1

BOARD OF EDUCATION

From the LISD Vision…

Human relationships, inside and outside the LISD, reflect trust, openness, risk-taking, respect, integrity, and collaboration.

The public’s trust is earned EACH day through truthfulness, competence,

and accountability.

The LISD earns the confidence of its local districts as it leads and serves.

www.lisd.us

Addison Community Schools Britton Deerfield District Schools

Hudson Area Schools Onsted Community Schools

Adrian Public Schools Clinton Community Schools

Madison School District Sand Creek Community Schools

Blissfield Community Schools Morenci Area Schools

Tecumseh Public Schools

Regular August Board Meeting

August 5, 2013

5:30 p.m.

LISD Center for a Sustainable Future 4260 Tipton Hwy., Adrian, MI

2

LENAWEE INTERMEDIATE SCHOOL DISTRICT

William J. Ross

Education Service Center 4107 North Adrian Highway

Adrian, Michigan 49221 (517) 265-2119

Milton C. Porter Education Center 2946 Sutton Road

Adrian, Michigan 49221 (517) 263-8931

LISD TECH Center 1372 N. Main Street

Adrian, Michigan 49221 (517) 263-2108

Trenton Hills Learning Center

1008 West Maple Avenue Adrian, Michigan 49221

(517) 263-6354

Center for a Sustainable Future 4260 Tipton Highway

Adrian, MI 49221 (517)265-2119

www.lisd.us

The mission of the Lenawee Intermediate School District (LISD) is to prepare people to function effectively in a changing world by providing and coordinating quality education opportunities and support services, innovatively

and responsively, in partnership with our communities.

LISD BOARD OF EDUCATION

Howard Keller President Victor Hogue Vice President/Secretary Richard Germond Treasurer John A. Lark, DDS Trustee Claude Rowley Trustee

ADMINISTRATION

James Philp, Superintendent

Kelly Coffin, Ed.D., Assistant Superintendent, Special Education & General Services Kyle Griffith, Ed.D., Assistant Superintendent, Secondary Instruction & Technology

Dan Garno, Executive Director, Staff Resources Theresa Soto, Executive Director, Finance and Business Services

LISD Nondiscrimination Statement

The Lenawee Intermediate School District (LISD) does not discriminate in any of its educational programs and services, activities, or employment practices, on the basis of sex, race, color, national origin / ancestry, religion, height, weight, marital status, age, limited

English-speaking ability, sexual orientation, or disability. Direct inquiries to: Executive Director of Staff Resources, Lenawee Intermediate School District, 4107 N. Adrian Hwy., Adrian, MI 49221, (517) 265-2119. Persons with hearing impairments, please

call the Michigan Relay Center at (800) 649-3777 (TDD).

Declaración de No Discriminación del LISD

El Distrito Escolar Intermedio de Lenawee (LISD) no discrimina en ninguno de sus programas o servicios educativos, actividades, o prácticas de empleo sobre la base de género, raza, color, origen nacional / ascendencia, religión, estatura, peso, estado civil, edad,

la habilidad limitada de hablar inglés, orientación sexual, o incapacidad. Para conseguir más información: Executive Director of Staff Resources, Lenawee Intermediate School District, 4107 N. Adrian Hwy., Adrian, MI 49221, (517) 265-2119. Personas con

problemas de audición, por favor llamen al Michigan Relay Center (800) 649-3777 (TDD).

3

Vision The American democratic experiment demands an effective system of public education to strengthen and advance the American ideal and to promote the “common good.” With courage, boldness, and urgency, the LISD recognizes and accepts its responsibility to ensure that today’s education will meet tomorrow’s challenges. Each student is the reason the LISD exists.

The dignity and well-being of each student is our impassioned dream. Through informed citizenship, our students will build a better tomorrow.

How well a student learns is ALWAYS more important than when… or how… or where.

Educational applications of emerging technologies are readily accessible to students and staff.

Research and best practices in teaching/learning/assessment are eagerly reflected in the daily performance of each staff.

LISD staff are involved in their communities through humanitarianism and volunteering, demonstrating concern for our neighbors.

The LISD courageously pursues innovation and excellence and willingly risks the possibility of criticism and failure.

Human relationships, inside and outside the LISD, reflect trust, openness, risk-taking, respect, integrity, and collaboration.

The public’s trust is earned EACH day through truthfulness, competence, and accountability.

As a student-centered learning organization, the LISD continually adopts new learnings and anticipates future conditions.

The LISD earns the confidence of its local districts as it leads and serves.

Leadership guides with:

empowerment and excellence, ideas, not control, relationships, not power, integrity, not convenience, and decisiveness, fairness, listening, sharing.

07/30/01

4

LISD STRATEGIC PLAN

Bold Initiatives and Objectives Adopted August 4, 2008

BOLD INITIATIVE

The LISD will champion all students’ highest level of achievement so that each student is successful in the global community.

Goal A: The LISD will support and implement collaborative projects that enable each child to be ready, able and eager to learn.

Goal B: The LISD will support and implement collaborative, future-focused

initiatives that increase rigor, relevance and relationships so that each student has knowledge and thinking skills that are continuously worth more in the global community.

BOLD INITIATIVE

The LISD will continuously develop additional capacities for improving organizational performance.

Goal A: The LISD will continually innovate and evaluate.

Goal B: The LISD will continually endeavor to increase effective use of all LISD and community resources.

1

BOARD OF EDUCATION REGULAR AUGUST BOARD MEETING

Call Meeting to Order & Pledge of Allegiance DATE: August 5, 2013 TIME: 5:30 p.m.

LOCATION: LISD Center for a Sustainable Future 4260 Tipton Hwy. Adrian, MI, 49221 MEETING CALLED TO ORDER AT (TIME): __________________________ MEETING CALLED TO ORDER BY:

Pledge of Allegiance

ROLL CALL OF BOARD MEMBERS:

HOWARD KELLER

VICTOR HOGUE

RICHARD GERMOND

JOHN LARK

CLAUDE ROWLEY

LISD STAFF PRESENT:

OTHERS PRESENT:

2

M E M O R A N D U M DATE: August 5, 2013 TO: LISD Board of Education FROM: Jim Philp, Superintendent SUBJECT: Motion to Set Agenda Motion to Set Agenda

Moved by: ________________, supported by: ________________

______ 1. Set the agenda as presented.

______ 2. Set the agenda as presented with the following change(s):

a.

b.

c.

YES NO Keller Approved Hogue Disapproved Germond No Action Lark Tabled Rowley

3

Table of Contents

Call Meeting to Order & Pledge of Allegiance ............................... 1

Motion to Set Agenda ..................................................................... 2

Table of Contents ............................................................................ 3

Staff of the Month ............................................................................ 6

Oral Report ...................................................................................... 8

Comments from the Public ............................................................. 9

Acknowledging Student Success ................................................ 11

1. LISD TECH Center Students Attend National Health Occupations Students of America (HOSA) Leadership Conference ...................................................... 11

Special Education & Strategic Initiatives Reports ...................... 13

1. LISD Young Children Services and the YMCA of Lenawee County Before/After School Child Care Partnership ....................................................... 13

2. Head Start Changes at LISD PREP Academy ............................................ 13

3. Summer 2013 Lenawee’s CHILD Preschool Camp Opportunity a Success 14

4. LISD Classrooms Kickoff Positive Behavioral Interventions and Supports Initiative ............................................................................................................. 14

Instruction & General Services Reports ...................................... 16

1. LISD Reproductive Health Material Ready for Board Approval ................... 16

2. LISD Career Preparation Services Update .................................................. 16

3. LISD TECH Center Explores Adding New Programming ............................ 17

4. Maurice Spear Campus Students Take Part in Summer Programming at the LISD TECH Center ............................................................................................ 17

5. Digging Deeper with Daily 5 ........................................................................ 18

6. EDYou! LISD TV Program .......................................................................... 18

7. LISD Staff Attend Michigan Association of Intermediate School Administrators Unit Professional Development .................................................. 19

8. Spring 2013 ACT and MME Scores Analyzed through DataDirector ........... 19

9. 2013-2014 Project Lead the Way (PLTW) Funding to Local Districts .......... 20

Office of the Superintendent Reports .......................................... 23

Finance & Administrative Services .................................................................. 23

1. Audit for Fiscal Year Ended June 30, 2013 ................................................. 23

2. Countywide Schools–Consolidation of District Support ............................... 23

3. Lenawee Great Start Collaborative Retreat ................................................. 24

4

Facilities Updates ............................................................................................ 25

1. LISD TECH Center Energy-Efficiency Improvements .................................. 25

Staff Resources ............................................................................................... 27

1. Personnel Update ....................................................................................... 27

2. Update on Position Vacancies .................................................................... 28

3. Affordable Care Act..................................................................................... 29

4. County-wide Evaluation Training................................................................. 30

5. JCC/LISD Academy Staffing for 2013-2014 ................................................ 31

6. Exploring Expanded County-wide Special Education Transportation .......... 31

Office of the Superintendent Reports .............................................................. 32

1. LISD Center for a Sustainable Future Update ............................................. 32

2. LISD Board Policy Review and Recommendation Ad-hoc Committee ........ 34

3. LISD and Jackson College Share a Booth at the 2013 Lenawee County Fair .......................................................................................................................... 34

Consent Agenda ............................................................................ 36

Approve Consent Agenda ............................................................................... 36

1. Approve Minutes of the June 27, 2013, LISD Board of Education Meeting . 37

2. Approve Financial Reports .......................................................................... 45

3. Approve Reproductive Health and Sex Education Curriculum Material for 2013-2014 ......................................................................................................... 50

4. Authorization to Develop Specs and Seek Bids for Tablet Computers and Accessories ....................................................................................................... 51

Approve Recommended Action Items ......................................... 54

1. Accept Bid for HVAC Improvements at LISD TECH Center ........................ 55

2. Approve Notice of Actual Layoff – Reduction of Contract Days ................... 56

Approve Separately: .......................................................................................... 57

3. Appoint Board Policy Ad Hoc Committee .................................................... 57

4. Accept LISD Center for a Sustainable Future Completion ........................... 58

5. Enter into Executive Session ...................................................................... 59

6. Adjourn Executive Session ......................................................................... 60

Adjournment .................................................................................. 62

5

Separate Enclosures 1. LISD Calendar of Events: August & September 2013 2. LISD Center for a Sustainable Future Project Cost Summary 3. LISD Center for a Sustainable Future Certificate of Occupancy 4. Supt. Mike Flanagan Letter and Testimony Regarding County-wide Districts 5. LISD in the News – July 2013

6

STAFF OF THE MONTH Staff of the Month

From the LISD Vision…

“The LISD courageously pursues innovation and excellence and willingly risks the possibility of criticism and failure.”

eet … Kyle Hoffman, Director of Grants, Development, & Legal Services.

