Call to Order - Columbia County, Florida · 2011. 9. 7. · colltmbia county utility com1viittee...

COLLTMBIA COUNTY UTILITY COM1VIITTEEPOST OFFICE BOX 1529

LAKE CITY, FLORIDA32056-1529

COLUMBIA COUNTY EXTENSION OFFICE164 MARY ETHEL LANE

LAKE CITY, FLORIDA 32025

AGENDA

September 13, 2011

6:00 p.m.

HONORABLE SCARLET P. FRISINA, UTILITY COMMITTEE CHAIRPERSON:

Call to Order

Agenda Additions/Deletions

Presentation by Joan Douglas of Southeast Rural Community Assistance ProjectRevised Rate study for Espenship Investments/Gator Utilities

Emergency Response Plan

Wastewater Treatment Improvements Update LP6025

Approval of MinutesAugust 2, 2011April 13, 2011August 24, 2010April 14, 2010May 3, 2010

Prior Rate Study

Wocracja,tVaWater Rate Review of Espenship Investment Group

Prepared for

Columbia County Board of County Commissioners

Reviewed by

Southeast RuralCommunity Assistance

Project, Inc.

Water Is Life

Cheryl M. King, EIState Technical Assistance Provider

TABLE OF CONTENTS & LIST OF TABLES

SECTION SUBJECTS PACE NUMBER

Section 1- Introduction 1

Section 2- Woodgate Village Household income _ 3

Section 3- Water Operating Expense 4 5

Section 4- 'Projected Water Revenue .6Section 5- Fixed Costs & Variable Costs 7 - 9Section 6- Water Losses . 10

Section 7- Recommendations I 1

LIST of TABLES PAGE NUMBER

Southeast R.CAP Fastside VillageWW Rate Review

Table 1 - Woodgate Village Household Income .2

Table 2 - Federal Poverty Level 3

Table 3 - Woodgate Village Family Size .3

Table 4a Projected Operating Expense - Full Cost Pricing 4Table 4b Projected Debt Payment & System Reserves - Full Cost Pricing 5

Table 5 Non-Rated Fees 6Table 6 - Minimum Water Bill & Water Usage

Calculation for Woodgate Village 6

Table 7 --- Fixed Cost for Woodgate Village 8

Table 8 Variable Cost for Woodgate Village 9

Columbia County Staff requested that Southeast Rural Community Assistance Project, Inc(Southeast RCAP) conduct a review of water rates for Woodgate Village to determine if the rateincrease of $21.75 is justified and necessary. Espenship Investment Group raised the base ratesfrom $12.00 per month (1982 2010) to $21.75 per month in 2010. Espenship InvestmentGroup's rate increase of 55% is to cover operating expenses for the water plant.

The purpose of this report is to examine the operating expenses for 2009/2010 to determine ifthis justifies raising the rates in 2010, examine household income & affordability index as itrelates to Woodgate Village, conduct a 6-year projection of operating expenses from 2009/2010,conduct a 6-year projection of revenue generated from the proposed water rate, discuss fixedcost, variable costs, water losses, and recommendations.

SECTION 1- INTRODUCTION

Southeast RCAP Page 1 or 1 I Woodgate Vilku4eWater Rate Review,

SECTION 2- WOODGATE VILLAGE HOUSEHOLD INCOME

Based on data obtained from Free Demographics, which uses 2000 Census Data, the householdincome for Woodgate Village is indicated in Table 1 below.

Table I - Woodgate Village Household Income

8.1%9.7%7.9%4.3%8.1%1.7%7.2%16.1%8.0%1.9%1.6%2.0%0.0%

$35,917$19,952$45,021

The median household income (MHO for Woodgate Village is $35,917 and the MHI for LakeCity in 2000 is $26,161. An assumption could be made that 68.6% of the residents in WoodgateVillage household income is greater than $25,000, is the reason the MHI is higher than residentsliving in Lake City.

The federal poverty levels change every year, so it is difficult to determine how many residentswithin Woodgate Village are living in poverty. Poverty levels are based on the family size andthe gross annual income and used to determine eligibility for many low-income assistanceprograms. On the following page, in Table 2, the Federal Poverty Guidelines are indicated for2000 and 2011.

Southeast RCAP Page 2 of I I WoodgateWater Rate Review

Table 2 - Federal Poverty Level

Depending on the income levels and family sizes, it is possible that some residents are living inpoverty. The typical family size in Woodgate Village is indicated in I

Ta ble 3 -- W44d52,ate e Family Si.te

24.1%41.4%14.3%12.6%4.8%1.6%0.6%

Affordability Index and Proposed Water BillAffordability index is a measurement developed by EPA which indicates that people within (50n1Percentile) or median household income (M1-11) should be able to pay 1.5% to 2.5% of pre-taxedincome for water/sewer service. Unfortunately, the affordability index does not consider low-income or individual household income.

Based on the affordability index, the monthly water bills can range from $44.90 (1.5% of theMHI) to $74.83 (2.5% of the MHI). The MHI for Woodgate Village is $35,917 in 2000.Technically, Espenship Investment Group, LLC can charge $21.75 per month (0.73% of the MI11),which is significantly below the "affordability index". Although the proposed rate is below the"affordability index", there must be justification for the rate increase to determine if theproposed rate is necessary. The best way to justify the proposed water rate of $21.75 is toexamine the operating expenses and determine the amount of revenue needed to cover those saidexpenses.

overq LevelYear

Family Size

2009I

Gross Yearly Gross MonthlyEncome fncome

Gross YearlyIncome

2911

Gross MonthlyIncome

1 $8,350 $696 $10,890 $9082 $11,250 $938 $14,710 $1,2263 $14,150 $1,179 $18,530 $1,5444 $17,050 $1421 $22,350 $1,8635 $19,950 $1,663 $26,170 $2,1816 $22,850 $1904 $29,990 $2,4997 $25,750 $2,146 $33,810 $2,8188 $28,650 $2,388 $37,630 $3,136

Over 8 addfor each child

+$2,900 +$242 +$3,820 +$318

Southeast RCAP Page 3 of 1 I Woodgate Village\\rater Rate Review

Operating expenses are expenses relating to the operation and maintenance (0 & M) of providingwater service. The 0 & M expenses increases every year due to inflation. In order to determinethe amount of revenue needed to cover expenses, the operating expense must be analyzed using"full cost pricing". Full cost pricing recovers the costs of building, operating, and maintaininga system. Customers are then charged an amount equal to the cost to provide service, which isconsidered fair and equitable. Drinking water utilities must be able to price their services toreflect the full cost of treatment and delivery.

1/2 Espenship investment Group, LLC Employee' Espenship investment Group, I-LC Pays V2 of the cost

Southeast RCAP Pat4e 4 or 1 Ï Woodizate VillageWater Rate Revie\N

SECTION 3- WATER OPERATING EXPENSE

Table 4a - Pro ected

EXPENSE ITEMS

Sherri Es enshio

0.erating ExAdjusted

MCA `fear .2000/201W$5,410.00

sense - Full CostFiscat:Year

201t '6-year

PricingFiseat Year

2012,Pro'ected

$5,739.47

Fiscal, Year2014

Operating Expense$5,911.65

Fiscal:Year=" 2014 7with a 3%

$6,089.00

Fiscat year Meat Year261.14i ' - 2016

Inflation Factor$5,572.30 $6,271.67

-$1,391.13$6,459.82$1,432.86David Bell $1,200.00 $1,236.00 $1,273.08 $1,311.27 $1,350.61

Tyler Espenship8 $1,200.00 $1,236.00 $1,273.08 $1,311.27 $1,350.61 $1,391.13 $1,432.86Janet Stanford - Office' $5,200.00 $5,356.00 $5,516.68 $5,682.18 $5,852.65 $6,028.23 $6,209.07James Sanderlin-meter reader $1,050.00 $1,081.50 $1,113.95 $1,147.36 $1,181.78 $1,217.24 $1,253.75Insurance* $2436.00 $2,509.08 $2,584.35 $2,661.88 $2,741.74 $2,823.99 $2,908.71Office Suaplies* $40.25 $41.46 $42.70 $43.98 $45.30 $46.66 $48.06Electricity-FPL for office $991.50 $1,021.25 $1,051.88 $1,083.44 $1,115.94 $1,149.42 $1,183.90Water - office' $914.26 $941.69 $969.94 $999.04 $1,029.01 $1,059.88 $1,091.67Phone - Internet.'" $1,019.61 $1,050.20 $1,081.70 $1,114.16 $1,147.58 $1,182.01 $1,217.47FDEP Annual Permit $1,200.00 $1,236.00 $1,273.08 $1,311.27 $1,350.61 $1,391.13 $1,432.86FRWA membership due $133.80 $137.81 $141.95 $146.21 $150.59 $155.11 $159.76Postage $468.00 $482.04 $496.50 $511.40 $526.74 $542.54 $558.82Columbia County Utility Tax $2,775.99 $2,859.27 $2,945.05 $3,033.40 $3,124.40 $3,218.13 $3,314.68Taxes on Woodate $695.52 $716.39 $737.88 $760.01 $782.81 $806.30 $830.49

ydale $1,318.97 $1,358.54 $1,399.30 $1,441.27 $1,484.51 $1,529.05 $1,574.92Depreciation Expense? $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Annual Audit $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Electricity-FPL forWoodgate $4,410.64 $4,542.96 $4,679.25 $4,819.63 $4,964.21 $5,113.14 $5,266.53

Electricity-FPL forCountrydale

$972.18 $1,001.35 $1,031.39 $1,062.33 $1,094.20 $1,127.02 $1,160.83O

Water testing & Chemicals $7,600.53 $8,305.30 $8,554.46 $8,811.10 $9,075.43Sunstate Meter(materials & supplies)

$1,061.12 $1,092.95 $1,159.51 $1,194.30 $1,230.13 $1,267.03

USA Blue Book-DoorHangers (0 & M supplies) $179.90 $185.30 $190.86 $196.58 $202.48 $208.55 $214.81

Total Annual OperatingEx senses

$40,278.27 $41,486.64 $42,731.23 $44,013.14 $45,333.53 $46,693.56 $48,094.33

Table 4E) Pro ected Debt Pa ment & S stem Reserves Full Cost PricingAdjustedDEBT PAY M ENT/SYSTE

RtSERVES Fiscal Year2009/2010-

Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscaf.Year Fiscal Year

All of the 2009/2010 thru 2016 expenses for the water system are tabulated in Tables 4a and 4bfor Espenship Investment Group, LLC. Based on the projected expenses, Espenship Investmentwill need $48,355.72 in revenue to recover all their cost in 2011. Included in the projectedexpenses are system reserves for repair/replacement and water meter replacement. EspenshipInvestment projected the expenses to be approximately $50,371.70 for 2010, but this projectiondoes not include reserves for the water system or an inflation factor from 2009/2010 expenses.Southeast RCAP recommends that Espenship Investment set aside two reserves, which are (1)repair/replacement reserve (typically based on 3% of water revenue) and (2) water meterreplacement reserve. By setting aside the water meter reserve, this eliminates the meter fee of$11.50 each month. Typically, residential water meters are replaced every 10 years. If EspenshipInvestment would like to increase the residential meter reserves, they can take a percentage ofthe revenue from deposits and other service fees and place into the reserve. There was not adepreciation expense for 2010, which may be due to no recent asset purchases. However, if anyassets are purchased in the future, then a depreciation expense should be added to the operatingbudget; which will slightly increase the water bills.

Repair and replacementreserve ,a) 3% N/A $905.95 $933.13 $961.12 $989.96 $1,019.65 $1,050.24

Residential water meterreplacement every 10 yrs(assuming replacing 145meters , $250 ea)

N/A $3,625.00 $3,733.75 $3,845.76 $3,961.14 $4,079.97 $4,202.37

Hughs Well(well resair/O&M) $9,352.50 $2,338.13 $2,338.13 $2,338.13 $2,338.13 $0.00 $0.00

Total Annual Debt$9,352.50Pa ments/System Reserves $6,869.08 $7,005.01 $7,145.01 $7,289.23 $5,099.62 $5,252.61

Grand Total of All Ex enses $49,630.77 $48,355.72 $49,736.24 $51,158.15 $52,622.76 $51,793.18 $53,346.94

Southeast RCAP Page 5 of I I Woodgate Village\Vater Rate Review

2011 2012 2013 2014 1015 2016.

SECTION 4- PROJECTED WATER REVENUE

Espenship Investment increased some of their customer meter deposits, monthly fees, andpenalty fees in 2010 to increase water revenues. In are non-rated fees from the pastyears (1982 to 2010) and 2010. The increase in meter deposits are justified since there has notbeen an increase in 28 years. However, the billing and meter fees are unnecessary fees andshould be eliminated.

- Non-lZated Fees

Customer De ositsMeter Deposit

New Customer Turn-on$50.00$25.00

Regulatory Fee

+$26.00+$25.00

Billing FeeMeter Fee

Penalty FeeCut-off for non-paymentTurn-on/reconnection

Delinuent fee/late chargeReturned Check

N/AN/A

$35.00$35.00$6.00$35.00

$4.00 +$4.00$11.50 +$1130

$35.00$35.00$6.00$35.00

Based on the operating expense in Tables 4a & 4b, the minimum bill and water usage needed tocover the expenses for 2011 through 2016 are indicated in Table 6.

Table 6 - Minimum Water Bill & Water Usa e Calculation for Wood ate Villa eNumber of C'urrent

:..., Water Customers

145

Fiscal, Year Fiscal Year Fiscal Year I Fiscal. Yea2011 2012 2013" 2014,

Minimum Water Bill for the 2,00CtglIon..",4%$18.65

$4.32 $4.45Revenue Generated.from the Minimum Bill (does not include revenue front water usage$32,450.06 $33,353.41

Water Usage per 1,000( gallons$4.58

$34,354.02

$4.72

$35,384.64

IFiscal,Year,.

