【教員用】九州大学 M2B(lac.kyushu-u.ac.jp/e/m2b/manual/Manual for teachers.pdf · When...
Transcript of 【教員用】九州大学 M2B(lac.kyushu-u.ac.jp/e/m2b/manual/Manual for teachers.pdf · When...
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Copyright© Learning Analytics Center, Kyushu University
Contact the above office when making changes to this manual.
Version 1.1 October 3, 2017
Inquiries
Kyushu University Ito Campus
West Building No. 1, Room A201, M2B Office
Telephone: 092-802-5857
Email:[email protected]
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Other...
Classroom Use...
Getting Started…
Manual Layout
Consent Form Page 8
Course
Request
Default
Settings
Taking Attendance Page 15
Setting Report Topics
Page 20
Sharing Journals Page 60
Adding Comments to
Journals Page 58
Posting Materials Page 27
Creating Groups Page 58
Browsing Digital Teaching
Materials Page 66
Uploading Teaching
Materials Page 71
Writing Journals Page 55
Sharing Files Page 62
Creating Questionnaire
Page 28
Creating Quizzes Page 30
Data Analysis Features Page 78
Malfunction Support
Page 77
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Make Groups
2.4.3
You can group Moodle course users. For
example, group users into random teams of
four.
By making groups, all Moodle activities can
be done by each group.
Have Discussions Online
2.8 Forums
By creating forum activities, students can
exchange opinions in the online forums.
Discussions are recorded.
Discuss in groups using concept maps
(mind maps, idea maps)
Add an “Advanced Mindmap” activity.
Students can create and discuss concept
maps within their groups.
Students create reports together
2.13 Wiki
Students can create web pages together
using wikis.
Students can evaluate each other’s
submitted reports
2.152.15 Workshops
In workshops, students can submit
assignments and assess one another’s
assignments.
Students can share files with each other
(For example, presentation materials (ppt))
3.5 Creating Groups
3.8 Sharing Files
Files can be shared between Mahara group
members.
Students can vote on each other’s
presentations and posters
Voting
Students can vote on posters,
presentations, etc.
Post questions or comments about
presentations
2.11 Questionnaire
Gather questions right after a presentation.
Instructors can record class comments
3.2.13.2.1 Writing Journals Provided
for Each Class
Instructors can create journals for each
course they teach in the Mahara system.
By keeping a record of each class, it’s easy
to improve teaching in the future.
Have students add comments to the journal
every time
3.2.13.2.1 Writing Journals Provided
for Each Class
Have students write in the journal after
each class, and share the contents with the
instructor. Instructors can improve their
classes by reading student comments.
Instructors can also give feedback on
student journal comments.
(Note) Usage request needed to create
student journal entries.
Distribute Materials
Send Materials with BookRoll
4.6 Uploading course materials
Open to school users (students, faculty).
Users can comment on or add highlights to
materials.
5.1 Learning Log
Instructors can link materials available on
BookRoll to Moodle courses to check
student preparation and highlighted
sections.
Distribute Materials on Moodle
2.10 Posting Materials
Open to Moodle course users only.
Improve Teaching Materials
Improve with BookRoll Log Analysis
5.1 Learning Log
Improve materials by checking usage
status and sorting trouble spots for
students.
Improve with Instructor and Student
Logs
Instructors can improve their materials
through their own and students’ logs from
each course.
For Deeper Thinking
For Presentations
For Reflecting on Classes
About Teaching Materials
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Table of Contents
1. Introduction ................................................... 7
1.1 Moodle e-Learning System ............................. 7
1.2 Mahara e-Learning Portfolio System ............ 7
1.3 BookRoll Digital Material Distribution
System ....................................................................... 7
1.4 Applying to use the M2B system ................... 7
1.5 Agreement for Participation in Planning of
“Research on the Measurement and Analysis of
Student Learning Activities” ................................... 8
2. Moodle ........................................................... 9
2.1 Moodle Login ................................................... 9
2.2 “Course Request” process ............................... 9 2.2.1 Regarding “Course Request” process ......... 9 2.2.2 Details of “Course Request” method .......... 9 2.2.2.1 Class-linked requests .............................. 9 2.2.2.2 Non-class-linked requests ..................... 10
2.3 Moodle course visibility .................................11
2.4 Enrolling Users in a Course ......................... 12 2.4.1 Self-Enrolment by Student Users ............ 12 2.4.2 Registering Students or TAs to a Course 13 2.4.3 Grouping Users ......................................... 14
2.5 Managing Attendance ................................... 17 2.5.1 Taking, Checking, and Editing
Attendance .............................................................. 18 2.5.2 Adding a Panel to the Attendance
Feature18 2.5.3 Registering Class Days ............................. 19 2.5.4 Editing Class Registration ....................... 22
2.6 Submitting Reports ...................................... 23 2.6.1 Creating Assignments ............................... 23 2.6.2 Checking Report Assignment Submission
Status 24
2.7 Sending Messages ......................................... 25
2.8 Forums (Bulletin Boards) ............................. 26 2.8.1 Creating Forums ....................................... 26 2.8.2 Forum Settings .......................................... 26
2.9 Changing Roles (Access) ............................... 29
2.10 Posting Materials .......................................... 30
2.11 Questionnaire ................................................ 31 2.11.1 Creating Questionnaire ........................ 31 2.11.2 Viewing All Responses .......................... 32 2.11.3 Lists of Respondents and Non-
Respondents ............................................................ 33
2.12 Quizzes .......................................................... 34 2.12.1 Creating New Quizzes........................... 34
2.12.2 Creating Problems (Adding Problems to
a Problem Bank) ...................................................... 35 2.12.3 Adding Questions to Quizzes from a
Question Bank ......................................................... 37 2.12.4 Previewing Quizzes ................................ 37 2.12.5 Viewing Quiz-Taking Results ................ 38
2.13 Checking Assessments .................................. 39 2.13.1 Checking Assessments エラー! ブックマーク
が定義されていません。
2.14 Wikis ............................................................... 39 2.14.1 Creating Wikis ....................................... 39 2.14.2 General ................................................... 40 2.14.3 Wiki Settings (Other) ............................. 40 2.14.4 Using Wikis ............................................ 42
2.15 Workshops ...................................................... 43 2.15.1 Creating Workshops ............................... 43 2.15.2 Workshop Settings ................................. 43 2.15.3 Using Workshops ................................... 46
2.16 Learning Support Box ................................... 54
2.17 Editing Sections ............................................. 57 2.17.1 Adding and Deleting Sections ............... 57 2.17.2 Editing Section Titles ............................ 57
3. Mahara ........................................................ 58
3.1 Mahara Login ................................................ 58
3.2 Writing Journals ............................................ 58 3.2.1 Writing Journals Provided for Each
Class 59 3.2.2 Creating New Journals .............................. 59
3.3 Viewing Shared Journals (Pages) ................. 60
3.4 Adding Comments to Journals ..................... 61
3.5 Creating Groups ............................................ 61
3.6 Inviting Members to Groups ......................... 62
3.7 Sharing Journals ........................................... 63 3.7.1 Creating Pages ........................................... 63 3.7.2 Adding Journals to Pages .......................... 64 3.7.3 Sharing Pages ............................................ 65
3.8 Sharing Files .................................................. 65 3.8.1 Uploading Files .......................................... 65 3.8.2 Creating Pages for Sharing Files .............. 66
4. BookRoll ...................................................... 67
4.1 About BookRoll .............................................. 67
4.2 Logging in and logging out............................ 67 4.2.1 Logging in ................................................... 67 4.2.2 Logging out ................................................. 67
4.3 The BookRoll screen ...................................... 68 4.3.1 Header ........................................................ 68 4.3.2 Dashboard .................................................. 68 4.3.3 Online course material viewing screen .... 69
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4.4 Viewing the course materials ....................... 69 4.4.1 Full-screen mode ....................................... 69 4.4.2 Bookmark function .................................... 70 4.4.3 Highlight function ..................................... 70 4.4.4 Memo function ........................................... 71 4.4.5 Intra-course materials search function ... 72
4.5 Searching contents ....................................... 72 4.5.1 Folder search ............................................. 72 4.5.2 Keyword search ......................................... 73 4.5.3 Search my contents ................................... 73
4.6 Uploading course materials ......................... 74 4.6.1 Preparation of course materials ............... 74 4.6.2 Uploading course materials to BookRoll . 74 4.6.3 Editing course materials........................... 75 4.6.4 CSV export ................................................. 76 4.6.5 Setting links to Moodle ............................. 77
4.7 Guide to using digital course materials ...... 78
4.8 When the system fails .................................. 78
5. Data Analysis Features ............................... 79
5.1 Learning Log ................................................. 79 5.1.1 Preparing to Use the Learning Log ......... 79 5.1.2 How to View the Learning Log ................. 79 5.1.3 About the Learning Log ............................ 80 5.1.3.1 Total Achievement Rate ........................ 80 5.1.3.2 Highlighter ............................................ 80 5.1.3.3 Individual Achievement Rate ............... 80 5.1.3.4 Viewing Time per Page ......................... 80
5.2 Active Learner Process ................................. 81 5.2.1 What is the Active Learner Process? ....... 81 5.2.2 Adding Active Learner Process Panels .... 81 5.2.3 Checking the Active Learner Process ...... 82 5.2.4 Setting the Active Learner Process .......... 83
5.3 Active Learner Distribution ......................... 85 5.3.1 What is Active Learner Distribution? ...... 85 5.3.2 Adding Active Learner Distribution
Blocks 85 5.3.3 Checking Active Learner Distribution ..... 85
5.4 Active Learner Rankings ............................. 87 5.4.1 What are Active Learner Rankings? ........ 87 5.4.2 Adding Active Learning Ranking Blocks . 87 5.4.3 Checking Active Learner Rankings ......... 87
5.5 Response Button ........................................... 88 5.5.1 What is the Response Button? ................. 88 5.5.2 Adding a Response Button Block ............. 88 5.5.3 Checking the Response Button ................ 88
5.6 Page Reading Rankings ............................... 90 5.6.1 What are Page Reading Rankings? .......... 90 5.6.2 Adding Page Reading Ranking Panels .... 90 5.6.3 Checking Page Reading Rankings ........... 90
5.7 Word Clouds .................................................. 92 5.7.1 What are Word Clouds? ............................ 92 5.7.2 Adding Word Cloud Blocks ....................... 92
5.7.3 Checking Word Clouds............................... 92
6. Related Information .................................... 93
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1. Introduction
The Kyushu University Faculty of Arts and
Science aims for the “development and
introduction of teaching portfolios,” with the
purpose of improving education by sharing
practical knowledge at the Faculty of Arts and
Science, through Enhanced Education Program
(EEP) initiatives. The Faculty will share digital
teaching materials used at the Faculty of Arts
and Science, integrate browsing histories and e-
learning systems information from those pages,
create educational big data, and plan to create
detailed educational and learning support. This
was selected by the National Institute of
Information and Communications Technology
(NICT)’s 2014 “Research and Development of
Social Big Data Use, Application, and Basic
Technology.”
This document will explain the e-learning
system Moodle, the e-portfolio system Mahara,
and the digital material distribution system
BookRoll, which are used in these projects. The
learning environment encompassing all three of
these systems is called M2B (Mitsuba).
1.1 Moodle e-Learning System
The Moodle system is used as a computer-based
learning support system (e-learning system). A
Moodle course is created for each lecture course,
and attendance, quizzes, distribution of
materials, submission of reports, surveys, and
other materials are handled digitally on
Moodle.
1.2 Mahara e-Learning Portfolio System
The Mahara system is used for digitally storing
evidence of the process of daily learning and
education. For example, instructors can use it
as a teaching portfolio for revising teaching
materials, recording things they noticed about
the lecture in the class journal, and improving
their classes. Students can use it as a learning
portfolio by writing in the class journal and
reflecting on lecture contents, leading to
improved interest in learning and improved
teaching for instructors.