Kyle’s work over the last two years with the LISD Center for a Sustainable Future (CSF) has been exemplary. Kyle has worked with the project’s architect, The Collaborative, the construction manager, Clark Construction, and many of the individual contractors to make sure that the project was completed for a fair price, completed accurately, and completed in a timely manner. Using his legal expertise, he has written, reviewed, and interpreted legal documents and contracts, worked developing the LISD CSF website, held numerous meetings with Clark Construction and LISD staff, and has been the District’s point person for communication with contractors, Clark Construction, and The Collaborative. Kyle has also been instrumental in working with Midwest Energy Cooperative to build the LISD/Midwest Energy SEED (Sustainable Energy Efficient Design) House on the CSF campus. This work has been in addition to his normal work of writing and reviewing contracts and agreements for the entire District, reviewing and revising LISD Board Policy, working on the revised district-wide LISD website, researching and applying for alternate funding sources for LISD and local district programs, and grant administration and reporting. Kyle has procured nearly $5,000,000 in grants for the LISD and local districts. Kyle is also currently attending law school in the evenings and has nearly completed with his Juris Doctorate degree. Kyle has gone above and beyond in his scope of work to make sure that the LISD Center for a Sustainable Future has become a reality, along with the exceptional work that he does on a daily basis. Congratulations, Kyle, for your outstanding contribution to the Lenawee Intermediate School District, which led to your selection for this award.

Kyle Hoffman

7

ORAL REPORT

8

Oral Report

From the LISD Vision “Human relationships, inside and outside the LISD reflect trust, openness, risk-

taking, respect, integrity, and collaboration.”

HOSA National Leadership Conference

On June 26, 2013, ten LISD TECH Center students and their advisors traveled to Nashville, Tennessee, to participate in the 2013 National Health Occupations Students of America (HOSA) Leadership Conference. LISD TECH Center HOSA students will present to the Board about their experience: Heather Ruskowsky: Nursing Prep (Onsted) Bronze medalist, EMT Team Event Mechaela Chrisman & Melody Shawver: EMT (Berean Baptist Academy) National Champions: CPR/First Aid Team Event

9

COMMENTS FROM THE PUBLIC

Comments from the Public

----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- When addressing the Board, please follow these few guidelines: * Before the meeting begins, fill out a "Request to Address the Board" card

and give this to the President. The Board President will refer to these cards when inviting comments from the public.

* Limit your presentations to the Board to no more than ten minutes. * Whenever possible, contact the LISD Superintendent before a board

meeting, as questions may be answered or information taken at that time. * Submit complaints against school personnel in writing to the LISD

Superintendent at least five days before a regular board meeting. (The law provides that the person against whom a complaint is lodged has the right to ask for a closed hearing on the complaint.)

* Whenever possible, prepare a written summary of your comments to the Board so board members can later review the information more carefully.

* Groups of more than three should choose a representative to address the

Board. * Public debate is not allowed at a Lenawee Intermediate School District

Board of Education meeting. ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- -----

10

ACKNOWLEDGING STUDENT SUCCESS

11

M E M O R A N D U M

Acknowledging Student Success DATE: August 5, 2013 TO: LISD Board of Education FROM: Jim Philp, Superintendent SUBJECT: ACKNOWLEDGING STUDENT SUCCESS

Recognition

1. LISD TECH Center Students Attend National Health Occupations Students of America (HOSA) Leadership Conference

(Shelley Jusick) On June 26, 2013, ten LISD TECH Center students and their advisors traveled to Nashville, Tennessee, to participate in the 2013 National Health Occupations Students of America (HOSA) Leadership Conference. Following are the results from the conference: CPR/First Aid (Team Event) – NATIONAL CHAMPIONS Gold Medal Michaela Chrisman, EMT (Berean Baptist Academy) and

Melody Shawver, EMT (Berean Baptist Academy) EMT (Team Event) Bronze Medal (3rd Place) Danielle Cluckey, Nursing Prep (Madison) and

Heather Ruskowsky, Nursing Prep (Onsted)

Top Ten (7th Place) Joshua Gramm, EMT (Addison) and Heather Tarver, EMT (Blissfield)

In both of these team events, students must first pass a comprehensive written exam. The top 20 teams advanced to the skills level, where students were given a scenario in which to demonstrate their skills. There were 84 CPR/First Aid teams and 64 EMT teams competing.

12

SPECIAL EDUCATION & STRATEGIC INITIATIVES

13

M E M O R A N D U M

Special Education & Strategic Initiatives Reports DATE: August 5, 2013 TO: Superintendent and LISD Board of Education FROM: Special Education & Strategic Initiatives SUBJECT: SPECIAL EDUCATION & STRATEGIC INITIATIVES

1. LISD Young Children Services and the YMCA of Lenawee County Before/After School Child Care Partnership

(Megan Karpinski) Summary: LISD Young Children Services will partner with the YMCA of Lenawee County to provide before and after school child care services for children attending the LISD TECH Center Preschool and Kindergarten Readiness Programs. LISD Young Children Services, in partnership with the YMCA of Lenawee County, will be offering before and after school child care onsite at the LISD TECH Center beginning in September 2013. This service will be provided by the YMCA in a current preschool classroom at the LISD TECH Center.

By providing before and after school child care onsite, it is anticipated families who have enrolled their children in the tuition based inclusive program may be better able to coordinate transportation to and from school on a daily basis. The Board will be updated about this new service to families throughout the school year.

2. Head Start Changes at LISD PREP Academy

(Megan Karpinski) Summary: Adrian Public Schools Early Head Start will no longer provide center-based services onsite at the LISD PREP Academy. The LISD began partnering with Adrian Public Schools Early Head Start program in March 2010. This partnership was created as a result of Adrian Head Start receiving a grant to provide center- and home-based services to at-risk children, birth to age three. The center-based funding has been eliminated at the LISD PREP Academy due to the recent federal sequestration.

14

The LISD PREP Academy will continue to work collaboratively with Adrian Public Schools Early Head Start home-based services for students and children who received services through the center-based classroom this past school year.

3. Summer 2013 Lenawee’s CHILD Preschool Camp Opportunity a Success

(Megan Karpinski) Lenawee’s CHILD provided a free literacy based preschool camp opportunity for 180 children ages two to five years old and their parents at Britton Deerfield Schools, Milton C. Porter Education Center, Madison School District, and Onsted Village Park. Participants registered to attend one camp location for the four- week session. The camp provided developmentally appropriate activities for young children and their caregivers. Children were provided with a tee-shirt and a book each week. Funding for this camp is provided through the Great Parents, Great Start Parent Education Grant through the Michigan Department of Education.

4. LISD Classrooms Kickoff Positive Behavioral Interventions and Supports Initiative

(Jody Howard) Summary: The LISD programs for students with Moderate Cognitive Impairments (MoCI) and Severe Multiple Impairments (SXI) will kick off the Positive Behavioral Interventions and Supports (PBIS) initiative with the fall 2013 school year. Through the 2012-2013 School Improvement Process (SIP), teachers in the Moderate Cognitive Impairments (MoCI) and Severe Multiple Impairments (SXI) programs identified that student behavior was a key factor affecting students’ academic growth. As a result, the School Improvement Team determined that PBIS would be implemented in all LISD classrooms supporting students with MoCI and SXI. PBIS is a proactive, team-based framework for creating and sustaining safe and effective classrooms. Emphasis is placed on prevention of problem behavior, development of pro-social skills, and the use of data-based problem solving for addressing existing behavior concerns. The School Improvement Team has identified a multi-week plan for implementation. The Board will be updated later in the school year on the progress PBIS has had on students’ academic growth.

15

INSTRUCTION & GENERAL SERVICES

16

M E M O R A N D U M

Instruction & General Services Reports DATE: August 5, 2013 TO: Superintendent and LISD Board of Education FROM: Kyle Griffith, Assistant Superintendent – Instruction & General Services SUBJECT: INSTRUCTION & GENERAL SERVICES

1. LISD Reproductive Health Material Ready for Board Approval

(Kyle Griffith) Reproductive Health and Sex Education curricula for use in 2013-2014 LISD programs were reviewed and recommended by the LISD Reproductive Health and Sex Education Advisory Committee. Since there were no proposed changes from last year, the committee recommends continuation of current curriculum following the Michigan Model for Comprehensive School Health. The LISD Board of Education will be asked to approve continuation of current reproductive health education curriculum material later in the Consent Agenda.

2. LISD Career Preparation Services Update

(Jane Castle & Kim Dusseau) Summary: LISD Career Preparation Services has explored the use of tablet computers for working with students in local districts and at the LISD TECH Center. In support of the LISD Strategic Plan and the LISD TECH Center School Improvement Plan, LISD Career Preparation Services has explored the use of tablet computers for working with students in local districts and at the LISD TECH Center. Students will use the tablets to access their Educational Development Plans (EDPs) on Career Cruising, develop resumes and cover letters, access scholarship and College Now applications on ScholarSelect, schedule Sophomore Visits, apply for LISD TECH Center programs, as well as other applications. Later in the agenda, the Board will be asked for authorization to develop specifications and seek bids for the LISD tablet computer purchase.

17

3. LISD TECH Center Explores Adding New Programming

(Shelley Jusick) “As a student-centered learning organization, the LISD continually adopts new learnings and anticipates future conditions.” ~ LISD Vision In keeping with the LISD Vision statement, the LISD TECH Center continually investigates and updates program curricula and offerings in an effort to prepare Lenawee County students for their future careers. Staff are currently forming exploratory advisory groups to investigate the feasibility of offering two new programs for the 2014-2015 school year: Physical Therapy Aid/Assistant and Cosmetology. These advisory groups will meet three or four times throughout this school year. The Board will be kept updated as the meetings progress.

4. Maurice Spear Campus Students Take Part in Summer Programming at the LISD TECH Center

(Shelley Jusick) As an alternative opportunity for students to achieve career readiness, the LISD TECH Center provided 19 Maurice Spear Campus students the opportunity to take part in three summer courses: “Game:IT” (computer programming), Building & Maintenance Services, and Culinary Arts. In the “Game:IT” course, students progressed from simple “drag-n-drop” programming to actually writing code and developing original computer games. Students learned the math and physics concepts used in game development, how the engineering cycle is used to design games, the components of a good game, color theory used in game design, how to create sprites and animation, and much more. Students also had the opportunity to earn one half-elective credit in Computer Science/Technology. In the Building & Maintenance Services course, students learned shop safety, basic math calculations, and how to read a tape measure for the construction of their own tool box. In the Culinary Arts course, students learned about basic math calculations, and how to read and follow a recipe. Students also received instruction in the ServSafe curriculum and received their ServSafe Food Handlers’ Training Certificate.

