payment of $5000 for administration services. On vote, the motion was approved, 5-0.
ITEM – 9 – NEW BUSINESS
A. RESOLUTION 2015-63: APPROVING A LEASE WITH SHADOW TRAILERS FOR THE ISLAND FREIGHT BUILDING
City Manager Lippmann advised that the reason he asked for the item to be removed from the Consent Agenda was because he noticed mathematical errors in the lease. The errors were corrected in the original lease that was provided to President Goodman to sign. The original packet showed a 7,500 square foot space when the area is actually a 6,500 square foot space. The financial implications are less than what was stated in the packet. The monthly lease amount should read $1,170 per month and $14,040 per year. He stated he wanted to bring those corrections to Council to be put on the record since the packet differed from what the lease should have said. Vice President Etheridge asked what changes, repairs and upgrades would be made. City Manager Lippmann advised that there would be repairs made to the roof and some of the siding, with additional extensive changes inside to the electrical system and demolition to remove the office area. Vice President Etheridge confirmed that staff would clear those modifications with Council before they are completed. Councilman Cason asked if leases typically call for a zero dollar security deposit. City Manager Lippmann advised that it was a concession because of the fact that Shadow Trailers is a well-known and established business at the airport. He noted they did not request the zero dollar deposit, but he opted to include it into the agreement. He added that they currently employ over 100 citizens. Councilman Brooks moved to approve Resolution 2015-63. Councilman Cason seconded. On vote, the motion carried, 5-0.
B. RESOLUTION 2015-65: REAPPOINTING ART NUSSEL, MATT MARINO AND SARA VENEGAS TO THE PLANNING & ZONING COMMISSION
Councilman Brooks moved to approve Resolution 2015-65. Vice President Etheridge seconded. He confirmed with City Planner Florence that the potential reappointees were willing to continue in service on the board. On vote, the motion carried, 5-0.
ITEM – 10 – PUBLIC PARTICIPATION Mr. Glenn Robinson requested the Mayor’s signature on a student of the month certificate.
ITEM – 11 – ANNOUNCEMENTS City Clerk Taylor thanked the Council for their support in her pursuit of the CMC designation and noted that it is to the benefit of the citizens that she was able to complete the process. Vice President Etheridge congratulated City Clerk Taylor and thanked her for her hard work. He stated that the City manned a booth at the annual Peanut Festival and it was a great event. Councilman Brooks thanked Mayor Hethcoat and City Clerk Taylor for putting together the proclamations for the manufacturers. He noted that they employ quite a few citizens and the Council would like thank them. Councilman Cason thanked the members for allowing him to make his announcement out of the order of business so that he could get the word out. City Manager Lippmann advised that the technical advisory committee for the Airport Master Plan was scheduled to meet on October 7th at 4 pm in the conference room at the airport. He invited the
October 20, 2015 Agenda Packet 6 of 53
CITY OF WILLISTON, FLORIDA CITY COUNCIL MEETING
Minutes 4 October 6, 2015
public to attend. Mayor Hethcoat advised that he would like for Council to consider holding any future closed sessions prior to or after the regular Council meetings as a special meeting.
ITEM – 12 – ADJOURNMENT Councilman Brooks moved to adjourn and the meeting was adjourned at 9:09 pm.
_______________________________________ Charles Goodman, President City Council
______________________________________ Frances V. Taylor, City Clerk
Minutes of the City Council meeting may be obtained from the City Clerk’s office. The minutes are recorded, but not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recordings, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be borne by the requesting party.
In accordance with Section 286.0105, Florida Statutes, notice is given that if a person wishes to appeal a decision made by the City Council with respect to any matter considered at this meeting they will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is based.
In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the Mayor through the City Clerk’s office no later than 5:00 P.M. on the day prior to the meeting.
October 20, 2015 Agenda Packet 7 of 53
October 20, 2015 Agenda Packet 8 of 53
Date: October 20, 2015
COUNCIL AGENDA ITEM
RESOLUTION 2015-66: APPROVING THE PURCHASE OF A 2016 DODGE FIRE RESCUE VEHICLE
REQUESTED BY: FIRE CHIEF PREPARED BY: CITY CLERK
BACKGROUND / DESCRIPTION: On September 22 2015, the Williston City Council reviewed and approved the current Capital Improvement Plan Fund with the FY 2015-16 Final Budget. The plan included an allocation for funding to purchase a Fire Rescue Vehicle for the Fire Department. Staff received a quote from Custom Truck and Body Works, Inc. in accordance with a purchase request previously submitted. The quote provides for a 2016 Dodge 4X4 Crew Cab Rescue Truck to the specifications requested by the City in the amount of $149,565 as a state bid item. The purchase request being submitted is consistent with the City of Williston Purchasing Policy. Staff is requesting approval to acquire the rescue vehicle per the Capital Improvement Plan with loan options to be brought before Council at a later date.
LEGAL REVIEW: Not applicable.
FISCAL IMPACTS: $149,565 loan as noted in the Capital Improvement Plan budget.
RECOMMENDED ACTION: Adopt Resolution 2015-66 approving the purchase of a 2016 Dodge Fire Rescue Vehicle in accordance with the CIP planned purchases.
ATTACHMENTS:
_____ CONTRACT __x___ RESOLUTION _____ MAP
_____ LEASE __x___ OTHER DOCUMENTS
1. Quotation
COUNCIL ACTION:
_______ APPROVED
_______ DENIED
October 20, 2015 Agenda Packet 9 of 53
RESOLUTION NUMBER 2015-66
A RESOLUTION OF THE CITY OF WILLISTON, LEVY COUNTY, FLORIDA, APPROVING THE PURCHASE OF A 2016 DODGE FIRE RESCUE VEHICLE FOR THE CITY OF WILLISTON FIRE DEPARTMENT IN ACCORDANCE WITH THE CAPITAL IMPROVEMENT PLAN AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City of Williston established the current Capital Improvement Plan as part of the 2015-16 approved Budget; and
WHEREAS, the Williston City Council in approving the plan, authorized the purchase of a Fire Rescue Vehicle to benefit City customers and residents; and
WHEREAS, the Fire Rescue Vehicle is pending order through an approved vendor.
NOW, THEREFORE, BE IT RESOLVED by the City of Williston, Levy County, Florida, that the City Council approves
SECTION 1. The foregoing "WHEREAS" clauses are ratified and confirmed as being true and correct and are hereby made a specific part of this resolution upon adoption hereof.
SECTION 2. This resolution authorizes the Council President to execute and approve documents necessary to affect the purchase of the Fire Rescue Vehicle as described in the manufacturer’s quote.
SECTION 3. This resolution shall become effective immediately upon passage and adoption by the City Council.
DULY PASSED, ADOPTED AND MADE EFFECTIVE by the City Council of the City of Williston, Florida, on this 20th day of October 2015.
CITY OF WILLISTON, FLORIDA
___________________________________ Charles Goodman, President, City Council
ATTEST:
___________________________________ Frances V. Taylor, City Clerk
October 20, 2015 Agenda Packet 10 of 53
Custom Truck and Body Works, Inc. 13787 White House Road Woodbury, Georgia 30293 (888) 258-9695 Toll Free
www.customtruckandbodyworks.com
Manufacturer’s of Quality Built Emergency and Specialty Vehicles
• 2016 Dodge Crew Cab 4x4.• Custom 12’ Rescue Body.• Custom Whelen Lighting Package.• Custom Warn 12,000lb Winch with Front Bumper.• Reflective Lettering Package.• Touch Tek Switch Panel & Electrical System.• 250 Gallon Booster Tank with 10 Gallon Foam Cell• Hale Pump In Open Cargo Area
TOTAL PRICE: $149,565
Feel free to contact me with any questions or concerns you may have regarding the build of this unit.
Thomas O'Hara Process Department Office: 706-553-9178 Fax: 706-553-9179 Cell: 706-977-8941 [email protected] www.customtruckandbodyworks.com MANUFACTURER'S OF QUALITY BUILT AMBULANCES / RESCUES / SPECIALTY VEHICLES
October 20, 2015 Agenda Packet 11 of 53
Date: October 20, 2015
COUNCIL AGENDA ITEM TOPIC: Write off uncollectible Accounts Receivable balances for Utility Customers
BACKGROUND / DESCRIPTION: The City of Williston has 58 Utility accounts that are at least 240 days past due as of September 30, 2015 and have been deemed uncollectible. The total amount of these accounts is $10,032.64 which is less than the total amount budgeted for fiscal year 2015 (as shown below). It is unlikely that the accounts will be paid, however payments may still be accepted after the accounts have been written off. As part of the Finance departments’ normal operating procedures, the following steps are taken to maximize collection and minimize uncollectible balances.
• Penalties are added to delinquent accounts immediately after the deadline for payment haspassed.
• Accounts are disconnected/cut-off approximately 5 days following due date for payments.
• With-in three days after disconnection/cut-off, all past due accounts are close and a final bill isissued. At this time, any deposit balances are applied against the account.
• Approximately 30-60 days after final bill, a notice is mailed to the customer requestingpayment for outstanding debt.
• After notice is mailed, past due accounts are turned over to debt management company forfurther collection activities.
• Any returning customers must pay outstanding debt at time of re-connection.
The details for the accounts deemed uncollectible are shown and listed in Exhibit "A".
