Butler Area Rural TransitFY 2011-12

Current Financial Position

Current Operations

Service Statistics/Trends

Funding Statistics/Trends

Other Information/Assumptions

Capital Status Review1

Current Financial Position:Reserves/Retained Earnings

Source Balance

Lottery $0

MATP $0

MH/MR $0

Area Agency on Aging $0

Other State $ $0

Other Local $ $0

2

Current Financial Position:

Level of Short-Term Debt/Loans—Identify each line of credit (excludes long-term bond financing)Name of Financial

InstitutionAmount of Available

Credit

Interest Rate

Current Credit in Use

County of Butler 0% $64,444

3

Current Financial Position:Accounts Payable – Past due 90 days and over

Accounts Receivable – Past due 90 days and over

Vendor Amount Past Due Estimated Pay Date

None

Program/Agency

Amount Past Due

Date Requisitione

d

Estimated Pay Date

None

4

Current Operations:Staffing LevelContract Provisions Non Union Healthcare N/APension N/AFuelFaresOther major factors producing cost increases

above inflationCost Savings Initiatives

5

Staffing Level/Org ChartProvide a current organization chart with

vacant and new positions. Include a justification for new planned positions.

Community Action

Transportation Director

Operations Mgr Call Center Supervisor Program Asst.

Scheduler Call Center Staff

Dispatcher

Drivers6

Labor ProvisionsTerm of current union contract _N/A_____ to

__________Drivers Current 2012-13

Starting wage $7.51/hour $7.51

Top wage $10.07/hour $10.37

Average wage $7.65/hour $7.88

Wage increase 3% proposed

Job Classification Number- Full Time

Number-Part Time

Drivers 1 31

Mechanics 0 0

Dispatchers 1 dispatcher/1 scheduler

Clerical .5 FTE (as needed)

Other Positions (Identify)

1 Operations Mgr

1 Program Assistant

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Important Labor ProvisionsUse of part-time employees

31 part time drivers Clerical staff as needed

Number/percent of “split shift” drivers None

Overtime Average 10-15 hours total per week overall.

Outsourcing N/A

Other Non Union operation.

8

Healthcare Not Applicable

Describe any proposed changes and the estimated financial impacts.

Union Non-Union

Basic CoverageCurrent

FY 2012-13

Employee Contributions

Current

FY 2012-13

Co-PaymentCurrent

FY 2012-13

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Pension Not ApplicableUnion Non-Union

Employee Contributions

Current

FY 2012-13

Minimum Age to Qualify for Retirement

Current

FY 2012-13

Minimum Number of Years to Qualify for Retirement

Current

FY 2012-13

Minimum Number of Years to be Vested

Current

FY 2012-13

10

Pension: Not Applicable

Describe any proposed changes and the estimated financial impacts.

Provide a status of the degree to which the pension funding is funded. If not fully funded please provide your strategy to fully fund pension.

11

Fuel:Current Cost per Gallon $3.21

AverageContract rate or market rate?

ContractTerms of contract (if applicable)

Use of fuel cards through county government (tax forgiveness)

Projected Cost per Gallon and Basis for ProjectionContract rate or market rate? $3.50

AverageTerms of contract (if applicable) Contract

Use of fuel cards through county government (tax forgiveness)

12

Shared Ride Fares:Date of Last Fare Increase November 2010 In-County

December 1997 Out-of-CountyCurrent

Average fare $11.20Sponsorship arrangements Sponsors pay 15% co-pay

Planned Changes Mileage base fare rather than zone based.Date of planned increase July 2012Estimated average fare No estimate at this timeSponsorship arrangements Sponsors pay 15% co-pay

Describe Fare Policy Shared Ride 85%, third-party sponsor or client 15%, other funding sources 100%

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Other Major Factors Producing Cost Increases Beyond Inflation:

Factors Current Amount

Projected Future Amount

Explanation

Gasoline $220,000 $250,000 Increase gas costs, increased trips

Vehicle Maintenance

$114,389 $115,000 Aging fleet, increased trip use

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Cost Savings Initiatives:Initiative Current

CostPlanned Action and

Implementation DateProjecte

d Savings

GPS Software $18,000 Upon approval of 11/12 capital grant.

Improve Driver Training

Ongoing

Integration of MATP and Shared Ride Operations

Ongoing

County Gas Cards Ongoing $36,000

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Shared Ride Funding

FY 2010-11

FY 2011-12

FY 2012-13

FY 2013-14

FY 2014-15

Operating Expense

932,953 1,039,493

1,092,850

1,133,400

1,154,400

Passenger Revenue

34,213 38,781 39,944 41,142 42,376

Lottery 452,106 468,170 482,215 496,681 511,581

MATP 122,143 126,155 129,939 133,837 137,852

Other 279,181 295,012 303,860 312,973 322,360

Balance -45,310 -111,375 -136,892 -148,767 -140,231

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Shared Ride Statistics/Trends

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Shared-Ride FY 2010-11

FY 2011-12

FY 2012-13

FY 2013-14

FY 2014-15

Total Veh. Miles

190,348 196,058 201,939 207,997 214,236

Cost per Mile 4.90 5.30 5.41 5.45 5.39

Total Veh. Hours

13,402 13,805 14,219 14,645 15,084

Cost per Hour 69.61 75.30 76.86 77.39 76.53

Total Pass. Trips

71,650 73,530 75,735 78,007 80,347

Cost per Trip 13.02 14.14 14.43 14.53 14.37

Rev. per Trip 12.39 12.62 12.62 12.62 12.62

Trips per Hour

19 19 19 19 19

Other Information/Assumptions:Transportation subcontractor, ANR –

diversifying fleet with MV1 vehicles.CNG Conversion and vehicle purchase.Exploration of centralized hubs – Cranberry

Twp hub Looking at additional one in northern county.

Exploring partnerships for shared pool of vehicles (non-shared ride) and drivers.

Bus wrap advertising.

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Capital Status Review16 vehicles in Shared Ride Fleet Over half our vehicles have met useful lifeLooking to add more raised roof and mini

vans to fleet rather than the 12+2.Looking to purchase CNG vehicles or convert

newer vehicles in fleet if local (Butler Transit Authority) filling station project approved.

19