18

5. Digging Deeper with Daily 5

(Mellissa Wilson) Summary: The LISD Curriculum Consultant helped local teachers get their hands dirty in order to dig deeper with The Daily 5. “Whoever does the most work does the most learning,” is a quote often used in professional development. The LISD Curriculum Consultant helped local teachers dig deeper with The Daily 5. The educators who attended already had experience using The Daily 5 in their classrooms. Having experienced successful implementation of the basic structure and management, they wished to see even more growth in their students’ reading abilities and strategy usage. Two local educators collaborated with the LISD consultant in both the planning and presentation of the session, which provided an “in the trenches” perspective for the attendees. Presenters challenged the educators to dig deeper by including reading response journals, fine-tuning lesson alignment, and looking for authentic modes of assessment. Local students will benefit from the hard work done by their teachers, who challenge themselves to dig deeper and continue learning.

6. EDYou! LISD TV Program

(Mellissa Wilson) Summary: EDYou! is a new collaborative television project between the LISD Curriculum Consultant and LISD TV. Check your local listings this fall! A new collaborative television project between the LISD Curriculum Consultant and LISD TV has evolved into the educational talk show, “EDYou!” The project’s mission is to share how our community, parents, students, and educators are playing a role in education. The show challenges its guests (community members, educators, and business professionals) to discuss topics such as instruction versus understanding, project-based learning, and how community members can make a difference in the lives of students. The segments are filmed locally in the Adrian City Library and, beginning this fall, EDYOU! will air one new segment per week. The show’s tagline says it all, “Join us as we dig deeper into what’s current, what’s innovative, and what’s just best practice.”

19

7. LISD Staff Attend Michigan Association of Intermediate School Administrators Unit Professional Development

(Mellissa Wilson and Brian Jones) Summary: The Michigan Association of Intermediate School Administrators (MAISA) has released units aligned to the Common Core State Standards (CCSS) to assist ISDs and local educators in the transition to the new standards. LISD staff attended trainings to assist in the roll out of these units. The Common Core State Standards (CCSS) were adopted by Michigan in 2010 in the areas of English Language Arts (ELA) and mathematics. These standards are based in career and college readiness and will require students to think and perform at a much higher level. Michigan is a governing state in the Smarter Balanced Assessment Consortium (SBAC). The SBAC is developing a summative assessment that will replace the Michigan Educational Assessment Program (MEAP) and Michigan Merit Exam (MME) in the spring of 2015, assuming the Michigan Legislature votes to re-engage with the CCSS. To assist ISDs and local district leaders in the transition to the CCSS, a collaborative group has developed and released a set of aligned units and lessons. The collaborative group is made up of staff from intermediate school districts, Michigan’s Regional Educational Media Center (REMC), and the Michigan Department of Education (MDE). Training on how to better serve local districts with these resources on the ELA units was offered in June for LISD staff. These trainings included sessions for assisting both teachers and administrators.

8. Spring 2013 ACT and MME Scores Analyzed through DataDirector

(Stan Masters) Summary: In April 2013, local schools in Lenawee County began analyzing their Spring 2013 ACT and MME results using the county’s data warehouse, DataDirector. Lenawee County scores saw increases in most areas. In April 2013, local schools in Lenawee County began analyzing their spring 2013 ACT and MME results using the county’s data warehouse, DataDirector. The Coordinator of Instructional Data Services produced numerous local reports, including customized “traffic light” reports to help local administrators and data teams finalize year-end school improvement reports. Lenawee County schools increased their average ACT scores from spring 2012 to spring 2013 in English, math, reading, and science, with a slight decrease in writing. Scores for the MME, which include test items from all three days of

20

testing (ACT, WorkKeys, and Michigan tests in math, science, and social studies) increased in math, science, and social studies. MME scores in Lenawee decreased in reading, while holding steady in writing. The chart below summarizes the scores, as well as the change in scores from spring 2012 to spring 2013.

Spring 2013 ACT and MME 11th Grade Scores

ACT Avg. Score Avg. Score Change Change

Subject Range of Scores Lenawee State Lenawee State

English (1-36) 19.3 18.8 0.4 0.1

Math (1-36) 19.8 19.6 0.5 -0.1

Reading (1-36) 20.1 19.7 0.4 0.1

Science (1-36) 20.6 20.1 0.5 0.2

Composite (1-36) 20.1 19.7 0.4 0.1

Writing (2-12) 6.7 6.8 -0.1 0

MME Percent Proficient Change Change

Subject Lenawee State Lenawee State

Math 30 29 7 0

Reading 57 54 -2 -2

Writing 52 49 0 0

Science 27 26 5 0

Social Studies 42 39 1 -2

STEM Reports

9. 2013-2014 Project Lead the Way (PLTW) Funding to Local Districts

(Kelly Cichy) Summary: Local districts submitted applications for maintaining and/or expanding their Project Lead the Way (PLTW) programs for the 2013-2014 school year. As part of the application, schools submitted a plan for evaluating the effectiveness of the PLTW program and its impact on student achievement. Local districts were invited to submit applications for additional funding to maintain and/or expand their Project Lead the Way (PLTW) programs for the 2013-2014 school year. Submitted application projects included replacement and upgrading of non-consumable equipment required for PLTW courses, expanding PLTW programs to include additional high school classes, adding new after-school PLTW “clubs/camps,” and additional PLTW teacher training, including Engineering is Elementary (EIE) teacher training. Districts could also apply for additional funds to be used in collaboration with another district.

21

Evaluation plans include both quantitative and qualitative data. Student achievement will be tracked using course pre- and post-tests, teacher-developed unit tests, NWEA assessments, MEAP scores, PLAN, and ACT tests. Additional data to be collected include surveys of student interest in STEM careers, including use of Educational Development Plans (EDPs) and Career Cruising tools, student reflections, teacher notes, and student work samples (photographs and videos) demonstrating project completion. Each project will also be presented to the local district board and/or the LISD Board to share the results and highlights of local PLTW programs.

22

OFFICE OF THE SUPERINTENDENT

23

M E M O R A N D U M

Office of the Superintendent Reports DATE: August 5, 2013 TO: LISD Board of Education FROM: Jim Philp, Superintendent SUBJECT: OFFICE OF THE SUPERINTENDENT REPORTS LISD Legislative Summary

Finance & Administrative Services 1. Audit for Fiscal Year Ended June 30, 2013 (Theresa Soto) During the April 2012 meeting, the Board accepted Rehmann Robson’s proposal to continue providing audit services to Lenawee Intermediate School District for the fiscal years ending June 30, 2012, 2013, and 2014. Rehmann currently serves over 335 governmental and not-for-profit entities in Michigan, including more than 50 school districts. Audit fieldwork is officially scheduled to begin on September 9, 2013. It is anticipated that the auditors will be on site for two or three weeks. The District’s financial records are believed to be in excellent condition and no extraordinary events are anticipated. The Board of Education will continue to be kept updated on the audit for Fiscal Year 2013.

2. Countywide Schools–Consolidation of District Support Services (Theresa Soto) Summary: State Superintendent of Instruction Mike Flanagan issued a memo explaining his idea for realigning the delivery of education in Michigan to “county-wide school districts” on July 8, 2013. During a June 2013 joint House-Senate subcommittee meeting on deficit school districts, Michigan State Superintendent of Instruction Mike Flanagan commented that if the decision was his, he “would change over to county-wide school districts.” Flanagan issued a memo on July 8, 2013, expounding on that comment. He describes his idea as a “hybrid system” that centers on the mandatory transition to centralize administrative and academic functions at a county or regional level. It requires services such as transportation, curriculum development, staff training, technology, food services, accounting functions, and other services to be provided regionally, potentially by the intermediate school district, and charged back to local districts “at-cost.” He expects his idea “would

24

save millions of dollars minimally” and that “all cost savings would go back to the classroom.” Flanagan’s memo identifies several areas of the School Code and School Aid Act that would require revision in order for his idea to become a reality. This will be a very controversial political debate, with various groups talking about reducing local control, saving dollars, etc. Superintendent Flanagan said his hope is that consolidation of administrative services at the county/ISD level saves enough money to allow the continuation of local district academic control. However, just moving work around doesn’t automatically generate additional dollars for schools. Savings must be real and identifiable, exceeding the cost of the consolidation. There are always costs associated with consolidation of services that could equate to reduced services to students, to parents, or to the school districts served.

3. Lenawee Great Start Collaborative Retreat (Christie Cadmus) The Lenawee County Great Start Collaborative annual retreat was held in June 2013. The team reviewed current priorities to confirm that they are actionable, feasible, powerful, and aligned with the collaborative mission. The group analyzed the results of a community survey conducted in 2012 for strategic planning purposes. They looked at survey data regarding:

assumptions and beliefs of Lenawee County community members

gaps in services

relationships and connections amongst organizations and key people in the community

policies and procedures that make it difficult to address problems

resources available to address family barriers to services access

decision makers

interactions that create change and promote improvement. After conducting a mini-root analysis of the data collected, members reviewed and revised the current work plan that focuses on local services available for children beginning at birth through age five, and to their families. The focus of the fall planning meeting will be on upcoming priorities for 2013-2014.

25

Facilities Updates 1. LISD TECH Center Energy-Efficiency Improvements (Tom Kasefang) Windows, Doors and Insulation Vanston/O’Brien, Inc. has received approval from the State of Michigan to proceed with window, door, and insulation improvements. Materials have been ordered and installation will begin as soon as they are available. Insulation of the perimeter soffit on the LISD TECH Center main building is scheduled for early August. LISD staff will continue to update the Board as this project progresses. HVAC Improvements At the March 2013 meeting, the LISD Board of Education authorized staff to develop specifications and seek bids for HVAC systems improvements at the LISD TECH Center. A Request for Proposals (RFP) was released on June 24, 2013, for design and administration of HVAC systems improvements at the LISD TECH Center and the TECH Center East Building. The selected respondent will be responsible for the design of the HVAC systems improvements and will assist with the coordination of project bidding and administration. The selected firm will be responsible for making recommendations to District administration and the Board of Education. The provided rationale will include a cost-benefit analysis, including an assessment of systems installation vs. operational costs. Nine companies submitted proposals, as follows: Firm Services

(Additional/Included) Cost ($)

Facility-Solutions Ann Arbor, MI

Additional: Commissioning 39,100 + Commissioning 2-4%

Mende Engineering Solutions Addison, MI

Includes: Commissioning, Temperature Control Training, Energy Rebate Application Additional: Reimbursables, Postage, Permit Fees, Bidding Documents