1.3 BookRoll Digital Material Distribution System
The BookRoll system is used for digitizing and
distributing materials (PDF) used in lectures. If
lecture resources are pre-registered on
BookRoll, they can be used during lectures and
utilized as a tool to improve course materials.
Student usage histories can also be stored, and
by connecting with Moodle, graphs can help
instructors can get a visual understanding of
the accumulated data for overall average
reading status, preparation achievement rates,
and highlighted passages.
1.4 Applying to use the M2B system
An application must be made if the M2B system
is to be used during teaching sessions, etc.
When using a “Moodle course”
From the 2017 academic year, the “Course
Request” process is necessary when a “Moodle
course” is used as part of the teaching on a
course. Please apply using the “Moodle コースリク
エスト”( Moodle Course Request) link on the
Moodle front page.
For details, please see 2.2“Course Request.”
When requiring students to keep a journal
on Mahara
If you want those attending your lectures to
create a journal for use in lectures, please apply
via the “Mahara/BookRoll利用申
込”(Mahara/BookRoll Use Application) link on
the Moodle front page.
※Journal creation is possible when the
registration period for the lectures has finished.
If you want your students to start their journal
from the first teaching session, please contact
the office separately with a list of the student
numbers of the relevant students.
BookRoll
Please apply via the “Mahara/BookRoll 利用申
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込”(Mahara/BookRoll Use Application) link on
the Moodle front page. The office will let you
know when a directory to upload the course
materials has been created.
1.5 Agreement for Participation in Planning of “Research on the Measurement and Analysis of Student Learning Activities”
When using the M2B (Mitsuba) system, tell
students to submit the agreement for
participation in the planning of “research on the
measurement and analysis of student learning
activities.”
This agreement only needs to be turned in one
time per person. Students who have already
submitted the agreement in another course do
not need to submit it again.
Instructors should also submit one agreement
per person (not one for every course).
Agreement forms can be submitted from a link
on the top page of the Moodle system
(https://moodle.kyushu-u.ac.jp/).
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2. Moodle
2.1 Moodle Login
Access the following link:
https://moodle.kyushu-u.ac.jp/, and enter your
username and password to log in.
The Moodle system username is your SSO-KID.
2.2 “Course Request” process
2.2.1 Regarding “Course Request” process
If Moodle is to be used in teaching sessions, the
Moodle course can be created via the “Course
Request” process. Only faculty members can
undertake the “Course Request” process. TAs or
students cannot do so.
To make a “Course Request,” please click on the
“Moodle コースリクエスト”(Moodle Course Request)
link in the middle of the LINK panel on the
Moodle front page.
2.2.2 Details of “Course Request” method
The “Course Request” can be either “Class-
linked requests” or “Non-class-linked requests”.
For a Moodle course used in ordinary teaching
sessions, please select “Class-linked requests”.
(If your classes are missing from the list that
comes up after “Class-linked requests” is
selected, it is acceptable to proceed as if the
request is “Non-class-linked requests”).
One Moodle course is created per request.
2.2.2.1 Class-linked requests
A Moodle course for use during teaching sessions
is created. The Moodle course is created as soon
as the “Course Request” process is complete.
1. Class-linked requests
Enter the search keywords for the classes and
click the “Search” button. (Entry is not
essential.)
2. Subject selection
Check the box next to the classes in question
and click “Select”.
※ If more than one subject is selected, a
combined-subject Moodle course is created.
Request here:
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3. Setting the details of the Moodle course
To set the details of the Moodle course being
created, click the “setting” button.
Course full name
The standard name is displayed.
Editing (for example, adding additional teaching
staff) is possible, but to avoid confusing the
students please make every effort to avoid
changes to academic year, semester, or subject
name.
Course short name
The lecture code is set. It cannot be changed.
Course category
Cannot be changed
Visible
Visibility can be set as either “表示”(Show) or “非
表示”(Hide). (The visibility setting can be
changed after the Moodle course is created.)
When set to “表示”(Show), the Moodle course is
available to students as soon as it is created.
Course start date
Sets the date of the initial teaching session.
Course end date
Sets the date of the last teaching session.
Tuition days between the commencement and
end dates are registered on the automatic
attendance function. However, lectures with no
day or time are not registered as lecture days.
Number of sections
The number set becomes the number of sections
of the Moodle course.
4. Confirmation screen
Please check the details you have set. If there
are no problems, click the “Create” button.
If changes are required, please return to the
previous screen by clicking on the “Back”
button.
5. The Moodle course is created
On the Moodle course, the member of the
academic staff mainly responsible for the
teaching sessions, who is also the “user”
conducting the “Course Request,” is registered
in the “Teacher” role.
2.2.2.2 Non-class-linked requests
Please select “Non-class-linked requests” to
carry out the “Course Request” process when
creating a non-class Moodle course or when
your classes do not appear when “Class-linked
requests” is selected.
After the “Course Request” is submitted, the
Moodle course is created when approved by the
office.
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1. “Non-class-linked requests”
Click the “Non-class-linked requests” “setting”
button.
2. “Course request”
Sets the details of the Moodle course.
Course full name(required)
Sets the name of the Moodle course. To avoid
confusion, please set a course name that cannot
be confused with other course names.
<Naming rules when creating a class-based
Moodle course>
Academic year & semester・Day & time・Name of
Class (Name of instructor)
(e.g.,) 2016年度後期・月 1・課題協学 (九大 太郎)
Course short name (required)
Should agree with the “Course full name”.
Course category (required)
For “Non-class-linked” Moodle courses, select “そ
の他”(Other).
For “Class-linked” Moodle courses, make a
selection within the scope of the semester in
which the lectures are offered.
Outline
Outlines the course
The reason for establishing the Moodle
course (required)
Please state the reason for submitting the
“Course Request.”
2.3 Moodle course visibility
When the course is set to hidden, it shows up in
a gray font for the instructor, and is not visible
to students. When you choose to display the
course, its display color will change to green,
and it will also be visible to students. Only the
authorized user assigned the “Teacher” role can
set visibility to “Show” or “Hide.”
1. Select the course to display from
NAVIGATION→Home→My courses.
2. In the course screen, select
ADMINISTRATION→Course
administration→ Edit Settings.
3. The edit course settings screen will appear.
Change the Visible settings to “Show”.
Complete the action by clicking the “Save
changes” button on the bottom of the screen.
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2.4 Enrolling Users in a Course
From the 2017 academic year, there is no
automatic registration of student users of
Moodle courses. Students either register
themselves, or the instructor manually registers
them.
(*As an exception, students registered for
“KIKAN education seminar” and KADAI-
KYOGAKU A and B“ will be automatically
enrolled in the corresponding Moodle course at
the start of classes.)
2.4.1 Self-Enrolment by Student Users
Students may enroll as users in a course
through “Self enrolment”.
1. Input the name of course to Search courses:
box and click the button “Go”.
2. Find and click the course you want to
enroll.
3. Enrolment options will appear. Confirm the
course title, and click “Enroll me.”
Period for self-registration on the Moodle course
Allows the period during which self-registration
is available to be set/cancelled.
1. Open the Moodle course, and select Course
administration→Users→Enrollment
methods in the ADMINISTRATION panel.
2. The Enrolment methods screen will appear.
Click the Edit button for Self
enrolment(Student).
3. When setting the registration period, select
the number of days by ticking the
“Enrolment duration” “Enable” box. When
cancelling the period, remove the tick.
Finally, please click the “Save Changes”
button.
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Cancelling the Self-Enrollment Deadline by
User individually
1. Open the Moodle course, and select Course
administration→Users→Enrolled users in
the ADMINISTRATION panel.
2. The Enrolled users screen will appear. Click
the Edit button for the applicable student.
3. The applicable student screen will appear.
Unclick the Enrollment ends, and click
“Save changes” at the bottom of the screen.
2.4.2 Registering Students or TAs to a
Course
Instructors must manually register Students or
TAs(Teaching Assistants) to courses. This
section will explain how to add TAs to a course.
(The same process can be used to register users
in the roll of Teacher or 教員補助(Assistant
teacher).
1. Open the Moodle course, and select Course
administration→Users→Enrollment
methods in the ADMINISTRATION panel.
2. Click “Enrol users.”
3. An “Enrol users” window will pop up.
Choose “Student”(or ”Teaching Assistant”)
from the “Assign roles” menu.
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4. Search for the user to register, and click on
the “Enrol” button on the right side of the
user’s name.
5. The “Enrol” button has disappeared from
the right side of the user’s name. Click
“Finish enrolling users” to complete the
action.
Permissions of Each Role
Teacher: Display course, add users to course, add
resources, add activities, etc.; is authorized for
all actions listed in this manual.
教員補助(Assistant teacher): Same authorities as the
instructor, with the exception of assigning roles.
Teaching Assistant: May change the display or hide
settings for resources and activities, and view
and grade quizzes and submitted assignments.
May not edit quizzes and assignments.
Role Assignment Permission
Users in each role may add user roles as follows.
Teacher: instructor, assistant instructor, TA, student
教員補助(Assistant Teacher): assistant instructor, TA,
student
2.4.3 Grouping Users
Groups can be made from among the users
registered in a course. By making groups, it is
possible to open activities and resources only to
certain groups.
Grouping Manually
1. Select Course administration
→Users→Groups in the
ADMINISTRATION panel.
2. Select the “Create Group” button.
3. Set the group name and click “Save
changes.”
4. The group created will appear in the
Groups column.
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5. To add members to a group, select the
group name and select “Add/remove users”.
6. Select the member to add to the group from
the list of Potential members and click the
“Add” button.
(Hold down the Ctrl key to select multiple
users at once)
7. Added members will appear in the Group
members column.
Grouping Automatically
It is possible to designate a number of groups or
a number of members and create groups
automatically.
1. Select Course administration
→Users→Groups in the
ADMINISTRATION panel.
2. Select the “Auto-create groups” button.
3. Select Naming scheme.
Use the @ symbol to assign group names by
alphabet letters. For example, “Group @”
will generate group names of “Group A,”
“Group B,” etc. Use the # symbol to assign
group names by number.
4. Create groups automatically based on the
following numbers
Auto cerate based on “Number of
groups”
Decide the number of groups, and the
program will assign an equal number of
members to each group.
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Auto cerate based on “Members per
group”
Decide a number of members for each
group, and the number of groups will be
determined to fit the corresponding number
of members.
5. Specify the number of groups or members.
Designate the number of groups or
members assigned in the previous item.
6. Click the “Preview” button to display the
group names and group members. To create
the groups as is, click the “Submit” button.
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2.5 Managing Attendance
Manage student attendance on Moodle.
For attendance statuses, the options are “Present(P)”, “Late(L)”, “Early(E)”, “Absent(A)”, “Not
called(N)”.
(Students not yet registered on the Moodle course at the time of class are marked “Not called”.)
Item Setting Details
Method for
Managing
Attendance
*Initial
setting is
“Manual”
Automatic If a student accesses the Moodle course during the day and time
of class, they are automatically registered as present.
Semi Auto Students are marked present by clicking the attendance link.
Manual* The instructor takes attendance by roll-call in class, and enters
the data into the system directly.
Late Time 15 min Students who access the course more than 15 minutes after the
start of class are marked “Late”.
Class day
and time
― The day and time for each class is set. Check the class list from
the automatic attendance panel.
Some courses, such as intensives, will not have their days and times set in the initial settings.
When using this system, instructors must create the settings manually to match with the class
schedule.
What if I don’t manage attendance through Moodle?
The automatic attendance panel can be deleted.
After clicking “Turn editing on” from the top right of the course
screen, click the “Actions” button in the AUTO ATTENDANCE
BLOCK panel, and select “Delete Auto Attendance Block.”
The automatic attendance panel will be deleted.
(Warning: Deleting this panel will also cause the class days and
times to disappear.)
