Choosing a Network Printer

Setting up a network printer on your:CCSF Windows LaptopWindows Desktop

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Printer naming

Networked printer names indicate their location. Printers have names like P-JAD323-HP2000 P for printer JAD for building (in this case, campus) location 323 for room HP2000 for maker/model Names help find a printer close to any CCSF location A Excel workbook on CCSF’s network naming:

http://www.ccsf.edu/Services/Help_Desk/StandardizedNameConvention.xls

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Why add printers?

You have to ADD a printer to your printer list before you can print to it

You can add a printer anywhere at CCSF Print to any printer on your list from

anywhere on the CCSF network Change printers as you change location

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Adding a printer: Starting out

Click the Start button On the right column, click

Printers and Faxes The Printers window opens

showing the printers available on your computer.

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Adding a printer: Step by step

On the left, in the Task pane, click Add a Printer.The Add Printer Wizard Welcome screen appears

Click Next The Add Printer Wizard printer

type screen appears Click the bubble next to

network printer and click Next

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Adding a printer: Step by step

On the next screen, click the bubble next to Find a printer in the directory and click Next.

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Adding a printer: Step by Step

Click the Find Now button. Printers appear at the bottom of the

window.

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Adding a printer: Identifying Printers

Scroll to find the printer you want When you do, highlight the printer and click OK. This is where you make use of your knowledge of the

printer naming conventions!

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Setting your default

Click a bubble to set whether you want to use this printer by default (or at least for the next while)

Click Next and Finish to exit the printer screens

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Using your installed printers

In Word, or any Windows program, click File > Print from the menu bar

The Print window opens In the Printer area, top left, click the down arrow to

the right of the Printer Name: box to see your choices

Click the printer you want Set the number of copies and any other options;

then click OK to send your job to that printer

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Printing to an installed printer

Click the down arrow to the right of Printer Name:

Your installed printers appear

Click to select a printer

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Printing to an installed printer

Set copies, other options

Click OK to send your job to the printer

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Changing your Default printer

Click the Start button On the right column, click

Printers and Faxes The Printers window opens

showing the printers available on your computer.

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Checking your default printer

The Printers window opens:– Installed printers on the right– Tasks on the left

The default printer has a checkmark

If icons are small, click View Tiles

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Changing your default printer

RIGHT-click the printer you want to change to.

From the popup menu, choose Set as Default Printer