59,500

Great Lakes Critical Power & Cooling Fenton, MI

65,050

VF & Associates Tipton, MI

Includes: Commissioning Conventional: 83,300 Geothermal: 96,800

William A. Kibbe & Associates Saginaw, MI

89,300

Strategic Energy Solutions Berkley, MI

Additional: Testing, Commissioning

81,000-107,000 Commissioning: 16,500

26

TowerPinkster Kalamazoo, MI

Included: Commissioning, Additional: $3,000 Reimbursables

Base: 133,000 Geothermal: 155,000

GMB Architecture Holland, MI

Additional: Specialty Consultants, Printing, Special Investigation

Conventional: 260,000 Geothermal: 283,700 Commissioning: 4,100

Peter Basso Associates Ann Arbor, MI

Base: 330,000 Geothermal: 385,300

Facility–Solutions’ bid of $39,100 did not include the commissioning of the new HVAC equipment but rather a percentage range of 2-4% of the total project cost. Based on the estimated project cost ($2,000,000), this would add an additional $40,000-80,000 to their base bid. Mende Engineering Solutions, located in Addison, MI, appears to be the best overall value for the LISD. In addition to the scope of services outlined above, their bid of $59,500 includes commissioning of new equipment and assistance with energy rebate incentives. This cost is non-specific as it relates to the type of system that will be installed. Mende Engineering Solutions received positive referrals from everyone contacted, including several local school districts. Later in this meeting, the Board will be asked to accept the bid from Mende Engineering Solutions, in the amount of $59,500, for designing and administering HVAC systems improvements at the LISD TECH Center and the TECH Center East Building. The District expects the timeline for HVAC activities to be as follows: Activity Estimated Date(s) Selection of engineer August 5, 2013, Board Meeting Existing systems assessment August – September 2013 Recommendation of HVAC systems solutions October 2013 HVAC systems design & engineering November – December 2013 HVAC systems bidding January 2014 Selection of HVAC systems contractor(s) February 3, 2014, Board Meeting HVAC systems construction May – August 2014

27

Staff Resources 1. Personnel Update

(Dan Garno)

Name Position Action

Carrie Barden Volunteer – Summer Camps 7/10/13

Karen Biggs Volunteer – Summer Camps 6/17/13-8/23/13

Debbie Brighton Volunteer – Summer Prof. Dev. 7/1/13-8/30/13

Taina Bundshuh Volunteer – Summer Camps 7/9/13

Amy Chandler Volunteer – Summer Prof. Dev. 7/1/13-8/30/13

Amy Chestney Volunteer – Summer Camps 6/17/13-8/23/13

Kevin DeClercq Volunteer – Special Education 7/9/13-8/1/13

Joseph Fenicle Volunteer – Summer Camps 6/20/13

Evie Czajkowski Volunteer – Special Education 6/21/13-8/25/13

Angela Garza Volunteer – Summer Camps 6/16/13 and 6/20/13

Jenna Goetz Volunteer – Summer Camps 7/10/13 and 7/24/13

Laura Goetz Volunteer – Summer Camps 7/10/13 and 7/24/13

Jeff Hunter Volunteer – Summer Camps 6/21/13

Meredith Inman Volunteer – Summer Camps 7/8/13-8/9/13

Morgan Inman Volunteer – Summer Camps 7/8/13-8/9/13

Susan Keriacos Volunteer – Summer Camps 7/18/13

Bryon Keith Volunteer – Summer Camps 6/20/13 & 6/21/13

Tara Krise Volunteer – Prof. Development 7/1/13-8/30/13

Anessa Nelson Volunteer – Summer Camps 6/17/13-8/23/13

Cristie Particka Volunteer – Prof. Development 7/1/13-8/30/13

Kathryn Reeves Volunteer – Summer Camps 7/23/13-7/26/13

Larry Schroeder Volunteer – Summer Camps 7/14/13-7/21/13

Mary Schroeder Volunteer – Summer Camps 7/14/13-7/21/13

Amy Simpkins Volunteer – Summer Camps 7/14/13-7/21/13

Dan Terryberry Volunteer – Summer Camps 6/21/13

Alison Thompson Volunteer – Summer Camps 6/21/13

Woodrow Wilson Jr Volunteer – Summer Camps 6/17/13-8/23/13

Penny Miller Teacher Assistant – Special Ed LOA eff: 6/7/13-6/21/13

Matt Sprague Teacher Assistant – Special Ed LOA eff: 6/11/13-8/2/13

Erin Cassidy Teacher – Special Ed Hired eff: 8/27/13

Jimmy Brown Tecumseh Payroll-Benefits Manager Hired eff: 7/1/13

William Brown Assistant Superintendent Hired eff: 8/1/13

Marissa Wilburn Teacher – Certified Nursing Asst. Hired eff: 8/27/13

Giselle Dover Speech Pathologist Resigned eff: 7/9/13

Lee Anne Gasche Secretary Resigned eff: 6/28/13

Anne Nakon Special Ed Regional Supervisor Resigned eff: 7/26/13

Gina Sanderson Special Ed Regional Supervisor Resigned eff: 6/28/13

Jacob Walters Teacher Assistant – Special Ed Resigned eff: 8/7/13

28

2. Update on Position Vacancies (Dan Garno)

Summary: The following position vacancies exist at this time in the District. Each time a position becomes vacant a thorough evaluation ensues as to whether the position needs to be filled or whether it could be combined with another position(s). During this time of budget instability, these positions are being evaluated even more thoroughly. Secondary Instruction and Technology

One Assistant Principal – Curricula and Instruction. This permanent, full-time position is available due to a resignation. The position has been posted and applications are being accepted.

One Teacher Assistant – Auto Services Technology. This permanent, full-time position is available due to a retirement. The position has been posted and applications are being accepted.

One Teacher Assistant – Residential Construction. This permanent, full-time position is a new position based on anticipated enrollment. The position has been posted and applications are being accepted.

One Math Teacher – Lenawee PREP Academy. This temporary, part-time position is available due to a resignation. The position has been posted, applications accepted, and interviews have taken place.

One Science Teacher – JCC/LISD Academy. This permanent, full-time position is available due to a resignation. The position has been posted and applications are being accepted.

3 CTE Co-op Students for 2013-2014. These temporary, part-time positions are posted on an annual basis. The positions have been posted and applications are being accepted.

Special Education & General Services

One Special Education Teacher Assistant. This permanent, full-time, “male only” position is available due to a resignation and expanded services that will be reimbursed by a local district. The position has been posted, applications accepted, and interviews have taken place.

One Special Education (MoCI) Teacher. This permanent, full-time position is available due to a retirement. The position has been posted, applications accepted, and interviews have taken place.

One Early On Facilitator. This permanent, part-time position is available due to a retirement. The position has been posted and applications are being accepted.

Three Special Education Supervisors. These permanent, full-time positions are available due to resignations and one new position. These positions have been posted and applications are being accepted.

Two School Psychologists (1.6 FTE). These permanent, full- and part-time positions are available due to a resignation and one new position. These positions have been posted and applications are being accepted.

29

Three Speech Language Pathologists. These permanent, full-time positions are available due to resignations and retirement. These positions have been posted, applications accepted, and interviews have taken place.

Two Health Care Assistants. These temporary, part-time positions are available due to a resignation and one new position. These positions have been posted and applications are being accepted.

Teacher Consultant for Visually Impaired (0.6 FTE). This temporary, part-time position is to fill a leave of absence. The position has been posted and applications are being accepted.

Four Special Education Department Coordinators for 2013-2014. These temporary, part-time positions are posted on an annual basis. These positions have been posted and applications are being accepted.

Ten Co-op Students for 2013-2014. These temporary, part-time positions are posted on an annual basis. These positions have been posted and applications are being accepted.

Administrative Services

One Bus Driver. This permanent, full-time position is available due to a retirement. The position has been posted and applications are being accepted.

Three Bus Assistants. These temporary, part-time positions are available due to resignations. These positions have been posted and applications are being accepted.

Two Summer Co-op Students – Facilities. These temporary, part-time positions are posted on an annual basis. These positions have been posted and applications are being accepted.

One Part-Time Custodian. This temporary, part-time position is available due to custodial services needed for the new Center for Sustainable Future, and will be hired through a third-party agency. The position has been posted and applications are being accepted.

2 Staff Accountants (1 Permanent, 1 Temporary). These positions are available due to an anticipated resignation and a leave of absence. These positions have been posted, applications accepted, and interviews have taken place.

3. Affordable Care Act

(Julie Emmons)

As previously reported to the Board, the District intends to comply with the provisions of the Patient Protection and Affordable Care Act (PPACA), commonly called the Affordable Care Act (ACA). According to a July 2012 report by the Michigan House Fiscal Agency, the general intent of this new law changes the delivery of health care throughout the United States, and significantly overhauls Medicare programs at both the federal and state levels. Recent action by the federal government has delayed the mandated implementation date by at least

30

one year. LISD staff will continue to update the Board on LISD compliance as details are finalized.

4. County-wide Evaluation Training

(Dan Garno) Summary: State of Michigan laws governing both the content and process of performance evaluations for school teachers and administrators became effective on January 4, 2010. Since then, many additional rules and details for the conduct and content of teacher and administrator evaluations have been signed into law. The LISD has modified its current teacher and administrator evaluation tools to be compliant with the changing law, and has also helped many of the local districts overhaul their performance evaluation tools and procedures.

State of Michigan performance evaluation laws §1249 and §1250 became effective on January 4, 2010. Since that time, the LISD has worked to ensure that its performance evaluation systems are compliant. §1249 requires that the performance of each teacher and administrator be evaluated at least annually. Additionally, objective student growth measurement data must be a significant factor in determining the performance rating given to an employee. Other factors mandated in the new law require that performance evaluation outcomes be used for at least the following: promotion, retention, determining professional development for areas in need of improvement, and removing ineffective teachers and administrators. §1250 requires that each school district develop and maintain a compensation system which includes job performance as a significant factor in determining compensation, as well as additional compensation. In a recent letter to the State of Michigan Senate dated July 8, 2013, State Superintendent Mike Flanagan proposed a list of items that could be managed on a county-wide basis, including educator evaluation systems and staff training and development. Lenawee County local district superintendents have asked the LISD to continue assisting with performance evaluation training and with modifying their existing performance evaluation tools. For the past two years, the LISD has provided county-wide professional development on conducting evaluations, including several sessions with experts from the nationally-recognized Charlotte Danielson Group and from the University of Michigan. Legal experts from Thrun Law Firm provided assistance to an LISD county-wide evaluation committee, as well as professional development on the new laws for over 50 local district administrators. Additional county-wide performance evaluation training is scheduled for September 2013 and February 2014.

31

5. JCC/LISD Academy Staffing for 2013-2014

(Dan Garno) Each year the JCC/LISD Academy: A Regional Middle College assesses its schedule and course offerings based on student needs. Within the framework of a middle college model, students have the opportunity to take a placement test that determines their eligibility to begin college coursework. Many students entering the JCC/LISD Academy and several students already attending the JCC/LISD Academy have been successful in testing into college-level English coursework. Because a significant number of students will be taking classes at Jackson Community College (JCC) rather than with the JCC/LISD Academy English department, JCC/LISD Academy will not need as much teacher support as in the past. Later in this meeting, the Board will be asked to approve a reduction in the JCC/LISD Academy teaching staff in order to match the expected needs of our students for the 2013-2014 school year.