LEGAL: REVIEW: Not Applicable XX Review and Approved: _______________ Date
FISCAL IMPACTS: Included in the FY14/15 budget are accounts in the Utility fund established to offset and record bad debt amounts. These accounts are listed below:
Account # Account Description Amount Budgeted 405-531-090-050 Bad debt charged off $10,000 405-532-090-050 Bad debt charged off $1,000 405-533-090-050 Bad debt charged off $1,000 405-534-090-050 Bad debt charged off $1,000 405-535-090-050 Bad debt charged off $1,000 Total $14,000
RECOMMENDED ACTION: Approve and adopt resolution 2015-67 to write off uncollectible accounts.
COMMISSION ACTION:
_______ APPROVED
_______ DISAPPROVED
October 20, 2015 Agenda Packet 12 of 53
RESOLUTION NUMBER 2015-67
Writing Off Uncollectible Accounts Receivable Balances
A RESOLUTION OF THE CITY OF WILLISTON, LEVY COUNTY, FLORIDA, AUTHORIZING THE WRITE OFF OF UNCOLLECTIBLE ACCOUNTS (BAD DEBTS) AND; PROVIDING AN EFFECTIVE DATE.
WHEREAS, The City has 58 accounts with unpaid account receivable balances totaling $10,032.64 which have been deemed uncollectible by City staff; and
WHEREAS, it is necessary to remove these delinquent accounts deemed uncollectible from the City’s accounting records.
NOW, THEREFORE, BE IT RESOLVED by the City of Williston, Levy County, Florida, that: the list of accounts listed on Exhibit “A” shall be removed from the City’s accounting records.
SECTION 1. Authorize the write off of current bad debts. The City Council hereby authorizes write-off of the bad debts recorded in the City’s accounts receivable system.
SECTION 2. Effective Date. This Resolution shall take effect immediately upon adoption by the City Council.
DULY PASSED and approved by the City Council of the City of Williston, Florida, on this 20th day of October 2015.
PASSED AND ADOPTED this 20th day of October 2015.
CITY COUNCIL CITY OF WILLISTON, FLORIDA
___________________________________ Charles Goodman, President City Council
ATTEST:
_____________________________ Frances V. Taylor, City Clerk
October 20, 2015 Agenda Packet 13 of 53
City of Williston
Exhibit A
Account
Number
Customer Name
Bill Date
Service Amount Write Off
Amount
653 JERRY VENABLE
05/25/14 RE 10.68$
05/25/14 RE 0.53$
05/25/14 GA 14.09$
05/25/14 WA 6.71$
05/25/14 SW 25.00$
05/25/14 GB 14.58$
05/25/14 GT 0.28$
06/23/14 RE 23.23$
06/23/14 GA 32.18$
06/23/14 WA 19.68$
06/23/14 SW 36.67$
06/23/14 GB 21.38$
06/23/14 GT 0.47$
205.48$ 205.48$
8223 THELMA HOBELL
09/25/14 RE 31.27$
09/25/14 RE 7.63$
09/25/14 GA 13.51$
09/25/14 WA 6.71$
09/25/14 SW 25.00$
09/25/14 GB 14.58$
09/25/14 GT 0.28$
10/06/14 RE 7.35$
10/06/14 GA 5.38$
10/06/14 WA 3.19$
10/06/14 SW 11.67$
10/06/14 GB 6.80$
10/06/14 GT 0.09$
133.46$ 133.46$
9413 SUZANNE BARRETT
12/11/14 GA 0.51$
12/25/14 GA 117.95$
12/25/14 WA 37.84$
12/25/14 GB 14.58$
12/25/14 GT 4.54$
01/22/15 GA 104.85$
01/22/15 GB 19.93$
01/22/15 GT 3.50$
303.70$ 303.70$
October 20, 2015 Agenda Packet 14 of 53
9842 LISA RILEY
05/25/14 GA 9.10$
05/25/14 GB 14.58$
05/25/14 GT 0.09$
05/25/14 RE 113.83$
05/25/14 RE 33.61$
05/25/14 WA 31.90$
06/23/14 GA 22.55$
06/23/14 GB 19.44$
06/23/14 GT 0.14$
06/23/14 RE 151.95$
06/23/14 WA 95.58$
492.77$ 492.77$
12128 LEAH M. MEYER
05/25/14 SW 15.97$
06/18/14 WA 17.86$
06/18/14 SW 30.03$
63.86$ 63.86$
12141 FAUSTINO A GARCIA
09/25/14 RE 123.24$
09/25/14 RE 39.18$
09/25/14 GA 8.90$
09/25/14 WA 18.70$
09/25/14 SW 30.00$
09/25/14 GB 14.58$
09/25/14 GT 0.09$
10/06/14 RE 22.27$
10/06/14 GA 4.68$
10/06/14 WA 5.17$
10/06/14 SW 13.33$
10/06/14 GB 7.78$
10/06/14 GT 0.05$
287.97$ 287.97$
12144 CHRISTOPHER C. HARRI
05/13/14 RE (9.55)$
05/25/14 RE 41.02$
05/25/14 RE 34.07$
05/25/14 WA 19.35$
05/25/14 SW 25.00$
05/25/14 GB 14.58$
06/23/14 WA 22.87$
06/23/14 SW 36.67$
06/23/14 GB 21.38$
205.39$ 205.39$
October 20, 2015 Agenda Packet 15 of 53
12292 EMMITT KITCHEN
12/25/13 GB 14.58$
12/25/13 RE 2.11$
12/25/13 RE 20.60$
12/25/13 SW 25.00$
12/25/13 WA 11.11$
01/22/14 GB 18.47$
01/22/14 SW 32.17$
01/22/14 WA 24.52$
148.56$ 148.56$
12571 JEFFREY J. HAYNES
09/24/14 WA 10.89$
09/24/14 GB 20.90$
31.79$ 31.79$
12796 JENNIFER COLLINS
01/22/14 WA 3.91$
01/22/14 SW 28.33$
01/22/14 GB 16.52$
48.76$ 48.76$
12875 LATOYA M DONALD
07/11/14 RE 9.97$
07/25/14 RE 23.42$
07/25/14 WA 19.24$
07/25/14 SW 25.00$
07/25/14 GB 14.58$
08/21/14 WA 7.70$
08/21/14 SW 23.33$
08/21/14 GB 13.61$
136.85$ 136.85$
12907 KAROLYN PETERSON
02/28/14 SW 6.19$
02/28/14 GB 7.78$
13.97$ 13.97$
12925 MARILYN FORSTER
08/25/14 RE 49.10$
08/25/14 RE 15.09$
08/25/14 WA 7.59$
08/25/14 SW 25.00$
09/24/14 RE 74.16$
09/24/14 WA 19.79$
09/24/14 SW 31.67$
222.40$ 222.40$
October 20, 2015 Agenda Packet 16 of 53
12974 PANSEY GUTIERREZ
11/25/14 SW 0.70$
12/25/14 RE 48.60$
12/25/14 RE 37.42$
12/25/14 WA 23.55$
12/25/14 SW 26.10$
01/22/15 WA 27.47$
01/22/15 SW 31.73$
195.57$ 195.57$
13114 DAVID E LYONS SR. OR
07/25/14 RE 16.15$
07/25/14 WA 10.34$
07/25/14 SW 25.00$
08/13/14 WA 10.12$
08/13/14 SW 20.83$
82.44$ 82.44$
13269 SEQUOYA JOINER
07/25/14 GB 14.58$
07/25/14 SW 4.98$
08/21/14 GB 20.41$
08/21/14 SW 35.00$
08/21/14 WA 19.79$
94.76$ 94.76$
13288 CHRISTIAN TODD
07/25/14 RE 35.98$
07/25/14 GA 22.54$
07/25/14 WA 15.66$
07/25/14 SW 27.70$
07/25/14 GB 14.58$
07/25/14 GT 0.61$
07/31/14 GA 9.43$
07/31/14 WA 6.71$
07/31/14 SW 12.50$
07/31/14 GB 7.29$
07/31/14 GT 0.24$
153.24$ 153.24$
13329 FREDERICK SHUEY
12/04/14 SW 16.18$
12/04/14 GB 11.18$
12/04/14 GT 1.94$
29.30$ 29.30$
October 20, 2015 Agenda Packet 17 of 53
13356 VICKEE GILLEY
11/25/14 GB 14.58$
12/22/14 GB 11.66$
11/25/14 RE 41.74$
11/25/14 RE 37.08$
11/25/14 SW 25.10$
12/22/14 SW 20.00$
11/12/14 WA (5.00)$
11/25/14 WA 12.23$
12/22/14 WA 19.13$
176.52$ 176.52$
13407 LORENA BROGAN
07/25/14 RE 32.76$
07/25/14 RE 52.82$
07/25/14 GA 16.40$
07/25/14 WA 9.55$
07/25/14 SW 25.00$
07/25/14 GB 14.58$
07/25/14 GT 0.38$
08/13/14 GA 14.40$
08/13/14 WA 9.79$
08/13/14 SW 26.67$
08/13/14 GB 15.55$
08/13/14 GT 0.28$
218.18$ 218.18$
13439 SABRINA M HART
12/25/13 RE 65.98$
12/25/13 RE 27.99$
12/25/13 WA 10.56$
12/25/13 SW 25.00$
12/25/13 GB 14.58$
01/22/14 WA 21.44$
01/22/14 SW 30.83$
01/22/14 GB 17.98$
214.36$ 214.36$
13457 LORI BROWN
12/25/14 RE 9.35$
12/25/14 RE 29.05$
12/25/14 WA 20.34$
12/25/14 SW 25.00$
01/22/15 WA 25.71$
01/22/15 SW 35.07$
144.52$ 144.52$
October 20, 2015 Agenda Packet 18 of 53
13460 LOUIS R ELBERTH
12/22/14 SW 15.08$
12/22/14 GB 17.50$
32.58$ 32.58$
13472 MIKE MARTINEZ
05/25/14 RE 115.04$
05/25/14 RE 36.57$
05/25/14 WA 10.67$
05/25/14 GB 14.58$
06/23/14 WA 22.21$
06/23/14 GB 18.95$
218.02$ 218.02$
13494 ANGELA FAITH WILSON
10/23/14 WA 9.29$
10/23/14 SW 33.33$
10/23/14 GB 19.44$
62.06$ 62.06$
13510 KATIE KENNEDY
01/22/14 SW 13.51$
13.51$ 13.51$
13518 LMW CONSTRUCTION, IN