. 201.5

$20.95

$4.86

$36,446.18

.4eat,,Year016.

$21.57

$5.01

$37,539.56

Assuming all the operating expenses are correct in Tables 4a and 4b, Espenship Investmentproposed minimum water bill for the first 2,000 gallons should be around $18.65 (assuming aminimum of 145 water customers) in 2011. Thus the justification for requesting an increase in thewater bill is necessary to cover operating expenses; however, a minimum water bill of $21.75 permonth is not justified based on the operating expenses. Additionally, to keep up with inflationEspenship Investment will have to examine their operating budget annually to determine if therate should be adjusted. Typically, it is advisable for a utility to increase rates approximately 2%to 3% every year to keep the system viable. The minimum water bill and water usage wascalculated by separating the costs by fixed and variable costs. Fixed and variable costs aretabulated in the next section.

Southeast RCAF PaQ-e 6 of I I Woodgate VillatzeWater Rate Review

NoneNoneNoneNone

$19.17 $19.74 $20.34

What is a fixed cost?Fixed costs are costs that must be recovered rather water is sold or not. Fixed costs are usuallyrecovered from each customer on an equal basis through the use of a minimum fee (a minimummonthly bill). Fixed costs are cost that should be recovered in the minimum bill equally to eachcustomer within each customer/user classification (i.e., residential, commercial). The fixed costsare projected from fiscal year 2009/2010 to 2016 using an inflation factor of 3% tabulated inTable 7. The percentages used to determine how much should be recovered in the minimum billare selected by the rate developer. If there are any adjustments needed, the percentages can beadjusted to either lower or raise the fixed costs.

What is a variable cost?Variable costs are expenses that are directly related to how much water is pumped, treated,stored, and sold. Typically, the variable costs are costs such as electricity, operator wages,chemicals, maintenance, and repairs because these costs are directly related to the amount ofwater produced and what customers consume. Variable costs are recovered in the water usagecharge. The variable costs are projected from fiscal year 2009/2010 to 2016 using an inflationfactor of 3% tabulated in Table S. The percentages used to determine how much should berecovered in the water usage are selected by the rate developer. If there are any adjustmentsneeded, the percentages can be adjusted to either lower or raise the variable costs.

SECTION 5- FIXED COSTS & VARIABLE COSTS

Southeast RCAP Page 7 of 11 Woodgate VillageWater Rate Review

Table 7 - Fixed Cost for Woodgate

Repair and replacementreserve ot, 3./6Residential water meterreplacement every 10 yrs(assuming replacing 145meters @ $250 ea)Hwy.,lis Well

(well repair/O&M)

Espenship Investment Group, LLC Employee* Es,penship Investment Group, LLC Pays of the cost

Sherri EspenshipsDavid Bell sTyler Espenshi-psJanet Stanford -OfficesJames Sanderlin--meter readerinsuranceOffice Supplies'Electricity-FPL for oce"ffi

VVater - office*Phone - Internet-FDEP Annual PermitFRVv'A membership duePostageColumbia CountyUtility TaxTaxes on WoocigateTaxes on Countrvdale

100% $9,352.50

$9,352.50

, 54.02 ''""

$5,572.30 $5,739.47 $5,911.65 $6,089.00 $6,271.67 $6,459.82$1,236.00 $1,273.08 $1,311.27 $1,350.61 $1,391.13 $1,432.86$1,236.00 $1,273.08 $1,311.27 $1,350.61 $1,391.13 $1,432.86$5,356.00 $5,516.68 $5,682.18 $5,852.65 $6,028.23 $6,209.07

$1,081.50 $1,113.95 $1,147.36 $1,181.78 $1,217.24 $1,253.75tj

$1,254.54 $1,292.18 $1330.94 $1,370.87 $1412.00 $1,454.36$41.46

$1,021.25$941.69

$1,050.20$1,236.00$137.81$482.04

$2,859.27

$42.70$1,051.88$969.94

$1,081.70$1,273.08$141.95$496.50

$2,945.05

$43.98$1,083.44$999.04

$1,114.16$1,311.27$146.21$511.40

$3,033.40

$45.30$1,115.94$1,029.01$1,147.58$1,350.61$150.59$526.74

$3,124.40

$46.66$1,149.42$1,059.88$1,182.01$1,391.13$155.11$542.54

$3,218.13

$48.06$1,183.90$1,091.67$1,217.47$1,432.86$159.76$558.82

$3,314.68

$716.39 $737.88 $760.01 $782.81 $806.30 $830.49$1,358.54 $1,399.30 $1 ,441.27 $1,484.51 $1,529.05 $1,574.92

$25,580.99 $26,348.42 $27,138.85 $27,953.01 $28,791.63 $29,655.35

$905.95 $933.13 $961.12 $989.96 $1,019.65 $1,050.24

$3,625.00 $3,733.75 $3,845.76 $3,961.14 $4,079.97 $4,202.37

$2,338.13 $2,338.13 $2,338.13 $2,338.13 $0.00 $0.00

$6,869.08 7,005.01 $7,145.01 $7,289.23 $5,099.62 $5,252.61

$5,410.00 100% $5,410.00$1,200.00 100% $1,200.00$1,200.00 100% $1,200.00$5,200.00 100% $5,200.00

$1,050.00 100% $1,050.00

$2,436.00 50% $1,218.00$40.25 100% $40.25

$991.50 100% $991.50$914.26 100% $914.26

$1,019.61 100% $1,019.61$1,200.00 100% $1,200.00$133.80 100% $133.80$468.00 100% $468.00

$2,775.99 100% $2,775.99

$695.52 100% $695.52$1,318.97 100% $1,318.97

$24,835.90

n/a n/a $0.00

n/a n/a $0.00

Southeast RCAP Page 8 of I I Woodgate VillageWater Rate RevieN\

Table 8 - Variable Cost for Woodgate

$1/2 Espenship Investment Group, LLC EmployeeEspensnip investment Group, LLC Pays of the co,t

Electricity-FPI., for Woodgate $4,410.64 100% $4,410.64 $4,542.96 $4,679.25 $4,819.63 $4,964.21 $5,113.14 $5,266.53Electricity-FPL for Countrydale $972.18 100% $972.18 $1,001.35 $1,031.39 $1,062.33 $1,094.20 $1,127.02 $1,160.83Water testing & Chemicals $7,600.53 100% $7,600.53 $7,828.55 $8,063.40 $8,305.30 $8,554.46 $8,811.10 $9,075.43Sunstate Meter

$1,061.12(materials & supplies)100% $1,061.12 $1,092.95 $1,125.74 $1,159.51 $1,194.30 $1,230.13 $1,267.0;3

USA Blue Book-Door Hangers$179.90(0 & M supplies) 100% $179.90 $185.30 $190.86 $196.58 $202.48 $208.55

%100$214.81

Insurance-$2,436.00 50% $1,218.00 $1,254.54 $1,292.18 $1,330.94 $1,370.87 $1,412.00 $1,454.36- 'otat Ai:rusted Annu-alVariab.le Costs. -$15,442.37 SI5,905.64 516382.81' S16,874.29 - $17,380.5.; $17,901.9 S18,439.(H1

Southeast RCAP Page 9 of 1 I Woodgate \TillageWater Rate ReN iew

SECTION 6 - WATER LOSS

Reviewing the water usage data from November 2010, December 2010, and January 2011provided by Columbia County reveals that the water losses for Woodgate Village areapproximately 19.90%. According to American Water Works Association (AWWA), 10% to 12%water losses are considered acceptable. Since there was not a full year of water usage data, it isdifficult to determine if the water losses in Woodgate Village are within acceptable range.Woodgate Village or Columbia County can monitor the losses monthly by taking the amount ofwater pumped minus the amount of water sold to determine the water losses. Then take the waterlosses divide by the amount of water pumped and multiply by 100% to determine the percentageof water loss occurring within their water system. Additionally, Woodgate Village shouldconsider conducting a water audit and develop a water loss program to identify leaks,repair/replace inaccurate or broken meters, eliminate unmetered water use, and implement atampering and theft detection or deterrent policies.

A water system audit can provide information to determine the types of water loss that mightoccur in a water system. The audit typically examines three (3) types of water use such as (1)authorized unmetered water use; (2) unauthorized; and (3) unmetered water use and meteredwater use. Metered water use does not represent accurate water use unless a program is in placeto ensure meter accuracy such as inaccurate registering or broken meters.

Southeast RCAP is not sure if Woodgate Village has a water loss program or track/logauthorized unmetered water use. Authorized unmetered water use are typically associated with(1) firefighting/firefighting training; (2) flushing activities (i.e., hydrant flow test, periodic flushing);(3) water used at the water wells; and municipal facilities. Additionally, unauthorized unmeteredwater use such as illegal connections, water meter tampering/water theft, water storageleakage/overflows, and malfunctioning control valves at the well sites could be eliminated if awater loss program is implemented.

Southeast RCAP Pal_.,!e i O of I i WoodgateWater Rate Review

SECTION 7- RECOMMENDATIONS

Southeast RCAP would recommend that Espenship Investment Group, LLC consider thefollowing:

Establish a Repair/Replacement ReserveEstablish a repair/replacement reserve to build reserves for the repair or replacement ofequipment within the water distribution system and at the well house. Typically, 2.5% to 3% ofthe revenue generated is placed in a reserve.

Establish a Residential Water Meter Replacement ReserveEstablish a reserve to replace the residential meters at least every 10 years. Southeast RCAPwould like to suggest that a percentage of the non-rated revenue from deposits be placed in thereserves. If there is a reserve, the $11.50 meter fee is not needed.

Eliminate the Meter and FeesNow that a reserve has been set aside for residential meter replacement, the meter fee of $11.50is not needed. Additionally, a billing fee is not needed, since staff pay reflects time used toprocess bills. If a billing software is needed or any other fees (i.e., allowing bills to be paid on-line,credit card fees, etc), this should be reflected in the operating expenses for the billing software. Allother service charges should be clearly outlined by Espenship Investment for the customer whomwants to take advantage of the convenience of using a credit card or paying their water billonline.

Track Water Losses vvithin the Water SystemIt was noted from the three months of water usage data, that Woodgate Village is experiencing19.90% water loss. A water loss ranging 10% to 12% is considered acceptable. WoodgateVillage or Columbia County should monitor the losses monthly. If after a year of monitoring andit is determined the water losses are above 12%, then Woodgate Village will need to conduct awater audit.

Develop an Annual Bild(ietIt is unclear if an annual budget is being developed on an annual based by Espenship InvestmentGroup, LLC, but creating an annual budget report will provide Espenship Investment staff withexpected level of expenditure and the net surplus or deficit in the coming year. A budget willexamine future expenses and revenues.

Southeast RCA P Page I i of 1 I Woodgate VillageWater Rate Review

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Woodgate 'VillageWater Rate Review

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EXPENSE ITEMS .

Shers en.sl- s

Adjusted1 Fiscal-Year...11:0/20110

$5,41 0.00

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...r. - .. ,. -1, ...

, ,

./tFise,1,....,,, .E!....4* .4, I' FiSeOl Yoai i: viiii:WAri., r.l.i¡eit year Ei.s(r. year.

2011' - ' ' 21112.... 1. .2,013 - jcii,- - . 2015 20166..yeu- Projected Operating Expense with a 3,3 Inflation Factor

.

..e.

..'''.

.

..

'

$5,572.30$1,236.00

$5,739.47$1,273.G8

$5,911.65$1,311.27$1,311.27

$6,089.00 $6,271.67 $6,459.82David Bell, $1,350.61

$1,350.6181,391.13$1,391.13

$1,432.86$1,432.86Tyler Es,,,,s1vAu i i. $1,236.00 $1,273.08

Janet Stariford -Office i i ii $5356.00 $5,516.68 $5,682.18 $5,852.65 $6,028.23 $6,209.07James Sanclerlin- meter reader

$2436.00$1,081.50$2,509.08

$1,113.95$2,584.35

$42.70

$1,147.36$2,661.88

$43.98

$1,181.78$2,741.74$45.30

$2,823.99$46.66

S1.21724$1,253.75$2,908.71

$48.06InsuranceOffice Supplses" $40.25 $41.46Electricity-FP L for office' $991.50 $1.021.25 $1,051.88 $1,083.44 $1,115.94 $1,149.42 $1,183.90Water - Cffi(e."' $914.26 $941.69 $969.94 $999.04 $1,029.01 $1,059.88

$1,182.01$1,091.67$1,217.47,,

,.'

'

Phone - Inte.inet $1,019.61 $1,050.20 $1,081.70 $1,114.16 $1,147.58FDEP Annual Permit $1,200.00 $1,236.00 $1,273.08 $1,311.27 $1,350.61 $1,391.13 $1,432.86FRWA membership due $133.80 $137.81 $141.95 $146.21 $150.39 $155.11 $159.76

,...

'..

Pos1, $468.00 $482.04 $496.50 $511.40 $526.74 $542.54 $558.82Columb la Count Utilit T ax $2,775.99 $2,859.27 $2,945.05 $3,033.40 $3,124.40 $3,218.13 $3,314.68Taxes on Woodiate $69 5.52 $716.39 $737.88 $760.01 $782.81 $806.30 $830.49Taxes on Counts,Iale $1,318.97 $1,358.54 $1,399.30 $1,441.27 $1,484.51 $1,529.05 $1,574.92

'-. Depreciation Expense? SOBO $0 .00 $0.00 $0.00 $0.00 $0.00 $0.00.,. Anual Audit $0.00 $0.00 $0.00 $0 DO $13.00 $0.00 $0.00i.4.