6. Exploring Expanded County-wide Special Education Transportation

(Dan Garno) In a letter to the State of Michigan Senate dated July 8, 2013, State Superintendent Mike Flanagan outlined a proposal to transition both “administrative and academic” functions to a centralized county-wide model that would be managed by ISDs. Local districts would purchase the services from the ISD at cost. Superintendent Flanagan’s proposal suggests that ISDs and local general education districts would be required to fully implement centralized services within a five-year period. While this concept is not currently required, it may be just a matter of time. Transportation systems are just one of the items identified by Flanagan that would be centralized and managed by ISDs. Over the past several years, LISD staff have discussed the feasibility of providing county-wide transportation for regional special education programs, also referred to as Level 2 programs. These Level 2 programs are operated by the 11 local school districts throughout Lenawee County. Generally, a specific regional special education program is set up at one of the general education districts, to which other districts transport students. Many local districts only need to transport one or two students to each specialized regional program with the transportation cost-per-student quite high for a district busing only a few students to another district. LISD staff will continue to explore the feasibility of providing transportation for local district Level 2 program students to the various regional program locations. Cost savings could result if Level 2 students are transported on LISD buses that already travel throughout Lenawee County for students directly enrolled in LISD special education programs.

32

Office of the Superintendent Reports 1. LISD Center for a Sustainable Future Update (Jim Philp) Contractors have been working to complete project punch list items. As of July 26, 2013, most of the punch list items initially identified by the District have been addressed to the satisfaction of the District. Remaining punch list items are expected to be completed prior to the Board meeting on August 5, with the possible exception of the replacement of the pervious sidewalk located near the front entrance of the building. Mark Paulus from Clark Construction continues to be on site one day each week to manage construction activities. Final building commissioning is waiting on the completion of the energy dashboard, which is nearing completion. LEED Certification The LISD recently submitted examples of curricular programs that integrate the site and building. This information will be uploaded to the project LEED (Leadership in Energy & Environmental Design) application with the intent of securing “the school as a teaching tool” point. Additionally, the LISD has shared its “green” cleaning plan for the building for similar purposes. The project remains on track for LEED Platinum certification, the highest level of LEED certification available. Required information continues to be submitted to the United States Green Building Council by representatives from The Collaborative and Clark Construction, with the expectation that all necessary documents will be transmitted to USGBC within the next 60 days. Once USGBC has received the final application from LISD, they will undertake an internal review process. The LISD will have the opportunity to challenge any points which the District believes were earned but not awarded. Site Landscaping In an effort to save costs and to provide LISD students will hands-on experience, the District elected not to accept the single landscaping proposal received when the original bids were accepted. To date, that has resulted in an approximate savings of $75,000. However, due largely to the fact that the site was not prepared for landscaping activities prior to the end of the school year, many of the proposed test-plot areas have not yet been planted, leaving the site susceptible to weed growth.

33

Additionally, areas designated for habitat restoration have seen substantial weed growth, as planned wild flowers and other plants expected to provide additional contrast have been slower to emerge. Although site landscaping continues to be a work in progress, LISD Horticulture Instructor Don Fowler has been actively working on strategies to reduce soil run-off and eliminate unintended weed growth while also planning student planting activities for the fall. Project Costs A detailed summary of project costs as of July 25, 2013, is included under separate enclosure. Project costs total $3,929,514, which is $82,772 more than Clark Construction’s initial estimate. This is largely due to Clark’s underestimating the project’s electrical costs (including the cost of the solar panels). Project soft costs, including design, engineering, and construction management total $475,326 or approximately 12% of the total project costs. Board Acceptance of the Project LISD Board Policy 4950 requires that the Board of Education formally approve and accept the CSF project prior to the District issuing final payment to any contractor working on the project. Although necessary repairs to the pervious pavement have not yet been completed, and the energy dashboard has not yet been accepted by the architect, all other project activities are expected to be completed before the August 5, 2013, Board meeting. Some contractors completed their scope of work months ago, but have been unable to obtain final payment. Therefore, Board acceptance of the project is sought despite the fact that unfinished items remain. Board acceptance of the project may be conditioned on the satisfactory completion of certain items. Additionally, no contractor will be issued final payment until the contractor’s entire scope of work is completed to the satisfaction of the construction manager, architect, and District, and the contractor has provided all required close-out documentation (i.e. warranties, as-built drawings, certifications, etc.). Consumers Energy New Construction Incentive Program Consumers Energy has reserved $18,974 from their New Construction Incentive Program for the LISD. The funding is intended to serve as an incentive for reducing building energy consumption and introducing alternative energy production strategies. The District recently submitted the final application and required submittals to Consumers Energy, and is working to schedule a final inspection of the project.

34

2. LISD Board Policy Review and Recommendation Ad-hoc Committee (Jim Philp) After months of review and analysis, LISD staff has nearly concluded review of the modifications to LISD Board Policy proposed by NEOLA. Prior to presenting the modified policies to the Board for adoption, the administration felt it appropriate to conduct a thorough review of the proposed changes with an ad-hoc committee consisting of two Board members. The committee is expected to meet five times during the 2013-2014 school year. Ideally, the review process will be completed by April 2014, allowing for the new policies to be recommended for adoption prior to the start of the 2014-2015 fiscal year. Meetings are expected to last two hours. Prior to each meeting, committee members will be presented with full copies of the proposed new policies (by section) and a written summary detailing those sections which represent substantial changes from current policy. Committee members will have the opportunity to ask questions and propose changes throughout the review process.

3. LISD and Jackson College Share a Booth at the 2013 Lenawee County Fair (Ann Hinsdale-Knisel) The Lenawee County Fair has come and gone. Again this year, the LISD shared a booth in the Merchant’s Building with Jackson College. LISD representatives had the opportunity to talk with over 600 citizens in the community about programs and services offered through the LISD. Students from the LISD TECH Center assisted with staffing the booth:

Julia Amaro Larissa Buckingham Emily French Sydney Hamilton Jeremy Mascia

Nick Merrill Sean Murray Elizabeth Seay Roni Sell Taieshia Tindall

35

CONSENT AGENDA

36

M E M O R A N D U M

Consent Agenda

DATE: August 5, 2013 TO: LISD Board of Education FROM: Jim Philp, Superintendent SUBJECT: CONSENT AGENDA The Board President and Superintendent have identified agenda items which appear routine, thus no discussion seems necessary. The LISD Board of Education has received the previous monthly payables report with their Board agenda packet. Under this concept, if any Board member wishes to discuss or ask questions about any item placed on the consent agenda, the item will be removed from the consent agenda for separate consideration. Items to be separated from the Consent Agenda:

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the Board of Education approve/accept the following item(s):

Approve Minutes of the June 27, 2013, Public Budget Hearing, Annual Organizational Meeting, & Rescheduled Regular July Board Meeting

Approve Financial Reports Approve Reproductive Health and Sex Education Curriculum Material for

2013-2014 Authorization to Develop Specs and Seek Bids for Tablet Computers and

Accessories Moved by _______________, Supported by _________________

Approve Consent Agenda YES NO Keller Approved Hogue Disapproved Germond No Action Lark Tabled Rowley

37

LISD BOARD OF EDUCATION MINUTES: Public Budget Hearing, Annual Organizational Meeting, &

Rescheduled Regular July Meeting June 27, 2013, 5:30 p.m.

LISD William J. Ross Education Service Center

1. Approve Minutes of the June 27, 2013, LISD Board of Education Meeting

The meeting was called to order at 5:30 p.m. by Board President Howard Keller.

CALL TO ORDER

MEMBERS PRESENT: Howard Keller, Victor Hogue, Richard Germond, and Claude Rowley

MEMBERS ABSENT: John Lark LISD STAFF PRESENT: Jim Philp, Kelly Coffin, Kyle Griffith, Theresa Soto, Dan Garno, Meredith Elliott, Ann Hinsdale-Knisel, Jody Howard, Nicholas Adams, Tom Kasefang, Laurie Lyall, Kurt Kominek, Melanie Brugger, Sue Wilson, Pam Arnett, Kim Quist, Dennis Quist, Michelle Paulsen, Dena Gale, Stephanie Strahan, Wendy Knape, Jennifer Ellis, Ruth Pribik, Andy Stahl and Casey Muck (for Staff of the Month presentation). OTHERS PRESENT: Jim Steiner (Clark Construction)

Set Agenda Moved by Rowley, supported by Germond, that the LISD Board of Education set the agenda as presented. Yes: 4, No: 0; motion carried.

SET AGENDA

Comments from the Public LISD staff members Melanie Brugger and Sue Wilson addressed the board.

PUBLIC COMMENT

Staff of the Month Kyle Griffith presented the July 2013 LISD Staff of the Month Award to Andy Stahl and Casey Muck (present) and Don Fowler and Johanna Lentz (not present), for going above and beyond to involve students and put the finishing touches on the LISD Center for a Sustainable Future.

STAFF OF THE

MONTH

Public Budget Hearing Theresa Soto presented the 2012-2013 Final Revised Budgets, and the 2013-2014 Budgets.

PUBLIC BUDGET HEARING

Moved by Rowley, supported by Germond, that the LISD Board of Education: 1. Adopt 2012-2013 General Services, Special Education, and Career Technical

Education Fund Budgets, Final Revision 2. Adopt 2012-2013 Capital Projects Funds, Final Revision 3. Adopt 2012-2013 Cooperative Services Fund, Final Revision 4. Adopt 2012-2013 Lenawee/Monroe Technology Consortium Fund Budget,

Final Revision Yes: 4, No: 0; motion carried.

APPROVE 2012-2013

FINAL REVISION BUDGETS

38

Moved by Hogue, supported by Rowley, that the LISD Board of Education: 1. Approve 2013-2014 General Services, Special Education, and Career

Technical Education Budgets 2. Approve 2013-2014 Capital Projects Budgets 3. Approve 2013-2014 Cooperative Services Budget 4. Approve 2013-2014 Lenawee/Monroe Technology Consortium Budget Yes: 4, No: 0; motion carried.

APPROVE 2013-2014 BUDGETS

Annual Organizational Meeting Moved by Germond, supported by Rowley, that the LISD Board of Education:

1. Elect 2013-2014 Board Officers

Howard Keller was nominated by Victor Hogue for the office of President. Moved by Germond, supported by Hogue, that the nominations be closed and a unanimous ballot be cast for Howard Keller as President for 2013-2014. Motion carried.

Victor Hogue was nominated by Claude Rowley for the office of Vice-President/Secretary. Moved by Germond, supported by Rowley, that the nominations be closed and a unanimous ballot be cast for Victor Hogue as Vice-President/Secretary for 2013-2014. Motion carried.