10/25/13 WA 51.83$
11/25/13 WA 149.48$
12/25/13 WA 16.60$
01/22/14 WA 18.47$
236.38$ 236.38$
13590 DONNIS RUSSELL
03/25/14 RE 21.28$
03/25/14 WA 7.92$
03/25/14 SW 25.00$
03/25/14 GB 14.58$
04/23/14 RE 60.40$
04/23/14 WA 11.77$
04/23/14 SW 35.83$
04/23/14 GB 20.90$
197.68$ 197.68$
October 20, 2015 Agenda Packet 19 of 53
13594 KURT & NAKITA KUEGLE
05/25/14 GA 20.72$
05/25/14 WA 22.66$
05/25/14 SW 32.16$
05/25/14 GB 14.58$
05/25/14 GT 0.95$
06/18/14 GA 39.30$
06/18/14 WA 20.46$
06/18/14 SW 31.67$
06/18/14 GB 15.07$
06/18/14 GT 1.23$
198.80$ 198.80$
13607 AWESOME AUTOMOTIVE L
12/25/13 CE 11.01$
12/25/13 WA 9.35$
12/25/13 SW 27.50$
12/25/13 GB 30.00$
01/25/14 WA 19.68$
01/25/14 SW 27.80$
01/25/14 GB 30.00$
02/25/14 WA 20.56$
02/25/14 SW 28.60$
02/25/14 GB 30.00$
03/21/14 WA 25.40$
03/21/14 SW 36.80$
03/21/14 GB 36.00$
332.70$ 332.70$
13608 JAMES ROYSDON
11/25/13 GB 7.00$
12/25/13 RE 93.71$
12/25/13 RE 33.85$
12/25/13 WA 20.01$
12/25/13 SW 25.00$
12/25/13 GB 14.58$
01/25/14 RE 29.94$
01/25/14 WA 19.02$
01/25/14 SW 25.00$
01/25/14 GB 14.58$
01/31/14 WA 14.07$
01/31/14 SW 10.00$
01/31/14 GB 5.83$
312.59$ 312.59$
October 20, 2015 Agenda Packet 20 of 53
13618 ENICHIKA WALLACE
09/11/14 RE (0.71)$
09/25/14 RE 26.17$
09/25/14 RE 56.43$
09/25/14 WA 19.68$
09/25/14 SW 25.00$
09/25/14 GB 14.58$
10/23/14 WA 20.34$
10/23/14 SW 33.33$
10/23/14 GB 19.44$
214.26$ 214.26$
13629 KENDRA JAMES
05/25/14 GB 14.58$
05/25/14 GT 0.47$
05/25/14 GA 19.06$
05/25/14 WA 11.88$
06/18/14 GB 16.04$
06/18/14 GT 0.38$
06/18/14 GA 27.25$
06/18/14 WA 20.34$
110.00$ 110.00$
13662 LOYDA SANTIAGO
06/25/14 SW 8.66$
06/30/14 WA 4.18$
06/30/14 SW 10.83$
23.67$ 23.67$
13695 BRANDIN C SULLIVAN
09/25/14 RE 37.51$
09/25/14 RE 30.41$
09/25/14 WA 11.66$
09/25/14 SW 25.00$
10/25/14 WA 10.34$
10/25/14 SW 25.00$
11/06/14 WA 13.08$
11/06/14 SW 11.67$
164.67$ 164.67$
13696 SAMANTHA HOUCHENS
11/25/14 RE 18.04$
11/25/14 RE 31.34$
11/25/14 WA 11.99$
11/25/14 SW 25.00$
12/25/14 WA 19.24$
12/25/14 SW 25.00$
12/31/14 WA 13.08$
12/31/14 SW 11.67$
155.36$ 155.36$
October 20, 2015 Agenda Packet 21 of 53
13702 BREANA LONG
01/25/14 SW 15.95$
01/25/14 GB 14.58$
02/18/14 WA 19.79$
02/18/14 SW 29.17$
02/18/14 GB 17.01$
96.50$ 96.50$
13743 MELBA PAIGE ALEXANDE
06/11/14 RE 9.54$
06/25/14 RE 48.85$
06/25/14 RE 55.40$
06/25/14 WA 13.95$
06/25/14 SW 26.40$
06/25/14 GB 14.58$
07/24/14 WA 16.10$
07/24/14 SW 35.37$
07/24/14 GB 19.93$
240.12$ 240.12$
13756 DEVIN DONALD
06/25/14 WA 4.03$
06/25/14 SW 25.00$
06/25/14 GB 14.58$
07/18/14 WA 8.14$
07/18/14 SW 24.17$
07/18/14 GB 14.09$
90.01$ 90.01$
13768 CANDY KEARNEY
10/13/14 WA 8.38$
10/25/14 WA 15.93$
10/25/14 SW 27.90$
10/25/14 GB 14.58$
11/06/14 WA 10.16$
11/06/14 SW 14.87$
11/06/14 GB 8.26$
100.08$ 100.08$
13769 MARLAND WILLIAMS
10/13/14 WA 7.31$
10/25/14 WA 12.50$
10/25/14 SW 25.30$
11/06/14 WA 8.91$
11/06/14 SW 20.00$
74.02$ 74.02$
October 20, 2015 Agenda Packet 22 of 53
13793 JAMES FAIR
02/18/14 GB 16.04$
02/18/14 SW 18.82$
34.86$ 34.86$
13803 KM PIZZA LLC
02/25/14 GA 127.45$
02/25/14 WA 8.80$
02/25/14 SW 27.00$
02/25/14 GB 60.00$
02/25/14 GT 3.48$
03/25/14 CE 126.45$
03/25/14 CE 38.51$
03/25/14 YL 12.09$
03/25/14 GA 106.03$
03/25/14 WA 8.03$
03/25/14 SW 26.30$
03/25/14 GB 60.00$
03/25/14 GT 1.86$
03/31/14 CE 13.90$
03/31/14 YL 6.43$
03/31/14 GA 3.74$
03/31/14 WA 3.63$
03/31/14 SW 13.43$
03/31/14 GB 32.00$
679.13$ 679.13$
13804 KAYLA JENNINGS
01/25/14 RE 1.38$
01/25/14 GA 6.60$
01/25/14 WA 9.24$
01/25/14 SW 25.00$
01/25/14 GB 14.58$
02/11/14 WA 9.45$
02/24/14 GA 18.80$
02/24/14 SW 33.33$
02/24/14 GB 19.44$
137.82$ 137.82$
13809 CASANDRA WINTHROP
01/25/14 RE 2.17$
01/25/14 WA 10.01$
01/25/14 SW 25.00$
01/25/14 GB 14.58$
02/07/14 WA 8.14$
02/07/14 SW 21.67$
02/07/14 GB 12.64$
94.21$ 94.21$
October 20, 2015 Agenda Packet 23 of 53
13854 DUNTRELL ORIE
04/25/14 RE 14.57$
04/25/14 RE 67.47$
04/25/14 RE 13.66$
04/25/14 GA 7.80$
04/25/14 GB 14.58$
04/25/14 GT 0.05$
05/25/14 GA 19.10$
05/25/14 WA 10.23$
05/25/14 GB 14.58$
05/25/14 GT 0.09$
06/23/14 GA 20.93$
06/23/14 WA 22.76$
06/23/14 GB 21.38$
06/23/14 GT 0.05$
227.25$ 227.25$
13874 CRYSTAL KOVACH
03/25/14 SW 4.38$
04/09/14 WA 11.55$
04/09/14 SW 24.17$
40.10$ 40.10$
13879 BUCKLES AND BOWS, LL
08/25/14 CE 35.12$
08/25/14 CE 30.35$
08/25/14 WA 6.60$
08/25/14 SW 25.00$
08/25/14 GB 15.00$
09/25/14 WA 6.60$
09/25/14 SW 25.00$
09/25/14 GB 15.00$
10/06/14 WA 13.30$
10/06/14 SW 12.50$
10/06/14 GB 7.50$
191.97$ 191.97$
13908 HOLLY CHRISTINE KLIN
10/25/14 RE 46.26$
10/25/14 RE 49.94$
10/25/14 WA 20.45$
10/25/14 SW 25.00$
11/24/14 WA 23.20$
11/24/14 SW 35.00$
199.85$ 199.85$
October 20, 2015 Agenda Packet 24 of 53
13938 JAMES SCHAFFER
07/25/14 RE 67.57$
07/25/14 RE 76.49$
07/25/14 WA 15.00$
07/25/14 SW 27.20$
07/25/14 GB 14.58$
08/13/14 WA 7.92$
08/13/14 SW 23.33$
08/13/14 GB 13.61$
245.70$ 245.70$
13940 TASHANNA THOMAS
06/11/14 WA 6.04$
06/25/14 RE 131.64$
06/25/14 RE 71.03$
06/25/14 WA 10.23$
06/25/14 SW 25.00$
06/25/14 GB 14.58$
07/11/14 RE 8.68$
07/25/14 WA 9.35$
07/25/14 SW 25.00$
07/25/14 GB 14.58$
07/31/14 WA 4.62$
07/31/14 SW 15.00$
07/31/14 GB 8.75$
344.50$ 344.50$
13948 JANA WEIDLING
11/25/14 GB 0.41$
12/25/14 RE 179.48$
12/25/14 RE 64.15$
12/25/14 WA 14.74$
12/25/14 SW 27.00$
12/25/14 GB 14.58$
01/25/15 RE 37.64$
01/25/15 WA 25.14$
01/25/15 SW 27.30$
01/25/15 GB 14.58$
01/30/15 WA 15.61$
01/30/15 SW 13.33$
01/30/15 GB 7.78$
441.74$ 441.74$
October 20, 2015 Agenda Packet 25 of 53
13955 BRITTNEY THOMPSON
08/25/14 GB 14.58$
09/11/14 GB 11.18$
08/25/14 RE 13.16$
08/25/14 RE 46.89$
08/25/14 SW 25.00$
09/11/14 SW 19.17$
08/25/14 WA 10.01$
09/11/14 WA 7.15$
147.14$ 147.14$
13974 JESSICA MILAM
06/25/14 GB 0.92$
07/25/14 RE 102.47$
07/25/14 RE 40.89$
07/25/14 WA 8.14$
07/25/14 SW 25.00$
07/25/14 GB 14.58$
08/13/14 RE 87.98$
08/13/14 WA 19.24$
08/13/14 SW 27.50$
08/13/14 GB 16.04$
342.76$ 342.76$
14016 ROSA SNEED
09/24/14 SW 32.86$
09/24/14 GB 18.47$
51.33$ 51.33$
14024 ALFONSO NICHOLS
08/13/14 RE 18.83$
08/13/14 WA 5.94$
08/13/14 SW 22.50$
47.27$ 47.27$
14040 TERRY J TEAGUE
10/13/14 RE 9.50$
10/25/14 RE 42.74$
10/25/14 RE 35.69$
10/25/14 GA 26.29$
10/25/14 WA 25.66$
10/25/14 SW 27.70$
10/25/14 GB 14.58$
10/25/14 GT 0.43$
11/24/14 GA 34.52$
11/24/14 WA 22.98$
11/24/14 SW 31.67$
11/24/14 GB 18.47$
11/24/14 GT 0.71$
290.94$ 290.94$
October 20, 2015 Agenda Packet 26 of 53
14077 AMANDA PACE
10/23/14 SW 21.71$
10/23/14 GB 17.50$
39.21$ 39.21$
TOTAL Write Off Amount 10,032.64$
GL ACCOUNTS Debits Credits
405-115-120 (10,032.64)$
405-531-090-050 3,467.59$
405-532-090-050 896.74$
405-533-090-050 1,757.92$
405-534-090-050 1,480.53$
405-535-090-050 2,429.86$
Totals 10,032.64$ (10,032.64)$
October 20, 2015 Agenda Packet 27 of 53
Date: October 20, 2015
COUNCIL AGENDA ITEM