Ele ctricity-F P L forWood4ate $4,410.64 $4,542.96 $4,679.25 $4,819.63 $4,964.21 $5,113.14 $5,266.53

T.

1' ,,

...'

.

.

..:

Electricity-FPL forCountryciale $972.18 $1,001.35 $1,031.39 $1,062.33 $1,094.20 81,127.02 $1,160.83

Weter testing & Chemicals $7,600.53

$1,061.12

$7,828.55

$1,092.95

$8,063.40

$1,125.74

$8,305.30

$1,159.51

$8,554.46

$1,19430

$8,811.10 $9,075.43Sunstste Meter(materials & supplies) $1,230.13 $1,267.03

:.

. :_1.

USA Blue Book-DoorHangers (0 & M suyplies $179.90 $185.30 $190.86 $196.58 $202.48 $208.55 $214.81

Total Autattal 'Per'''.Exp emote $40,278.27 $41,486.64 $42,731 23 $44,013.14 $45,33333 $4649336 $48J89433

'',., $ , Espenship Investment °rot., LLC Ein,loyee,,,,iii,,ii., ,,,,,,,It. ,vit.1,1, LLC

Presented By: Cheryl M KingState Technical Assistance Provider

Water Is Life,

r

it 01.1Afr ..,1 -

''''' -':Ir 1: \4:¡/' . ,.44-;';.';''''''.':

ip-41111444

Allii1.1-441b1,_

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.

1

i

DEBT PAY AftlieT''''AiSTEAT

", . RISERM. '

Repair and replace ment

taserve -_1,1 3%

Fiscm9aryteeuar 1 Fiscal Year.. 2011

20091010

N/A $905.95

Fiscal Year

2012

$933 13

Fn. cal Year

2013'

$961 12

FL% cal Ye at. ,

..V14-'

$989 96

'Fftscal Year.

... 2015f

$1,019 65

Fiscal Year,-2016 -.

$1,050.24

-

. .

.-

"..:

Residential water meter

rplace ment every 10 ',..Trs

(assuming replacing 145

trteters @ $250 ea)

N/A $3,625.00 $3,733.75 $3,845.76 $3,961 14 $4,079.97 $4,202.37

Hi '.g)as Well

pir/O&M)(well re a$9,352.50 $2,338.13 $2,331.13 $2,338.13 $2,338.13 $0 00 $0.00

Total Amnia DebtPaynieits/System Reserves

$9,352.50 $62169.08 $7,005.01 $7,145111 $7,28923 $5,09962 $5,252.61 !

1

.[ Grand Total ef All Expenses $49,630.77 $48,355.72 $49,736.24 $51,15815 ' $52,622.76 S51,773.18 $53,346.94

:

,

-1.':?2,,,-fi

eitsto titer De ositi,

Meter f.)eposit $24.00 $50.00 +$26.00New C'its to niter Turn-on NiA $25.00 +$25 00

Re L iMorBilling Fee NA 1 $4.00 +$4.00

-Meter Fee N/A $11.50 +$1150Penalty Fee

Clit-off for non-payment $35.00 $35.00 NoneTurn-on/reconnection $35.00 $35.00 None

Delinsittent fee/late charge $6.00 $6.00 NoneReturned Check $35.60 $35.00 None

David BellTyler Espenst,*

; Janet Stanford -Office*1 tunes 1.34nclarlin-

- meter readerInsure:nee'Office ,,ppl.resElectricrty-FPL for officeWater - office.

I Phone -FDEP Annual PermitFRWA memberstop duePore.,Columbia County

1. Veil., TaxTaxes on Wood,

: Taxes onCounteyciele

Re,/ 'rod replacem.f,SPTVe

Reerdenhal metarreplace merd ,-.rry 10 ,(assuming replacing 145meters $250 ea)

Hush:: 'Nellwell air..

Water rates are developed using budget itemsor ,.withial uperating eApense.:,'. The unnuaioperating expenses are divided into fixed costand variable cost.

Fixed costsare costs that mustbe recovered rather water is soldor not. Fixed costs are usuallyrecovered from each customer onan equal basis through the use ofa minimum fee (a minimum monthly t.)bill). Fixed costsare cost thatshould be recovered in theminimum bill equally to eachcustomer within eachcustomer/user classification (i.e.,residential, commercial).

Variable costsare expenses that aredirectly related to how much waterpumped, treated, stored, and sell.Typically, the variable costsare costssuch as electricity, operator wages,chemicals, maintenance, and repairsbecause these costs are directlyrelated to the amount of waterproduced and customers consume.Variable costsare recovered in thewater usage charge.

...111

sm.= $3531.4436.446.18 I $37-5.46,

111111111110=121111111111111,

3 , Eipenohip Investment rirc'tp, Ur.: Employee',;;;-:;;- ; Ow, P Che 70,3

49:352.99 46$691311

$43.98$1,083.44$99904

$1,13416$1,311 27$146 21$51140

33,033.40

$36005$1,441 27427,138.85

$961 12

70035331 $7,14561

$400681.10300$I ,09l 67

$151747$1,432 86$15976$558.02

$3,314 68

1830.49$3,53492429955_35

S1,050.24

$3.045,18 $3.961 14 $4,079 97 $4,20237

45,410 00$1,200 00$1,200.00$5,200.00

$1,050.00

S2,436 00

.1253991.50$914 26

$1,019 61$1.200 00$13300$468 00

$2,715.99

$695.52$1,318.97

100%

100%10096

100%

10096

5096

100%

100%

100%

106%100%

100%

100%

100%

100%

100961

$5,410 W$1,200.00$1,20000$5,200.00

$1,050.00

$1,218.00$4023$991 50$91426$1,01901$1,200.00$213320

$468 W

$2,775.99

$69332$1,318 97

$24$99.90

$5,572.30$1.236W$1.236W$5,356.00

$1,081.50

11,254 54$4146

$1,021 25$941.69

$1.050.20$1,23600$23303$40204

$2,25927

$716.39S1358 54

S25580.99

$5,739 47$1,273 08

$1,27300$5,53660

$1,113.95

$1,292 IS$4210

$1,051 Kt$06904

$5,00170$1,273.08$141 95$496.50

$2,945 05

$73730$1,3995042634.42

$4330$1.115 94$1,029 01

$4666$1,149 42$2,03930

$1,34150 $1,182 01$1,350.61 $1,391.33fl 50.59 $23311$526.74 $542.54

$3,12440 $3,21013

$78201 $006.50$1.484 51 $1,32905$27,953111 428,79163

$90999 $1,03965

$5911.65 $6.009W $6,21165 $6 ,459 .82

$1,311.27 31,350 61 $1,391 13 $1,432.86$1,311.27 $1,350.61 $1,391 13 $1,432.86$5,682.18 $5,852.65 $6,028.23 $6,209 07

$1,147 36 $1,18150 $1.21 7.24 $1,253.75

31.330.94 $1,370 87 f1.412.00 $1,454 36

$90595 3933.13

$3,62500 $3,733 75

$2,338 13 $2,338.13 $000

$5,1399.62

$0 00

45,25251

$1,333.13 $2,338 13

$000de

$000de

$9,352.50 100% $9,352 50

$ Espenship Iriftliteni Group, 1.1.0 Employee

* l'Ister.sku Investmett 7. -Li; Pavs H of the cost

$4,961.21 15,113.11 $5,266.53

$1,091.23 11,127.02 $1,160.83

$8,554.46 $8,811.10 $9,075.0

$1,194.30 $1,230.13 $1,267.03

1202.48 1208.55 $214.81

$1,37027 $1,412.03 $1,454.36

.111-,3105tt sr9151 S18,439.10

'Maher or-tyre-UV I Fiscal Year,. Fiscal Year 'Fiscal Year Fiscal-Yew, -Fiscal Year Fiscal Year

Water Customers 2011 2012 2013 2014 2015 2016

Minimum Wafer Bili tnr the 2,000

Revenue Generated from the Nlinimum Bill (does not include revenue from water wage)

S.31450.06 , $33,353.41 $34.354.02 S35.384.64 $36,446.18

Etclricity.F EL for Woogte $4,410.64 100% $4,110.64 $4,542.96 14,679.25 $4,819.63

Electicity.F PI. for Couritridele 1972.18 100% $972.18 $1,001.35 $1,031.39 $1,062.33

Water te g Ch $7,6U053 100% $7,600.53 $7,828.55 $8,063.40 $8,305.30

Suite Meter

(materials & supplies)$1,061.12 100% $1,061.12 $1,092.95 $1,125.74 $1,159.51

USA B Eook- Dc or

& M mppiies)$179.% 100% $179.90 1185.30 $190.86 $196.58

Insuram+ 12,436.00 5096 11,218.00 $1,254.54 $1,292.18 $1,330.94

Titaild'tatei AnnalVaiiiiir ii5,412.17 .$15.9(nif: $16,382.811 $16,87444

0The water losses for Woodgate Village are approximately 19.9%,which is based on 3-months of data. According to American WaterWorks Association (AWWA), 10% to 12% water losses areconsidered acceptable. Woodgate Village or Columbia County maywant to monitor the water losses over a year to determine if therereally is a water loss problem. After a year, if the water losses aregreater than 10%, then Woodgate Village should considerconducting a water audit and develop a water loss program toidentify leaks, repair/replace inaccurate or broken meters,eliminate unmetered water use, and implement a tampering andtheft detection or deterrent policies.

Water Losses = Loss Revenue

A water system audit can provide information to determine the types ofwater loss that might occur in a water system. The audit typicallyexamines three (3) types of water use such as (1) authorized unmeteredwater use; (2) unauthorized; and (3) unmetered water use and metered

ri water use. Metered water use does not represent accurate water useunless a program is in place to ensure meter accuracy such as inaccuratregistering or broken meters.

Authorized unmetered water use are typically associated with (1)firefighting/firefighting training; (2) flushing activities (i.e., hydrant flctest, periodic flushing); (3) water used at the water wells; and municipalfacilities. Additionally, unauthorized unmetered use such as illegalconnections, water meter tampering/water theft, water storageleakage/overflows, and malfunctioning control valves at the well sites couldbe eliminated if a water loss program is implemented.

The household income based on2000 Census Data obtained fromFree Demographics.com showsthe income range of residentsliving in Woodgate Village.

The Median Household Income(MHI) determines the"affordability). of the proposedwater rates. Unfortunately, theaffordability index does not considerlow-income or individual householdincome.

,

Affordability index is a measurement developed by EPA which indicatesthat people within (50th Percentile) or median household income (MHI)should be able to pay 1.5% to 2.5% of pre-taxed income for water/sewerservice.

MHI of Woodgate Village

Percentage

-7-

$35,917

MonthlyBill

2011

$18.65

$4.32

$31.61

2012

$19.17 Proposed Base Rate

$4.45 TProposed Water Usage

$32 52 Avg Customer using,

5,000 gallons

1.50% $44.902% $59.86

2.50% $74.83

of.1

:Calculation of the water usage rate is based on variable cost + (annualgallons of water pumped 1,000). Only 2-months of "water pumped"data was provided. This can explain why the monthly water usage rateis high.

Can not calculate the projected revenue for water usage due havingonly 3-months of water usage data. Typically, projected revenue isbased on the average number of customers using more that minimumrate or customers whom use more than 2,000 gallons over a 12-monthperiod. Only having data from 3-months is not enough history toproject future water use patterns greater than 2,000 gallons.

Based on the 3 months of water usage data (pumped vs. billed), thewater losses were at 19.9%. Acceptable range is between 10% to 12%.Without a year of data, it is difficult to determine if water lossgreater than 10% are actually occurring.

Establish a Repair/Replacement ReserveEstablish a repair/replacement reserve to build reserves for the repair orreplacement of equipment within the water distribution system and at the wellhouse. Typically, 2.5% to 3% of the revenue generated is placed in a reserve.

Establish a Residential Water Meter Replacement- ReserveEstablish a reserve to replace the residential meters at least every 10 years.Southeast RCAP would like to suggest that a percentage of the non-ratedrevenue from deposits be placed in the reserves. If there is a reserve, the$11.50 meter fee is not needed.

Eliminate the Meter and Billing FeesNow that a reserve has been set aside for residential meter replacement, themeter fee of $11.50 is not needed. Additionally, a billing fee is not needed,since staff pay reflects time used to process bills. If a billing software isneeded or any other fees (i.e., allowing bills to be paid on-line, credit card fees, etc),this should be reflected in the operating expenses for the billing software. Allother service charges should be clearly outlined by Espenship Investment forthe customer whom wants to take advantage of the convenience of using a

Track Water Loses within the Water .:iystemIt was noted from the three months of water usage data, thatWoodgate Village is experiencing 19.90% water loss. A water lossranging 10% to 12% is considered acceptable. Woodgate Village orColumbia County should monitor the losses monthly. If after a yearof monitoring and it is determined the water losses are above 12%,then Woodgate Village will need to conduct a water audit.

bevelop an Annual BudgetIt is unclear if an annual budget is being developed on an annual based byEspenship Investment Group, LLC, but creating an annual budget report willprovide Espenship Investment staff with expected level of expenditureand the net surplus or deficit in the coming year. A budget will examinefuture expenses and revenues.

J

Emergency Preparedness/Response PlanFor Public Drinking Water Systems

Per rules 62-555.335(14) F.A.C. and 62-555.350(15) F.A.C.