Richard Germond was nominated by Victor Hogue for the office of Treasurer. Moved by Rowley, supported by Hogue, that the nominations be closed and a unanimous ballot be cast for Richard Germond as Treasurer for 2013-2014. Motion carried.

2. Establish 2013-2014 Board Audit Ad Hoc Committee

Board President Howard Keller appointed Richard Germond (Treasurer) and Claude Rowley to the 2013-2014 Audit Ad Hoc Committee.

Appoint 2013-2014 Ex-Officio Member to the Lenawee County Education Foundation (LCEF). Board member appointed: Howard Keller

Appoint 2013-2014 Representative to the Lenawee County Association of School Boards (LCASB). Board member appointed: Victor Hogue

Yes: 4, No: 0; motion carried.

ANNUAL ORGANIZA-

TIONAL MEETING

Moved by Hogue, supported by Rowley, that the LISD Board of Education: 1. Set Date, Time, and Place of LISD Board of Education Meetings 2. Designate Depositories for Funds 3. Designate Signatories for all LISD Accounts 4. Designate School Attorneys 5. Notice of Appointment of Freedom of Information Coordinator Yes: 4, No: 0; motion carried.

APPROVE 2013-2014 BUDGETS

Special Education & General Services: Assistant Superintendent Kelly Coffin’s Reports

The summer 2013 LISD Professional Development Planner was recently distributed in digital format to nearly 2,800 school personnel in Lenawee and surrounding counties. Over 30 different learning opportunities are available to educators this summer, with many offering State Continuing Education Clock Hours (SCECHs) and/or graduate credit options.

SPECIAL ED. & GENERAL SERVICES

39

LISD Professional Development Center plans to update the current online PD registration system from CourseWhere to the new and improved WisdomWhere.

During the last two years, changes to the LISD Laura Haviland Program (LHP) have led to significant gains in student academic performance and increased numbers of students returning to their local districts.

LISD staff have been looking for ways to improve CEMaT in order to provide quality support services to local districts. Part of this process includes the exploration of the staffing structure at CEMaT as well as movement in workspace location. One possibility being explored is that of moving Professional Development staff, currently located at the Fireside building, into CEMaT. The technology staff currently housed at CEMaT would move to the Fireside building. This would allow Professional Development staff, specifically the Curriculum Consultants, the ability to redesign the services and supports offered through CEMaT, allowing the local districts to access CEMaT resources in connection with instructional strategies.

Secondary Instruction & Technology: Assistant Superintendent Kyle Griffith’s Reports

LISD Handbooks have been revised with recommended updates noted for the 2013-2014 school year. Changes to handbooks and the parent/student information flash drive files include updates to policies, dates, times, and staffing. Handbooks are issued to students and families on a flash drive and are available on the LISD website, both in English and Spanish. Families may also request a printed copy.

The LISD continues to serve as the General Education Development (GED) Testing Center for Lenawee County. A total of 288 individuals tested for their GED certificates in 2012-2013.

LISD TECH Center will be offering a pilot program to Lenawee County eighth grade students beginning fall 2013. “Zero Hour” programming will be held on Tuesdays and Thursdays, from 7:30-8:15 a.m., coinciding with local districts’ first hour classes. Nine LISD TECH Center programs, with a maximum capacity of 22 students each, will be offered: Alternative Energy & Robotics, Building Trades, Building & Maintenance Services, Careers in Education, Computer Information Services, EMT, Engineering, Design & CAD, Entrepreneurship, Marketing & Finance, and Nursing Prep. Students will attend each program for four weeks before switching to another, potentially gaining experience in all nine programs. With a 90% attendance rate, students may be awarded one half elective credit by local districts for 72 hours of instruction.

567 students are registered for LISD Summer Career Exploration Camps as of June 5, 2013. Of the 38 scheduled camps, 17 are full. Summer Career Exploration Camps begin the week of June 17-21, 2013, with six camps (five at the LISD TECH Center and one at the LISD Center for a Sustainable Future).

1253 students participated in LISD Stubnitz Environmental Education Programs (SEEP) in 29 sessions during the spring 2013 field trip season. An additional 846 students participated in 18 sessions during the fall 2012 season, for a total of 2,099 K-12 students experiencing Stubnitz field trip programs in 2012-2013.

SECONDARY INSTRUCTION

& TECHNOLOGY

40

2012-2013 end-of-year Progress Reports from local district Project Lead the Way (PLTW) programs were due May 30, 2013. As reported in the Progress Reports received as of June 6, 2013, 2,692 students have participated in PLTW this school year.

The Maurice and Dorothy Stubnitz Foundation awarded $13,956 to LISD Stubnitz Environmental Education Programs (SEEP) in support of student participation for the 2013-2014 school year. True costs for LISD SEEP, including staff costs, custodial costs, and instructional materials, are more than $6.50 per student. Funding from the 2013 Maurice and Dorothy Stubnitz Foundation grant provides additional scholarship funding allowing program fees to remain at $3 per student.

Office of the Superintendent: Superintendent Jim Philp’s Reports

The Lenawee County Superintendents’ Association Cooperative Services Subcommittee has been working in conjunction with LISD Superintendent Jim Philp on a collaborative overall strategy for sharing positive information that promotes public education in Lenawee County. Part of the strategy is developing a communication plan that focuses on how superintendents and districts can support and share organizational resources. A superintendents’ retreat has been organized for August 15-16, 2013, to work on this communication plan and further foster camaraderie amongst superintendents.

Engineering has begun for the replacement of LISD TECH Center Main and East Building windows and doors, and insulation improvements, Replacement activities are expected to begin in mid-July. The District intends to release an RFP for HVAC systems improvements in early July.

Over 134 staff and community members were recognized at the 29th Annual LISD Staff Recognition Awards and Reception on June 7, 2013.

Recently, the Board approved the practice of tying compensation to performance evaluation outcomes for many LISD employee groups. These performance evaluation systems were designed to comply with new State of Michigan law, and to fulfill many of the district-wide strategic planning goals and initiatives focused on both staff and student growth. The LISD has begun discussions with all local district superintendents regarding a possible county-wide collaborative effort to purchase performance evaluation programs and software. Several providers are willing to provide significant cost savings for performance evaluation software implementation and maintenance, if a county-wide purchase arrangement is formed.

LISD staff recommend the purchase one full-size bus, dedicated for Career and Technical Education (CTE) use, capable of transporting 40-50 students in a single trip. Having a Teacher Assistant on the bus to provide instruction while the students are en route is also being considered. This model should allow the students more time to spend on their projects when they arrive at the LISD Center for a Sustainable Future.

Representatives from the LISD and the architect participated in a punch-list inspection of the LISD Center for a Sustainable Future on June 17, 2013.

OFFICE OF THE SUPT.

41

A request for proposals (RFP) was recently issued for new classroom and laboratory furniture at the LISD Center for a Sustainable Future. After reviewing the proposals, staff determined that it would be in the District’s best interest to accept the lowest bid from Dew-El Corporation.

An RFP was recently issued for the acquisition and installation of a building-access system at the CSF. The RFP specified a card-reader access system, which will allow preapproved staff members to access the building with their identification badges.

Representatives from the LISD have been involved in discussions about establishing an area at the CSF for small acreage demonstration plots of cover crops. The project, which is being coordinated by the Lenawee Conservation District, would require approximately four acres at the southeast corner of the CSF parcel. All farming activities will follow the Michigan Agricultural Environmental Awareness Program (MAEAP).

Personnel Update: Name Position Action

Jennifer Burgess Volunteer – Special Education 5/23/13-8/30/13

Kim Hay Custodian LOA eff: 3/4/13-3/28/13

Kathy Kolasa Health Care Asst. LOA eff: 5/23/13-7/8/13

Jim Lakatos Teacher Asst. – LISD TECH Center LOA eff: 5/15/13-6/17/13

Janie Morey Bus Assistant LOA eff: 5/13/13-5/14/13

Matt Sprague Teacher Assistant – Special Ed LOA eff: 4/26/13-6/10/13

Marcus McClain Graduated Co-Op Student-Facilities Hired eff: 5/23/2013

Bobby Saylor Sub Bus Driver Hired eff: 6/3/2013

Calleen Troyer Adult Learning Instructor Hired eff: 6/5/2013 through 3rd party

agency

Naomi Bjork PREP Math Teacher Resigned eff: 6/30/13

Trisha Drewry Speech Language Pathologist Resigned eff: 6/17/13

Laura Kaiser School Psychologist Resigned eff: 8/31/13

Peggy Roza Bus Driver Retired eff: 2/8/2013

Update on Position Vacancies Secondary Education and Technology

One Math Consultant. This permanent, part-time position is available due to a retirement. The position has been posted and applications are being accepted.

One Assistant Principal – Curricula and Instruction. This permanent, full-time position is available due to a resignation. The position has been posted and applications are being accepted.

42

One TV Production Manager. This permanent, full-time position is available due to restructuring. The position has been posted and applications are being accepted.

One Teacher Assistant – Auto Services Technology. This permanent, full-time position is available due to a retirement. The position has been posted and applications are being accepted.

One CNA Primary Instructor. This permanent, full-time position is available due to a resignation. The position has been posted and applications are being accepted.

One Teacher Assistant – Residential Construction. This permanent, full-time position is a new position based on anticipated enrollment. The position has been posted and applications are being accepted.

One Math Teacher – Lenawee PREP Academy. This temporary, part-time position is available due to a resignation. The position has been posted and applications are being accepted.

One Computer Programming through Video Game Design Instructor. This permanent, part-time position is available due to the addition of an optional delivery program two afternoons per week during the school year. The position has been posted and applications are being accepted.

Special Education & General Services

One Assistant Superintendent – Special Education and Strategic Initiatives. This permanent, full-time position is available due to a resignation. The position has been posted and applications are being accepted.

One Special Education Teacher Assistant. This permanent, full-time male- only position is available due to a resignation, for provision of reimbursable services to a local district. The position has been posted, applications accepted, and interviews have taken place.

One Special Education Teacher. This permanent, full-time position is available due to a retirement. The position has been posted and applications are being accepted.

One Early Childhood Special Education Teacher. This permanent, full-time position is available due to a retirement. The position has been posted and applications are being accepted.

Four Special Education Department Coordinators for 2013-2014. These temporary, part-time positions are posted on an annual basis. The positions have been posted and applications are being accepted.

Ten Co-op Students for 2013-2014. These temporary, part-time positions are posted on an annual basis. The positions have been posted and applications are being accepted.

Administrative Services

One Bus Driver. This permanent, full-time position is available due to a retirement. The position has been posted and applications are being accepted.

Two Summer Co-op Students – Facilities. These temporary, part-time positions are posted on an annual basis. The positions have been posted and applications are being accepted.

43

One Half-time Custodian – LISD Center for a Sustainable Future. This temporary, part-time position is available due to custodial services needed for the new campus. It will be hired through a third-party agency. The position has been posted and applications are being accepted.