TOPIC: RESOLUTION 2015-68 AMENDING THE SEVERN TRENT CONTRACT
REQUESTED BY: CITY MANAGER PREPARED BY: CITY CLERK
BACKGROUND / DESCRIPTION: On December 1, 2011, the Council approved a contract with Severn Trent to perform financial services for the City for a term of one year at a cost of $115,423.12. The original contract was for a limited scope of services and did not include performing the day to day activities of Payroll and Accounts Payable. On October 2, 2012 Staff brought Resolution 2012-23 authorizing Severn Trent to expand their scope of services to include all Accounts Payable and Payroll activities including the day to day functions as well as all reporting and year-end activities. The Resolution and contract amendments were approved, effective October 2, 2012, with those activities subsequently transitioned over to Severn Trent personnel at a rate of $141,154. On October 8, 2013, the Council approved resolution 2013-58 extending the contract with Severn Trent for another year at the annual amount of $141,154 with no change in scope of services. This contract was further extended via Resolution 2014-65 on September 23, 2014 for an additional year. Severn Trent has performed extremely well and both parties request a continuation of the contract provisions for an additional one (1) year period.
LEGAL REVIEW: Submitted for legal review.
FISCAL IMPACTS: $141,154 - included in the FY 2015-16 Budget
RECOMMENDED ACTION: Approve and adopt Resolution 2015-68 extending Severn Trent contract for a one (1) year period.
ATTACHMENTS:
_____ CONTRACT XX RESOLUTION _____ MAP
_____ LEASE XX OTHER DOCUMENTS (Amendment)
_____ CONSULTANT OR PARTY TO ACTION HAS BEEN NOTIFIED
COUNCIL ACTION:
_______ APPROVED
_______ DENIED
October 20, 2015 Agenda Packet 28 of 53
RESOLUTION NUMBER 2015-68
A RESOLUTION OF THE CITY OF WILLISTON, LEVY COUNTY, FLORIDA, AMENDING THE SEVERN TRENT CONTRACT TO PROVIDE FOR AN EXTENSION OF THE TERM OF THE EXISTING CONTRACT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, on June 21, 2011, the parties entered into the Agreement whereby the Manager agreed to provide, financial, accounting and administrative advisory services for the City; and
WHEREAS, on October 1, 2012, the parties entered into an amendment to the agreement to extend the term of the contract and amend the scope of services and fee for services;
WHEREAS, on October 8, 2013, the parties entered into an amendment to the agreement to extend the term of the contract;
WHEREAS, on September 23, 2014, the parties entered into an amendment to the agreement to extend the term of the contract;
WHEREAS, the parties desire to amend this contract to provide for an extension of the term of the contract; and
NOW, THEREFORE, BE IT RESOLVED by the City of Williston, Levy County, Florida, that
SECTION 1. The Williston City Council hereby authorizes the Council President to execute an amendment to the current contract with Severn Trent to provide for an extension of terms for a one year period as outlined in the Attachment #1.
SECTION 2. The correction of typographical errors, which do not affect the intent of this Resolution, may be authorized by review of the City Attorney or designee without public hearing by filing a corrected copy of the same with the City Clerk.
SECTION 3. This resolution shall become effective immediately upon passage and adoption by the City Council.
DULY PASSED, ADOPTED AND MADE EFFECTIVE by the City Council of the City of Williston, Florida, on this 20th day of October 2015.
CITY COUNCIL CITY OF WILLISTON, FLORIDA
ATTEST:
___________________________________ Charles Goodman, City Council President
_________________________________ Frances V. Taylor, City Clerk
Attachment #1: Fourth Amendment to the Management Services Agreement between the City of Williston, Florida and Severn Trent Environmental Services, Inc.
October 20, 2015 Agenda Packet 29 of 53
FOURTH AMENDMENT TO THE MANAGEMENT SERVICES AGREEMENT BETWEEN
THE CITY OF WILLISTON, FLORIDA AND SEVERN TRENT ENVIRONMENTAL SERVICES, INC.
THIS AMENDMENT is made and entered into this 1st day of October, 2015 by and between:
The City of Williston, a unit local government established in the State of Florida located at 50 North West Main Street, Williston, Florida 32696 (the “City”); and
Severn Trent Environmental Services, Inc., a Texas Corporation with offices located at 210 North University Drive, Coral Springs, Florida 33071 (the “Manager”)
WHEREAS, on June 21, 2011, the parties entered into the Agreement whereby the Manager agreed to provide, financial, accounting and administrative advisory services for the City; and
WHEREAS, on October 1, 2012, the parties entered into an amendment to the agreement to extend the term of the contract and amend the scope of services and fee for services;
WHEREAS, on October 1, 2013, the parties entered into an amendment to the agreement to extend the term of the contract;
WHEREAS, on October 1, 2014, the parties entered into an amendment to the agreement to extend the term of the contract;
WHEREAS, the parties desire to amend this contract to provide for an extension on the term of the contract; and
NOW, THEREFORE, in consideration of the mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree to amend the Management Advisory Services Agreement as follows:
1. RECITALS. The recitals so stated are true and correct and by this reference areincorporated into and form a material part of this Agreement.
2. Article 5. Term: 5.1: is hereby amended to read as follows:“This Agreement shall commence on the date hereof and shall continue for aterm of 1 year [one] from the date executed herein.”
3. Add Section 7.8 Florida Statute Requirements: This Section is added to thecontract to read as follows:Pursuant to section 119.0701, Florida Statutes, the Contractor shall perform thefollowing;
(1) Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.
(2) Provide the public with access to public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
October 20, 2015 Agenda Packet 30 of 53
(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law.
(4) Meet all requirements for retaining public records and transfer, at no cost, t the City all public records in possession of the Contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City.
The City may unilaterally cancel this Contract for refusal by the Contractor to comply with this section by not allowing public access to all documents, papers, letters, or other material made or received by the Contractor in conjunction with the Contract, unless the records are exempt from Section 24(a) of Art. I of the State Constitution or a specifically cited to section of Florida Statutes.