FOR OFFICIAL USE ONLY

111111111111

Water is life- Southeast Rural Community Assistance Project

Columbia County - Ellisville WaterTreatment Plant

County Administrative OfficePhysical Address: 135 NE Hernando Ave, Suite 203

Lake City, Florida 32055County Administrative Office

Mailing Address P.O. Box 1529Lake City, Florida 32056-1529

Telephone: 386-758-1005Fax Number: 386-758-2182

Contact: David KrausE-mail: [email protected]

Connections: 16

PWS Number: 2124413County: Columbia

June 2011

Southeast RCAP Page 1 of 25 ERP- Ellisville Water Plant

Section 1Communication Clv---fs

FOR OFFICIAL USE ONLY Southeast RuralCommunity Assistance

Project, Inc.

1.11111%.11111fts.:

Water Is Life,,

COMM

siattilio ! vs ' oit;t-

Water System Manager (WSM)Name: David Kraus

Responsible for overall management and decision-making. The Phone: 386-758-1178Water System Manager is the lead for managing theemergency, coordinating with support agencies, and providing

Cell: 386-623-6320

information to regulatory agencies. Email: david [email protected]

Name: Doug SundayWater Treatment Plant Operator (WI-PO)

In charge of running water treatment plant, performing Cell: 386-965-4303inspections, maintenance and sampling and relaying criticalinformation, assessing facilities, and providing

Email: ddsunday1Ryahoo.com or

recommendations to the Water System Manager. [email protected]

Office Administrator Name: Connie Brecheen

. Responsible for administrative functions in the office includingreceiving phone calls and keeping a log of events. This person

Phone: 386-758-1019

will provide a standard pre-scripted message to those who call Cell: 386-719-9565with general questions. Additional information will be releasedthrough the Water System Manager. Email: connie brecheen0,columbiacountyfla.com

Name: Bud Moody

Maintenance Staff

IDelivers door hangers and assists water system operator.Cell: 398-623-6407

Email: jm [email protected]

:1- .

. .... We - - tio ,...0o.wk 41, dumi.

g'. hization or De a__. 4.11iii:*

,

_vie. - 4,

S _ ing-: Duty Officer (800)320-0519 (800)320-0519 N/A

, m i ' ntyent .

Duty Officer 386-752-9212 N/A N/A

County Fir,rt -

Chief Tres Atkinson386-754-7089 N/A

Ccfd tatkinsonAcomcast.net

Ile -or Duty Officer

rnb.

ire/ e- , Chief Tres Atkinson Ccfd [email protected] edi or Duty Officer

386754-7089 N/A

Services

ture Corporat,merica (IC '.erator

Doug Sunday386-965-4304386-758-7660

[email protected] or

[email protected]

' bia Cou,Aartment- Environme- t.

- ' king WatDuty Officer 386-758-1058 N/A N/A



Section 1Communication Charts, continued


Project, Inc.

110%.""\VWater Is Life


,

- ton 4, -Aiit 1,01 ".

r:1. e t $11, IIIP NE

Kenton Brown 904-8073246 N/A [email protected]

P N -

k .t t' .er Compl -Blanca Rodriguez

904-807-3300Ext 3303

N/A [email protected]

nty Emer. -ement :

Shayne Morgan or DutyOfficer

386-758-1125 N/AShayne morgan@columbiacount

yfla.com

unty Ma Dale Williams 386-758-1005 N/ADale williams columbiacountyfla

.COM

r11 i Hotlini ision :' f/Fire Mars

David Boozer386-758-9111 or 386-

754-7071N/A

david [email protected]

Na tonal SpillResponse Center

Duty Officer (800)424-8802 (800)424-8802 N/A

N/A N/A N/A N/A

. Neighborin. ot connec -

ke CityDavid Clanton 386-752-2031 N/A [email protected]

Town of FEd Hudson

386-497-2321 (city Hall)

or386-4973345 (PW Dept)

N/A N/A

theast Rur ..

%AssisCheryl King (352) 379-9802 (352) 213-3426 [email protected]


Section 1Communication Charts, continued


Project, Inc.

11011 11 %NW..

Water Is Life.

1 Ellisville Columbia County does not provide water service to any priority customers except those listed.

e e

Southeast RCAP

d Pu

Dale WilliamsColumbia County Manager

Th

386-758-1005 N/A

Page 4 of 25 ERP- Ellisville Water Plant

- ganization 0a artment

/ Clinic N/A, N/A N/A N/A

m N/A1 N/A N/A N/A

Mill N/A1 N/A N/A N/A

N/A1 N/A N/A N/A

John Rowe 3 86-961-1 397 386-961-1 3 9 7 John. [email protected]

n

artmiiall

Duty officer-Outage or

Duty officer-otherproblems

800-468-8243 or800-375-2434

N/A N/A

Duty Officer 850-973-6878 N/A N/A

ISoe ecommunic-

lukci/bla AT&TDuty Officer 866-620-6900 N/A N/A

Russell N/A 386-937-9247 N/A

.wo# irli4140 Duty Officer orUtility locate request

800-432-4770 or811

N/A [email protected]

4 N/A N/A N/A N/A

lorineMatt Davis

727-849-59471800-749-5947

[email protected]

N/A N/A N/A N/A

4. u.

N/A N/A N/A N/A


Section 2Written Agreements With Other Agencies,Utilities, or Resnonse Oraanizations

INSERT HERE Attach any written agreements.

Emergency Interconnect Agreements

Memoranda / Letters of Understanding

CI Mutual Aid Agreements

FlaWARN (Agreement is available at: www.flaWARN orq)


Project, Inc.

ftl .01111.0'400Oft.Water Is Life.


Raw Water Source


Section 3Vulnerability Assessment- Raw Water Source& Pumping Facilities


Project, Inc.

Olm&IINNO

Water Is Life.

I Groundwater Wells:e# 1 (E000468) is 275 feet deep.

Description & 4# 2 (E000469) is 255 feet deep.Condition 4Both wells are located in an undeveloped and isolated area.

Vulnerability

SecurityImprovements

1 Wells are in excellent condition (Newly constructed plant)

I 6Potential contamination can occur from septic tanks and/or agncultural activities.The wells (water facility) are isolated from view and without security cameras and alarms will beprone to vandalism. The wells are located in undeveloped areas where entry can be gained byclimbing.the fence.

Lighting is provided around water facility4 Wellheads are secured within locked fences4Water facility doors are secured with deadbolts4 The water facility does not have proper warning signs (i.e., Warning! Tampering with this Facilityis a Federal Offense; Notice - Public Drinking Water Supply Facility - No Trespassing; etc)

Pumping FacilitiesThe pumping facilities are in excellent condition (Newly constructed plant)

! 4The pumps could be damaged by intentional physical attack due to the isolation of the waterfacility.4 Due to the isolation of the water facility, it is prone to vandalism. The pumping facility is located in

undeveloped areas where entry can be gained by climbing the fence.4 The padlocks are tamper-proof (Padlock constructed to resist efforts aimed at unauthorized

opening of the padlock). Entry can be gained by cutting chain with the padlocks with bolt cutters.

4The pumping facility has security fencing and lighting.4There is fencing; however there does not appear to be any signage protect against unauthorizedentry (i.e., Warning! Tampering with this Facility is a Federal Offense; Notice - Public DrinkingWater Supply Facility - No Trespassing; etc)4Padlock(s) are at the entry gates to protect against unauthorized entry.4 Columbia County is in the process of coordinating with local law enforcement for increasedatrols around the water facilit


Description &Condition

Vulnerability


Treatment Facilities



Section 3Vulnerability Assessment- TrL crilent &Storage Facilities


Project, Inc.

-1111 11,04iIII4%14.1°Water Is Life.

4Not sure if there is a chlorination system at each well due to the water plant not having anyconnections.4Treatment facilities are in excellent operating condition (Newly constructed plant)4The chlorination systems have stand-by generators. Make sure generators and transfer switchesare tested every month for a minimum of 30-minutes for proper operation during an emergency.The treatment plant has security fencing and lighting. Due to the isolation of the water plant, it isprone to vandalism. The treatment plant is located in undeveloped areas where entry can be gainedby climbing the fence.4There is fencing; however there does not appear to be any signage to protect againstunauthorized entry (i.e., Warning! Tampering with this Facility is a Federal Offense; Notice - PublicDrinking Water Supply Facility - No Trespassing; etc).4The padlocks are tamper-proof (Padlock constructed to resist efforts aimed at unauthorizedopening of the padlock). Entry can be gained by cutting chain with the padlocks with bolt cutters.4 Columbia County is in the process of coordinating with local law enforcement for increasedpatrols around the water facility.



Vulnerability

Storage FacilitiesDescription & 4Storage facilities are fencedCondition 6Storage facilities are in excellent operating condition (Newly water distribution system)Vulnerability Vandals could access storage hatches, but hatches padlocked

The storage facilities have security fencing and lighting. Due to the isolation of the water plant, it isprone to vandalism. The treatment plant is located in undeveloped areas where entry can be gainedby climbing the fence.4There is fencing; however there does not appear to be any signage to protect against

Security unauthorized entry (i.e., Warning! Tampering with this Facility is a Federal Offense; Notice - Public

Improvements Drinking Water Supply Facility - No Trespassing; etc).éThe padlocks are tamper-proof (Padlock constructed to resist efforts aimed at unauthorizedopening of the padlock). Entry can be gained by cutting chain with the padlocks with bolt cutters.4 Columbia County is in the process of coordinating with local law enforcement for increasedpatrols around the storage facilities.

Distribution System


Vulnerability



Section 3Vulnerability Assessment- DistributionSystem


Project, Inc.

01/4N1111110

/POW

Water Is Lifen

System maps & computers are located in the water system's main office (Columbia County PW)éDistribution System is in excellent operating condition (New water distribution system)éEllisville-Columbia County has an active Valve & Fire Hydrant Exercise and Flushing Program

The water system is most vulnerable to cross connection contamination from contractors,residents and commercial customersThe distribution system can be vulnerable to bio-terrorist attack and vandalism

Educate water customers to recognize unusual activates near hydrants or valves and call 9-1-1or Columbia County PW.



Section 3Vulnerability Assessment- Vandalism orSabotage Response Procedures


Project, Inc.

111..1VIWater Is Life.

A. Vandalism or Sabotane Resoonse Procedures1. Columbia County water department staff first aware of incident:

Contacts David Kraus (Water System Manager), Bud Moody, or authorized representativeMr. Kraus or authorized representative calls 9-1-1 and/or Columbia County Sheriff Department

2. David Kraus (Water System Manager), Bud Moody, or authorized representative determines severity ofincident and calls:

a) State Warning Point

3. David Kraus (Water System Manager) or authorized representative, determines need to contact others:

Columbia County Emergency Management DepartmentColumbia County Health Department-Environmental HealthDepartment of Environmental Protection, NE District OfficeColumbia County ManagerColumbia County Board of County Commissioners

4. David Kraus (Water System Manager), Bud Moody, or authorized representative and Columbia County waterstaff assesses damage and directs repairs as needed:

Isolate components (i.e., water lines, wells)Minimize damageRepair facilities

5. Upon completion of repairs, David Kraus (Water System Manager), Bud Moody or contract operator andColumbia County water staff returns system to normal:

Reports findings to:Columbia County Emergency Management Department - Shayne MorganColumbia County Health Department-Environmental Health Sally Ford

Department of Environmental Protection, NE District OfficeColumbia County ManagerColumbia County Board of County CommissionersUpdates Emergency Response Plan with changes (if any)




Project, Inc.

111111..illaram0

Water Is Life.

!rinSection3

Vulnerability Assessment- DroughtResponse Procedures

B. Drought Response ProceduresDavid Kraus (Water System Manager) or authorized representative shall coordinate with Suwannee RiverWater Management District regarding drought conditions.David Kraus (Water System Manager) or authorized representative and Columbia County Board of CountyCommissioners to implement additional water use restrictions, if necessary.

3 David Kraus (Water System Manager) or authorized representative and Columbia County staff to activateCustomer Notification Plan.

4 David Kraus (Water System Manager) or authorized representative and Columbia County Board of CountyCommissioners will determine if there is not a need for additional water restrictions.David Kraus (Water System Manager) or authorized representative coordinates with Columbia County staffregarding returning the water system to normal by activating the Customer Notification Plan.David Kraus (Water System Manager) or authorized representative updates the Emergency Response Planwith changes (if any).


Section 3Vulnerability Assessment- HurricanePreparedness & Response Procedures

C. Hurricane Preparedness and Response Procedures



Project, Inc.

OWN%1 ...111000

1111111&

Water Is Life.


David Kraus (Water System Manager) orauthorized representative coordinates withColumbia County Emergency ManagementDepartment.

. David Kraus (Water System Manager), BudMoody or authorized representative coordinateswith Columbia County water staff regardingoperation of auxiliary and standby equipment.David Kraus (Water System Manager) , Bud

Moody, or authorized representative andPre-Hurricane Columbia County water staff orders/ensures

(48 to 36 hours prior to arrival) available fuel and treatment chemicals toprovide for a fourteen (14) day period.David Kraus (Water System Manager), BudMoody, or authorized representative andColumbia County water staff checks andreplenishes inventory of spare parts, supplies,rain suits, flashlights, batteries, potable radios,hard hats, rubber boats, gloves, etcBud Moody or authorized representative ordersany unnecessary equipment or stored materialsto be removed from the facility.Columbia County Emergency ManagementDepartment declares Emergency.David Kraus (Water System Manager) orauthorized representative issues workassignments and reporting protocol.David Kraus (Water System Manager) orauthorized representative coordinates with

Hurricane Watch Columbia County water staff on securing their

(36 to 24 hours prior to arrival) personal property and arrange for safety offamily members.Columbia County water staff top-off fuel invehicles, stand-by generator and portableequipmentIf applicable, David Kraus (Water SystemManager) or authorized representative stops allconstruction in utility service area and advisescontractors to secure their equipment.

