C N H | K E Y C L U B | Updated by: LTG Katrina Nguyen California-Nevada-Hawaii District November...

C N H | K E Y C L U B

|Updated by: LTG Katrina NguyenCalifornia-Nevada-Hawaii DistrictNovember 2013

Presented by:

CNH

DCON 2014 Registration

Katrina NguyenAnna von Wendorff

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |

Gather all accurate information from club members before registering. When you begin, you cannot save any parts

(you may find a checklist here: http://cnhkeyclub.org/events/dcon)

Step 1: Gathering Information


Go to: www.cnhkeyclub.org

* When you’re on the Cyberkey, hover overthe “events” tab and click on the DCON link

Step 2: Getting to the registration page


* Put official registration link here

This is the first page you should see.

You must complete the Following tabs beforeyou register the members:

- Accommodations- Elections / SAA &

Delegates

Step 3: Start the registration process


Agenda

The agenda tabincludes the three day convention schedule.

You will always be able to view the agenda

and share it with your members!

Proceed to the accommodations tab.


Deadline for housing:TBD

Rate: Varies by hotel

Hotel options include: Hyatt Regency, Sheraton Grand,

Holiday Inn Capitol, Holiday Inn Express, Fairfield/Courtyard, Residence Inn, & Hawthorn

Suites

Step 4: Accommodation


Advisor Responsibilities

Please ensure that the advisors attending DCON read their responsibilities.

Also, ensure that each member fills out the following forms:

- Medical Authorization Form- Code of Conduct

Submit a code of conduct for EACH attendee with registration. Advisors keep the medical authorization forms with them at all times during convention.


Step 5: Registering SAAs

& Delegates

Minimum of 2 Sergeant at Arms are required

per club and a maximum of 2

Delegates may be registered


To avoid common mistakes, please read the following information:

- Advisors must be 21 years or older

-There must be a 10:1 Key Clubber to Advisor ratio (this will be enforced)

- EXTREMELY IMPORTANT: The Key Clubber to Advisor ratio is BY GENDER this year.

- Registration fee must be sent for all attendees (including advisors)

- Checks only, credit cards are not accepted. * One check per club (can be paid by the Key Club by fundraisers, parents, students, Kiwanis clubs, and/or advisors/chaperones)

- Each accompanying adult must have a background check submitted online.* Background checks are required every 2 years.

- On-time registration $178 (received by February 20th)

- Late registration $218 (received by March 15th)

Important Information


Dates and Deadlines

Items to submit to the district office in one envelope. (must be received by February 20th, 2014 or else late fees apply).- Copy of convention registration invoice- One Check ($178 per person)- Code of conduct for each person attending - Late registration must be received by March 15th ($218)

Online tasks- Sergeant-at-Arms Registration (2 volunteers required)- Delegate registration (2 volunteers maximum)- Contest judging at convention- Adult background check

Bring to convention- Medical Authorization for each member- Advisor responsibilities form- On-site entries (scrapbooks)

Accommodation – TBD


Step 6: Adult Registration

Since you may not save your registration process & there is a 30 minute time limit, please have each

member’s

- T-Shirt Sizes- Member ID numbers

- Any vegetarians- Member ID Number

This page has a lot of important information regarding reminders,

deadlines, and if the advisor is advising more than one club.

• Start with registering the primary advisor.

When finished, click “add”

• For every additional adult register them under “additional attendee”


Step 7: Vegetarian Registration

Next, include the number of vegetarians

in your group. If none of the members are

vegetarians, insert “0”

After that, click add registration to add the

members.


Step 8: Member Registration

This box should pop up.Please ensure that for every 10 members, there is one advisor.

For each member, you need to know their:

- E-Mail- T-Shirt Size- Member ID Number (receive this # from the update center)

When finished, scroll down and click add > save


Continue adding members, by clicking “Add Registration”

- Repeat step 8 for each member

When you are finished, click the “review

registration” button


When you are finished, you will be able to review who you have registered. If you would like to alter your registration, scroll up

and click “back to registration” DO NOT click backspace.

When you are satisfied with your registration, select the check payment method and submit your registration!


If you are a student, you have the option to e-mail this receipt to your faculty and/or Kiwanis advisor.

Do not forget to print out an invoice of the registration so you can mail it to the District Office along with:

- One check- Code of conduct (each attendee)

For each accompanying adult, remember to submit an adult background check which is done online.

Receipt Option


Congratulations! You have registered to attend District Convention 2014! We cannot wait to see celebrate a GOLDEN year of service with your

club!

If you have any questions, comments, or concerns please contact the district convention chair

(Madison Draper) at: [email protected] * Please refer to our frequently asked questions

before e-mailing Chair Madison.

Thank you for registering!

C N H | K E Y C L U B | Updated by: LTG Katrina Nguyen California-Nevada-Hawaii District November...

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