EFFECTIVE DATE. This Amendment shall be effective on the 1st day of October, 2015.
3. AFFIRMATION OF THE MANAGEMENT AGREEMENT. With the soleexception of the amendment set forth in Section 2 of this Amendment,the Management Agreement is hereby affirmed and continues to constitute avalid and binding agreement between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to be duly executed as of the date and year first above written.
CITY OF WILLISTON, FLORIDA
BY: __________________________________
TITLE: _______________________________
ATTEST: ______________________________
SEVERN TRENT ENVIRONMENTAL SERVICES, INC.
BY: __________________________________
TITLE: _______________________________
ATTEST: ______________________________
October 20, 2015 Agenda Packet 31 of 53
City of Williston
Financial Report
August 31, 2015
October 20, 2015 Agenda Packet 32 of 53
Table of Contents
Page #
Financial Overview ………………………………………………………………………………………...1 - 6
Balance Sheet - All Funds ………………………………………………………………………………………...7
Summary of Revenues and Expenditures / Expenses
General Fund ………………………………………………………………………………………………………8
Airport Fund ………………………………………………………………………………………………………………………………..9
CRA Fund ……………………………………………………………………………………………………………….10
Utility Fund - All Services………………………………………………………………………………………………………11
Adminstration ………………………………………………………………………………..12
Electric Services ………………………………………………………………………………..13
Gas Services ………………………………………………………………………………..14
Water Services ………………………………………………………………………………..15
Waste Collection ………………………………………………………………………………..16
Sewer Services ………………………………………………………………………………..17
Capital Improvement Program (CIP) Fund ………………………………………………………………………………………………………18
Capital Improvement Program
Capital Projects - Spending Report ………………..………………………………………………………….19
Capital Purchases - Spending Report ………………..………………………………………………………….20
October 20, 2015 Agenda Packet 33 of 53
Financial Overview
August 31, 2015
(91.7% of Year Complete)
The financial overview is designed to provide additional information helpful when reviewing the monthly financial
statements. Please keep in mind that as of August, the City is 91.7% of the way through the fiscal year. For additional
information not included in this report, please contact the Finance Department at City Hall.
CITY-WIDE – ALL FUNDS
City-wide Revenues: Total City-wide revenue through
August was approximately $8.5 million or 88.5% of the
annual budget (excluding only expected grant revenue).
Chart 1 shows a breakdown of the total revenue by source.
City-wide Expenditures: Total expenditures through
August were approximately $8.0 million or 83.8% of the
annual budget (excluding only capital outlay). [See chart 2
below for breakdown by type].
Cash and Investments: Total cash & investments as
of August were approximately $4.1 million. Of that amount,
approximately $3.85 million are held in CDs with the
balance available for City operations. Approximately $3.1
million of the CDs are from the Utility Fund with $773.0
thousand from the General Fund.
Capital Expenditures: There were two Dodge chargers
purchased in October by the police department. In
December, the Police and Fire departments purchased
communication equipment. In June, a wheel excavator was
purchased for the Water department. See page 19-20 for
more information on all budgeted capital purchases and
projects.
[1]October 20, 2015 Agenda Packet 34 of 53
Financial Overview
August 31, 2015
(91.7% of Year Complete)
GENERAL FUND
Overview: Through August, the revenues in the General Fund exceeded expenditures by approximately $144.0
thousand which was approximately $182.1 thousand more than last year at this time. The factors which contributed to
the General Fund’s current financial position are discussed below.
Revenues: Total revenue through August was
approximately $2.4 million or 86.4% of the annual budget
(excluding grant revenue). A breakdown of the total revenue
is shown in Chart 3. Included in the YTD total is a $585.0
thousand transferred from the Utility fund as well as $196.0
thousand invoice for fire services. Approximately $507.1
thousand in property taxes or 97.3% of the annual budget
was received through August.
Expenditures: Total expenditures through August were
approximately $2.2 million or 81.0% of the annual budget.
Chart 4 below shows a breakdown of the total expenditures
for the year by department and percent of budget spent. The
next page discusses any significant variances for the fiscal
year.
[2]October 20, 2015 Agenda Packet 35 of 53
Financial Overview
August 31, 2015
(91.7% of Year Complete)
GENERAL FUND
Expenditures: (continued)
The Administrative: The advertising line item includes annual cost for ad space on hardisonink.com as
well as other legally required ads. Accounting & Auditing line includes allocated portion of auditing fees. The
materials & supplies line includes allocated portion of new computer server ($4.3 thousand). The travel & per
diem line item includes cost for traveling to seminars and conferences. The other contractual line includes
approximately $12.6 thousand for professional services related to server replacement.
Planning & Zoning: The materials & supplies line item includes $1.9 thousand for purchase of two new
computers.
Building Permits: The other contractual services line item includes $17.9 thousand for Building Services
from Florida Municipal.
Police: Holiday pay and special events is at 97.3% and 139.8% of the annual budget respectively; however,
overtime is significantly under budget at 61.6%. The materials & supplies line includes $6.5 thousand for
purchase of kitchen cabinets and $2.9 thousand for 3 new computers. There was also approximately $3.1
thousand spent in the building maintenance line item for electric and other repair work required for the Police
building.
Fire: The salaries line item is at 103% of the annual budget. This line item varies from year to year based
on number of fire calls.
Public Works: The materials & supplies line includes a forklift ($2 thousand) purchased from the
Department of Management Services. It also includes $1.4 thousand for the purchase of a trimmer blade
attachment.
Parks & Recreation: The other contractual services line includes cost for summer recreation program ($3
thousand), monthly cleaning of pavilion and $1.5 thousand for FRDAP grant application preparation.
Special Events: The other contractual services includes $1.5 thousand for music for the July 3rd event.
CRA FUND
Overview: The only significant spending activity in this fund through August was the amount spent on the land
purchase. The annual distribution from the County was received in December.
[3]October 20, 2015 Agenda Packet 36 of 53
Financial Overview
August 31, 2015
(91.7% of Year Complete)
AIRPORT FUND
Overview: Through August, the Airport Fund generated approximately $157.6 thousand in revenues over
expenditures which was approximately $118.8 thousand more than last year at this time. A significant portion of the
surplus was due to the final payments received from the FY2014 timber contract (approximately $127 thousand) as well
as FY2015 contract. Of the timber payments received this year, approximately $64 thousand was recorded into
the prior year as part of the audit process. Other factors which contributed to the Airport Fund’s current financial
position are discussed in the paragraphs below.
The Airport Fund had a $149.7 thousand fund balance
through August which was an increase of approximately
$157.6 thousand compared to the previous fiscal year-end
deficit total of $7.9 thousand. Approximately $89.3 thousand
of the fund balance was related to a notes payable due to the
General Fund (loan); $142.0 thousand of the overall fund
balance was the net operating cash deficit for the fund; with
the balance $381.0 thousand representing the extent with
which the other current assets within the Airport Fund
exceeded the current liabilities [see Chart 5].
Revenues: Total revenue through August was
approximately $976.6 thousand or 129.8% of the annual
budget not including grant revenue. Jet fuel sales accounted
for approximately $160.0 thousand or 16.4% of total revenue
(excluding only grants); while AvGas fuel sales was
approximately $385.5 thousand or 39.5% of total revenue.
Overall, total fuel sales through August were higher than last
year by approximately 36.2% or $144.9 thousand (67,915
gallons) [see Chart 6 for comparison to prior year].
Approximately $127.0 thousand in timber sales was received
from the FY2014 timber contract with about half of that
amount recorded into the prior year. An additional $91.6
thousand in timber revenue was received from the FY2015
contract.
Expenditures: Total expenditures through August were approximately $796.6 thousand or 105.9% of the annual
budget (excluding only capital outlay on grants). The only significant spending variances through August were for repairs
made to the airport building and vehicles, professional fees for an appraisal done ($2.2 Thousand), fuel purchased for
airport vehicles, a tension structure purchased from the Department of Management Services ($3.5 thousand) as well as
purchased office supplies.
[4]October 20, 2015 Agenda Packet 37 of 53
Financial Overview
August 31, 2015
(91.7% of Year Complete)
UTILITY FUND
Overview: The Utility Fund had a deficit of $36.2 thousand through August. Without an estimated $383.1 thousand
of depreciation expense (non-cash transaction) which was recorded, the fund would have generated a surplus of $346.9
thousand for the fiscal year. Also of note, the Utility Fund contributed approximately $585.0 thousand to the General
Fund.
Additional information on the Utility Fund is provided in Chart 7,
which shows the operating and net income for each of the City’s
services. Please note that grant revenue and capital expenses
have been excluded from the chart. The operating income
shown is the difference between operating revenues and
operating expenses (including depreciation) for each service type.
The amount transferred to the General Fund is not included in the
operating income calculation but is included in the net income
calculation.