Some students may dishonestly sign in as present
Logging in outside of the classroom
There have been cases of students giving their SSO-KID or password to friends and having them log
in for them, and other cases of dishonesty.
When taking attendance, please take the following steps.
At the first class, let students know that they may not be given credit for the class if they are caught
dishonestly signing in as present.
Take attendance orally from time to time.
This section will explain methods for checking attendance, and for changing settings.
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2.5.1 Taking, Checking, and Editing
Attendance
Please note, when using automatic
or semi-automatic attendance
function:
• To prevent dishonest attendance marking
from outside the school, always tell
students to access the Moodle course
after connecting to Edunet (in-school
LAN).
• Tell students to access the course within
15 minutes from the start of class. If they
access more than 15 minutes from the
start, they will be marked tardy.
• Have students who connected to the
course before class starts reload the
course after the start of class. (For
“automatic” attendance only.)
1. Select My courses in the NAVIGATION
panel. From the COURSE OVERVIEW,
select “Attendance Report” for the class
taking attendance.
2. Click the class date for taking attendance.
3. Select the class at ①. (For courses set with
separate classes for the same course only)
② Check, edit, or enter attendance.
Note: It is possible to change the
attendance in one batch at ③.
*When taking attendance with this system, use
the system to edit attendance as well.
*Check the attendance chart before the end of
class. Students can also check their attendance
status from the automatic attendance panel.
Have students check their attendance status.
2.5.2 Adding a Panel to the Attendance
Feature
*The panel is usually already included in the
initial settings. The actions in this section are
unnecessary.
These steps may be necessary for some
courses, such as intensives.
1. Select My courses in the NAVIGATION
panel. From the COURSE OVERVIEW,
select the target course.
2. Click “Turn editing on” button on the upper
right of the course screen.
3. From the “ADD A BLOCK” pull-down menu
on the lower left of the course screen, add
“Auto Attendance Block”.
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4. The “AUTO ATTENDANCE BLOCK” panel
has been added to the lower left of the
course screen.
2.5.3 Registering Class Days
Register class days in the Managing Attendance
feature.
*The block is usually already included in the
initial settings. The actions in this section are
unnecessary. These steps may be necessary for
some courses, such as intensives.
Attendance management has three methods:
Auto, Semi Auto, and Manual.
*It is set to “Manual” in the initial settings.
Manual: The teacher takes attendance by
roll-call in class, and enters the data into the
system directly.
Automatic: If a student accesses the Moodle
course during the day and time of class, they
are automatically registered as present.
Semi Auto: Students are marked present by
clicking the attendance link. It is possible to
have students enter a keyword when
clicking the attendance link.
This section will describe the methods for each
setting.
Manual
1. Click “Attendance” in the “AUTO
ATTENDANCE BLOCK”.
2. Click “Add Session”
3. Check to see if the “Create multiple
sessions” box is checked. If you want to
create each session individually, unclick
this box.
4. Select “Manual” from the “Method”
selector.
5. Set the following items.
• Session Start Date
• Session End Date
• Session Days
• Period
• Start time
• Duration
*Changes can be made later for class
changes or school closings.
6. Click “Add Session”.
7. If “Sessions successfully generated” is
displayed, class registration is complete.
Click “Continue” to check the list of
registered classes.
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Automatic
1. Click “Attendance” in the “AUTO
ATTENDANCE BLOCK”.
2. Click “Add Session”.
3. Check to see if the “Register multiple
sessions” box is checked. If you want to
create each session individually, unclick
this box.
4. Select “Automatic” from the “Method”
selector.
5. Set the following items.
• Session Start Date
• Session End Date
• Session Days
• Period
• Start time
• Duration
*Changes can be made later for class changes
or school closings.
6. Set the “Late Time”. Students who access
the system after this amount of time will be
marked tardy.
7. Uncheck “Deny same IP.” Students
connecting through on-campus LAN will
have the same IP address.
8. Click “Add Session”.
If “Sessions successfully generated” is
displayed, class registration is complete.
Click “Continue” to check the list of
registered classes.
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Semi-Automatic
1. Click “Attendance” in the “AUTO
ATTENDANCE BLOCK”.
2. Click “Add Session”.
3. Check to see if the “Create multiple
sessions” box is checked. If you want to
create each session individually, unclick
this box.
4. Select “Semi Auto” from the “Method”
selector.
5. Set the following items.
• Session Start Date
• Session End Date
• Session Days
• Period
• Start Time
• Duration
6. Set the “Late Time”. Students who access
the system after this amount of time will be
marked tardy.
7. Set an “Attendance Keyword”. By setting
this, the system will ask students to enter
the keyword when they click the
attendance link. (Leaving this section
blank will set no keyword.)
Checking “Random Key” will automatically
generate five lowercase characters.
8. Uncheck “Deny same IP.” Students
connecting through on-campus LAN will
have the same IP address.
9. Click “Add Session”.
10. If “Sessions successfully generated” is
displayed, class registration is complete.
Click “Continue” to check the list of
registered classes.
11. Click “Turn editing on” button at the top
right of the course screen.
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12. After selecting “Turn editing on”, select
“Auto Attendance” from “Add an activity or
resource” panel and click “Add”
13. Set the “Name” and “Description” of this
attendance link, and click “Save and return
to course”.
14. Check to see that the attendance link
has been added, and click “Turn edit mode
off” at the top right of the screen.
15. When students click the attendance link
in class, this screen will be displayed.
When students enter the keyword given in
class by the instructor and click “Submit”,
they are marked present.
2.5.4 Editing Class Registration
If there are changes to class dates
due to holidays, etc., use this
procedure to change the date of the
class.
“Edit Session” is used to change class dates
after registering a class.
1. Click “Attendance” in the “AUTO
ATTENDANCE BLOCK”
2. In the process column of the “Sessions”,
click the “Edit Session” icon. “Edit class
information” will be displayed when the
cursor is placed over the icon.
3. “Change Session” screen will appear. Set
the changes, and click the “Update” button.
After the “Session successfully updated”
message displays, it will return to the class
summary.
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2.6 Submitting Reports
2.6.1 Creating Assignments
1. After accessing the course, click the “Turn
editing on” button in the upper right.
2. Select “Assignment” from “Add an activity
or resource” panel and click “Add”.
3. The screen for assignment setting will
appear. Set the “Assignment name” and
“Description”.
4. To create a submission period for the
assignment, check “Enable” of the “Allow
submissions form” and “Due date”, and set
their dates and times.
5. Under Submission types, select the
assignment submission items as “Online
text” or “File submissions” (or both).
6. After completing the settings, select “Save
and return to course”.
7. Check that the added assignment has been
displayed, and click “Turn editing off”.
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2.6.2 Checking Report Assignment
Submission Status
1. Click the corresponding assignment.
2. The number of people who have submitted
the assignment will be listed in the
“Grading summary”. Click “View/grade all
submissions” to see details.
3. Check the submission status of each student
in the “Status” column. Download and check
submitted files from the “File submission”
column. Assignment grades can be added to
the “Grade” column.
4. To download all submitted files at once,
select “Download all submissions” from the
“Grading action” pull-down menu and
download them to your own computer.
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2.7 Sending Messages
It is possible to send a message to users within
the Moodle course. Additionally, a copy of the
message can be sent to the user’s university
email addresses.
1. From the navigation panel on the course
screen, select Home→Current Course
→(Course Name)→Participants
2. Check the users to send a message to, and
select “Send a message” from the pull-down
menu at the bottom of the screen.
3. Write the “Message body”, and click
“Preview”.
4. Check the preview, and click “Send
message)” to send the message.
What kind of email do students
receive?
To: Student’s main university email
address
From: Instructor’s main university email
address
Title: XX XX (name registered on Moodle)
からの新しいメッセージ
(New message from XX XX)
Body: Text of the message as sent
--------------------------------------
このメールはあなた宛に「 九州大学 eラー
ニングシステム Moodle 」内で送信されたメ
ッセージのコピーです。 返信するには
https://moodle.artsci.kyushu-
u.ac.jp/******** にアクセスしてくださ
い。
(This email is a copy of a message sent to
your address from “Kyushu University e-
Learning System Moodle.” Access
https://moodle.artsci.kyushu-
u.ac.jp/******** to reply.)
The message is also displayed
on the student’s Moodle screen
When the student logs in to Moodle, the
“New messages” screen will appear. The
message will be displayed if they click “Go
to messages”.
↓
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2.8 Forums (Bulletin Boards)
Forums are a place for students and instructors
to have discussions, and for students to discuss
with one another.
*About the “News Forum”
The “News Forum,” which is part of the course
from the start, is a forum for one-way
communication from instructors to students.
This feature can be used to make cancellation
announcements and relay other important
information.
This forum cannot be deleted, but it can be set
as hidden.
2.8.1 Creating Forums
After selecting “Turn editing on”, select
“Forum” from “Add an activity or resource” and
click “Add”.
2.8.2 Forum Settings
General
1. Set the “Forum name” column.
2. Describe the forum in the “Description”
column. To display this section on the
course page, check the “Display description
on course page” box.
3. Select “Forum Type”.
Choose from five forum types:
• A single simple discussion
A single discussion topic which everyone
can reply to (cannot be used with separate
groups)
• Each person posts one discussion
Each student can post exactly one new
discussion topic, which everyone can then
reply to
• Q and A forum
Students must first post their perspectives
before viewing other students' posts
• Standard forum displayed in a blog-like
format
An open forum where anyone can start a
new discussion at any time, and in which
discussion topics are displayed on one page
with "Discuss this topic" links
• Standard forum for general use
An open forum where anyone can start a
new discussion at any time
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Attachments and word counts
1. Maximum attachment size
Depending on the option selected by the creator
of the forum, limits to attachment file sizes can
be set.
2. Maximum number of attachments
This setting controls the number of file
attachments possible for each post within the
forum.
3. Display word count
This setting determines whether or not to show
the word count for each post. This feature
counts words separated by spaces.
Subscription and tracking
1. Subscription Mode
By subscribing to the forum, users can receive
an email copy of forum posts.
• Optional subscription
Participants can choose whether to be
subscribed
• Forced subscription
Everyone is subscribed and cannot
unsubscribe
• Auto subscription
Everyone is subscribed initially but can
choose to unsubscribe at any time
• Subscription disabled
Subscriptions are not allowed
2. Unread Controls
Turning on this setting allows participants to
control forums and discussions as read or
unread.
• Optional:Participants can choose whether
to turn tracking on or off via a link in the
administration block. Forum tracking must
also be enabled in the user's profile
settings.
• Off: Read and unread posts are not tracked.
Post threshold for blocking
A limit can be set for the number of posts. The
initial setting is “Don’t block” of posts.
1. Time period for blocking
If a student posts beyond the designated
number of posts within the designated time
period, that post will be rejected.
2. Post threshold for blocking
This setting designates the number of posts
that users can make within the designated time
period. This setting is only possible when a
blocking period has been set.
3. Post threshold for warning
If a student posts beyond the designated post
limit within the designated time period, a
warning will be displayed. This setting is only
possible when a blocking period has been set.
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Grade
This setting controls the categories in the
assessment list used for this activity. These can
be selected when assessment categories have
been added.
Ratings
1. Roles with permission to rate
After saving the activity, the following roles will
be set (initial settings)
Manager, Teacher, Teaching Assistant, 教員補助
(Assistant Instructor)
2. Aggregate type
When giving grades for student posts, create
settings for the “Aggregate type”. When “No
ratings” is selected, the activity will not appear
in the assessment list.
Aggregate type
• Average of ratings – The mean of all
ratings
• Count of ratings – The number of rated
items becomes the final grade. Note that
the total cannot exceed the maximum
grade for the activity.
• Maximum rating – The highest rating
becomes the final grade
• Minimum rating – The smallest rating
becomes the final grade.
• Sum of ratings – All ratings are added
together. Note that the total cannot exceed
the maximum grade for the activity.