Southeast RCAP



Page 12 of 25


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0011 1

211116,111".Water Is Life.

Hurricane Preparedness and Response Procedures, continued

Hurricane Warning(24 hours or less prior to arrival)

Recovery Procedures

Columbia County water staff report to duty atdesignated location with protective gear, workclothing, and personal gear for a four (4) dayperiod.Columbia County water staff fills all waterstorage facilities to capacity.Columbia County water staff load trucks withsupplies and equipment.

Check plant operations and secure alldoors, hatches and equipment.Operators and staff shall stay atsecured locations to meet approvedresponse times.

C. Store vehicles and equipment at publicworks yard or designated offsitestorage area. Remove any items thatcan be wind blown.

Initiate upon receiving "ALL CLEAR" from IncidentCommander:

David Kraus (Water System Manager), BudMoody, contract operator, or authorizedrepresentative coordinates with ColumbiaCounty water staff to survey damage to theEllisville water system.David Kraus (Water System Manager) orauthorized representative to coordinate withColumbia County Emergency ManagementDepartment regarding activating the CustomerNotification Plan (if necessary).David Kraus (Water System Manager) orauthorized representative notifies FL DEP ofany limitations in ability to supply potable water.David Kraus (Water System Manager), BudMoody, contract operator, or authorizedrepresentative to coordinate with ColumbiaCounty water staff regarding status of repairsand gathering of water samplesDavid Kraus (Water System Manager) orauthorized representative keeps detailedrecords of labor, material, rental and repaircosts for FEMA reimbursement.David Kraus (Water System Manager) orauthorized representative obtains approval fromFL DEP to return to normal operation (ifnecessary).

ERP- Ellisville Water Plant




Project, Inc.

'111"11°Water Is Life,


Hurricane PrPparprinpcc and Ppcnrnncp PrnrpriiirPc rnntiniiPri

Columbia County water staff returns the watersystem to normal operation.David Kraus (Water System Manager) orauthorized representative activates CustomerRe-notification Plan (if necessary)

Recovery Procedures, continued 9. David Kraus (Water System Manager) orauthorized representative reports water systeminformation as needed.

10. David Kraus (Water System Manager) orauthorized representative updates ERP asneeded.


Section 3Vulnerability Assessment- Structure FireResponse Procedures-Well/Pump House& Storage Facility


Project, Inc.

Water Is Life°

D. Structure Fire Response ProceduresWell/Pump Houses & Storage Facilities1. Fire is discovered at either the well/purnp houses & storage facilities:

Calls 9-1-1 to notify Columbia County Sheriff Department and Ellisville Fire Department Station #45.Calls David Kraus (Water System Manager), Bud Moody, or contact operator.

2. David Kraus (Water System Manager) or authorized representative and Columbia County water staff determines theseverity of incident and calls:

State Warning PointColumbia County Manager

C. Columbia County Board of County Commissioners3. David Kraus (Water System Manager) or authorized representative determines need to contact:

Columbia County Emergency Management DepartmentColumbia County Health Department-Environmental Health

C. Department of Environmental Protection, NE District Office4. Columbia County staff helps support the Ellisville Fire Department and other emergency staff (if needed).5. David Kraus (Water System Manager), Bud Moody, contact operator, or authorized representative and Columbia

County water staff assesses damage when fire is extinguished.6. Columbia County water staff repairs facilities as needed.7. David Kraus (Water System Manager) or authorized representative and Columbia County water staff report water

system status as required8. David Kraus (Water System Manager) or authorized representative updates the Emergency Plan with changes (if any).



Section 3Vulnerability Assessment- FloodPreparedness & Response Procedures-Well/Pump House


Project, Inc.

Water Is Life.

E. Flood Preparedness & Response Procedures Well/Pump HousesDavid Kraus (Water System Manager), Bud Moody, or contract operator informed of flood conditions at well.David Kraus (Water System Manager), contract operator, and Columbia County water staff to operate water systemwithout well for duration of the flood event.Once flood waters have receded, David Kraus (Water System Manager), Bud Moody, contract operator, and ColumbiaCounty water staff assesses flood damage.Columbia County water staff repairs facilities as needed.Columbia County water staff or contract operator to pump well(s) until it is clear, and then takes samples for quality andbacteriological analysis.Staff repeats step 5 until the well(s) meets water quality standards.David Kraus (Water System Manager), contract operator, and Columbia County water staff to return well to normalservice protocol.

8 David Kraus (Water System Manager) or authorized representative and Colurnbia County water staff reports watersystem status, as required.

9. David Kraus (Water System Manager) or authorized representative updates the Emergency Plan with changes (if any).



Section 3Vulnerability Assessment- Forest or BrushFire Response Procedures Well/Pump

hmAlli House & Storage Facility


Project, Inc.

r01111%1 .1111.0.

111%.11.°Water Is Life',

F. Forest or Brush Fire Response Procedures Well/Pump Houses & Storage Facilities1. Fire is discovered at either the well/pump houses & storage facilities:

Calls 9-1-1 to notify Columbia County Sheriff Department and Ellisville Fire Department Station #45.Calls David Kraus (Water System Manager), Bud Moody, or contract operator.

2. David Kraus (Water System Manager) or authorized representative and Columbia County water staff determines theseverity of incident and calls:


C. Columbia County Board of County Commissioners3. David Kraus (Water System Manager) or authorized representative determines need to contact:

Columbia County Emergency Management DepartmentColumbia County Health Department-Environmental Health

C. Department of Environmental Protection, NE District Office4. Columbia County staff helps support the Ellisville Fire Department and other emergency staff (if needed).5. David Kraus (Water System Manager), Bud Moody, contract operator, and Columbia County water staff assesses

damage when :fire is extinguished.6. Columbia County water staff repairs facilities as needed.7. David Kraus (Water System Manager) or authorized representative and Columbia County water staff report water




Section 3Vulnerability Assessment- HazardousMaterial Release Response Procedures

Well/Pump House


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?IX.%11110211,

Water Is Life.

G. Hazardous Material Release Response Procedures Well/Pump Houses1. Columbia County water staff discovering chlorine leak/release orders evacuation of well/pump house(s).2. Columbia County water staff calls 9-1-1 to notify Columbia County Sheriff Department and David Kraus (Water System

Manager) or authorized representative.3. David Kraus (Water System Manager) or authorized representative calls:


C. Columbia County Board of County Commissioners4. David Kraus (Water System Manager) or Bud Moody ensures that staff is safe and aware of the situation.5. Fire Department with a Hazardous Materials Team (HAZMAT) determines severity of the leak and the need to contact

others:Columbia County Emergency Management DepartmentColumbia County Health Department-Environmental Health

C. Department of Environmental Protection, NE District Officed. Others as needed

6. Hazmat establishes "hot zone" perimeter and ensures that all unprotected people are kept outside of the "hot zone".7. David Kraus (Water System Manager) or authorized representative (Water System Manager) ensures that any injured

staff member(s) is receiving proper care.8. Columbia County water staff helps support FDHMT and other emergency staff (if needed).9. Hazmat locates source of Chlorine leak and stops it.10. Hazmat measures Chlorine concentrations until all areas are safe for unprotected people.11. Hazmat informs all parties of safe conditions.12. David Kraus (Water System Manager), Bud Moody, contract operator, and Columbia County water staff assesses

damage.13. Columbia County water staff repairs facilities as needed.14. David Kraus (Water System Manager) or authorized representative and Columbia County water staff report water



Standby Power for Wells, Treatment & Distribution

Average Daily Demand (ADD) in gpm

Wells Needed to Supply Average Daily Demand

Standby Generator for ADD (kW, Voltage & phases)

Power Failure Transfer, Alarms & Notifications

Generator Fuel Consumption

On-Site Fuel Storage (gallons)

Reserve Fuel by Supplier Contract*


Section 4 - Standby Power Requirements

* Columbia County PW Department -Bud Moody will provide fuel for generator


Project, Inc.

111.&01111t011111".

Water Is Life

Well # 1 (E000468) 400 gpmWell #2 (E000469) 400 gpmEither well #1 (400 gpm) or well #2 (400 gpm)

L.Storage tank (200,000 gallons)

(kW, Volt, Phase)

Unknown (gal per hour)

(gal & days)

(gal & days)


Southeast Rural

Community AssistanceProject, Inc.

1110101.Water Is Life,,


Section 5 - Chemicals & Disinfectants

Disinfection Treatment Information

Disinfection Chemicals Well #1

Type of Chemical Chlorine

Chemical Feed Type Direct feed

Storage Location On-Site

2-wks Min Storage (gal) I

100 gallons.Recommended

Well #2

Chlorine

Direct feed

On-Site

100 gallons+

Chemical / Location No. 3

+ There is one chlorinator system for both wells, which is direct feed at one point underground. 200 gallons can be stored onsite. 100 gallons can last more than 2-months.

Other Chemical Information

Chemicals Used

Type of Chemical

Chemical Feed Type

System Location

Storage Location

2-wks Min Storage (gal)Recommended

Chemical #1 Chemical #2 Chemical #3

N/A N/A

N/A N/A

N/A N/A

N/A N/A

N/A N/A



Appendix AVVhen to Issue a Precautionary Boil Water Notice


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Water Is Life.

A Precautionary Boil Water Notice (PBWN) should be issued as required or recornmended in the Department of Health's"Guidelines for the Issuance of Precautionary Boil Water Notices" as adopted in Rule 62-555.335, F.A. C.

1. When confirmatory samples indicate the presence of fecal, E. coli, or other waterborne pathogens:A Precautionary Boil Water Notice must be issued as soon as possible, but no later than 24 hours after thesystem learns of the result.DEP and the local County Health Department (CHD) must be contacted no later than the end of the day thesystem learns of result (FAC 62-550.518(10)).To rescind the notice, three repeat samples (1 from the original location, 1 each from five connectionsupstream and downstream) must all be clear of total coliform, fecal and E.coli bacteria, and an adequatechlorine residual (3 0.2mg/L) must be maintained.Depending on the number of confirmatory samples indicating the presence of fecal, E. coli, or other waterbornepathogens, public notice may be required in accordance with Rule 62-560.410, Florida Administrative Code.When the system has zero or negative pressure:Total pressure loss should always result in a PBWN.Suppliers of water may also contact the State Warning Point (SWP) at 800-320-0519 if the entire system hasbeen affected or if sabotage is suspected.

2. Two consecutive days of bacteriological samples, representative of the affected areas, must be collected before thenotice can be lifted.

When the system has low water pressure:Pressures <20 psi (but greater than zero) may not always require a PBWN.Use professional judgment (what types of facilities were affected, for how long, and what's the possibility ofinfiltration?).Even if a PBWN is not issued, two days of bacteriological samples should be collected (representative of thearea affected) and adequate pressure should be restored as soon as possible.

3. Water main breaks:PBWN should be issued unless system can demonstrate that an outflow of water was maintained at all times(i.e. water mains repaired with clamping devices while remaining full of pressurized water).If the break can be isolated by valves, resulting in areas of zero pressure, a PBWN should be issued for thosecustomers in the affected area.

4. After main break repairs:Main shall be disinfected in accordance with ANSI/AWWA C651 standards.Restore adequate disinfectant residual (0.2mg/L - 4.0mg/L).Collect two consecutive days of bacteriological samples upstream and downstream of the water break location.

5. Flooding of wells:a. A PBWN should be issued in all cases where a water supply well has been inundated with surface water. The

PBWN may be rescinded after the well is disinfected and the 20 sample well survey is completed.


Appendix BPrecautionary Boil Water Notice

FOR OFFICIAL USE ONLY Southeast RuralCommunity Assistance

Project, Inc.

...,10.114%1INV

Water Is Life,.

All precautionary boil water notices shall be issued and delivered to the general public in a manner consistent with thepublic notification requirements contained in Chapter 62-560.410(1) (a) 1, Florida Administrafive Code (FAC), telephoned,or hand-delivered to all affected residences and businesses as soon as possible, but in no case later than 24 hours afterthe water system learns of the violation, exceedance, situation or failure.

(DATE)

PRECAUTIONARY BOIL WATER NOTICE

TO: RESIDENTS OF NAME COMMUNITY. LIVING IN THE AREA BOUNDED BY '(LL IN-- STREET, AVENUE,CANAL OR OTHER DFSCRIPTIVE BOUNDARY)

(FILL 1N--BRIEF DESCRIPTION OF EVENT SUCH AS: BACTERIOLOGICAL ANALYSES OF SAMPLES OBTAINEDFROM YOUR WATER DISTRIBUTION SYSTEM HAVE SHOWN POSSIBLE CONTAMINATION OF THE WATER, OR AWATER MAIN BREAK HAS OCCURRED AT , ORA LOSS OF WATER PRESSURE HAS BEENEXPERIENCED DUE TO

THEREFORE, AS A PRECAUTION, WE ADVISE THAT ALL WATER USED FOR DRINKING, COOKING, MAKING ICE,BRUSHING TEETH, OR WASHING DISHES BE BOILED. A ROLLING BOIL OF ONE MINUTE IS SUFFICIENT. AS ANALTERNATIVE BOTTLED WATER MAY BE USED.

(*WHERE THERE IS A LOSS OF POWER, DRINKING WATER UTILITIES SHOULD INCLUDE LANGUAGE OUTLINEDIN PARAGRAPH IV D. OF THESE GUIDELINES DESCRIBING THE CHEMICAL DISINFECTION OF DRINKING WATER.)