Through August, only the electric and solid waste services had a
positive operating income. All services did break about even
before the depreciation expense was recorded with the exception
of gas services. Only the electric and solid waste services had a
positive net income after subtracting the allocation of the transfer
to the General Fund. [See Exhibit 1 below for more details]
Exhibit 1: Utility Fund - Operating and Net Income by Service Type
Solid
Electric Gas Water Waste Sewer Total
Operating Revenue
Service Charges 3,300.4 305.4 288.9 474.8 391.4 4,760.8
Other 43.7 4.0 3.8 6.3 5.2 63.1
Total 3,344.1 309.4 292.7 481.1 396.6 4,823.9
Operating Expenses
Department Costs 2,454.2 339.7 250.7 444.5 299.7 3,788.7
Administrative Alloc 81.5 7.5 7.1 11.7 9.7 117.5
Depreciation 82.0 44.8 120.7 - 134.3 381.8
Total 2,617.6 392.0 378.5 456.2 443.7 4,288.0
Operating Income 726.4 (82.5) (85.8) 24.8 (47.1) 535.8
Non-operating income / (expenses)
Interest income 9.2 0.9 0.8 1.3 1.1 13.3
Transfer to GF / CIP (185.3) (66.2) (179.0) (24.7) (130.2) (585.3)
Total (176.2) (65.3) (178.1) (23.4) (129.1) (572.1)
Net Income 550.3 (147.9) (264.0) 1.5 (176.2) (36.2)
[5]October 20, 2015 Agenda Packet 38 of 53
Financial Overview
August 31, 2015
(91.7% of Year Complete)
UTILITY FUND (continued)
Revenues: Total revenue through August was approximately
$4.8 million or 82.1% of the annual budget. Of the major sources of
revenue only the water and solid waste exceeded the budget. The
electric billing was approximately $3.3 million or 68.2% of the total
revenue (excluding grant revenue). Chart 8 shows the percentage
of each utility service compared to total revenue.
Expenses: Total expenses through August were approximately
$4.5 million or 76.2% of the annual budget (excluding capital outlay
& depreciation). Below are the significant variances through August.
Administration: The advertising line includes cost to
advertise for vacant positions. The dues & subscription line includes annual dues to FMEA. The
miscellaneous line includes credit card & merchant fees. The other contractual services line item includes
allocated portion of ($2.9 thousand) for annual maintenance of accounting and utility billing software. The
materials & supplies line includes allocated portion of new computer server ($4.3 thousand) and Dell
minicomputer ($1.8 thousand).
Electric: The overtime and special events line items includes additional hours required for work orders and
City events. The vehicle repairs line item includes $2.5 thousand for hydraulic motor purchase, $2.3 thousand
for tires and $15.3 thousand for repairs to Ford F-550. The material & supplies line includes approximately
$4.8 thousand for electrical gloves and blankets as well as other assorted purchased supplies. The training
line item includes cost for apprentice training classes ($4.5 thousand).
Gas: The overtime and special events line items includes additional hours required for work orders and City
events. The repairs to equipment line includes invoice for annual maintenance to equipment ($4.7 thousand).
Water: The professional services line item includes $3 thousand invoice from the FDEP for water license fees
(Oct-June 2015). The materials & supplies line item includes $3.8 thousand for dirt fill along with other normal
operating supplies such as replacement meters.
Sewer Collection: The overtime and special events line items includes additional hours required for work
orders and City events. The vehicle repairs line item includes approximately $2 thousand for tire purchases.
Sewer Treatment: The overtime and special events line items includes additional hours required for work
orders and City events. The materials & supplies line item includes approximately $3.1 thousand for bolt
dodge bearings as well as $3.6 thousand for blower control panel.
CAPITAL IMPROVEMENT PROGRAM (CIP) FUND
Overview: There were two Dodge chargers purchased in October by the Police department. In December, the Police
and Fire departments purchased communication equipment. In June, a wheel excavator was purchased for the Water
department. See page 20 for details on the complete capital plan for the fiscal year.
[6]October 20, 2015 Agenda Packet 39 of 53
Balance Sheet - All Funds
General Airport CRA Utility CIP
Description Fund Fund Fund Fund Fund Total
ASSETS
Petty Cash 600$ 100$ -$ 200$ -$ 900$
Cash & Cash Equivalents 443,635 (141,968) 224,066 1,431,462 (8,218) 1,948,977
Investments 781,930 - - 3,321,812 - 4,103,742
Accounts Receivable 6,040 64,699 - 759,629 - 830,368
Note Receivable 89,343 - - - - 89,343
Due from Other Funds - - 9,190 - - 9,190
Due from Other Governmental Units 65,644 725,819 - - - 791,463
Prepaid Expenses 37,764 14,278 - 20,294 - 72,336
Inventory - 52,366 - 192,252 - 244,618
Net Pension Assets - - - 160,982 - 160,982
Net Capital Assets - - - 5,036,307 - 5,036,307
TOTAL ASSETS 1,424,955 715,293 233,256 10,922,938 (8,218) 13,288,225
LIABILITES
Accounts Payable 56,140$ 404,525$ -$ 36,066$ 12,498$ 509,229$
Accrued Expenses 4,601 - - 237,113 - 241,714
Sales Tax Payable 210 1,445 - 21,358 - 23,013
Payroll Liabilities - - - 9,509 - 9,509
Other Liabilities 4,061 - - - - 4,061
Due to other Funds 9,189 - - - - 9,189
Due to Other Governmental Units - 58,886 - 547 - 59,433
Deposits - - - 241,695 - 241,695
Notes Payable - 89,343 - 319,595 - 408,937
Deferred Revenue 2,820 11,416 - - - 14,236
Power Cost Adjustment - Electric - - - 55,652 - 55,652
Accum Absences/ OPEB Obligation - - - 119,908 - 119,908
TOTAL LIABILITIES 77,021 565,614 - 1,041,444 12,498 1,696,578
FUND BALANCES
Reserve for:
Law Enforcement 1,595 - - - - 1,595
Community Redevelopment - - 233,256 - - 233,256
Unreserved, Reported in:
General Fund 1,346,339 - - - - 1,346,339
Special Revenue Airport - 149,679 - - - 149,679
Capital Improvement Fund - - - - (20,716) (20,716)
Utility Fund - - - 9,881,494 - 9,881,494
TOTAL FUND BALANCES 1,347,934 149,679 233,256 9,881,494 (20,716) 11,591,647
TOTAL LIABILITIES & FUND BALANCES 1,424,955 715,293 233,256 10,922,938 (8,218) 13,288,225
August 31, 2015
[7]October 20, 2015 Agenda Packet 40 of 53
General Fund - Summary of Revenues and Expenditures
(91.7% Yr Complete)
Annual Year to Date Variance % of Year to Date Variance
Description Budget Actual Fav (unfav) Annual Budget Aug 2014 Fav (unfav)
REVENUES
Locally Levied Taxes 830,476$ 786,467$ (44,008)$ 94.7% 768,188$ 18,279
Public Service Taxes 321,000 304,883 (16,117) 95.0% 294,437 10,447
Franchise Fees 92,250 96,726 4,476 104.9% 94,533 2,194
Intergovernmental Revenues 470,316 441,148 (29,168) 93.8% 418,771 22,377
Fines & Forfeitures 7,000 10,460 3,460 149.4% 6,808 3,652
License & Permits 53,250 78,438 25,188 147.3% 54,527 23,911
Miscellaneous 16,200 36,815 20,615 227.3% 26,287 10,528
Interest Income 2,750 3,261 511 118.6% 2,538 723
Grant 6,000 5 (5,995) 0.1% 25,329 (25,324)
Non-Operating 640,200 617,824 (22,376) 96.5% 578,518 39,306
Use of Fund Balance 316,350 - (316,350) 0.0% - -
TOTAL REVENUES 2,755,791 2,376,028 (379,763) 86.2% 2,269,936 106,093
EXPENSES
Total City Council 37,869 29,481 8,388 77.8% 31,849 2,369
Total Legal Services 34,541 29,212 5,329 84.6% 23,553 (5,659)
Total Administration 252,873 224,442 28,431 88.8% 213,008 (11,434)
Total Planning & Zoning 43,275 30,992 12,282 71.6% 34,191 3,199
Total Building Permits 22,278 23,047 (770) 103.5% 13,610 (9,437)
Total Police Department 939,360 835,896 103,464 89.0% 901,572 65,675