3. Scale
Select the assessment type used for this
activity.
The initial setting is “Point”.
• If using "Point" grading, you can then enter
the maximum grade available for this
activity.
• If “Scale” is chosen, you can then choose
the scale from the "scale" dropdown.
4. Assessment Period Settings
If setting an assessment period, check “Restrict
ratings to items with dates in this range:” and
designate the dates.
Common module settings
1. Visible
Select to “Show” or “Hide” the forum.
2. ID number
By setting an ID number, provide a way to
identify activities with the purpose of
assessment calculation. If the activities are not
included in the assessment calculation, the ID
number field can be left blank.
3. Group mode
• No groups – There are no sub groups,
everyone is part of one big community
• Separate groups – Each group member can
only see their own group, others are
invisible
• Visible groups – Each group member works
in their own group, but can also see other
groups
4. Grouping
If grouping is selected, each student assigned a
group within the grouping will engage in forum
activities.
Restrict access
Access limits can be set for these activities.
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2.9 Changing Roles (Access)
On Moodle, the same course will appear
different to users depending on their role. For
Moodle courses any instructor manages, the
general role will be “Teacher”. The students’
view can be checked by using the role switching
feature.
1. On the course screen, select
“ADMINISTRATION > Switch role to…”.
2. Roles will appear as below. Select the role to
switch to.
3. Check that the role you have switched to is
displayed in the top right of the course
screen,
4. Click “Return to normal role” to return your
role to its original setting.
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2.10 Posting Materials
Lecture materials can be posted on Moodle.
This section will explain how to add materials
to a Moodle course.
*For the sake of caution, please keep a backup
copy of materials stored on Moodle on your own
computer.
Posted materials will be displayed with icons
for the application used to create them, as
below.
Web link
Text file
Microsoft Word
Microsoft Excel
Microsoft Power Point
PDF file
Other file
Folder
1. After selecting “Turn editing on”, select
“File” from “Add an activity or resource”
and click “Add”.
2. The add file settings screen will appear. Set
the name and details.
3. Select the file to post. The file can also be
dragged and dropped.
4. Click the “Save and return to course”
button. The course screen will return.
5. Check that the materials have been added
to the session, and click “Turn editing off” to
finish posting the materials.
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2.11 Questionnaire
2.11.1 Creating Questionnaire
Moodle can be used to take the questionnaire
and instantly aggregate and graph the results.
This section will explain how to add the
questionnaire feature.
Questionnaire are displayed
with this icon.
1.From the course screen, click “Turn editing
on” on the upper right.
2.Select “Questionnaire” from the “Add an
activity or resource” pull-down menu in
the topic to which a survey will be added.
3.Set the questionnaire “Name”(required),
as well as the optional settings of
“Timing”(survey period), “Response
options”, “Content options”, and “Common
module settings”.
4.Click “Save and return to course”. (Add
Questionnaire items later.)
5.At the top of the course page, check that
the questionnaire has been created. Click
the created survey to add survey items.
6.The questionnaire screen will appear.
Click “Add questions”.
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7.Select the question type from the pull-
down menu and click “Add selected
question type”. (This explanation uses the
“Check Boxes” as an example.)
8.An “Adding Check Boxes question” screen
will appear. Set the “Question Name”,
decide whether the item is required or not,
and set the number of times the question
can be answered.
Set the “Question Text” and the answer
options. Multiple answers can be set by
starting a new line. When complete, click
“Save changes”.
9. Check that the question has been added
under “Manage questions(It is possible to add
questions under the same outline.)
10.Click the “Preview” button to see a
preview of the questionnaire.
11.After all survey questions have been
added, return to the course screen and
click “Turn editing off” on the top right of
the screen.
2.11.2 Viewing All Responses
1. Select the questionnaire to view.
2. Click “View All Responses”.
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3. The responses will be displayed.
4. The responses can be downloaded by
clicking “Download in text format”
2.11.3 Lists of Respondents and Non-
Respondents
To view the list of respondents, click “List of
responses” on the screen from 2.10.2. Click
“Non-respondents” to view the list of those who
have not responded.
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2.12 Quizzes
Instructors can make quizzes with a variety of
problem types. These problems are stored in
problem banks, and can be reused within the
same course or other courses.
<Available Problem Types>
2.12.1 Creating New Quizzes
Quizzes can be created and graded on Moodle.
This section will explain how to add the quiz
feature.
1. From the course screen, click “Turn editing
on” on the top right.
2. Select “Quiz” from the “Add an activity or
resource” pull-down menu in the topic to
which a quiz will be added.
3. Enter the quiz title in the “Name” field.
Enter the quiz contents and process in the
“Description” field.
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4. Timing
To set a period during which the quiz can be
taken, check “Enable” and enter the date and
time. To set a time limit, check “Enable” and
enter the time limit. When the time limit has
been reached, the quiz will be submitted
automatically.
• Open the quiz/Close the quiz: Set the
period during which the quiz can be
taken. Check “Enable” and set the dates
and times.
• Time limit: If selected, the time limit will
start counting from the first page of the
quiz.
• If the time limit is exceeded: Select what
will happen if the quiz is not completed
within the time limit.
• If what to do when time expires is set
to 'There is grace period when open
attempts can be submitted, but no
more questions answered', the amount
of extra time that is allowed.
5. After all settings are complete, click “Save
and return to course”.
2.12.2 Creating Problems (Adding Problems
to a Problem Bank)
1. Select quiz to add problems to.
2. The selected quiz screen will appear.
From the control panel on the left of the
screen, select Quiz administration→
Question bank.
3. The Question bank will appear. Select a
category.
If “Quiz” is selected, only the problems
made within the current quiz will be
shown.
If “Course” is selected, all problems made
within the current course will be shown.
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4. Click “Create a new question”.
5. Select the problem type. (In this example,
we will create a multiple choice question.)
After selecting, click the “Add” button.
6. Set the Question name, and enter the
Question text.
7. Set the grade distribution for this question
at (1). At (2), designate whether or not the
question will allow multiple answers.
Checking (3) will display the choices in
shuffle order. Use (4) to assign numbers to
the choices.
8. Enter the number of choices starting with
“Choice 1”. Font size and links can be set
using the icons. To set more than one
correct answer, be sure to set that they all
add up to 100%.
9. Click “Save changes”.
10. Return to the quiz editing screen. Check
that the newly created problem is listed in
the Question bank.
①
②
③
①
④
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2.12.3 Adding Questions to Quizzes from a
Question Bank
1. Open the quiz screen and click “Edit quiz”.
2. Click the “Add” button and select “from
question bank” from the pull-down menu.
3. Select the problem type to add, and click “Add
selected questions to the quiz”.
4. The added problem will be displayed. If
necessary, set the grade value and click
“Save”.
2.12.4 Previewing Quizzes
1. Select the quiz to preview.
2. Select ADMINISTRATION Panel →Quiz
administration →Preview.
3. The preview will be displayed.
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2.12.5 Viewing Quiz-Taking Results
Display Assessment Report
1. Select the quiz.
2. Select ADMINISTRATION Panel→Quiz
administration→Results→Grades to display
students’ quiz results.
The following actions can be taken in the
assessment report.
• Select content included in the report
• Select quiz-takers and quiz status and
make reports
• Designate display options
• Designate number of lines displayed on one
page, and display settings of scores for each
problem
• Re-assessment
• Download assessment report data
• Delete quiz results
• Display grade distribution graphs
Display Answers
1. Select quiz.
2. Select ADMINISTRATION Panel→Quiz
administration→Results→Rsaponses to
display student answers.
The following actions can be taken in the
answer report.
• Select content included in the report
• Designate display options and display report
• Re-assessment
• Download answer report data
• Delete quiz results
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2.13 Checking Assessments
Point evaluations of results of quizzes and
reports are called “Grades” on Moodle.
2.13.1 Checking Assessments
1. From the course screen, select
ADMINISTRATION Panel→Course
administration→Grades.
2. All assessments in the course, such as
assignments and quizzes, will be displayed
in the Grader report.
3. From the course screen, select
ADMINISTRATION Panel→Course
administration→Grades.
4. All assessments in the course, such as
assignments and quizzes, will be displayed
in the Grader report.
2.14 Wikis
In the Wiki activity module, participants can
add to or edit group web pages. A Wiki is a
collaborative place where any individual can
edit the content, and anyone can have their own
Wiki in which only their group can edit.
The edit history of each page is saved, and a
list of the contents edited by each user is
displayed in a list.
Wikis can be used in the following ways:
As group lecture notes or study guides
As work scheme planning for department
members or as meeting agendas
Students can become joint writers of an
online book, to create contents on a topic
set by the instructor
For creating collaborative stories or poems
with each participant writing a line or
stanza
As personal journals for test notes or test-
taking strategies (use personal Wikis)
2.14.1 Creating Wikis
After selecting “Turn editing on”, select “Wiki”
from “Add activity or resource” and click the
“Add” button.
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2.14.2 General
1. Enter the Wiki name. (Required)
The title set here will be displayed on the
course screen.
2. Enter the Description. (Required)
3. Set the Wiki mode.
-Collaborative wiki: Everyone can edit the
wiki
-Individual wiki: Only one person can edit
the wiki
4. Set the title of the Wiki first page.
5. Select “Save and return to course”.
On the course screen, check that the Wiki has
been created.
2.14.3 Wiki Settings (Other)
A Wiki can be created by setting the required
“General” items. This section will explain other,
more detailed settings.
Format
1. Set the default format.
• HTML: The HTML editor is available.
• Creole: A common wiki markup language for
which a small edit toolbar is available.
• NWiki: Mediawiki-like markup language
used in the contributed Nwiki module.
2. If the format is forced (checkbox ticked),
there is no option to choose a format when
editing a wiki page.
Commom module settings
1. Visibile
Show: Open to users in the student role.
Hide: Only visible to users in the instructor
role.
2. ID Number
Leave blank.
②
①
④
③
①
②
③
④
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3. Group mode
If a class is separated into groups, Wikis
can be created for each group.
No groups: There are no sub groups,
everyone is part of one big community.
Separate groups: Each group member can
only see their own group, others are
invisible.
Visible groups: Each group member works
in their own group, but can also see other
groups.
4. Grouping
If a grouping is selected, students assigned
to groups within the grouping will be able
to work together. For example, if there are
groups A/B/C/D, this can be used to work
as groups A/B and C/D.
Restrict access
Use this setting to limit users who have access
to this activity. To establish access restrictions,
select “Add restriction…”.
Restriction categories will appear.
• Date: Use to designate dates, set limits up to
the start of class, or limit to only allowing
use during class.
• Group: If the activity is limited to a
particular group, restrict access to the
designated group.
?Combining modes
The range of editing and viewing of student-created
wiki pages differs depending on the combination of the
“Wiki mode” and “Group mode”.
*Wiki mode settings cannot be changed after starting.
*Group mode settings can be changed after starting
(by the instructor only). However, a new page will be
created after the changes are set.
Wiki Mode
Group
Mode Editing
Access
Viewing Access
Individ
ual
Wiki
No
Group
Wiki page
creator
(individual)
Wiki page
creator,
instructor
Separate
Group
Wiki page
creator
(individual)
Group
members set at
the time the
page was
created,
instructor
Visible
Group
Wiki page
creator
(individual)
All course
members (*1),
instructor
Collabo
rative
Wiki
No
Group
All course
participant
s (*1)
Creates one
wiki page
for the
course
Wiki page
creator,
instructor
Separate
Group
Group level
Creates a
wiki page
for each
group
Group
members set at
the time the
page was
created,
instructor
Visible
Group
Group level
Creates a
wiki page
for each
group
All course
participants
(*1), instructor
(*1) When setting usage restrictions, they will
apply to the users within that restriction.
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2.14.4 Using Wikis
This section explains student usage of wikis.
1. Creating a new page.
*This setting screen will not appear if another
member has already created a page in a shared
wiki.