THIS "PRECAUTIONARY BOIL WATER NOTICE" WILL REMAIN IN EFFECT UNTIL THE PROBLEM HAS BEENCORRECTED AND A BACTERIOLOGICAL SURVEY SHOWS THAT THE WATER IS SAFE TO DRINK.

IF YOU HAVE ANY QUESTIONS YOU MAY CONTACT IAME OF PERSON, AGENC AT ,HONE NUMBER).

SIGNATURE(NAME, TITLE AND AGENCY OFOFFICIAL ISSUING THE NOTICE)



Appendix CRescission of Precautionary Boíl Water Notice

Rescission of the Precautionary Boil Water Notice (PBWN) can be rescinded when satisfactory bacteriological samples areobtained and DEP & Clay County Health Department have been notified.The authority issuing (Columbia County) the PBWN will be responsible for its rescission.

(DATE)

RESCISSION OF PRECAUTIONARY BOIL WATER NOTICE

TO: RESIDENTS OF COMMUNii LIVING IN THE AREA BOUNDED BY 'FILL iNSTREET, AVENUE,LIMiIL UK 0 i iiER DESCRIPTIVE BUUNLJAK t

THE DATE) "PRECAUTIONARY BOIL WATER NOTICE" IS HEREBY RESCINDED FOLLOWING THE 'M A ('T1ON.'vrf " '""r" AND THE SATISFACTORY COMPLETION OF THE BACTERIOLOGICAL

SURVEY SHOWING THAT THE WATER IS SAFE TO DRINK.

IF YOU HAVE ANY QUESTIONS, PLEASE CALL ME, AGENC AT PHONE NUMBER).

SIGNATURE(NAME, TITLE AND AGENCY OFOFFICIAL RESCINDING THE NOTICE)



Project, Inc.

Water Is Life.


Appendix DWhat to do during a Precautionary Boil Water Notice


Project, Inc.

11 .11&11.°Water Is Life.

Boil water notices are issued when wells have been flooded; lose electricity and pressure, or a water lines break. It'simportant to know what to do when a boil water notice has been issued so you don't consume potentially contaminatedwater. If a boil-water notice has been issued, use bottled water for drinking. If bottled water is not available, you can disinfectyour water using these methods.

Disinfecting WaterThe preferred method of treatment is boiling. Boiling water kills harmful bacteria and parasites (freezing will not disinfectwater). Bring water to a full rolling boil for at least 1 minute before using it for drinking, washing, cooking, etc.For areas without power add 8 drops, about 1/8 teaspoon (this would form a puddle about the size of a dime), of plainunscented household beach per gallon of water and then let it stand for 30 minutes. If the water is cloudy after 30minutes, repeat the procedure.

Washing Dishes & ClothesYou can wash dishes during a boil-water notice if you rinse hand-washed dishes for a minute in a bleach solution (1tablespoon bleach per gallon of water). Allow dishes to completely air dry. Most household dishwashers do not reachthe proper temperature to sanitize dishes.It is safe to wash clothes in tap water.

Bathing & ShavingThe water may be used for showering, baths, shaving and washing, so long as care is taken not to swallow or allow water ineyes or nose or mouth. Children and disabled individuals should have their bath supervised to ensure water is not ingested.The time spent bathing should be minimized. Though the risk of illness is minimal, individuals who have recent surgicalwounds, are immune suppressed, or have a chronic illness may want to consider using bottled or boiled water for cleansinguntil the advisory is lifted.

Washing Fruits & Vegetables and Making IceFruits and vegetables should be washed with boiled (then cooled water) or bottled water or water sanitized with 8 drops(about 1/8 teaspoon) of unscented household bleach per gallon of water.Ice should be made with boiled water, bottled water or sanitized water.

Consuming Potentially Contaminated WaterEven if someone has consumed potentially contaminated water from either a public water system or a private well beforethey were aware of the boil water advisory, the likelihood of becoming ill is low. Anyone experiencing symptoms such asdiarrhea, nausea, vomiting, abdominal cramps, with or without fever, should seek medical attention.

Infectious Organisms Present in Contaminated WaterDisease transmission from contaminated water occurs principally by ingesting water. The major organisms of concern areprotozoa such as Giardia and Cryptosporidium, and bacteria, such as Shigella, E. coli and viruses. These organismsprimarily affect the gastrointestinal system, causing diarrhea, abdominal cramps, nausea, and vomiting with or without fever.Most of these illnesses are not usually serious or life threatening except in the elderly, the very young or those who areimmune compromised.



Appendix EWhat to do during a Flood


Project, Inc.

111 . 110/111°Water Is Life,

Tropical storms and hurricanes often produce enough rain to cause flooding in some areas. It is irnportant to be prepared forissues related to flooding.

Moving Flood WaterDuring flooding, the greatest threat comes from moving water. The deeper the moving water, the greater the threat. Peopleshould avoid driving in moving water, regardless of the size of their vehicle or the depth of the water.

Pooling Flood WaterHeavy rain causes flood waters to rise and pool on streets and throughout neighborhoods. In these situations, be aware ofthe following:

Road surfaces become obscured, and drivers can unknowingly steer into a deep body of water, such as a canal orpond.

Electricity from streetlights and power poles may be conducted through standing water, causing a deadly shock toanyone coming in contact with it.Children playing in contaminated standing water can become sick or be bitten by snakes or floating insects.People coming into contact with floodwater should thoroughly rinse any exposed body parts with soap and clean water.

Contaminated Water SupplyDrinking contaminated water may cause illness. You cannot assume that the water in the hurricane-affected area issafe to drink. Listen to local announcements on safety of the water supply.If your public water system loses pressure, a boil water notice will likely be issued for your area. People in these areas

should take precautions to avoid contaminated water, especially individuals with private wells. If your well is in a floodedarea, your water may contain disease-causing organisms and may not be safe to drink.

DOH Recommends Boiling or Sanitizing Your WaterBoil the water before drinking, holding it at a rolling boil for one minute.Disinfect it by adding 8 drops (about 1/8 tsp this would form a puddle about the size of a dime) of unscented householdbleach per gallon of water, and then let it stand for 30 minutes. If the water is cloudy after 30 minutes, repeat theprocedure.Use only bottled water for mixing baby formula.

After the Flooding SubsidesDisinfect your well.Have your water tested by the Health Department, or by a laboratory certified by the State to do drinking wateranalyses.

Contaminated FoodDo not eat any food that may have come into contact with flood water. Discard any food without a waterproof container ifthere is any chance that it has come into contact with floodwater. Undamaged, commercially canned foods can be saved ifyou remove the labels thoroughly, wash the cans, and then disinfect them with a solution consisting of 1/4 cup of bleach pergallon of water for clean surfaces. Re-label your cans, including the expiration date, with a marker. Food containers withscrew-caps, snap lids, and home canned foods should be discarded if they have come in contact with flood water becausethey cannot be disinfected.



\ppendix EVhat to do during a Flood, continued


Project, Inc.

0.014L.X...401

Water Is Life.

Contaminated ItemsDiscard wooden cutting boards, plastic utensils, baby bottle nipples and paciriers. There is no way to safely clean them ifthey have come in contact with contaminated flood waters. Thoroughly wash metal pans, ceramic dishes, and utensils withsoap and hot water and sanitize by boiling them in clean water or by immersing them for 15 minutes in a solution of 1/4 cupof household bleach per gallon of water.

Water ActivityIn the aftermath of a natural disaster, bacterial contamination of our waters commonly occurs because of rain and sewageoverflow. We advise no swimming in inland waters for at least one-week. Sewage contamination of waters can exposebathers to intestinal viruses, bacteria, and parasites. Swimming in offshore and ocean waters is not recommended if theyappear dirty after the storm. While these waters are less likely to be contaminated by bacteria, they may be dangerous dueto strong rip tides, currents, and wave action. Also sharp metal or glass debris may be present in shallow waters after astorm, so use caution. The Marine Patrol recommends no boating because of submerged and partially submergedobstructions and damage to the aids which assist navigation.

HygieneBasic hygiene is very important during an emergency period. Always wash your hands (with soap and water that has beenboiled or disinfected and cooled) before eating, after toilet use, after participating in cleanup activities, and after handlingarticles contaminated by floodwater or sewage.

Animals Displaced by FloodingNatural disasters can cause displacement of wild and domestic animals. Avoid contact with stray, injured, or aggressiveanimals and report them to the local animal control agency. Many wild raccoons, foxes, and skunks living in Florida areinfected with the rabies virus. Though you may feel sorry for an injured wild animal, these animals are not to be played with.Should you be bitten by a stray or a wild animal, report it to the Clay County Environmental Health Office at (904) 529-2801.You may need to take Rabies vaccines, too. It is important to discuss animal bites with your doctor even if it is just a smallpuncture.


From: Spivey, Lynn [mailto:Lynn.SpiveyParcadis-us.comlSent: Friday, August 26, 2011 4:39 PMTo: David Kraus; Chad WilliamsSubject: EWVVTP Alt Eff Disposal.docx

Gentlemen,

This is the work in progress. Few things we need to discuss on Monday:We probably should still evaluate the spray field optionWho will be coordinating the geotechnical services (CAL-Tech?)Do you want us to do a cost comparison to both sitesDo we want to remove the existing RIBs from the permit

Please use track changes if you have any comments in the scope!

Thanks & have a great weekend!Lynn

Tiq

NOTICE: This e-mail and any files transmitted with it are the property of ARCADIS U.S., Inc. and its affiliates. All rights,including without limitation copyright, are reserved. The proprietary information contained in this e-mail message, and any

3

Columbia County Utility CommitteeMinutes of August 02, 2011

The Columbia County Utility Committee met in a scheduled meeting at the CountyExtension Office. Chairwoman Frisina called the meeting to order at 6:00 p.m.

In Attendance: Commissioner Scarlett Frisina Walt GrahamCommissioner Stephen Bailey J.M. Moody, Jr.Commissioner Rusty DePratter Kevin Kirby

Others in Attendance: Senior Staff Assistant David Kraus ("SSA")Asst. County Manager Lisa Roberts ("ACM")Deputy Clerk Sandy MarkhamEngineer Chad Williams, GTC Design GroupTommy Matthews, Project Superintendent

Additions to the Agenda

County Emblem on the Ellisville Water Tank

Disinfection of Byproducts Control

Mr. Fred Handy of Florida Rural Water gave a brief presentation. An annual test isconducted July through September to determine whether there are excessive trihalomethanes and/orhaloacidic acids in the water. Based on current operations and testing, an alternative disinfectionmethod will likely be needed. Florida Rural Water Association has recommended the following:

Adding ammonia to create Chloramines.Improve the hydrant flushing program

$400 to $500 per device to build or $1,500 plus to purchaseReplace current chlorine pumpsReduce chlorine contact time and chlorine residualInstall Ammonium Sulfate feed system

$2,000 to $3,000Injection point 3 feet from chlorine injection point

After further discussion, Mr. Handy suggested that a very inexpensive approach to theproblem would be to first install and utilize the automatic flushers. There is a small possibility theflushers would be enough to correct the problems. If not, the county would need to invest in theAMMOIllUM Sulfate Feed System.

The recommendations to be made to the Board of County Commissioners Thursday nightwere:

MOTION by Commissioner DePratter for the county to build the needed flush valves.Second by Commissioner Bailey. The motion carried unanimously.

1

MOTION by Commissioner DePratter to follow the remaining five steps laid out in the planfor correction provided by the Florida Rural Water Association, and to also purchase the neededequipment to include the ammonia fees system. Second by Commissioner Bailey. The motioncarried unanimously.

Water Treatment Facilities.

The Board discussed two requests for line extensions in the Ellisville area:

Republic/SWS. It is not certain, but there is a possibility that the water line extensioncosts of approximately $60,000 could be paid for through a grant. Commissioner DePrattersaid four other small businesses would be affected by the extension and they should bepolled to determine how they feel about hooking up to water. The commissioner said thatuntil the county learns if a grant has been awarded, he's not comfortable moving forwardwith any type of recommendation.

Mattox RV Park. This water extension would cost approximately $285,000. Thisproject would be fundable through a RBEG grant. Commissioner Bailey said thatbecause this is outside of the service area, cost share should apply if the cost goesbeyond what the grant is able to fund.

MOTION to proceed with the preliminary work for obtaining the USDA Grant, providedthat Ms. Mattox is willing to pay her share if the grant is a cost share grant. Second byCommissioner DePratter with a note that he wants to see the numbers before movingforward. The motion carried unanimously.

While on the topic of the Water Treatment Facility, SSA Kraus gave a brief update andreported that overall, everything is running very smoothly.

Emergency Response Plan

The Committee was provided a copy of the plan. SSA Kraus said there has been one changeand that is the Waste Water Treatment Plant Operator is listed as John Rowe. Mr. Rowe's contactinformation is also included in the plan. He asked for the Board to review and offer input.

The Committee asked SSA Kraus to look further into having to shut the plant down andabandoning the system as is mentioned on page 12. If at all possible, the committee would like thatverbiage deleted or at least modified. Commissioner DePratter noted that SSA Kraus' name andcontact information should be listed on the Emergency Notification List [page 1].

Customer Request

Mr. Cecil Shaw, owner of EZ Stop RV Park, requested that his water rates be changed fromcommercial to residential as 90% of his renters live in the park year round. The Committee willtake this matter up again after Mr. Shaw has received a full month's bill for water.

2

Utility Regulations - Update on Proposed Board Actions:

Gator Utility/Espenship Investment Rate Adjustment. The Committee considered twopresentations on proposed rates at the last meeting. It was ultimately decided that additionalinformation was needed for the study. Before Ms. King of Southeast Rural Community AssistanceProject could revise her study, she was involved in a layoff that resulted from budget cuts. SSAKraus will present a revised Operation and Maintenance Ratio Analysis of the rates. TheCommittee agreed that a new study is needed by SRCA. Mr. Kraus was directed to proceed withhis study. The Committee would like to have a public hearing at the next Utility CommitteeMeeting.