Total Police Communications 194,959 168,729 26,230 86.5% 193,979 25,250
Total Health/Animal Control 49,972 40,232 9,739 80.5% 41,857 1,625
Total Fire Department 390,583 353,565 37,017 90.5% 385,918 32,353
Total Public Works 310,794 269,162 41,631 86.6% 272,418 3,256
Total Recreation / Athletics 15,597 18,869 (3,272) 121.0% 14,551 (4,318)
Total Library Department 7,400 6,993 407 94.5% 8,293 1,300
Total Special Events 11,800 12,353 (553) 104.7% 14,522 2,169
Total Non-Departmental 444,493 189,009 255,484 42.5% 158,624 (30,385)
TOTAL EXPENDITURES 2,755,791 2,231,983 523,808 81.0% 2,307,945 75,962
REVENUES OVER (UNDER) EXPENDITURES -$ 144,045$ 144,045$ n/a (38,009)$ 182,054$
August 31, 2015
PRIOR YEAR
[8]October 20, 2015 Agenda Packet 41 of 53
Airport Fund - Summary of Revenues and Expenditures
(91.7% Yr Complete)
Annual Year to Date Variance % of Year to Date Variance
Description Budget Actual Fav (unfav) Annual Budget Aug 2014 Fav (unfav)
REVENUES
Operating Revenue 736,000$ 921,835$ 185,835$ 125.2% $679,388 242,448
Interest Income 450 352 (98) 78.3% 427 (74)
Other Miscellaneous Income 15,850 54,395 38,545 343.2% 20,657 33,738
TOTAL REVENUES 752,300 976,582 224,282 129.8% 700,471 276,111
EXPENSES
Personal Services 194,528 149,743 44,785 77.0% 177,320 27,578
Operating Expenditures 546,487 646,856 (100,369) 118.4% 467,783 (179,073)
Non-Operating Expenditures 11,285 - 11,285 0.0% - -
TOTAL EXPENSES 752,300 796,599 (44,299) 105.9% 645,103 (151,496)
OPERATING REVENUES OVER (UNDER) EXPENSES - 179,983 179,983 n/a 55,368 124,616
NON-OPERATING REVENUE (EXPENSES)
Capital Improvements - (Grants) (2,700,000) (2,492,611) 207,389 92.3% (473,919) (2,018,692)
JPA Revenue (Grants) 2,700,000 2,470,193 (229,807) 91.5% 457,286 2,012,907
TOTAL NON-OPERATING REVENUES (EXPENSES) - (22,418) (22,418) n/a (16,633) (5,785)
TOTAL REVENUES OVER (UNDER) EXPENSES - 157,565 157,565 n/a 38,735$ 118,830$
August 31, 2015
PRIOR YEAR
[9]October 20, 2015 Agenda Packet 42 of 53
CRA Fund - Summary of Revenues and Expenditures
(91.7% Yr Complete)
Annual Year to Date Variance % of Year to Date Variance
Description Budget Actual Fav (unfav) Annual Budget Aug 2014 Fav (unfav)
REVENUES
Tax Incremental Revenue - City 72,575$ 66,078$ (6,497)$ 91.0% 65,850$ 228
Tax Incremental Revenue - County 102,398 101,735 (663) 99.4% 101,388 347
Interest Income 500 474 (26) 94.7% 379 95
Other Financing Sources 252,905 - (252,905) 0.0% - -
TOTAL REVENUES 428,378 168,287 (260,091) 39.3% 167,616 670
EXPENDITURES
Personal Services 39,904 34,449 5,455 86.3% 35,467 1,018
Operating Expenditures 58,562 36,246 22,316 61.9% 32,645 (3,602)
Capital Outlay 316,912 167,968 148,944 53.0% 689 (167,279)
Non-Operating Expenditures 13,000 - 13,000 0.0% 5,000 5,000
TOTAL EXPENDITURES 428,378 238,664 189,714 55.7% 73,800 (164,864)
REVENUES OVER (UNDER) EXPENDITURES -$ (70,377)$ (70,377)$ n/a 93,816$ (164,193)$
August 31, 2015
PRIOR YEAR
[10]October 20, 2015 Agenda Packet 43 of 53
Utility Fund (All Services) - Summary of Revenues and Expenses
(91.7% Yr Complete)
Annual Year to Date Variance % of Year to Date Variance
Description Budget Actual Fav (unfav) Annual Budget Aug 2014 Fav (unfav)
REVENUES
Electric Utility 3,769,500$ 3,300,363$ (469,137)$ 87.6% 3,305,491$ (5,129)$
Gas Utility 381,500 305,370 (76,130) 80.0% 328,100 (22,730)
Water Utility 307,500 288,884 (18,616) 93.9% 287,279 1,605
Solid Waste Income 515,000 474,762 (40,238) 92.2% 474,181 582
Sewer Utility 631,109 391,402 (239,706) 62.0% 392,693 (1,291)
Interest Income 12,000 13,260 1,260 110.5% 10,620 2,640
Other Miscellaneous Income 62,875 63,072 197 100.3% 96,045 (32,973)
Grant Revenue - - - n/a - -
Use of Retained Earnings 211,876 - (211,876) 0.0% - -
TOTAL REVENUES 5,891,359 4,837,113 (1,054,246) 82.1% 4,894,410 (57,297)
EXPENSES
Total Administration Department 129,743 117,507 12,236 90.6% 98,658 (18,849)
Total Electric Department 3,250,763 2,721,535 529,228 83.7% 2,701,650 (19,885)
Total Gas Department 509,441 450,584 58,857 88.4% 515,998 65,414
Total Water Department 770,887 550,356 220,531 71.4% 521,307 (29,049)
Total Solid Waste Department 514,829 469,163 45,666 91.1% 552,563 83,400
Total Sewer Collection / Treatment 715,696 564,192 151,504 78.8% 536,649 (27,544)
TOTAL EXPENSES 5,891,359 4,873,337 1,018,022 82.7% 4,926,825 53,488
REVENUES OVER (UNDER) EXPENSES -$ (36,224)$ (36,224)$ n/a (32,415)$ (3,809)$
August 31, 2015
PRIOR YEAR
[11]October 20, 2015 Agenda Packet 44 of 53
Utility Fund (Admin) - Summary of Revenues and Expenses
(91.7% Yr Complete)
Annual Year to Date Variance % of Year to Date Variance
Description Budget Actual Fav (unfav) Annual Budget Aug 2014 Fav (unfav)
REVENUES
Other Miscellaneous Income 62,875$ 63,072$ 197$ 100.3% 96,045$ (32,973)$
Interest Income 12,000 13,260 1,260 110.5% 10,620 2,640
TOTAL REVENUES 74,875 76,332 1,457 101.9% 106,666 (30,333)
EXPENSES
Operating Expenditures 129,743 117,507 12,236 90.6% 98,658 (18,849)
TOTAL EXPENSES 129,743 117,507 12,236 90.6% 98,658 (18,849)
REVENUES OVER (UNDER) EXPENSES (54,868) (41,175)$ 13,693$ 75% 8,007$ (49,182)$
August 31, 2015
PRIOR YEAR
[12]October 20, 2015 Agenda Packet 45 of 53
Utility Fund (Electric Services) - Summary of Revenues and Expenses
(91.7% Yr Complete)
Annual Year to Date Variance % of Year to Date Variance
Description Budget Actual Fav (unfav) Annual Budget Aug 2014 Fav (unfav)
REVENUES
Electric Utility 1,265,000$ 924,645$ (340,355)$ 73.1% 1,090,395$ (165,750)$
Electric Utility - Power Cost Adj 2,504,000 2,365,635 (138,365) 94.5% 2,209,823 155,812
New Electric Service 250 4,500 4,250 1800.0% 4,069 431
Electric Overhead / Underground 250 5,582 5,332 2232.9% 1,205 4,377
TOTAL REVENUES 3,769,500 3,300,363 (469,137) 87.6% 3,305,491 (5,129)
EXPENSES
Personal Services 293,969 225,069 68,900 76.6% 227,579 2,510
Operating Expenditures 2,731,159 2,311,119 420,040 84.6% 2,344,375 33,256
Non-Operating Expenditures 225,635 185,347 40,288 82.1% 129,696 (55,652)
TOTAL EXPENSES 3,250,763 2,721,535 529,228 83.7% 2,701,650 (19,885)
REVENUES OVER (UNDER) EXPENSES 518,737 578,828$ 60,091$ 112% 603,841$ (25,014)$
August 31, 2015
PRIOR YEAR
[13]October 20, 2015 Agenda Packet 46 of 53
Utility Fund (Gas Services) - Summary of Revenues and Expenses
(91.7% Yr Complete)
Annual Year to Date Variance % of Year to Date Variance
Description Budget Actual Fav (unfav) Annual Budget Aug 2014 Fav (unfav)
REVENUES
Gas Utility 380,000$ 303,640$ (76,360)$ 79.9% 323,052$ (19,412)$
Gas Meter Connection/Reconnection 1,000 600 (400) 60.0% 1,015 (415)
New Gas Service 500 1,130 630 225.9% 4,033 (2,903)
Use of Retained Earnings 15,438 - (15,438) 0.0% - -
TOTAL REVENUES 396,938 305,370 (91,568) 76.9% 328,100 (22,730)
EXPENSES
Personal Services 174,098 145,227 28,871 83.4% 138,189 (7,038)
Operating Expenditures 247,728 239,194 8,534 96.6% 262,859 23,664
Non-Operating Expenditures 87,615 66,162 21,453 75.5% 114,950 48,788
TOTAL EXPENSES 509,441 450,584 58,857 88.4% 515,998 65,414
REVENUES OVER (UNDER) EXPENSES (112,503)$ (145,214)$ (32,711)$ 129% (187,898)$ 42,684$
August 31, 2015
PRIOR YEAR
[14]October 20, 2015 Agenda Packet 47 of 53
Utility Fund (Water Services) - Summary of Revenues and Expenses
(91.7% Yr Complete)
Annual Year to Date Variance % of Year to Date Variance
Description Budget Actual Fav (unfav) Annual Budget Aug 2014 Fav (unfav)
REVENUES
Water Utility 300,000$ 279,914$ (20,086)$ 93.3% 279,899$ 15$
Water Meter Connection/Reconn 6,000 4,380 (1,620) 73.0% 4,830 (450)