① New Page Title: This will be the title set as
the “First page name” when the instructor set
up the wiki. Students cannot change it.
② Format: If the instructor checked “Force
format” when setting up the wiki, students
will not be able to select this.
③ Group: This will not be displayed if the
instructor set “No Group” in the “Group
Mode” when setting up with wiki. If it has
been set as a “Separate Group” or “Visible
Group,” the group to which the student
belongs will be displayed. If the student
belongs to more than one group, they will be
able to select which group to create a page for.
④ The page will be created after clicking “Create
page”.
2. Editing a page.
When editing is finished, click “Save” at the
bottom of the screen.
3. The created page will appear in the “View”
tab.
Following this, the editor will be recorded
in the “History” tab each time an edit is
made.
If the settings allow other wiki pages to be
viewed, they can be displayed by selecting
the concerned person (or group) from the
pull-down menu.
①
②
③
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2.15 Workshops
Collect student work and review or give peer
assessments in the Workshop activity module.
Students’ digital contents (files) like documents
and spreadsheets created in word processors can
be submitted. Text can also be directly entered
into the field using a text editor.
Submissions are evaluated using an evaluation
form of several criteria defined by the instructor.
The peer evaluation process and evaluation
forms can be learned by practicing with practice
submissions provided by the instructor and
through evaluation examples. Students have the
chance to evaluate the submissions of one or
more of their classmates. If necessary,
submissions and reviews can be made
anonymously.
In the workshop activity, students obtain two
grades: one for their own submission, and one
for the evaluation of their classmates’
submissions. Both grades are recorded in the
assessment list.
2.15.1 Creating Workshops
After selecting “Turn editing on”, select
“Workshop” under “Add activity or resource”
and click the “Add” button.
2.15.2 Workshop Settings
General
1. Enter the “Workshop name”. (Required)
2. Enter the details of this workshop under
“Description”.
3. Click “Save and return to course”.
Grading Settings
1. Select the grading strategy.
In Grading strategy, decide the evaluation
form and submission grading strategy to be
used. There are four options:
Accumulative grading: Grades and
comments are given by evaluators.
Comments: Comments are given by
evaluators. Grades are not given.
Number of error: Comments and yes/no
evaluations are given on specified terms.
Rubric: Level evaluations are given in
accordance with a rubric set in the
workshop’s “Edit assessment form” section.
2. Select the grade for the submission. In this
setting, the maximum grade that can be
obtained for this work is specified. Set the
number between 0 and 100 points.
3. Select the grade for the assessment. In this
setting, the maximum grade that can be
obtained for the submission evaluation is
specified.
Set a number between 0 and 100 points.
The “Grade for submission” and the “Grade
for assessment” will both be displayed on
the evaluator report for the course.
4. Select the Decimal places in grades.
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Submission Settings
1. Instructions for submission
Post details about the submission.
2. Maximum number of submission
attachments
Set the maximum number of files that can
be submitted.
3. Maximum submission attachment size
Set the maximum file size that can be
submitted.
4. Late submissions
If this is checked, submissions can be sent
after the deadline.
Assessment Settings
1. Instructions for assessment
Post details about the assessment.
2. Use Self- assessment
If this is checked, students can assess their
own submission.
Feedback
1. Overall feedback mode
If this mode is on, a text field will appear in
the bottom section of the assessment form.
The evaluator can enter a comprehensive
assessment for the submission, or give a
supplementary explanation of the
assessment.
2. Comprehensive Feedback Maximum
Attachments
3. Comprehensive Feedback Attachment Size
4. Conclusion
Conclusions are displayed to participants
when the activity is finished.
Example Submissions
②
①
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1. Use examples
If this mode is on, users can try one or more
example submission assessment. They can
also compare the reference evaluation with
the contents of the evaluation they wrote
themselves. The evaluation will not be
counted in the assessment of the real
evaluation.
2. Mode of examples assessment
This can be set if “Use examples” is turned
on.
Assessment example submission is
voluntary
Examples must be assessed before own
submission: Students cannot submit their
work without evaluating an example
submission.
Examples are available after own
submission and must be assessed before
peer assessment: Students cannot evaluate
others’ work without evaluating an example
submission.
Availability
1. Open for Submission from and Submissions
deadline
The submission period can be set by
checking “Enable”.
2. Switch to the next phase after the
submissions deadline
If a submission deadline has been set and
this mode is on, the workshop will
automatically move on to the assessment
phase after the submission deadline
3. Open for assessment from and Deadline for
assessment
The assessment period can be set by
checking “Enable”.
Common module Settings
1. Visible
Show: Open to users in the student role.
Hide: Only visible to users in the instructor
role
2. ID Number
Leave blank.
3. Group mode
If a class is separated into groups,
workshops can be created for each group.
No groups: Creates a workshop for all
course users, regardless of group.
Separate groups: Creates a workshop at the
group level. You cannot assess members of
other groups. Other groups cannot view
each other’s workshops.
Visible groups: Creates a workshop at the
group level. You cannot assess members of
other groups but can view each other’s
assessments.
4. Grouping
If grouping is selected, students can work
together in their assigned groups.
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Restrict access
Use this setting to limit the users who can
access this activity. Select “Add restriction…” to
set an access restriction.
2.15.3 Using Workshops
Workshops are divided into five phases, and the
current phase is highlighted in a chart called a
workshop planner. Completed tasks are marked
with a check. Tasks without a check are items
that need to be completed.
Setup phase
↓
Submission phase
↓
Assessment phase
↓
Grading evaluation phase
↓
Closed
Setup Phase
Edit Assessment Form
1. Edit assessment form
Click here to display the assessment form
editing screen.
2. Edit assessment Form
Assessment form editing contents differ
depending on the item selected in Edit settings > Grading settings > Grading strategy
Grading settings for “Accumulative
grading” (1) Post evaluation contents in the aspect’s
“Description” field.
Aspects can be added.
(2) Select the type of evaluation to add. (①)
“None”: In this aspect, there is no
accumulative grading, and evaluators post
comments only.
“Scale”: If a scale is set, select which scale to
use for evaluation at ②.
“Point”: If point is selected, set the
maximum number of points at ③.
①
②
③
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(3) Select the weight of the aspect’s points.
Points can range from 0 to 16.
Assessment Method for “Comments” Post evaluation contents in the aspect’s
“Description” field. Aspects can be added.
Assessment Methods for “Number of
errors” (1) In the Assertion “Description” field,
post the designated conditions. The
evaluation contents must be “Yes” or
“No” in this section.
(2) Word for the error or success
The designated words will appear in the
assessment form.
(3) Select the weight of the aspect’s points.
Points can range from 0 to 16.
Assessment Methods for “Rubric” (1) Post the criterion details.
(2) Level Evaluation and Definition
Define the evaluation levels. Levels can be
changed within the range of 0 to 100.
Levels set here will not be shown on the
evaluation form.
(3) Rubric Configuration
Select the rubric layout.
List Setting
Grid Setting
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(4) Save and continue editing.
Create Submission Sample
If a sample submission is checked
in the workshop settings, set the
item displayed as “Prepare
example submissions”.
1. Click “Add Sample Submission”
Click “Add example submission” displayed at
the bottom of the workshop planner chart to
move to the submission setting screen.
2. Set Sample Submission
Set the title (required) and the submission
contents.
The content set here will be displayed to
students as a sample submission.
Click “Save changes” at the bottom of the screen
to save.
3. The sample submission evaluation screen
will appear.
Select ① to edit the example submission
Select ② to delete the example submission
Select ③ to view the example submission
evaluation screen.
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Submission Phase
1. Click the icon next to “Submission Phase”
displayed in the workshop planner to move
to the submission phase.
2. A switch confirmation screen will appear.
Select “Continue” to switch phases.
3. The submission phase will be highlighted,
confirming the change to the next phase.
Edit Evaluation Form
In the workshop settings, if the evaluation
settings are complete, a check will appear next to
that item.
1. Select “Provide instructions for assessment”
on the workshop planner.
2. The workshop’s “Edit Settings” screen will
appear. Set the “Assessment settings”
panel. Then click “Save and Display” to save
the settings.
Distribute Submissions
Distribute evaluation assignments for the work
students have submitted.
1. Click “Allocate submissions” on the
workshop planner.
2. The distribution screen will appear.
Manual Distribution
Set manually.
After distributing, “The submission has
been successfully allocated” will appear.
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Random allocation
Group mode
The group mode set in the module sharing
settings will appear.
Number of review
Select “per submission” or “per reviewer”.
Ex.) Complete five evaluations per submission.
Remove current allocations
Check to remove current allocations and set a
random distribution.
Participants can assess without having
submitted anything
Check this box to allow students to complete
evaluations even if they have not submitted
work.
Add self-assessments
Self- assessment can be added if “Use self-
assessment” is checked in the evaluation
settings.
Click “Save changes” to save.
Scheduled allocation settings
If this setting is on, the scheduled distribution
will automatically distribute submissions for
evaluation after the submission phase. The end
of the phase can be set under “Submissions
deadline” in the workshop settings.
Internally, submissions will be randomly
distributed based on the details set in the forum
ahead of time. This means that after the
submission phase is complete, the scheduled
distribution will operate based on the settings
below, as if the instructor had set a random
distribution him or herself.
Warning: If you have switched to the evaluation
phase manually before the end of the submission
period, scheduled distribution will not operate. In
that case, you will have to distribute the
submissions yourself. This feature is especially
useful in conjunction with the automatic phase-
change feature.
Enabling Scheduled Distribution
Check the box to enable the scheduled
distribution setting. After moving to the
submission phase, the submissions will be
automatically distributed.
Current status
Confirm whether or not scheduled distribution is
currently set.
Even if scheduled distribution has been enabled,
if there is not a submission period set for the
workshop, automatic distribution cannot occur.
Allocation Settings
Determine the settings for distribution following
the automatic phase change after the submission
period. Refer to the section on random
distribution settings.
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Submission Phase
1. Click the icon next to “Assessment phase”
displayed in the workshop planner to move
to the submission phase.
2. The phase change confirmation screen will
appear. Select “Continue” to change the
phase.
3. The submission phase panel will be
highlighted, confirming that the phase has
changed.
4. Students evaluate one another’s work.
[Student Screen]
Students click “Assigned” from “Assigned
submissions to assesss”.
[Student Screen]
On the student screen, the Assessment form set
by the instructor in the setup phase is
displayed.
[Student Screen]
After setting the evaluation, click “Save and
close” and inform the student to save the
evaluation.
After saving the evaluation, “Already graded”
will appear under “Assigned submissions to
assess”.
On the instructor’s workshop screen, the
evaluation status of each student will be
displayed under “Workshop grades report” and
those who have not yet completed it will show
up in red.
[Instructor Screen]
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Grade Evaluation Phase
1. Click the icon next to “Grading evaluation
phase” displayed on the workshop planner
to move to the grading evaluation phase.
2. The phase change confirmation screen will
appear. Select “Continue” to change the
phase.
3. Grading evaluation phase panel will be
highlighted, confirming that the phase has
changed.
During the grade evaluation phase, “Please wait
while evaluations are assessed and scores are
calculated” will be displayed on the student
screen.
[Student Screen]
Calculate Submission Scores
Calculate assessment Scores
1. Check the Workshop Assessment Report
Check that “Grade for submission” and “Grade
for assessment” are not yet set in the grade
evaluation setting workshop assessment report
chart.
2. Set “Comparison of assessments”
This setting designates the level of rigor for
comparing evaluations. The more rigorous the
comparison, the more closely the evaluation will
have to be approached in order to get a high
score.
3. Click “Re-calculate grades”
When this is clicked, the workshop assessment
report’s “Grade for submission” and “Grade for
assessment” will be set.
4. To clear the set scores, click “Clear all
aggregated grade” under “Workshop
toolbox”.
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5. When the assessment has been set, a check
will appear next to “Calculate submission
grades” and “Calculate assessment grades”.