2 Staff Accountants (1 Permanent, 1 Temporary). These positions are available due to an anticipated resignation and a leave of absence. The positions have been posted and applications are being accepted.

Consent Agenda

Moved by Rowley, supported by Lark, that the LISD Board of Education approve/accept the following items:

Approve Minutes of the June 3, 2013, Regular Board Meeting

Approve Financial Reports

Authorization to Develop Specs and Seek Bids for One New School Bus Yes: 4, No: 0; motion carried.

CONSENT AGENDA

Financial data reports for the month ending May 31, 2013:

Gen. Svcs. Sp. Ed. CTE

Revenues to Date $ 6,253,793 $ 19,808,549 $ 9,607,386

Expenditures to Date $ 4,988,865 $ 17,714,306 $ 6,062,009

Fund Balance $ 4,045,626 $ 2,393,200 $ 7,404,456

Projected July 2013 Cash Flow:

Gen. Svcs. Tech Fund Co-Op Fund Sp. Ed. CTE

$ 1,387,005 $ 32,258 $ 279,250 $ 7,225,213 $ 7,098,818

Capital Projects Cash Balances (6/13/2013):

Gen. Svcs. Sp. Ed. CTE

$ 2,905,742 $ 3,213,637 $ 5,883,842

Investments Total: $29,904,621

APPROVE FINANCIAL REPORTS

Recommended Action

Moved by Rowley, supported by Hogue, that the LISD Board of Education approve the following action items. Yes: 4, No: 0; motion carried.

RECOM-MENDED ACTION

1. Certify Tax Levies

2. Approve Asphalt Maintenance

3. Approve LISD CSF Building Access System

4. Approve Furniture Purchase for LISD CSF 5. Approve Farm Lease at LISD CSF 6. Amend Board Action for Demolition of Sutton School (with one addition made

during the June 27, 2013, meeting.) 7. Approve Notice of Actual Layoff to LIEA Staff 8. Approve Hire of Assistant Superintendent – Special Education & Strategic

Initiatives

44

Moved by Rowley, supported by Hogue, to call a Roll Call Vote to go into Executive Session, at the request of the Superintendent, to discuss the Superintendent’s annual evaluation. Yes: 4, No: 0; motion carried.

OPEN EXECUTIVE

SESSION

Moved by Rowley, supported by Hogue, that the Executive Session be adjourned and the meeting returned to public session. Yes: 4, no: 0; motion carried. Executive Session adjourned at 7:44 p.m.

ADJOURN EXECUTIVE

SESSION

Adjournment Moved by Rowley, supported by Germond, that the meeting be adjourned. Yes: 4, no: 0; motion carried. Meeting adjourned at 7:45 p.m.

ADJOURN

Victor Hogue, Secretary, LISD Board of Education

45

Financial Reports 2. Approve Financial Reports

2012-2013

Final Revision Year-To-Date Percent of

Budget Actuals Budget

Revenues:

100 Local Sources 1,313,326 1,352,048 102.95%

300 State Sources 2,354,660 2,165,078 91.95%

400 Federal Sources 685,148 336,346 49.09%

Total Revenues 4,353,134 3,853,472 88.52%

500-600 Incoming Transfers & Other Transactions 3,303,195 3,090,742 93.57%

Total revenues, Incoming Transfers & Other 7,656,329 6,944,214 90.70%

Expenditures:

Instruction Expense

110 Basic Program 696,001 562,447 80.81%

120 Added Needs 137,543 115,929 84.29%

Support Services

210 Pupil 133,150 146,130 109.75%

220 Instructional Staff 1,786,476 1,600,718 89.60%

230 General Administration 406,451 397,831 97.88%

240 School Administration 103,083 99,018 96.06%

250 Business 541,210 466,082 86.12%

260 Operations/Maintenance 243,329 231,096 94.97%

270 Transportation 9,904 8,730 88.15%

280 Central 1,484,692 1,345,029 90.59%

290 Other 223 223 100.00%

330 Community Activities 103,839 81,241 78.24%

390 Other Community Services 478,433 477,397 99.78%

Total Expenditures 6,124,334 5,531,873 90.33%

400-600 Outgoing Transfers & Other Transactions 1,400,420 779,697 55.68%

Total Appropriated 7,524,754 6,311,570 83.88%

Excess Revenue (Appropriated) 131,575 632,643

Beginning Fund Balance 3,532,609 3,532,609

Less: Committed Fund Balance -

Non-Spendable & Unrestricted Fund Balance 3,664,184 4,165,252

Lenawee Intermediate School District

General Fund Financial Data Report

For Period Ended June 30, 2013

46

2012-2013

Final Revision Year-To-Date Percent of

Budget Actuals Budget

100 Local Sources 14,500,264 14,627,216 100.88%

200 Intermediate Sources 1,324 1,324 99.97%

300 State Sources 5,654,292 4,409,646 77.99%

400 Federal Sources 4,246,898 3,208,201 75.54%

Total Revenues 24,402,778 22,246,386 91.16%

500-600 Incoming Transfers & Other Transactions 573,857 457,230 79.68%

Total revenues, Incoming Transfers & Other 24,976,635 22,703,617 90.90%

Expenditures:

Instruction Expense

120 Added Needs 11,985,060 10,048,421 83.84%

Support Services

210 Pupil 6,763,797 5,763,675 85.21%

220 Instructional Staff 1,151,209 1,113,038 96.68%

230 General Administration 194,610 171,867 88.31%

240 School Administration 85,754 83,347 97.19%

250 Business 213,925 120,935 56.53%

260 Operations/Maintenance 578,638 593,141 102.51%

270 Transportation 1,724,513 1,664,354 96.51%

280 Central 281,729 277,533 98.51%

300 Community Service 474,812 398,175 83.86%

Total Expenditures 23,454,047 20,234,487 86.27%

400-600 Outgoing Transfers & Other Transactions 1,607,330 1,370,901 85.29%

Total Appropriated 25,061,377 21,605,388 86.21%

Excess Revenue (Appropriated) (84,742) 1,098,228

Beginning Fund Balance 7,177,712 7,177,712

Less: Future Local District Reimbursement 5,839,808 5,839,808

Non-Spendable & Restricted Fund Balance 1,253,162 2,436,132

Lenawee Intermediate School District

Special Education Data Report

For Period Ended June 30, 2013

Revenues:

47

2012-2013

Final Revision Year-To-Date Percent of

Budget Actuals Budget

Revenues:

100 Local Sources 9,730,680 9,838,695 101.11%

300 State Sources 338,382 219,236 64.79%

400 Federal Sources 233,533 172,180 73.73%

Total Revenues 10,302,595 10,230,111 99.30%

500-600 Incoming Transfers & Other Transactions - - 0.00%

Total revenues, Incoming Transfers & Other 10,302,595 10,230,111 99.30%

Expenditures:

Instruction Expense

120 Added Needs 3,813,874 3,367,112 88.29%

Support Services

210 Pupil 748,666 767,107 102.46%

220 Instructional Staff 213,176 189,576 88.93%

230 General Administration 176,655 171,858 97.28%

240 School Administration 662,443 635,815 95.98%

250 Business 234,829 161,231 68.66%

260 Operations/Maintenance 939,915 960,925 102.24%

270 Transportation 121,577 111,144 91.42%

280 Central 186,758 184,241 98.65%

290 Other 149,136 80,982 54.30%

300 Community Service 178,687 171,294 95.86%

Total Expenditures 7,425,716 6,801,286 91.59%

400-600 Outgoing Transfers & Other Transactions 3,173,314 3,088,983 97.34%

Total Appropriated 10,599,030 9,890,269 93.31%

Excess Revenue (Appropriated) (296,435) 339,842

Beginning Fund Balance 6,875,790 6,875,790

Less: Committed Fund Balance -

Non-Spendable & Restricted Fund Balance 6,579,355 7,215,632

Lenawee Intermediate School District

Career Technical Education Data Report

For Period Ended June 30, 2013

48

LENAWEE INTERMEDIATE SCHOOL DISTRICT

PROJECTED CASH FLOW

CONSORTIUM

GENERAL TECH COOP SPECIAL CAREER TECHNICAL

FUND FUND FUND EDUCATION EDUCATION TOTAL

BEGINNING BALANCE $1,228,775 $58,069.90 $317,302.40 $7,063,225.78 $6,942,110 $15,609,483

PLUS REVENUES* $337,907 $64,165 $6,073 $975,620 $329,652 $1,713,417

WORKING CAPITAL 1,566,682 122,234 323,375 8,038,846 7,271,762 17,322,900

LESS: EXPENDITURES 913,863 51,408 34,418 2,173,623 811,259 3,984,572

BEFORE TRANSFERS 652,819 70,827 288,957 5,865,223 6,460,503 13,338,328

TRANSFERS 186,952 0 0 (114,539) (72,412) 0

ENDING BALANCE $839,770 $70,827 $288,957 $5,750,683 $6,388,091 $13,338,328

NOTES: Theresa Soto will be available 30 minutes prior to the beginning of the meeting

to review financial reports with LISD Board of Education members.