Quail Heights Country Club Rate Adjustment. There continues to be ongoing efforts toaddress customer concerns with service and quality of water. Mr. Kraus will report again at thenext meeting.

Consolidated Waterworks. Regarding the regulatory side, they are slowly beginning tocome into compliance.

Lance Utilities has been sold to the Suwannee River Water Management District, which thecounty does not regulate. This transaction is by way of a Sheriff s sale. The SRWMD does notwant to be in the utility business and would like for the City or the County to become owners ofLance Utilities. The City has water rights in very close proximity and would probably be the bestchoice.

Water and Waste Water System Handbook. The book was generated, reviewed and revisedquite some time ago, and simply needs adopting by the Committee. Mr. Kraus said that it is knownthat the Utility Committee approved the handbook, but the committee approval could not be foundin the minutes. As a precautionary, he asked that the Committee approve the handbook again.Commissioner Bailey said that he recalled approving the handbook previously.

MOTION by Commissioner Bailey to approve the handbook. Second by CommissionerDePratter. The motion carried unanimously.

Citizen Concern

Citizen Gopal Surti sent a letter for the Board to read regarding his objections to the cost ofwater. The Utility Committee was of the opinion that no action was needed by the Committee sincea public hearing was held to give every citizen, including Mr. Surti, an opportunity to voice theirobjections and concerns.

Improvement to Wastewater Treatment Plant

Grant #LP6025. SSA Kraus updated the Committee on the progress made as well as issuesstill needing attention. The Committee discussed "the generator" that is being worked on and theconcerns surrounding how soon the repair will be made, and the potential risks involved inoperating without the generator in place at the WWTP. The option of temporarily utilizing othergenerators was discussed. A decision was made to pickup one of the generators from the RacetrackRoad Fire Station and transport it to the WWTP. Staff was directed to handle this matter promptlytomorrow. There was a brief discussion about work needing to be done on the generators at each

3

fire department. The Committee briefly discussed that they would like to see the Board of CountyCommissioners to take action to get all of the generators located at each of the fire stations preparedfor hurricane season.

Blowers/Motors. A blower and a motor has been replaced at the WWTP. It is suggestedthat a spare blower is needed to have on hand. The cost is approximately $2,500, which is notfigured into this year's budget. There was discussion.

Safety Repairs. In terms of the grant, there is construction money that can be used forimprovements to the plant itself. SSA Kraus discussed funding safety repairs from the grant.

MOTION by Commissioner DePratter to put the safety repairs out to bid. Second byCommissioner Bailey.

MOTION AMENDED by Commissioner DePratter to determine if the repairs can be donein-house. If not, the repairs should be put out for bid. The motion carried unanimously.

Fence. A security fence needs to be put into place. The cost will be approximately $7,000to fence the plant and the first three basins. This is for 6' chain link fence and three stands ofbarbed wire.

MOTION by Commissioner Bailey to proceed with getting quotes on the fence. Second byCommissioner DePratter. The motion carried unanimously.

Storage Shed. Utility Superintendent Bud Moody has requested a 24 x 30 basic storageshed for housing utility supplies used for daily maintenance. The cost would be approximately$11,000 and could be paid for from the grant. The Committee discussed location ideas and whetherto build a temporary building or a permanent. This matter will be revisited.

Spray field/Lift Station. Engineer Chad Williams discussed with the Committee that thespray field and a new WWTF were both designed and permitted by Eutaw Utilities. The futureWWTF is designed to be an advanced wastewater treatment system. Mr. Williams said that due tothe effluent quality from the existing WWTF, the county could not spray this effluent onto thehayfield and then use the hay to feed cattle. Nor could the hay be used for any other public use.

Mr. Williams advised that because of current effluent quality, it would be easier and moreeconomical to construct a rapid infiltration basin ("RIB") at the spray field site rather than build thepermitted spray field. Kevin Kirby stated that his department could easily construct the rib.

MOTION by Commissioner Bailey to make a recommendation to the Board of CountyCommissioners to move to the RIB system and asking that the engineers design a RIB station at thespray field and obtain a cost estimate for doing the work in-house. Also that a cost estimate beobtained for rehabilitating the lift stations and a storage building. Second by CommissionerDePratter. The motion carried unanimously.

Beautification. The Committee discussed whether to do a beautification project making thesewer plant less noticeable and more attractive. There was a consensus to look into options forhiding the large green tank.

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Land Acquisition. SSA Kraus said that two appraisers are considering the acquisitionunder the ribs, the easement from the WWTP to the spray fields and the access easement.According to Engineer John Colson, trustees of the Brown parcel will also be contacted.

Agricultural Water Rate. SSA Kraus advised that he has been asked if the county wouldconsider adopting an agricultural water rate. Specifically, whether the county would capture andsell the water from the Flushing Program to the surrounding farmers at an agricultural bulk rate.

There was discussion that there are very few water systems that have agricultural rates.Commissioner DePratter was also concerned with giving discounted rates for bulk, because thesystem does not make money as it is. William Secoy of Florida Rural Water will look further intoagricultural rates and will report back to the Utility Committee.

County Emblem. Chairwoman Frisina discussed the possibility of having the countyemblem/logo added to the utility tank in Ellisville so that it would be visible from the interstate.The Committee would like to see costs before it is considered further.

Billing Practices

SSA Kraus said that Mr. Cecil Shaw recently received a credit on his utility bill, because hewas billed for sewer and does not have sewer services. The Committee discussed whether customercredits should be issued in the utility billing system without committee or Board approval. Therewas discussion as what the procedure should be. Ultimately it was decided that Auditor RichardPowell should be consulted before setting policy.

Next Meeting

The next meeting will be on Thursday, September 13, 2011 at 6:00 p.m. at the CountyExtension Office.

Adjournment

There was no other business to come before the Board. The meeting adjoumed at 8 p.m.

ATTEST:

Scarlet Frisina, ChairwomanP. DeWitt Cason Utility CommitteeClerk of Circuit Court

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2011_6413 Utility Committee Mtg.Minutes prepared by Sandy A. Markham

Columbia CountyUTILITY COMMITTEE

April 13, 2011

The Columbia County Utility Committee met in a scheduled meeting at the CountyExtension Office. Chairwoman Frisina called the meeting to order at 2:00 p.m.

Attendance:

Present:

Commissioner Scarlett Frisina Walt GrahamCommissioner Stephen Bailey J.M. Moody, Jr.Commissioner Russell "Rusty" DePratter Kevin Kirby

Others in Attendance for County:

Senior Staff Assistant David Kraus ("SSA")Asst. County Manager Lisa Roberts ("ACM")Deputy Clerk Sandy MarkhamChad Williams, GTCCheryl King, Southeast Rural Community Assistance Project (SRCAP)

Agenda

There were no additions or deletions to the proposed agenda.

Utility Regulations

Gator/Espenship Investment Rate Adjustment. Mr. Kraus gave a history. Mr. Kraus saidthat the rate he came up with is within a dollar of Ms. King's rate. The analysis of Mr. Krausand Ms. King were reviewed.

The Committee said that it would not be appropriate to combine the information of twoseparate, unrelated water systems. It was also the opinion of the Committee that because thefigures in the analysis' were based on insufficient amounts of data, they would not be able tomake a decision.

MOTION by Commissioner DePratter to require Espenship Investments to pay theRegulatory Assessment Fee before the Board considers "anything else," and that complete databe submitted as two separate entities before a rate increase is considered further. Second byCommissioner Bailey. The motion carried unanimously.

2011 C413 Utility Committee MtgMinutes prepared by Sandy A. Markham

Quail Heights Country Club Rate Adjustment. Mr. Kraus reported a meeting with thecustomers of Quail Heights last night. He said that for the biggest part, everyone will supportrate increases if needed improvements in the system are made and the water quality is improved.Mr. Kraus said that he would look further into this system, schedule test on the water, and willhold another customer meeting before a rate adjustment can be considered.

Exemption of Small Investor Owned Utilities. The Commission has given someconsideration to an exemption written by the Public Service Commission relating to anexemption for systems that are designed to and service less than 40 equivalent residentialconnections. Lance Utility and other small utilities were discussed.

MOTION by Commissioner Bailey to recommend to the Board of CountyCommissioners that investor own utilities not be given an exemption. Second by CommissionerDePratter. The motion carried unanimously.

Water Treatment Facilities No Action Taken

An update on the Commercial Loops Project was given by Mr. Chad Williams.An update on flow testing was provided by SSA David Kraus.An update on water connections was provided by SSA David Kraus.

Wastewater Treatment Facilities Not Action Taken

SSA David K_raus gave updates on grant funds and permit renewal, and addressed WasteWater Treatment Plant ("WWTP") improvements, which included discussion of a generator (ontemporary loan) and the needed fence at the WWTP.

Minutes of February 08, 2011

MOTION by Commissioner DePratter to approve. Second by Commissioner Bailey.The motion canied unanimously.

Utility Billing - Collection for non-payment on sewer only accounts

Red Carpet Inn is not in operation and is currently in foreclosure. They have never paidtheir sewer bill and shut off is not possible. The currently owe approximately $2,500.

MOTION by Commissioner DePratter to instruct Attorney Feagle to assist with gettingthe county in line for payment if bankruptcy has been or is filed. Second by CommissionerBailey. The motion carried unanimously.

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2011_0413 Utility Committee MtgMinutes prepared by Sandy A. Markham

Credits - Developing a policy requiring Board approval for credits

p.m.

This policy like others will go on the Board's agenda for approval.

There being no further business to come before the Board, the meeting adjourned at 3:30

Scarlett Frisina, Chairwoman

Attest:

P. DeWitt Cason, Clerk of Circuit Court

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2010_0824 Utility Committee MinutesPrepared by Sandy A. MarKham

Order:

Chairman Dupree called the meeting to order.

Agenda:

MOTION by Commissioner Frisina to approve. Second by Commissioner Bailey. Themotion carried unanimously.

Outstanding Regulatory Assessment Fees Policy (Prior years to current)

A letter went out to private utilities advising that Section 118-228 of the Utilities RegulatoryOrdinance requires private utilities to submit an annual report within 90 days of the close of thecompany's fiscal year, and Section 118-227 requires the payment of regulatory assessment fees.The letter called for the owners, if they had not already done so, to file their annual reports and paythe regulatory assessment fees for fiscal years 2007, 2008, and 2009 within thirty days of theCounty's letter.

Kirby d. Morgan, Inc. has requested an installment plan and a waiver of the penalty forlate reporting and payment.

Consolidated Water Works, Inc. has requested that for the period 2007-2009 that thecounty waive all regulatory assessment fees, and waive the filing of the annual reports.

Members Present:Commissioner Jody DupreeCommissioner Stephen BaileyAt Large Member Walt Graham

Members Absent:George Ward

County Manager Dale WilliamsAsst. County Manager Lisa RobertsMarc Neihaus, Eutaw UtilitiesGTC Design Group, Chad WilliamsUtilities Superintendent J.M. Moody

UTILITY COMMITTEEAugust 24, 2010

9:00 a.m.

The Columbia County Utility Committee met in a scheduled meeting in the City of LakeCity Council Chambers at 9 a.m.

Others in Attendance for County:

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Commissioner Scarlet FrisinaCouncilman Eugene JeffersonAt Large Member Billy Dow

Public Works Director Kevin KirbyDeputy Clerk Sandy MarkhamCounty Purchasing Director Ben Scott

2010_0824 Utility Committee MinutesPrepared by Sandy A. Marknam

They have advised that beginning October 1, 2010, the company will begin assessing the4.5% tax and will begin remitting the amount collected.

The Committee discussed that once the Public Service Commission ceased regulating, thereappeared to be no mechanism in place with the county for the utilities to timely file animal reportsor to pay their regulatory fees.

MOTION by Commissioner Frisina to waive each of the five company's penalty fees forreporting late and making their payments late for 2007-2009. Those companies are: Kirby D.Morgan, College Manor, Consolidated Water Works, Gator Utilities, and Quail Heights. Second byCommissioner Bailey. The motion carried unanimously.

Waste Water Treatment Fees Payment Options for Private Utilities

Mr. Krause recommended the companies be allowed a payment option for coming currentover a 12 month period, and that there be no waving of regulatory assessment fees since the feeshave already been collected from the customers of the utility.

The County Manager supports the concept of allowing the utility owners 12 months tobecome current for the years 2007-2009. However, as future payments become due, they should bepaid timely.

Chairman DuPree suggested the utilities be allowed 30 days to come current or elect the 12month option. If tlic 12 month option is elected, the utility will pay penalties throughout thefinanced period.

Offering Input from the Public: Denise Bose and Patricia Stewart.

MOTION by Commissioner Bailey to allow for the 12 month payment option for the fiscalyears 2007, 2008, and 2009. If the balance of fees due are not paid in full by the end of the twelvemonth term, all prior/back penalties and late fees would then be assessed and due to the county.Utilities will be required to at least make quarterly payment during the twelve month period.Second by Commissioner Frisina. The motion carried unanimously.

Waiver of Annual Reporting

No waivers will be provided for annual reporting.

Update of Ellisville Water Treatment Facilities

The County operates a Wastewater Treatment Facility for five customers in Ellisville.These customers have not been billed since the County purchased the facility approximately 4months ago.

It was agreed that the utility charge should be the same as the original owner's fees for themonths up to when the county acquired the facility. The utility rate will change with the adoptionof the county's ordinance.