Provide a Conclusion to the Activity
If there are no settings in the workshop’s “Edit
Settings”> “Feedback”> “Conclusion” the display
will read “×”.
The conclusion will be displayed to participants
when the activity is finished. This is used to
write a recap of the activity.
This section will explain how to set up a
conclusion.
1. Click “Provide a Conclusion of the Activity”
2. The workshop’s “Edit Settings” screen will
appear. Under Feedback> Conclusion, enter
the recap and click “Save and return to
course”.
Closed Phase
1. Click the icon next to “Closed Phase”
displayed on the workshop planner to move
to the completion phase.
2. The phase change confirmation screen will
appear. Select “Continue” to change the
phase.
3. The Closed phase panel will be highlighted,
confirming that the phase has changed.
After moving to the Closed phase, the scores will
be displayed to students.
[Student Screen]
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2.16 Learning Support Box
This section explains how to scan worksheets
completed by students and import them to
Moodle.
Installation locations are the following printers.
(1)Center Zone 3, 5th floor printing room
(password-protected)
(2)Center Zone 3, 3rd floor administrative office
(no password)
(3)Center Zone 1, 2nd floor faculty room (no
password)
The process is as follows.
1. Create an assignment on Moodle.
Create an assignment with the Moodle course
created for a university course. (See the Moodle
Instructor Manual for how to create an
assignment.)
Files scanned from assignment sheets are
stored in here in the created “Assignment”.
2. Distribute and collect worksheets
3. Log in to the coordinated Xerox printer.
(Center Zone 3, 5th floor printer only)
Click the “Authorize” button and log in with the
extension number.
4. Click the menu button and select the class
support box
5. Register the instructor (first time only)
The new instructor registration screen will
appear (first time only)
Touch the yellow frame and the input screen
will appear.
Enter your SSO-KID into the user ID field and
click the “決定(Enter)” button.
Student number column, name column: Can nottedit
The student enters it when creating the report
Page number: can not edit
It automatically changes
according to the number of pages
Scoring result: Can not edit
The teacher fills in at the
time of grading.
Except for the OCR processing
area, you can change it as
necessary.
Free editing area: Faculty
members create tasks on PC
and write comments on
handwriting on reports.
Students create reports on PC.
In the case of multiple pages, it is also
necessary for students to input the
OCR processing area after 2 pages.
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The confirmation screen will appear. If the
information is correct, click the “決定(Enter)”
button.
*This registration process needs to be
completed at each copy machine.
6. Select the class and assignment
Select the course and assignment name to be
used for the assignment worksheet to be
scanned and read.
7. Select name
(Center Zone 3, 3rd floor administrative office;
Center Zone 1, 2nd floor faculty room printer
only)
Select your own name.
8. Start scan
Press the start button to start the scan. Once
all of the worksheets have been read, select “No
further originals”.
9. Check confirmation email
Check that there are no scanning errors by
reading the scan results email sent to your
main university email address.
10. Check the assignment on Moodle
Open the assignment you have created or are
creating in the Moodle course, and select
“FXLKSLink” from the control panel at the
lower left of the screen.
Check that the files in the designated
assignment have been scanned successfully, and
click “Complete submissions and grades”.
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On the assignment submission screen, check
that the scanned file has been registered.
11. If there is a scan error
This section will explain how to deal with scan
errors that show up in the scan results email.
(The email title will be “[Class Support] Total
Scan Error Notice”.)
<Sample email sent from the class support box>
① Download the scanned file from the URL.
*The URL can only be accessed from an on-
campus server.
② The location of the scan error can be seen on
the excel file in the downloaded files.
<Sample Excel file>
The scan error PDF will be located in the “NG”
folder inside the download folder.
③ Open the assignment screen in the course,
and select “Display/Assess all assignments”.
④ Check the file that needs to be edited, and
select “Edit submission” from the “Edit”
button.
⑤ Select the applicable file from the “NG”
folder confirmed in step 2, and click “Save
changes”.
⑥ Open the “View/grade all submissions”
screen, and check that the items to be edited
have the status of “Status”, and that file
submissions have been uploaded.
In this case, the instructor will have to enter
the score directly.
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2.17 Editing Sections
In the initial settings, courses are created with
several sections.
2.17.1 Adding and Deleting Sections
Sections can be added or deleted as necessary.
1. Click this button at the
top right side of the course screen.
2. There are “+” and “-” buttons at the lower
right of the last section. Click “+” to add a
section and “-” to delete one.
2.17.2 Editing Section Titles
This section describes the process for changing
section titles.
1. Click this button at the
top right side of the course screen.
2. Click the gear icon
3. Uncheck “Use default section name”. (If it
is already unchecked, continue to the next
step)
4. Enter the “Section
name” and click this button.
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3. Mahara
3.1 Mahara Login
Access Mahara from a link after logging in to
Moodle.
After accessing Moodle (https://moodle.kyushu-
u.ac.jp/) and logging in, you can log in to
Mahara, which is linked to Moodle.
Your Moodle username is your SSO-KID.
3.2 Writing Journals
Mahara lets users create journals and write
articles in the journals (add entries).
<Journal> Refers to one journal.
<Entry> Refers to each individual record in the
journal.
This section will explain the process for writing
journals.
There are several ways to go to the journal
writing screen.
The “write blog” Button
Open the screen from “write blog” at the top of
the Mahara screen.
Select from the “Content” Tab
Select the “Journals” tab under the “Content”
tab.
Link on Moodle
The screen can also be opened from the “自分の
日誌を書く(Write My Journal)” link in the Links
panel on the Moodle top screen.
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3.2.1 Writing Journals Provided for Each
Class
Journals for each course and entries for each
class meeting are provided for every course that
an instructor leads. This section explains how
to write in the provided journals.
1. Click “All entries” in the journal you want to
write in.
2. Click the pencil button in the entry
frame of the class meeting you want to write
for.
3. The Edit Journal Entry screen will appear.
Write the journal entry, and click the “Save
entry” button at the bottom of the screen.
3.2.2 Creating New Journals
This section explains how to create a new
journal.
1. Click “Create journal” to create a new
journal.
2. Set the title, and click “Create journal”.
3. Check that a new journal has been created.
Next, this section will describe how to write the
text of the journal.
4. Click the “New entry” button on the journal
you want to write in.
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1. Enter the title and body of the entry, and
click “Save entry”.
2. “Journal entry saved” will be displayed.
Check that the entry has been added to the
journal.
3.3 Viewing Shared Journals (Pages)
This section explains how to view journals
(pages) that have been shared with you.
1. Click the “show share list” button on the
top of the Mahara screen to display the list
of shared journals.
The screen can also be opened from the “共
有された日誌を見る” link on the Links panel
of the Moodle top page.
2. Enter search keywords into the query field,
specify the class meeting number, and click
“Go”. Multiple keywords can be entered by
leaving a space between them.
*If a query has not been specified, all shared
journals will be displayed. (If there are many
journals, they may take a long time to load.)
*If a class meeting number has not been
specified, a list of the entries from the most
recent meeting will be displayed.
3. Journals will be displayed.
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3.4 Adding Comments to Journals
This section describes how to write comments
on shared journals.
1. Click the “Place feedback” button on the
journal displayed in the shared journal list
screen.
2. Write comments in the message field, and
click “Place feedback”.
3. Check that the comment has been
displayed.
3.5 Creating Groups
*If a large number of students will be added to
a group in a lecture all at once, the
administrative office can register them in one
batch. Please contact the office.
1. Select “My groups” from the “Groups” tab.
Click “Create group”.
2. The “Create group” screen will appear.
Enter the group title.
Set the following parameters for each of the
sections outlined in red below.
<Settings>
Membership: Friend invitations
Pages: Hide group
General: Group category = その他
Shared page notifications = None
Feedback notifications = None
After setting each parameter, click “Save group”
at the bottom of the screen.
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3. “Group has been successfully saved” will be
displayed, and group creation is complete.
3.6 Inviting Members to Groups
This section will describe how to add members
to a group whose membership is set as “Invite
Friends” when it was created. This setting can
only be accessed by the creator of the group.
If a large number of students will be added to a
group in a lecture all at once, the
administrative office can register them in one
batch.
1. Select Groups→My Groups to open the My
Groups screen, and select the members you
want to add to the group.
2. Select the “Members” tab and click “send
multiple invitations at once”.
3. Enter the usernames (with spaces between
them) to add to the search field, and click
the “Go” button.
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4. The search results will be displayed in the
potential member field. Select from among
these results (selected names will appear in
a blue background) and click the “>”
button.
5. The selected names will be displayed to the
invited users. Repeat the process to
register multiple users.
Click “Send” to send the invitations to the
selected users.
6. “[Number] invitations have been sent” will
be displayed.
The current members will appear on the
member page. Click “Invites” to see
members who have been invited.
When invited users join the group, they
will appear under “Current” members.
3.7 Sharing Journals
The following are the steps for the process of
sharing a journal with others.
Create page
⇒Add journal to page
⇒Set page sharing settings
This section will explain each step in this
process.
3.7.1 Creating Pages
1. Select the “Pages” tab under the “Portfolio”
tab. Click “Create page” at the top of the
Pages screen.
2. The “Edit Title and Details” screen will
appear. Set the page title and click “Save”.
3. To change the page layout, select the “Edit
layout” tab, select the preferred layout, and
click “Save”.
This completes the page creation. See the next
section to learn about editing the contents of a
page.
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3.7.2 Adding Journals to Pages
To add contents to the previous section,
click the “Add Contents” tab.
To add contents to an existing page, select
the “Portfolio→Pages” tab and click the
pencil button of the desired page.
1. The “Edit Contents” screen will appear.
Select “Journal” from the “Journal” tab on
the left.
2. Add panel: Click “Save” when the journal
screen pops up.
3. Select the page to add a journal to, and
click the “Save” button.
4. Check that the journal has been added to
the preview screen, and click the “Finish”
button.
This completes the process of adding a journal
to a page.
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3.7.3 Sharing Pages
1. Select “Shared by me” under the “Portfolio”
tab. Select the journal page to share from
the “Edit access” column.
2. The “Edit access” screen will appear.
Check that the page you wish to share is
selected in the page field, and select the
sharing target.
When this is selected, the groups that have
already been added will appear on the
right. This is also where the sharing period
is set.
When the groups to share to have been
selected, click “Save”.
3. Return to the Share screen.
Check that the groups set for sharing have
been added to the “Access list”.
This completes the sharing settings.
3.8 Sharing Files
This section will describe the process for
sharing files.
3.8.1 Uploading Files
1. Select “File” under the “Content” tab, click
the “参照” button to upload the file, and
select the file.
2. When this is selected, the file will be
uploaded.
Check that the uploaded file is displayed.
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3.8.2 Creating Pages for Sharing Files
1. Select “Pages” under the “Portfolio” tab and
click “Create page”.
2. Set the page title, and click the “Save”
button.
3. Select “File(s) to download” from the
“Media” tab on the left.
4. Click “Save”.
5. The “File(s) to download: Configure” screen
will appear. Click “Select” for the file you
want to share and click “Save”.
6. Check that the added file is displayed on
the preview screen and click the “Finish”
button.
See section 1 for details about how to share the
page with other users or groups.
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4. BookRoll
4.1 About BookRoll
BookRoll is a system, linked to Moodle, that
makes digital teaching resources and materials
used in lectures available to users within the
university (to students and faculty members).
An online environment allows access from a PC
or smartphone anytime anywhere. Additionally,
use of the bookmark, highlight, and memo
functions on the screen being viewed can
contribute to learning.
※BookRoll can only be used in an online
environment.
4.2 Logging in and logging out
4.2.1 Logging in
There are various methods of logging in to
BookRoll.
When logged in to Moodle
1. Log in to a Moodle tuition course.
2. When the course materials link is clicked,
automatic log-in occurs and the relevant page
opens.
It is not necessary to log in to BookRoll.