August-13

49

DATE: July 23, 2013/August 5, 2013

TO: Superintendent and Board of Education

FROM: Theresa Soto, Exec. Director of Finance/Business Services

RE: Investment Analysis

Rate of Maturity

Bank Interest Amount Date

1. GENERAL SERVICES FUND

UB&T TREASURY ACCOUNT 0.00% $3,000.00 N/A

UB&T CASH MGMT. ACCOUNT 0.25% 214,002.57 N/A

MILAF - MAX 0.04% 25,395.27 N/A

MILAF+ 0.02% 3,917.69 N/A

FIRST FEDERAL-CDARS 0.25% 875,802.83 04/10/14

FIRST FEDERAL-CD 0.40% 106,656.16 01/27/14

$1,228,774.52

2. GENERAL SERVICES CAPITAL PROJECTS FUND

UB&T CASH MGMT. ACCOUNT 0.25% $775,043.99 N/A

MILAF+ 0.02% 1,150.46 N/A

MILAF - MAX 0.04% 1,894.30 N/A

5/3 BUSINESS MGMT. ACCT. 2.10% 1,073,659.70 N/A

UB&T INVESTMENT MGMT ACCT. 0.50% 1,019,420.45 N/A

$2,871,168.90

3. LENAWEE/MONROE CONSORTIUM TECHNOLOGY FUND

UB&T CASH MGMT. ACCOUNT 0.25% $18,601.61 N/A

MILAF+ 0.02% 10,999.22 N/A

BANK OF AMERICA MONEY MARKET 0.15% 28,469.07 N/A

$58,069.90

4. HEALTH PLAN PURCHASING CONSORTIUM

UB&T CASH MGMT. ACCOUNT 0.25% $2,617.65 N/A

4. COOPERATIVE FUND

UB&T CASH MGMT. ACCOUNT 0.25% $137,877.07 N/A

AESOP-UB&T CASH MGMT ACCT. 0.25% 62,418.80 N/A

BANK OF AMERICA MONEY MARKET 0.20% 117,006.53 N/A

$317,302.40

5. SPECIAL EDUCATION FUND

UB&T CASH MGMT. ACCOUNT 0.25% $4,681,455.04 N/A

UB&T CDARS 0.05% 1,026,679.52 08/15/13

UB&T CDARS 0.08% 1,026,791.26 01/09/14

MILAF - MAX 0.04% 937.73 N/A

MILAF+ 0.02% 940.78 N/A

5/3 BUSINESS MGMT. ACCT. 2.10% 326,421.45 N/A

$7,063,225.78

6. SPECIAL EDUCATION CAPITAL PROJECTS FUND

UB&T CASH MGMT. ACCOUNT 0.25% $33,948.27 N/A

FIRST FEDERAL-CDARS 0.25% 1,126,002.56 04/10/14

UB&T INVESTMENT MGMT ACCT. 0.50% 2,029,400.92 N/A

$3,189,351.75

7. CAREER TECHNICAL EDUCATION FUND

UB&T CASH MGMT. ACCOUNT 0.25% $2,563,136.02 N/A

UB&T CDARS 0.05% 1,026,679.47 08/15/13

UB&T CDARS 0.08% 1,026,791.24 01/09/14

COMERICA J-FUND 0.02% 221,212.62 N/A

MILAF + 0.02% 1,814.52 N/A

MILAF - MAX 0.04% 3,929.41 N/A

FIRST FEDERAL-CDARS 0.25% 2,098,546.81 04/10/14

$6,942,110.09

8. CAREER TECHNICAL EDUCATION CAPITAL PROJECTS FUND

UB&T CASH MGMT. ACCOUNT 0.25% $268,431.97 N/A

HILLSDALE CO NATIONAL BANK-CD 0.65% 249,237.63 01/16/14

UB&T INVESTMENT MGMT ACCT. 0.50% 5,053,185.10 N/A

$5,570,854.70

TOTAL INVESTED $27,243,475.69

50

M E M O R A N D U M 3. Approve Reproductive Health and Sex Education Curriculum Material for 2013-2014 DATE: August 5, 2013

TO: LISD Board of Education

FROM: Jim Philp, Superintendent

SUBJECT: Approval of Reproductive Health and Sex Education Curriculum Material, Effective September 2013

Memo Summary: It is recommended that the LISD Board of Education

approve continuation of current Reproductive Health and Sex Education curriculum material for use in LISD programs.

The LISD Reproductive Health and Sex Education Advisory Committee has met regularly since January 2006 to review reproductive health and sex education curriculum materials. Since there are no proposed changes to the already board-approved curriculum, the committee recommends the LISD Board approve the continuation of current curriculum following the Michigan Model for Comprehensive School Health, for student instruction during the 2013-2014 school year. RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the LISD Board of Education approve the continuation of

current Reproductive Health and Sex Education curriculum material for student

instruction in LISD programs during the 2013-2014 school year.

Moved by: ____________________ Supported by: ____________________ YES NO Keller Approved Hogue Disapproved Germond No Action Lark Tabled Rowley

51

M E M O R A N D U M 4. Authorization to Develop Specs and Seek Bids for Tablet Computers and Accessories DATE: August 5, 2013

TO: LISD Board of Education

FROM: Jim Philp, Superintendent

SUBJECT: Request Authorization to Develop Specifications and Seek Bids for Tablet Computers and Related Accessories

Memo Summary: It is recommended that the LISD Board of Education

authorize staff to develop specifications and seek bids for tablet computers and related accessories for use by LISD Career Preparation Services with LISD TECH Center and local district students.

In support of the LISD Strategic Plan and the LISD TECH Center School Improvement Plan, LISD Career Preparation Services is requesting tablet computers for use with students in local districts and at the LISD TECH Center. Students will use the tablets to access their Educational Development Plans (EDPs) on Career Cruising, develop resumes and cover letters, access scholarship and College Now applications on ScholarSelect, schedule LISD TECH Center sophomore visits, apply for LISD TECH Center programs, and other applications. As a result, students will have increased access to emerging technologies. It is requested the Board authorize LISD staff to develop specifications and seek bids from qualified vendors for the following items:

Equipment Needed Number of Units/Items General

Info/Explanation

Tablet computers 35

Keyboards 35 Tactile with stands

Charging cart 1 Portable

Carrying case/travel bag 5-6 Size of tablet with keyboard attached will determine number of cases needed

Mouse 4-5 Accommodations for students

Wireless router 2 Increased Internet access at local districts

Power reel/strip 2 16 units each

Mini video adaptor 1-2 For use with LCD projectors

52

RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the LISD Board of Education authorize staff to develop

specifications and seek bids for tablet computers and related accessories for use

by LISD Career Preparation Services with LISD TECH Center and local district

students.

Moved by: ____________________ Supported by: ____________________ YES NO Keller Approved Hogue Disapproved Germond No Action Lark Tabled Rowley

53

RECOMMENDED ACTION

54

M E M O R A N D U M

Approve Recommended Action Items

DATE: August 5, 2013 TO: LISD Board of Education FROM: Jim Philp, Superintendent SUBJECT: RECOMMENDED ACTION RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the Board of Education approve/accept the following item(s):

1. Accept Bid for HVAC Improvements at LISD TECH Center 2. Approve Notice of Actual Layoff – Reduction of Contract Days

Items to be separated from this Recommended Action:

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Moved by ___________________, Supported by _____________________

YES NO Keller Approved Hogue Disapproved Germond No Action Lark Tabled Rowley

55

M E M O R A N D U M 1. Accept Bid for HVAC Improvements at LISD TECH Center DATE: August 5, 2013 TO: LISD Board of Education FROM: Jim Philp, Superintendent

SUBJECT: Accept Bid for HVAC Improvements at LISD TECH Center Memo Summary: It is recommended that the LISD Board of Education

accept the proposal from Mende Engineering Solutions for improvements to the HVAC systems at the LISD TECH Center.

The proposal from Mende Engineering Solutions of Addison, MI, is for $ 59,500, including commissioning of new equipment and assistance with energy rebate incentives. Mende Engineering Solutions received positive referrals from everyone contacted, including several local school districts. RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the LISD Board of Education accept the proposal from

Mende Engineering Solutions, in the amount of $59,500, for HVAC systems

improvements at the LISD TECH Center.

Moved by: ____________________ Supported by: ____________________ YES NO Keller Approved Hogue Disapproved Germond No Action Lark Tabled Rowley

56

M E M O R A N D U M 2. Approve Notice of Actual Layoff – Reduction of Contract Days DATE: August 5, 2013 TO: LISD Board of Education FROM: Jim Philp, Superintendent

SUBJECT: Approve Layoff - Reduction of Contract Days Memo Summary: It is recommended that the LISD Board of Education

give notice of actual layoff for affected JCC/LISD Academy staff effective August 27, 2013.

Due to budget constraints and expected course enrollment for the 2013-2014 school year, one employee will have work days reduced from a 1.0 full-time equivalency (FTE) to a 0.33 FTE beginning with the 2013-2014 school year. RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the LISD Board of Education give notice of actual layoff,

effective August 27, 2013, to JCC/LISD Academy Teacher Michelle Moore, with

a reduction of contract work days to 0.33 FTE.

Moved by: ____________________ Supported by: ____________________ YES NO Keller Approved Hogue Disapproved Germond No Action Lark Tabled Rowley

57

M E M O R A N D U M Approve Separately: 3. Appoint Board Policy Ad Hoc Committee DATE: August 5, 2013 TO: LISD Board of Education FROM: Jim Philp, Superintendent SUBJECT: Appointment of Board Ad-hoc Committee Review of Proposed Board Policy Amendments LISD staff has nearly concluded review of the modifications to LISD Board Policy proposed by NEOLA. Due to the substantial nature of the content, it is recommended that the Board appoint an ad-hoc committee consisting of two members to review and ultimately recommend the proposed changes. The committee is expected to meet approximately five times during the 2013-2014 school year. Meetings are expected to last for two hours. RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is requested that the Board of Education appoint an ad-hoc committee

consisting of two members to review and recommend amendments to LISD

Board Policy. The Board Policy Review ad-hoc committee members will be:

1. 2. Moved by: ____________________ Supported by: ____________________ YES NO Keller Approved Hogue Disapproved Germond No Action Lark Tabled Rowley

58

M E M O R A N D U M 4. Accept LISD Center for a Sustainable Future Completion DATE: August 5, 2013 TO: LISD Board of Education FROM: Jim Philp, Superintendent SUBJECT: Board Acceptance of the LISD Center for a Sustainable Future LISD Board policy 4950 requires that the Board of Education accept new building construction projects prior to the issuance of final payment to any contractors who have performed work on the project. The LISD recently received written certification from our architect, The Collaborative, Inc., and our construction manager, Clark Construction, that the project has been completed and is fit for occupancy. So that the District may proceed with full use and occupancy of the CSF with the start of the 2013-2014 school year, Board acceptance of the project is requested. If the Board feels that there remain specific items that require attention, the Board may issue a conditional acceptance. RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the Board of Education accept the LISD Center for a

Sustainable Future, and authorize the Superintendent to issue final payment to

those contractors who have satisfactorily completed the scope of activities

included in their contract with the LISD.

Moved by: ____________________ Supported by: ____________________ YES NO Keller Approved Hogue Disapproved Germond No Action Lark Tabled Rowley

59

M E M O R A N D U M

5. Enter into Executive Session DATE: August 5, 2013

TO: LISD Board of Education

FROM: Jim Philp, Superintendent

SUBJECT: Executive Session to Discuss Negotiations Memo Summary: Per LISD Board of Education Policy and consistent with

the Open Meetings Law, the Superintendent requests that the LISD Board of Education go into Executive Session to discuss negotiations.

Under Board of Education Policy and state law, a roll call vote will be required. RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the LISD Board of Education go into Executive Session,

at the request of the Superintendent, to discuss negotiations.

Moved by: ____________________ Supported by: ____________________ ROLL CALL VOTE: YES NO Keller Approved Hogue Disapproved Germond No Action Lark Tabled Rowley

60

M E M O R A N D U M

6. Adjourn Executive Session Executive Session Adjournment Moved by ______________________, supported by ______________________,

that the Executive Session be adjourned, and the meeting returned to public

session.

YES NO Keller Approved Hogue Disapproved Germond No Action Lark Tabled Rowley

Executive Session adjourned at ___________________ p.m.

61

ADJOURNMENT

62

Adjournment

Moved by , supported by that

the meeting be adjourned.

YES NO Keller Approved Hogue Disapproved Germond No Action Lark Tabled Rowley

Meeting adjourned at __________ p.m.