New Water Service 1,500 4,590 3,090 306.0% 2,550 2,040
Use of Retained Earnings 196,438 - (196,438) 0.0% - -
TOTAL REVENUES 503,938 288,884 (215,053) 57.3% 287,279 1,605
EXPENSES
Personal Services 163,779 131,160 32,619 80.1% 133,600 2,439
Operating Expenditures 124,191 230,045 (105,854) 185.2% 241,731 11,686
Debt Service 91,259 10,198 81,061 11.2% 10,011 (187)
Non-Operating Expenditures 391,658 178,952 212,706 45.7% 135,965 (42,987)
TOTAL EXPENSES 770,887 550,356 220,531 71.4% 521,307 (29,049)
REVENUES OVER (UNDER) EXPENSES (266,950)$ (261,472)$ 5,477$ 98% (234,028)$ (27,444)$
August 31, 2015
PRIOR YEAR
[15]October 20, 2015 Agenda Packet 48 of 53
Utility Fund (Waste Collection) - Summary of Revenues and Expenses
(91.7% Yr Complete)
Annual Year to Date Variance % of Year to Date Variance
Description Budget Actual Fav (unfav) Annual Budget Aug 2014 Fav (unfav)
REVENUES
Solid Waste Income 515,000$ 474,762$ (40,238)$ 92.2% 474,181$ 582$
TOTAL REVENUES 515,000 474,762 (40,238) 92.2% 474,181 582
EXPENSES
Personal Services 11,310 7,872 3,438 69.6% - (7,872)
Operating Expenditures 476,604 436,618 39,986 91.6% 437,613 995
Non-Operating Expenditures 26,915 24,672 2,243 91.7% 114,950 90,278
TOTAL EXPENSES 514,829 469,163 45,666 252.9% 552,563 83,400
REVENUES OVER (UNDER) EXPENSES 171$ 5,599$ 5,428$ 3275% (78,382)$ 83,982$
August 31, 2015
PRIOR YEAR
[16]October 20, 2015 Agenda Packet 49 of 53
Utility Fund (Sewer Services) - Summary of Revenues and Expenses
(91.7% Yr Complete)
Annual Year to Date Variance % of Year to Date Variance
Description Budget Actual Fav (unfav) Annual Budget Aug 2014 Fav (unfav)
REVENUES
Sewer Utility 422,000$ 384,202$ (37,798)$ 91.0% 383,678$ 524$
Sewer Connection 1,800 7,200 5,400 400.0% 3,600 3,600
Use of Retained Earnings 207,309 - (207,309) 0.0% - -
Grant Revenue - - - n/a 5,415 (5,415)
TOTAL REVENUES 631,109 391,402 (239,706) 62.0% 392,693 (1,291)
EXPENSES
Sewer Collection
Personal Services 98,572 84,687 13,885 85.9% 82,619 (2,069)
Operating Expenditures 49,920 118,615 (68,695) 237.6% 109,282 (9,333)
Total Sewer Collection 148,492 203,303 (54,811) 136.9% 191,901 (11,402)
Sewer Treatment
Personal Services 107,233 96,783 10,450 90.3% 90,400 (6,383)
Operating Expenditures 110,972 133,923 (22,951) 120.7% 139,398 5,475
Total Sewer Treatment 218,205 230,706 (12,501) 105.7% 229,798 (908)
Non-Departmental
Transfer To General Fund 141,690 129,883 11,807 91.7% 114,950 (14,933)
Transfer to Capital Improvement Fund 207,309 301 207,008 0.1% - (301)
Total Sewer Collection 348,999 130,184 218,815 37.3% 114,950 (15,234)
TOTAL EXPENSES 715,696 564,192 151,504 78.8% 536,649 (27,544)
REVENUES OVER (UNDER) EXPENSES (84,588)$ (172,790)$ (88,203)$ 204.3% (143,955)$ (28,835)$
August 31, 2015
PRIOR YEAR
[17]October 20, 2015 Agenda Packet 50 of 53
CIP Fund - Summary of Revenues and Expenses
(91.7% Yr Complete)
Annual Year to Date Variance % of Year to Date Variance
Description Budget Actual Fav (unfav) Annual Budget Aug 2014 Fav (unfav)
REVENUES
Grant Revenue - CDGB 566,129$ -$ (566,129)$ 0.0% -$ -
Grant Revenue - State 175,009 - (175,009) 0.0% - -
Transfer From General Fund 334,086 95,148 (238,938) 28.5% 77,705 17,443
Transfer From Utility Fund 442,621 301 (442,320) 0.1% 35,761 (35,460)
Transfer From CRA 3,000 - (3,000) 0.0% - -
State/Federal Loans 150,000 - (150,000) 0.0% - -
Bank Loan Proceeds 195,000 - (195,000) 0.0% - -
Sales of Fixed Assets 10,000 19,768 9,768 197.7% 18,599 1,169
TOTAL REVENUES 1,875,845 115,217 (1,760,628) 6.1% 132,065 (16,847)
EXPENDITURES
GIS Mapping 7,500 - 7,500 0.0% - -
Building Renovations - - - n/a 210 210
Vehicle Purchases 290,000 50,701 239,299 17.5% 77,705 27,004
Equipment Purchases - 48,515 (48,515) n/a - (48,515)
Heavy Equipment Purchases 145,000 - 145,000 0.0% - -
Meter Replacement Program 60,000 - 60,000 0.0% - -
Fire Hydrant / Emergency Safety Program 10,000 2,100 7,900 21.0% - (2,100)
Electric Improvements - 13,477 (13,477) n/a 14,746 1,269
Water Improvements - 43,643 (43,643) n/a - (43,643)
Sewer Improvements 850,000 45,163 804,837 5.3% - (45,163)
Street Improvements 185,000 - 185,000 0.0% - -
Stormwater Improvements 283,345 1,422 281,923 0.5% - (1,422)
Gas Improvements 45,000 - 45,000 0.0% - -
TOTAL EXPENDITURES 1,875,845 205,022 1,670,824 10.9% 113,676 (91,345)
REVENUES OVER (UNDER) EXPENDITURES -$ (89,804)$ (89,804)$ n/a 18,388$ (108,192)$
August 31, 2015
PRIOR YEAR
[18]October 20, 2015 Agenda Packet 51 of 53
Capital Projects - Spending Report
Estimated Anticipated Amount
Project Grant City/Airport Amount Remaining
Current Projects Status Cost Revenue Match Spent to Date to Spend
Airport Fund
Runway 14/32 & New Apron In Progress 2,737,713 2,737,713 - 2,538,813 198,900
Jet A tank Complete 122,418 100,000 22,418 122,418 -
Total 6,531,434 6,403,414 55,495 6,260,009 198,900
August 31, 2015
[19]October 20, 2015 Agenda Packet 52 of 53
Original Amended
Budgeted Budgeted Amount Amount
Capital Purchase Amount Amount Spent to Date Remaining Funding Source Status
Administration
GIS Mapping 7,500 7,500 - 7,500 Retained Earnings (reserves) Pushed Back to FY17
Subtotal 7,500 7,500 - 7,500
Police/Fire
Dodge Charger 25,000 25,000 24,589 - Fund Balance (reserves)
Dodge Charger 25,000 25,000 26,113 - Fund Balance (reserves)
Communication Equipment - - 48,515 - Budget transfer / Insurance
Dodge - Rescue Truck 150,000 - - - Bank Loan
Subtotal 200,000 50,000 99,216 -
Electric
Meter Replacement Program 25,000 - - - Retained Earnings (reserves) Pushed Back to FY16
New School Improvements - - 13,477 - Retained Earnings (reserves)
Subtotal 25,000 - 13,477 -
Gas
Upgrade service to Montery 45,000 - - - Bank Loan Pushed Back to FY17
Meter Replacement Program 17,000 - - - Retained Earnings (reserves) Pushed Back to FY16
Subtotal 62,000 - - -
Water
Meter Replacement Program 18,000 - - - Retained Earnings (reserves) Pushed Back to FY16
New School Improvements - - 43,643 - Retained Earnings (reserves)
Fire hydrants ($5,000 / hydrant) 10,000 10,000 2,100 7,900 Retained Earnings (reserves)
Utility truck 25,000 - - - Retained Earnings (reserves) Pushed Back to FY16
Wheel Excavator 145,000 145,000 152,676 (7,676) Retained Earnings (reserves) Purchased in FY15
Subtotal 198,000 155,000 198,419 224
Sewer
Replace or Reline Existing Lines 675,000 675,000 301 674,699 CDGB Grant / City Match
New School Improvements - - 45,163 - Retained Earnings (reserves)
Upgrade Sewer Plant 100,000 100,000 - 100,000 State & Federal Loans / Grants Pushed Back to FY17
Reline Wastewater Ponds 75,000 175,000 - 175,000 Retained Earnings (reserves) Increased to 175K
Pickup truck 25,000 - - - Retained Earnings (reserves) Pushed Back to FY16
Subtotal 875,000 950,000 45,464 949,699
Stormwater
NE 5th St Improvements 50,000 50,000 - 50,000 State & Federal Loans / Grants Pushed Back to FY16
Basin Study 233,345 233,345 1,422 231,923 Grant / City Match Pushed Back to FY16
Subtotal 283,345 283,345 1,422 281,923
Streets
Repave South Main 20,000 20,000 - 20,000 Fund Balance (reserves) Pushed Back to FY16
Repave SE 5th Terrace 45,000 45,000 - 45,000 Fund Balance (reserves) Pushed Back to FY16
Repave David Moss Blvd 120,000 120,000 - 120,000 Fund Balance (reserves) Pushed Back to FY16
Subtotal 185,000 185,000 - 185,000
Public Works
Flatbed Truck 40,000 - - - Fund Balance (reserves) Pushed Back to FY16
Subtotal 40,000 - - -
Total 1,875,845$ 1,630,845$ 357,998$ 1,424,346$
August 31, 2015
Capital Purchases - Spending Report
[20]October 20, 2015 Agenda Packet 53 of 53