When not logged in to Moodle
1. When the course materials link in an e-mail
or forum, for example, is clicked, the
BookRoll log-in screen opens.
2. Enter ID and password, click the [Login]
button, and the relevant page opens.
※ID is your SSO-KID.
※ID and password are entered in half-width
characters.
When the BookRoll log-in screen opens
1. When the URL below is accessed, the login
screen opens.
https://bookroll.artsci.kyushu-u.ac.jp/login
2. Enter ID and password and click on the
[Login] button.
※ID is your SSO-KID.
※ID and password are entered in half-width
characters.
4.2.2 Logging out
Please always log out when you have finished
using BookRoll.
Click on the user icon in the header
and then click on “Logout”.
※Even if you log out from BookRoll, you
remain logged in on Moodle.
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4.3 The BookRoll screen
4.3.1 Header
The header is the same on each screen.
① BookRoll icon
Click when returning to dashboard.
② Course materials
search box
Searching course materials with relevant
keywords.→4.5.2 Keyword search
③ User icon
Operation manual can be downloaded. Also
for use in logging out.
④ Language selection
Allows selection of the language in which
the system operations are displayed.
4.3.2 Dashboard
The screen displayed after logging in to
BookRoll is known as the dashboard.
On the dashboard, Navigation and a list of
contents are displayed.
① NAVIGATION/Contents
・List Contents →④ Contents list
・ Search Contents → 4.5.3 Search my
contents
② NAVIGATION/Bookmarks
There is a list of bookmarks within the
contents. These provide a link to the
bookmarked pages.
For details, see 4.4.2 Bookmark function.
③ NAVIGATION/Contents Management
You can manage the contents which oneself
owns.
・List My Contents
・Search My Contents
・Add Content →4.6 Uploading course
materials
④ Contents list
Contents that are available are listed
separately for each subject. Click to open
the contents.
List of bookmarks
“Bookmarks” displays a list of bookmarks that
have been posted in the course materials when
viewing them on the online course materials
viewing screen.
The bookmark list and the bookmarks within
the online course materials are linked.
1. If you click a bookmark on the list, the
bookmarked page within the online materials
opens.
To delete the
bookmark, click the
recycle bin icon.
It is also possible to delete a bookmark via the
① ② ④ ③
① ④
②
③
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delete icon within the online materials.
4.3.3 Online course material viewing screen
The online course materials viewing screen is
the screen for viewing the course materials. It
can be reached by clicking the course materials
link in Moodle or on the BookRoll dashboard.
※The appearance of the screen will differ
slightly depending on what device you are
using, but the method of operation is the same.
① :BookRoll icon
To move to the dashboard
② :Full-screen mode
Switches the method of viewing the course
materials to full-screen mode.
③ :Move to the previous page
④ :Move to the next page
⑤ Page change slider
⑥ Current page number/Total number of pages
⑦ :Bookmark function
Enables bookmarks to be posted in the
course materials.
⑧ :Bookmarks(page numbers)
Shows bookmark page numbers.
⑨ :Existence of a bookmark
Shows whether there is a bookmark
associated with the current page.
⑩ :Highlight function
Allows text within a page to be highlighted.
⑪ :Memo function
Allows memos to be posted within a page.
⑫ :Intra- course materials search function
Allows course materials to be searched using
keywords.
4.4 Viewing the course materials
4.4.1 Full-screen mode
Online materials can be viewed in full-screen
mode.
Clicking the “FullScreen“ button within normal-
screen mode, switches to full-screen mode.
Clicking the “NormalScreen” button within full-
screen mode, or pressing the ESC key, returns
to normal-screen mode.
Normal-screen mode
Full-screen mode
Operation Button Show/Hide
Switches between showing/hiding the
operations buttons (bookmark, highlight,
memo, search)
⑤
②
①
④
⑥
⑦
⑨ ⑩
③
⑧
⑪ ⑫
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4.4.2 Bookmark function
A bookmark can be attached to the page that is
currently being viewed on the course materials
viewing screen.
It will be added to the list of bookmarks on the
dashboard.
Attaching a bookmark
1. Open the page to which you want to attach a
bookmark.
2. Click on the “Bookmark” icon.
The icon changes to the “Delete Bookmark”
icon.
Existence of bookmark icon: Displays
when a page with a bookmark is opened.
Bookmarks (page numbers): Shows
the page numbers of pages with bookmarks.
Clicking on the bookmark page number opens
the relevant page.
To remove a bookmark
1. Open the page from which you want to
remove a bookmark.
2. Click on the “Delete Bookmark” icon .
4.4.3 Highlight function
Allows selection of two colors to highlight
sections of the text.
Highlighting
1. Click on the ▼ next to the icon to
select a color.
2. Click on the “Highlight” icon and drag
and drop in desired places on the page.
Thickness and length of the highlighting can
be adjusted by how you drag and drop.
Example
of use →
Removing highlighting
1. Click on the highlighted section. A “Do you
want to delete this highlight?” dialogue box
opens.
2. Click the “OK” button to remove highlighting.
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4.4.4 Memo function
Allows memos to be attached on the page,
where desired.
Attaching a memo
1. When the white memo icon is clicked,
the cursor changes to +.
2. When you click on the desired part of the
page, a text box opens.
3. Type your memo and click on the (Save)
button.
4. A yellow memo icon is shown.
Finding a memo on the memo list
1. When the ▼ beside the memo icon is
clicked, the memo list is displayed.
2. Clicking on an item on the list opens the
relevant page.
Editing a memo
1. Click the icon for the memo to be edited.
2. Edit the contents and click the (Save)
button.
Removing a memo
1. Click on the icon for the memo that you
wish to delete. The memo will open.
2. Click on the delete button .
+
:Close without saving
:Save and close
:Delete
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4.4.5 Intra-course materials search function
A keyword search within course materials is
possible.
1. Click on the keyword search icon.
2. Enter the search keyword in the search
window and click on the magnifying glass
icon.
Search results are listed.
3. Clicking on an item in the search results will
open the relevant page.
4.5 Searching contents
Contents can be searched using “Folder Search”
or “Keyword Search”.
4.5.1 Folder search
1. If you click the year and semester on the
dashboard, a list of classes is displayed. If you
then click the relevant class, a list of the
names of the course materials available is
displayed.
2. Click on the name of the relevant course
materials to open the online material viewing
screen.
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4.5.2 Keyword search
1. Enter search keywords in the materials
search box in the header and click the
“Search” button.
2. A list of the relevant course materials is
displayed. It is also possible to target a search
on “Contents”(body of the text), “Title”,
“Teacher”, “Course”(Moodle course name),
“Year”(semester).
4.5.3 Search my contents
It is possible to search contents which oneself
owns.
1. Open the BookRoll dashboard.
2. Click the Contents Management→Search My
Contents link under NAVIGATION and open
the contents list.
3. Enter a search keyword, indicate which
materials should be searched and click the
“Search” button.
4. The search results are shown. Clicking a
course materials name opens the relevant
course materials. Clicking a course materials
“Contents Edit” link allows the relevant
course materials to be edited.
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4.6 Uploading course materials
Please use the following procedure to upload
course materials.
Flowchart for uploading course materials
↓
↓
4.6.1 Preparation of course materials
• Course materials are only accepted in PDF
format.
Please resave PowerPoint presentations
as PDF files before uploading. Resaving
files created in Word (and some other
formats) as PDF files can sometimes
disrupt the layout.
• Maximum file size is 100MB.
• Once added, a contents cannot be deleted.
4.6.2 Uploading course materials to
BookRoll
To upload the prepared course materials to
BookRoll:
1. Open the BookRoll dashboard.
2. Click on the “Contents Management→Add
Content” link under NAVIGATION.
3. Enter the Contents Name using up to 80
characters.
※The Contents Name appears on the list of
course materials. Please do not name the
file using numbers alone. Instead, please
use a name that clearly indicates the
contents of the materials.
4. Select Directory
Click on the “Select” button, and select the
course name.
Prepare course materials
Upload materials to BookRoll
S e t a l i n k t o M o o d l e
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5. Designate the Publish scope
“Limited”(Limited availability) means that
the course materials do not appear on the
list of course materials, but they can be
viewed via a link from Moodle.
6. Publish term is designated via the calendar
It is possible to delete the designated period
by clicking “Clear” button.
Publish term can be set under “Available” or
“Limited Availability.”
7. Sending the file
Select the file using the relevant “ファイルを
選択” button and upload the file by clicking
the “Upload” button. When the “Upload
complete” message is displayed, the file has
been uploaded.
8. Content is registered when the
“Register/Update” button is clicked.
Course materials are not added just by being
sent. Please make sure you click the
“Register/Update” button on the editing
screen.
4.6.3 Editing course materials
Making changes to course materials that have
already been uploaded to the system.
1. Open the BookRoll dashboard.
2. A list of course materials available to be
edited is shown by clicking on “Contents
Management→List My Contents” or
“Contents Management→Search My
Contents” link under NAVIGATION.
3. When “Contents Edit” is clicked for the
relevant content, the edit screen appears.
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4. The contents are updated by changing the
contents’ “Directory”, “Publish scope”,
“Publish term” or file, and clicking the
“Register/Update” button.
The “Version” line shows the time and date the
contents were updated. Clicking the “History”
button brings up the editing history.
Once uploaded, course materials cannot
be deleted.
Instead, please select “Hide” or change
the period of availability.
4.6.4 CSV export
Uploaded contents data is exported in CSV
format.
All your contents are exported.
The exported CSV files can be opened in
Microsoft Excel.
1. Open the BookRoll dashboard.
2. Click on “Contents Management→List My
Contents” or “Contents
Management→Search My Contents” link
under NAVIGATION, and a list of contents
appears.
3. Click the “Export CSV” button.
Course Materials List
Course Materials Search
4. Designate saving location and save.
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4.6.5 Setting links to Moodle
Contents registered on BookRoll are opened by
designating an URL. If a link to that URL is set
up within a Moodle tuition course, the teaching
session can progress smoothly, and its use can
function as a record of how the course materials
have been viewed.
1. When you register course materials to
BookRoll, the URL is displayed in “この教材
の URL” (URL of this material).
Select the URL and copy it.
2. Log in to Moodle.
(※Faculty members please log in on SSO-
KID.)
3. Open your Moodle tuition course and click
the “Turn editing on” button on the top right
of the screen.
4. Accessing “Add an activity or resource” in the
section where the materials are to be used
and select “BookRoll URL.”
5. Please enter “Name”(file name),
“Description”, and “External URL”(the URL
linking to BookRoll).
6. When setting “Display” under “Appearance”,
please select “In pop-up”.
7. Click “Save and return to course”.
8. Please confirm that the link has been uploaded
to the Moodle course.
9. Click “Turn Editing off” to complete the
process.
10. When the link is clicked, BookRoll
opens, and the relevant course material file
is available to view.
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4.7 Guide to using digital course materials
• Log in to Moodle to access the Moodle
course consisting of your lectures.
• Click on the link for the relevant course
materials and use them during lectures.
• Make active use of the memo and
highlighting functions.
4.8 When the system fails
When unable to access BookRoll during lectures
It is possible to post a file directly to a Moodle
course. For how to post, please see 2.10 Posting
Materials.
When access is interrupted by system
maintenance, etc.
• Access will be restored by switching servers
but this can take time. Faculty members
should please remember to have their
lecture resources backed up ahead of time
on their PC and to bring them with them.
• Notifications about system maintenance,
etc., are shown on the Moodle front page, so
please check this as required.
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5. Data Analysis Features
This section will introduce convenient features
of the M2B system that can help improve
classes.
5.1 Learning Log
The following systems must be in use for this
feature.
Moodle / BookRoll
If materials used in class are registered on the
digital material distribution system BookRoll,
this feature allows you to see the viewing status
of each material on Moodle.
Check students’ preparation and review status,
and the viewing status of each lecture slide, to
get useful information for planning future
courses.