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2010_0824 Utility Committee MinutesPrepared by Sandy A. Markham

The County Manager noted that some of the business owners in the area were already inarrears with payments to the previous facility owner. When the county purchased this facility, itpurchased the account receivables. This past due amount will also need to be totaled into theamount due within 12 months.

MOTION by Commissioner Frisina to send a notice notifying the customers of the arrearageamounts due and to allow them 12 months to bring that amount current. Also, to send a letternotifying the customers of the change in ownership and advising of the future change in fees.Second by Councilman Eugene Jefferson. The motion carried unanimously.

Ellisville Update Next Phase

David Kraus gave an update advising that the testing of wells and ground water storagetanks is now completed and all tests have been passed. Testing of the two installed lines will takeplace this week. It is likely that water sales could begin in approximately 4 weeks. Mr. Krausadvised DEP seems positive about funding the two commercial loops; he reviewed the proposedloops. There was a lengthy discussion regarding the next phases, which were recommended byDavid Kraus.

MOTION by Commissioner Frisina to proceed with Phases 2 and 3. Second byCommissioner Bailey. The motion carried unanimously.

County Manager Williams suggested to the Committee now that fees have been established,that authorization be given to Attorney Feagle and/or Attorney Armstrong to prepare a JointParticipation Agreement for the easements located within Phase 2 and 3. There was affirmativehead nodding from the committee.

Change Order Request by Hughes Well Drilling - $13,361.45

Commissioner Bailey questioned why the Chlorine Analyzer had to be put on a changeorder and why it was purchased/installed prior to the change order being approved. Mark Neihausresponded the analyzer was an inadvertent omission from the engineering plans.

It was agreed that item #1 of the change order would be omitted, and items #2 and #3 couldbe approved. Commissioner Bailey and DuPree stated that items #4 and #5 seem excessive andrequested supportive documentation showing the cost breakdown.

Commissioner Bailey said that he has no real problem with #2 and #3, but does have aproblem with item #4 as it should have been figured in to begin with. As for Item #5,Commissioner Bailey agreed with Commissioner DuPree that the figures seem high and thatsupporting documentation should be produced prior to payment being made. Commissioner Baileyexpressed his displeasure in the fact that the Committee previously directed that there would be nomore "after-the-fact" change orders in the project.

Commissioner Frisina said if the Committee directs Mr. Hughes to "jump on it and get itdone," the after- the-fact-change orders should not be held against him.

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2010.0824 Utility Committee MinutesPrepared by Sandy A. Markham

Commissioner Bailey replied, even so, there is a process to be followed and a meeting couldhave been called to approve the change order. He said there has to be some accountability. He saidthere should be no last minute change orders for simple things such as testing, because the companyshould have known several months in advance that they were going to have to do testing.Commissioner Bailey stated quite frankly that he was sick and tired of all of the "000ps, we messedup and forgot to put it in "there." He said that he is tired of seeing "after-the-fact" change orders.Chairman DuPree agreed.

County Purchasing Director Ben Scott added to the discussion that he continues to haveproblems with Mr. Hughes properly completing paperwork.

Kevin Kirby suggested that when the unexpected happens and the contractor asks foradditional money (via change order) beyond his quote, that the contractors always be required tosubmit detailed documentation of actual costs along with the change order.

MOTION by Commissioner Bailey to deny the change order until it is resubmitted withdocumentation to backup the amounts requested. Second by Commissioner Frisina. The motioncarried unanimously.

MOTION by Commissioner Frisina to allow Ben Scott and Kevin Kirby to review thechanges, and then to have them make a recommendation directly to the Board of CountyCommissioners for approval. Second by Commissioner Bailey. The motion carried unanimously.

Chairman DuPree stated for the record that this change order could have been taken up atthe last meeting that was canceled "because there were no issues for the board to address."

Update of CDBG Grant

Mr. Kraus said the County has met with the DCA and that everything is in order. He saidthat the grant contract should be submitted to the county very soon. The grant will include watercaps for the Ellisville area. Application processes should begin approximately October. This grantwill assist with rehabilitative housing, and water connections in Ellisville.

Minute Approval June 22, 2010

MOTION by Commissioner Frisina to approve. Second by Councilman Jefferson. Themotion carried unanimously.

Other Discussion

Chairman DuPree asked if all issues have been resolved regarding invoices and payments asit relates to Ronnie Hughes' original contract. He noted there are some subcontractors that need tobe paid.

Ben Scott along with Mark Neihaus explained that that despite their best efforts, most of theproblem comes into play with the continued problems with how Mr. Hughes is preparing andsubmitting his paperwork. Mr. Neihaus said that he has spent hundreds of hours unnecessarilytrying to help Mr. Hughes with his paperwork.

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2010_0824 Utility Committee MinutesPrepared by Sandy A. Markham

Hopefully, this is all about to work itself out.

Bill for Eutaw

Eutaw will submit an invoice to the Board of County Commissioners on Thursday evening for$64,000 plus dollars. The Chair said their fee scheduled is based on state figures. Mr. Scott wasasked to provide the fee schedule to the Board and make them aware of this prior to the meeting.

Adjournment

There being no further business, the meeting adjourned.

ATTEST:

Jody Dupree, ChairmanUtility Committee

P. DeWitt CasonClerk of Circuit Court

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MINUTESCOLUMBIA COUNTY UTILITY SUBCOMMITTEE

April 14, 20105:00 P.M.

Columbia County Annex Conference Room

Present: Jody DuPree, ChairmanKevin Kirby, Public Works Dir.Ben Scott, Purchasing DirectorJohn Colson, County EngineerRonnie Hughes

Dale Williams, County ManagerLisa K.B. Roberts, Asst. County ManagerChad Williams, GTC Design GroupBilly Dow, At Large Committee MemberArt Butler, Facilities Maintenance Dir.

Ronnie Hughes updated the Committee as to the status of the tanks on order. One pumpis wired. Pressure check and bac-t needs to be done. Chad with GTC Design Group willconfer with contractor (GWP) to resolve connection to well.

The need for a fee structure was discussed regarding repairs, curb stops, busted waterlines, and labor.

Appointment of a rate study committee was discussed and appointment of the same wasrequested to be scheduled at the next Utility Committee meeting.

Water availability date is needed do that legal notices to property owners may be mailed.

Lateral lines cost estimate and cost benefit analysis (estimated revenue) vv-as requested.Chad Williams to provide reference map. Kevin Kirby to determine lateral line costestimate and Ben Scott to determine revenue projections.

Dale Williams provided an update of the Technical Handbook and indicated a Grease andOil Ordinance is needed for adoption.

John Colson provided a review of his meeting with Terry McDavid, Attorney regardingacquisition of property for the storage site and access.

Jody DuPree provided a summary of his meeting with the School Board regarding thecounty connecting to the School's package plants located at Birley Road and Fort White.The School Board would like the County to accept all four package plants includingColumbia City and Westside rather than allowing connection to the two locations statedabove. There are limited customers at the locations at Columbia City and Westside.County will not pursue.

Westside Community Center Jody DuPree has agreed to provide a cost estimate toconstruct at no cost to the county. Ben Scott is to prepare notice for advertisement.

VFD drawings must comply with NFPA requirements, safety and sleep minimum of fourpeople.

MinutesUtility Subcommittee MeetingApril 14, 2010Page Two

Review County construction project drawings for Suwannee Valley/Winfield FireDepartment, Ellisville Fire Department, South Columbia Fire Station, RichardsonCommunity Center, and Eastside Fire Station. Also, review EMS renovation drawings.

Art Butler to meet with Freeman Design Group and design minimum requirement forrenovations of the two existing fire stations.

Art Butler to meet with GTC Design Group and design minimum requirements for FortWhite fire station.

Confer with Skip Starling to design construction plans in accordance with NFPAstandards.

Ellisville Utility Storage building GTC Design Group to complete design constructionplans.

Ben Scott to contact Ampan-o again for possible discussion of acquisition of property.

AdjournmentThere being no further business, the meeting adjourned at 7:15 p.m.

ATTEST:

P. DeWitt Cason, Clerk Utility SubCommittee Chair

M INUTESCOLUMBIA COUNTY UTILITY SUBCOMMITTEE MEETING

MAY 3, 20102:00 P.M.

Ellisville Water Well Site

Present: Dale Williams, County Manager Lisa K.B Roberts, Asst. County ManagerJohn Colson, County Engineer Chad Williams, GTC Design GroupKevin Kirby, Public Works Dir. Walt Graham, At Large Committee MemberBud Moody, Drainage/Utility Sup. Cory McRay, GTC Design Group

On the above stated date, the Utility Subcommittee met on site at the Ellisville water wellto discuss the review performed by Malcolm Pimie as attached dated April 27, 2010. Theresults were as follows:

GRADING1. Grading of the site not complete. Eutaw is requested to provide signed and

sealed grading plans for entire site.

BUILDING CONSTRUCTIONMasonry walls were painted prior to completion of the wall construction, and

patching of the block openings is not complete.Roof skylight not installed as per contract drawings Eutaw is requested to

provide explanation as to why skylight was not installed, and verification ifcounty is due a credit for the change.

The ceiling and exhaust system in the Sodium I Iypochlorite Feed SystemRoom has not been complete.

The metal door frames have not been painted and are rusting.The PTAC window unit has not been installed.The overhead steel door has not been installed.The exhaust ventilator for Day Tank Storage Room has not been installed.The door for the Sodium Hypochlorite Feed System Room hits the 1-1/4"

hypochlorite feed line.The eyewash station has not been installed.

The County concurs that numbers 1, 5, 6, 7, 8, 9 and 11 have not been completed.Upon site visit building soffit appeared to be framed and complete. The trim molding forthe soffit underside appeared to have been installed upon site visit. Discussion of a door

Page Two

stop could be installed by county staff to prevent the door for the Sodium HypochloriteFeed System room from hitting the sodium hypochlorite feed line.

ABOVE GROUND PIPINGThe above ground piping has been installed using mechanical joint fittings. Thecontract specifications indicate that the "above ground pipe be flanged" (Section02665, Para. 2.2.B) County will accept mechanical joint fittings if: Eutawprovides written confirmation that the mechanical joints installed areacceptable for proposed use, and provide verification on whether the Countyis due a credit for change.

RUSTING OF BOLTSRusting of bolts and piping has taken place due to the lack of painting. TheContract Specifications addresses this in Contract Spec 02665. This must beaddressed before County takes ownership of system. It is requested that Eutawprovide specifications on connectors (i.e.: stainless used in some instancesand black iron (which are corroding) in others) The County would preferstainless.

PVC CHLORINE LINEThe Contract Drawings indicate that the PVC chlorine line to be 1 1/2 inches.

Contractor installed a 1 1/4 inch PVC line. Eutaw is requested to forward allplans used for construction of the water well reflecting the PVC chlorine lineand to verify the chlorine line meets clorination requirements in which thesystem was originally designed, and provide verificalion on whether theCounty is due a credit for change.

PIPE SUPPORTSThe pipe supports have not been installed for the suction and discharge lines at thehigh pressure pump station. At the well point pump locations, pipe supports havebeen installed. However, the contract drawings indicate that a 1/3 inch neoprenefiller be installed between pipe and support. The Contractor used plastic wrap.Eutaw is requested to verify if plastic wrap is acceptable rather thanneoprene filler as contract drawings indicated, and provide verification onwhether the County is due a credit for change. It is also requested that Eutawdetermine whether the supports used at the well site are adequate.

HIGH SERVICE PUMP PADContract drawings refer to construction details on S-4. There appears to be noconstruction details for the pump concrete pad on S-4. Eutaw is requested toprovide construction details for pump concrete pad and high pressure pumpsand verify if anchoring and/or grouting is required to prevent vibralion andstress.

Page Three

10,000 GALLON HYDRO-TANKThe 10,000 gallon Hydo-tank was not manufactured in accordance with thecontract drawing requirements. The electrode for the air volume control callsfor it to be mounted in a piping manifold on the exterior of the tank. Eutaw mustverify tank is acceptable for proposed use and provide verification onwhether the County is due a credit for change.

8 INCH VICTAULIC COUPLINGThe contract drawings indicate that an 8 inch Victaulic coupling be installed at thewell pump discharge line. The Utility Subcommittee could not verify theinstallation of the Victaulie coupling at either of the well pump locations. It isrequested that Eutaw provide explanation of change and verify this will beacceptable for proposed use and provide verification on whether the Countyis due a credit for change.

STORED PIPE FITTING ON-SITESeveral pipe fittings stored on-site are not acceptable for potable water use.No Response.

SODILTM HYPOCHLORITE FEED SYSTEMThe Sodium Hypochlorite Feed system and Day Tank has not been installed.

ELECTRICAL SERVICE CONNECTIONSElectrical service connections at well point pumps are a hazard to plant operatorsor anyone entering the site.

ELECTRICAL CONDUIT TO MOTORIZED OPERATOR VALVESThe electrical conduit to Motorized Operator Valves has not been installed.The contract drawings are not clear as to where 120 volt power is fed from.The contract drawings indicate that a 25KVA transformer is to be provided.Contractor installed a 15 KVA transformer. Eutaw is to verify that a 15 KVA isacceptable rather than a 25 KVA, and provide verification on whether theCounty is due a credit for change.

CONTROL WIRING FOR HIGH SERVICE PUMP CONTROL PANELThe control wiring for high service pump control panel has not been terminated.

VFDsThe VFDs were wired but the panels were left open and internal components areexposed to the environment.

AdjournmentThere being no further business, the meeting adjourned at 3:30 p.m.

ATTEST:

P. DeWitt Cason, Clerk Utility Subcommittee Chair

Call to Order - Columbia County, Florida · 2011. 9. 7. · colltmbia county utility com1viittee...

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