5.1.1 Preparing to Use the Learning Log
1. Register materials on BookRoll
(See 4.6 Uploading course materials)
2. Create a link to the materials on the Moodle
course
(See 4.6.5 Setting links to Moodle)
3. Add a “Learning Log” panel to the Moodle
course.
① In the course screen, select “Turn editing
on”.
② Select “Learning logs” from the “ADD A
BLOCK” pull-down menu in the lower left
of the screen.
③ Check that the “LEARNING LOGS” panel
has been added at the lower left of the
screen.
5.1.2 How to View the Learning Log
Click “Calculation” to open the learning log
screen.
This section will explain the process for viewing
the learning log.
1. Select the period for “日付(Date)” and click
“enter”.
2. For “学生リスト(Student List)” select “全員
(All)” or select any students.
3. For “ファイル(File)” select the title from the
pull-down menu and click “calculate”.
4. The learning log will be displayed as a
graph.
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5.1.3 About the Learning Log
This section will explain each graph displayed
in the learning log.
5.1.3.1 Total Achievement Rate
This graph shows the electronic textbook
(BookRoll) preparation achievement rate of all
students in a course. It shows the preparation
rate of viewing of a selected slide.
X-axis: Preparation Rate (0-100%)
Y-axis: People (Number)
5.1.3.2 Highlighter
This graph shows the total number of
highlights made by students for each slide
number.
X-axis: Page Number
Y-axis: Number of Highlights
5.1.3.3 Individual Achievement Rate
This graph shows the preparation achievement
rate for a designated slide for each student user
in a course.
X-axis: Student SSO-KID
Y-axis: Preparation Achievement Rate (0-100%)
5.1.3.4 Viewing Time per Page
This slide shows the average viewing time of
students taking the course, for each page of a
designated slide.
X-axis: Page Number
Y-axis: Average Viewing Time of Page by All
Class Members (seconds)
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5.2 Active Learner Process
5.2.1 What is the Active Learner Process?
This is a plug-in for checking the progress of
active learner points for each class. You can also
check the status of each active learner point
item.
Active learner points are calculated from the
following items.
Table 1. Active Learner Point Items
Relevant
System
Item Details
Moodle Attendance Present, tardy, and
absent are
calculated in active
learner points
Quizzes Scores are
calculated in active
learner points
Reports Submissions, late
submissions, and
failed submissions
are calculated in
active learner points
Moodle
Course
Views
The number of
views of the course
are calculated by
relative evaluation
BookRoll Teaching
Material
Study Time
The amount of time
spent studying the
material is
calculated by
relative evaluation
Highlights The number of
highlights is
calculated by
relative evaluation
Tags The number of tags
is calculated by
relative evaluation
Actions The number of
actions is calculated
by relative
evaluation
Mahara Journal
characters
The number of
characters in the
journal is calculated
by relative
evaluation
The following operations are possible for each of
the items.
To change the items used: Go to “How to
Remove or Add Item for Active Learner
Points”
To change the display title: Go to “How to
change active learner process titles or the
maximums and minimums of the axes”
To change the weighting of the scales: Go to
“How to Change the Weighting of the
Scales”
5.2.2 Adding Active Learner Process Panels
1. On the course screen, click “Turn editing
on”.
2. Select “ACTIVE LEARNER PROCESS” from
the “ADD A BLOCK” pull-down menu.
3. The “ACTIVE LEARNER PROCESS” panel
will appear.
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5.2.3 Checking the Active Learner Process
In this section, the active learner process graphs
can be displayed.
How to View Active Learner Process Graphs
The active learner process line graph shows the
average active learner point values for students
taking the course.
Check the Active Learner Point Detail Screen
Follow these steps to check.
1. From the course screen, click “View” under
the “ACTIVE LEARNER PROCESS”.
2. The details of the active learner process will
appear.
How to View Active Learner Process Detail
Screen Graphs
This section will describe how to view active
learner process graphs.
❶Line Graph: Shows the average active
learner points. Move the cursor over the graph
to see a breakdown of the active learner points.
❶
❶
❷
❷
❸ ❹
Move the
cursor over
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❷ Bar Graph: Shows the actual values for
each item.
Click the button to change the displayed graph.
*Only two graphs can be displayed at one time.
To see another item, click a displayed item to
hide it, and then click the button of the item
you wish to display.
To change usage of each item, see “How to
Enter or Remove an Item from Active Learner
Points”.
To change the display name of an item,
see ”How to Change the Display Names and
Maximum and Minimum Values of Axes in the
Active Learner Process”.
❸Show the item axes being displayed.
To change the axis values of display items,
see ”How to Change the Display Names and
Maximum and Minimum Values of Axes in the
Active Learner Process”.
❹The number of classes shown on the graph
can be changed.
5.2.4 Setting the Active Learner Process
Here, the values and displays can be set for
calculating the active learner process.
Default values have been set, so use these
screens to change them.
Below is the process.
1. Click “Edit” on the “ACTIVE LEARNER
PROCESS” panel.
2. The edit screen will appear.
Enter the values you want to change, and
click “Save”.
When registration is complete, return to the
course page.
① Click a
displayed item to
hide it.
② Click the item
you wish to display.
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How to Enter or Remove an Item from Active
Learner Points
Change the “Use” of items to add or remove
something from the active learner point
calculation.
If something is checked “Disuse” here, it will
not be calculated in active learner points, and it
will not be displayed in the active learner
process graphs.
How to Change the Display Names and
Maximum and Minimum Values of Axes in the
Active Learner Process
Change the maximum and minimum values of
the axes, and the display names, of the items
shown in the active learner process.
Change the display names (Japanese), display
names (English) and axis minimums and
maximums from “5.2.4 Setting the Active
Learner Process”.
How to Change the Weighting of the Scales
The scales used to calculate active learner
points can be changed.
Select “Use” or “Disuse”.
Display Names (Japanese, English)
Maximum and
Minimum
Values of Axes
Axis
Minimums
and
Maximums
Display
Name
Scale
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5.3 Active Learner Distribution
5.3.1 What is Active Learner Distribution?
Learn about the distribution of active learner
points by class.
5.3.2 Adding Active Learner Distribution
Blocks
1. On the course page, click “Turn editing on”.
2. Select “ACTIVE LEARNER
DISTRIBUTION” from the “ADD A BLOCK”
pull-down menu.
3. The “ACTIVE LEARNER DISTRIBUTION”
panel will be displayed.
5.3.3 Checking Active Learner Distribution
How to View the Active Learner Distribution
Graphs
By changing the “Display Group Legend
Number”, the points distribution groups shown
can be changed.
Check the Active Learner Distribution Detail
Screen
The active learner distribution graphs can be
displayed here.
Below is the process for checking.
1. On the course page, click “View” under the
active learner distribution.
2. The details of the active learner distribution
will appear.
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How to View the Active Learner Details Page
Graphs
❶Legend (%): Shows the percentage (%) of
points distribution
❷Bar Graph (%): Shows the percentage (%) of
people
❸Shows the number of classes that can be
displayed on the graph
❹Shows the number of grouping legends that can
be displayed on the graph.
❶
❷
❸ ❹
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5.4 Active Learner Rankings
5.4.1 What are Active Learner Rankings?
Learn the rankings of active learner points for
each class.
5.4.2 Adding Active Learning Ranking
Blocks
1. On the course page, click “Turn editing on”.
2. Select “ACTIVE LEARNER RANKING”
from the “ADD A PANEL” pull-down menu.
3. The “ACTIVE LEARNER RANKING” panel
will appear.
5.4.3 Checking Active Learner Rankings
Here, the active learner rankings graph can be
displayed.
Below is the process for checking.
1. On the course page, click “View” under the
“ACTIVE LEARNER RANKING”.
2. The active learner ranking details will be
displayed.
How to View the Active Learner Ranking Graph
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5.5 Response Button
5.5.1 What is the Response Button?
Find out student responses to “I understand/I
don’t understand” for each class in real time.
5.5.2 Adding a Response Button Block
1. On the course page, click “Turn editing on”.
2. Select “RESPONSE BUTTON” from the
“ADD A PANEL” pull-down menu.
3. The “RESPONSE BUTTON” panel will
appear.
5.5.3 Checking the Response Button
This section displays the response button
graph.
In the response
button panel, check
the number of
responses from the
last five minutes in
the circle graph.
Check the Response Button Detail Screen
Below is the process for checking the details.
1. On the course
page,
click “View”
under the
“RESPONSE
BUTTON”.
2. The response button details will appear.
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How to View the Response Button Detail Page
Graph
To change the class shown, select “Class” from
the pull-down menu.
Use the “Button” to change the display between
“All Display/Understand/Not Understand”.
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5.6 Page Reading Rankings
5.6.1 What are Page Reading Rankings?
This feature displays rankings of page readings
for each teaching material on BookRoll.
5.6.2 Adding Page Reading Ranking Panels
1. On the course page, click “Turn editing on”.
2. Select “READING PAGE RANKING” on the
“ADD A PANEL” pull-down menu.
3. The “READING PAGE RANKING” panel
will be displayed.
5.6.3 Checking Page Reading Rankings
Here, the page reading rankings can be
displayed.
Below is the process for checking the details.
1. On the course page, click “View” under
“READING PAGE RANKING”.
2. Display the page reading ranking details.
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How to View Page Reading Rankings
The title colors of the top three files show their
rankings.
Second
place
3rd
place
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5.7 Word Clouds
5.7.1 What are Word Clouds?
Word Clouds pick out several frequently-
searched words from among the search
keywords on BookRoll, and illustrate their
frequencies with different font sizes.
5.7.2 Adding Word Cloud Blocks
1. On the course page, click “Turn editing on”.
2. Select “Word Cloud” from the “ADD A
PANEL” pull-down menu.
3. The “Word Cloud” panel will be displayed.
5.7.3 Checking Word Clouds
Here, the word cloud can be displayed.
Below is the process for checking the details.
1. On the course page, click “View” under
“Word Cloud”.
2. The word cloud details will be displayed.
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6. Related Information
Center Website
Learning Analytics Center
http://lac.kyushu-u.ac.jp/index.html
System Website
Kyushu University M2B (Mitsuba) Learning
Support System
https://m2b.kyushu-u.ac.jp/
Moodle
https://moodle.kyushu-u.ac.jp/
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Appendix 1: List of Permissions of Each Role
Permissions of Each Role
Moodle
Role
Guest Student TA Assistant
Instructor Instructor
System
Administrator
Create user accounts ●
Group enrollment of users to a course ●
Create courses (classes not shown in
syllabus) ●
Change course title ● ● ●
Self-enroll in a course ● ● ● ● ●
Enroll students in a course ● ● ●
Register TAs to a course ● ● ●
Register assistant instructors to a course ● ● ●
Register (non-lead) instructors to a
course ● ●
Register (lead) instructors to a course ●
Upload videos to a course ● ● ●
Upload videos to an activity ● ● ● ● ●
Give permissions to the instructor role ● ●
Give permissions to assistant instructor,
TA, and student roles ● ● ●
Edit course settings (course category) ●
Edit course settings (other than course
category) ● ● ●
Edit course category course settings ●
View courses that allow “guest access” ● ● ● ● ● ●
Internal course settings ● ● ●
Add resources and activities ● ● ●
Resource and activity display and hide
settings ● ● ● ●
View and grade quiz results ● ● ● ●
View and grade assignments ● ● ● ●
Edit quizzes and assignments ● ● ●
Check permissions of each role ● ● ● ●
Change permissions of each role ● ● ●
Delete course files in batches
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Create backup accounts ●
Change email addresses
Cancel accidental self-enrollment to a
course ● ● ● ● ●
Extract a list of enrolled students
Set maximum upload size ●
Allow guest access ● ● ●
Rename roles ● ● ●
View automatic attendance report ● ● ● ●
Enter attendance in automatic
attendance report ● ● ●